Restore flags, message folders, sent messages in Mail.app

My dad's computer has been running slow for some time now, so when we made the decision to upgrade it to Mountain Lion over the weekend, he asked that I do a clean install of it. We backed up ~/Library/Mail, and once we finished the installation we put it back in place. His inboxes and folder structure are all in place, however his sent messages, flags, and anything that he filed away into folders has disappeared.
We do have a time machine backup that was completed immediately before the install, and it's been re-associated with his machine, so in theory the information is accessible; I just need to know what to grab to restore it.
Thanks!

But are the sent messages also stored on the computer
Yes. The copies on your computer will be synched to match the copies on the server. If you disconnect your Mac from the Internet, you will still be able to view the mail prior to the disconnection. It's one of the main advantages that IMAP has over POP.
Note that there are behavior options for the Sent mail folder that change the retention levels:

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Why am I unable to edit messages in Mail App 7.0 on iMAC in Mavericks

Why am I unable to edit messages in Mail App 7.0 on iMAC in Mavericks?

Back up all data.
Launch the Font Book application and validate all fonts. You must select the fonts in order to validate them. See the built-in help and this support article for instructions. If Font Book finds any issues, resolve them.
From the application's menu bar, select
File ▹ Restore Standard Fonts...
You'll be prompted to confirm, and then to enter your administrator login password.
Boot in safe mode to rebuild the font caches. Boot again as usual and test.
Note: If FileVault is enabled on some models, or if a firmware password is set, or if the boot volume is a software RAID, you can’t boot in safe mode. In that case, ask for instructions.
Also note that if you deactivate or remove any built-in fonts, for instance by using a third-party font manager, the system may become unstable.

I need a multiple message voice mail app for Iphone 4S that also provides an auto-attendant, e.g the caller can dial 1 for one of business's or 2 for the other. Each of these options will need to have a different voice mail greeting. Help please?

I need a multiple message voice mail app for Iphone 4S that also provides an auto-attendant, e.g the caller can dial 1 for one of business's or 2 for the other. Each of these options will need to have a different voice mail greeting. Help please?

There are no alternative voicemail apps - the core functionality of the phone can not be replaced.
You'll have to look for an external service, that can then forward calls for each caller onto the correct phone.
At our business we use Voipfone.co.uk which allows multiple phone lines to come into one VOIP account.

How does one add folders to the E-mail App?

How does one add folders to the E-mail App?

Select your email under Account, tap Edit at the top then New Mailbox at the bottom. This will only work if you have an IMAP email account.

MAIL-more .emlx files in Library than messages in Mail.app

I have seen that the number of messages .emlx in several Folders and subfolders of my Library/Mail/V2/..... is much more than the actual number of Mails to be seen in the different Folders of Mail.app. I keep only a limited number of Mails (last few weeks) so it is easy to see the difference; many .emlx go back to 2011.
My Mail in both my iMac and MacBookPro are the result of several migrations from 2005 from 3 MBP and 2 iMac, and they all sync with iCloud. During the time I changed one of the mail accounts from POP to IMAP. Until about 2010 I had a POP account and I used to copy tha Mail folder from one Mac to another to keep trace of the sent mail which was not possible to sync due to POP account. I have basically 2 accounts one iCloud and one IMAP.
I have no problem at all on my Macs and my iPhone which Mail but I whould like to know if this left stuff could be cleaned in some way.
The folder structure is complex.
Thanks for any suggestion.

Quit Mail.
Back up all data. That means you know you can restore the Mail database, no matter what happens.
Triple-click the text on the line below to select it:
~/Library/Mail/V2/MailData/Envelope Index
Copy the selected text to the Clipboard (command-C). In the Finder, select
Go ▹ Go to Folder
from the menu bar. Paste into the box that opens (command-V), then press return.
A Finder window will open with a file selected. Move the selected file to the Desktop, leaving the window open. Other files in the folder may have names that begin with "Envelope Index". Move those files, if any, to the Trash. Relaunch Mail. It should prompt you to re-import your messages. You may get a warning that the index is corrupt and that Mail has to quit. Click OK.
Test. If Mail now works as expected, you can delete the file you moved to the Desktop. If you get a warning that the file is in use when you try to empty the Trash, log out and log back in.

'Unable to move message' iOS7 mail app

Everytime i try to delete email(s) on the standard apple mail app on my iPhone 4s the process wont complete saying 'Unable to move message'. i have tried deleting and re adding the account, rebooting my phone syncing with iTunes and nothing seems to stop the message appearing. I know the error doesn't lie with the account as i can send emails from the outlook website and complete the processes on there. I don't know what else to do now...

Hi Peter,
since its now January 2010, I sure hope you have resolved this issue! I had the same problem after I had to restore my iphone G3. Anyway, played around a bit and was able to fix by changing the "deleted mailbox" behavior...to use the trash on the server vs on "my iphone"
here it is:
settings/mail,contacts/accounts (choose yours)/advanced/deleted mailbox/
then click the trash bin on the server.
this should also work for your sent mail behavior.
hope this helps!

Worried About Losing Mail Messages in mail.app!

I have just switched my email from POP to IMAP. I did so by creating a new email account that had the IMAP settings. I migrated my IN BOX, DRAFTS, SENT and TRASH to the IMAP server, but I still have many folders of saved messages on my computer. I would prefer to leave these saved messages on my computer because they are too large to put on my email server.
I would like to delete the POP account, but I get a very ominous warning from mail.app that says:
+Are you sure you want to remove the “David's Email" POP account and all of its messages? The account’s setup information, mailboxes, and all messages will be deleted permanently from your computer. Copies of messages on the mail server, if they exist, will not be affected.+
I am concerned that if I delete the POP account, all of the saved messages that have been filed in various folders on my local computer will be deleted. I don't want this to happen!
Will I lose all those local messages? What should I do to ensure that I don't?
Thanks!
David

The simplest method is probably to allow TimeMachine in OSX Leopard to backup your mail. It should do this automatically once you connect a hard drive to your Mac. If you don't have Time Machine or want another option, than you should be able to create an archive (backup) of the mail account in question. With the Mail app open, select Help from the Menu and search for archive for instructions on how to accomplish this task.

Problems sorting messages? (Mail.app, Lion, IMAP)

I'm wondering if (how?) I'm the only person with this problem...
I generally run with a window just open to my Inbox(-es). That window is 2-columns, message list and message contents. The hidden "Mailboxes" pane has several accounts under Inbox, most/all of which are IMAP servers.
Here's the problem: The column heading for the list of messages reads "Sort by date". However, the message list isn't sorted by date at all. It appears that "Date" may be "date received", but I can't be certain of this. In previous versions of Mail.app, there was a distinction between sorting by date of the message or the date received; in general I prefer the former. But that doesn't seem to account for this:
The options for this are Sorted by: Date, Ascending.
The interesting aspect of this is that if I choose one particular Inbox (i.e., the inbox from any account, rather than the "consolidated" listing), messages are sorted properly. It's only when I have the view of all the inboxes (that is, the "Inbox" itself is selected, rather than any of the accounts under it) that sorting goes awry.
I do have lots of rules defined, moving certain messages from one place to another, and applying colors. But this hadn't previously (nor would I expect it to) cause this issue.
Does anyone else have this problem, or any ideas on how to fix it?

Apparently, I was either the only person to have an issue with this, or the only one bothered enough to write to the group!
I do have a solution, however.
From what I was able to tell, the issue was that the menu items for sorting, including the "Sort by" in the Mail window header bar and the View -> Sort by menu simply displayed "Date" as the option.
Recalling the old trick of using the Option key while selecting a menu item, "Date" changed to "Date Sent". It has not changed back to "Date"; now holding down Option changes it "Date Received", and the menu item continues to read "Date Sent", which is the desired behavior.
Unfortunately, Mail was stuck in a state where both these indications simply said "Date"; I've now apparently changed this and the indicator reads properly (and the sort order is as expected).
I hope if this bugs anyone else this explanation (?) will help.

All messages in Mail.app suddenly disappeared

About one hour ago all of my msgs in all Mail folders, disappeared. Around 4000 messages total. They still show up on MobileMe. I have run Disk Utility to verify disk, and verify/repair permissions -- no problems related to Mail.app or folder locations were noted in the log.
Needless to say this is very disturbing. Anyone else having this problem? Know how to resolve it?
Thanks, RJ

Hi R.J., and a warm welcome to the forums!
First I'd backup your whole Mail folder, by right clicking on it, then choose Archive.
Right click on that Mail folder, choose archive, you'll get everything in the folder, and the folder itself in a file called Mail.zip... only the plist is separate.
Try dragging this file to the desktop in case we need to put it back later, then logout/in...
/Users/YourUserName/Library/Preferences/com.apple.mail.plist
Couple more things to try...
Quit Mail, then In your home folder, try moving these folders to the Desktop then reboot...
/Library/Caches/Mail
http://www.hawkwings.net/2006/02/08/rebuild-your-database-and-speed-up-mailapp/
/Library/Mail/
It may just be Apple's Servers too.

How to use single key to color a message in Mail.app?

I would like to be able to color code a message's line in the main message summary window by pressing only a single key. In thunderbird, this is accomplished by pressing 1 to 5, each corresponding to a different color.
Mail.app allows coloring a message, to my knowledge, only by bringing up colors chooser and then selecting a color (by default in a inprecise color wheel).
How do a make "hot keys" for specific colors?
thanks

To answer my own question: Leopard and Mail.app don't suport this directly.
What works is using Fastscripts Lite to bind application-specific hot keys to some simple applescripts.
Here is one such script, modeled on an Apple sample script:
using terms from application "Mail"
tell application "Mail"
set selectedMessages to selection
set selectionCount to (count of selectedMessages)
repeat with messageNumber from 1 to selectionCount
set theMessage to item messageNumber of selectedMessages
set background color of theMessage to green
end repeat
end tell
end using terms from

How to archive a message in mail app and delete in imap gmail

I've been searching the forums before asking this but have failed to find the answer.
I'd like to, if possible, use the archive function in my mail app on iMac to archive and store messages locally. At the same time I'd like to delete those messages from the Gmail servers so that my archived messages only sit on my iMac.
I've tried but Gmail creates an [IMAP]/Archive folder with the messages that I've archived on my mac.
Is this possible?
Thanks in advance

Thankyou
Yes, I tried that already and it successfully stores the email locally, "On my Mac", however, the email remains within Gmail's All mail folder and is therefore not removed from Google's servers.
Is it possible to achieve this without having to go into Gmail and separately deleting the mail from All mail?
Would like to avoid the duplication if possible.
Thanks

Con't. Serious error message re Mail.app w/respect to Mail Preferences not opening...

Hi all (& Linc)
In an earlier thread,
https://discussions.apple.com/message/25906027#25906027
I prematurely reported a problem with Mail.app prefs not opening as being solved, when it turns out it hasn't been. The freezing of Mail.app upon invocation of Mail Prefs reintroduced itself, both with a suspected culptrit (the great DPS by Bongiovi) turned on and off and Quit Then, without any noticeable input, Mail.app suddenly righted itself and works as normal. I ran a test in Console and saw this foreboding log readout. It may still involve DPS. I'm reporting this same to the savvy engineers at Bongiovi, as well. What's to be done? I may be stumped, but I'm not giving up...
All best,
David
... 26/05/14 11:10:28.443 PM Digital Power Station[73657]: Waiting for input IOProc to fire
26/05/14 11:10:28.000 PM kernel[0]: IOAudioStream[0xffffff802115d400]::clipIfNecessary() - Error: attempting to clip to a position more than one buffer ahead of last clip position (b147,1504)->(dfb6,7c0).
26/05/14 11:10:28.000 PM kernel[0]: IOAudioStream[0xffffff802115d400]::clipIfNecessary() - adjusting clipped position to (dfb5,1504)
26/05/14 11:10:28.598 PM Digital Power Station[73657]: DPS has stopped processing audio.
26/05/14 11:10:29.129 PM com.apple.SecurityServer[15]: Killing auth hosts
26/05/14 11:10:29.129 PM com.apple.SecurityServer[15]: Session 100039 destroyed
26/05/14 11:10:30.246 PM Digital Power Station[73657]: Resync audio buffers
26/05/14 11:10:30.274 PM Digital Power Station[73657]: Waiting for input IOProc to fire
26/05/14 11:10:30.286 PM Digital Power Station[73657]: Waiting for input IOProc to fire
26/05/14 11:10:30.297 PM Digital Power Station[73657]: Waiting for input IOProc to fire
26/05/14 11:10:30.968 PM Digital Power Station[73657]: RSS HTTP response status code = 200
26/05/14 11:11:48.744 PM Mail[73152]: CGContextGetCTM: invalid context 0x0. This is a serious error. This application, or a library it uses, is using an invalid context and is thereby contributing to an overall degradation of system stability and reliability. This notice is a courtesy: please fix this problem. It will become a fatal error in an upcoming update.
26/05/14 11:11:48.858 PM Mail[73152]: CGContextGetBaseCTM: invalid context 0x0. This is a serious error. This application, or a library it uses, is using an invalid context and is thereby contributing to an overall degradation of system stability and reliability. This notice is a courtesy: please fix this problem. It will become a fatal error in an upcoming update.
26/05/14 11:11:48.861 PM Mail[73152]: CGContextGetDefaultUserSpaceToDeviceSpaceTransform: invalid context 0x0. This is a serious error. This application, or a library it uses, is using an invalid context and is thereby contributing to an overall degradation of system stability and reliability. This notice is a courtesy: please fix this problem. It will become a fatal error in an upcoming update.
26/05/14 11:17:16.000 PM kernel[0]: Sandbox: QuickLookUIHelpe(73871) deny file-read-data /Library/Preferences/com.apple.LaunchServices.plist...

Resolved. Found another thread - had to move my Mail App back into the Applications folder and then re-apply Security update.

Phantom GMail messages in mail.app

Here's my situation:
At one time I decided it would be lovely to point mail.app at my GMail account. I changed my mind about this pretty quickly (once I figured out that it was going to take approximately 11 years to download all of my gmail messages, since I rarely delete anything from gmail).
The "phantom messages" I reference in the subject line are these: references to gmail messages that do not exist on my machine. During the normal course of using mail, I don't ever see them, but they turn up by the thousands when I search for messages or when I create a Smart Mailbox. I'm starting to suspect that they may be implicated in some of the mail slowness that I have been experiencing, in particular slowness of Smart Mailboxes (which, ideally, I would like to use to organize my RSS feeds).
Here's what it looks like:
The little "Show in mailbox" text that looks like it ought to be a link is nothing - can't click it, can't highlight it, nada.
I have recently rebuilt ALL of my .plist files in an attempt to address the "mail won't quit" problem (the one that's NOT related to notes or mobile me - seems to have worked, by the way), so I know that's not going to solve the problem. When I look at /Library/Mail, there is no evidence of a GMail mailbox anywhere.
So. Does anybody know how I can get rid of these? There are literally tens of thousands of them - one search turns up over 16000 phantom messages. I can delete them, which makes them not show up in searches anymore. Interestingly, when I delete them they do NOT show up in my Trash... they simply vanish. So I could manually delete them all, but that would take a really long time.

Bump... anybody have any ideas on this one?

HTML messages in mail.app ???

Ok this may be a really obvious and idiotic question but.... I'm thinking of starting to use "mail.ap" instead or Entourage and I simply can't find something. I want to always use HTML messages and yet the only options I "appear" to have is under Preferences->Compose and I can only select "plain text" or "Rich text" as my message format. Does this mean I can't send HTML mesages? Is that really the case?
If I can send HTML messages could someone please tell me how?
TIA,
Peter

You can't compose html messages with Mail but it will view received html emails.

Can the Date of the messages in Mail.app all appear as "date_sent"?

I have an IMAP mail account, and it has been added into the Mail.app on my Mac (OS X Yosemite 10.10.2).
As I known, a mail message has three "time stamps", which are date_sent, date_received, and date_internal.
The first two time stamps(date_sent & date_received) are stored in the source of the mail message,
and the last one(date_internal) is stored on the mail server.
This date_internal is the time when this mail message is received on the server for the first time.
Normally, date_received and date_internal are the same or very close to each other.
However, when some old mail messages are synced back to the mail server, these two time stamps are quite different.
For example, I miss-deleted some mail messages on the server, and I have the backup files on my Mac, so I can sync these messages back to the mail server through IMAP protocol.
In the situation above, the date_received is still the origin received time because it is always stored in the source of the mail message, while the date_internal then becomes the time when I sync this mail message.
Unfortunitly, Mai.app uses the date_internal as the default Date appearing in the list, not the date_received, not the date_sent, and even no settings about this can be found.
Can the Mail.app shows the date_received instead of the date_internal in my mail list? Thank you so much!
Btw, I have tried the AppleScript to change the dateReceived element, but the system said my operation is not allowed.

Maybe I'm missing something...?
In Mail.app -> View -> Columns you can add various columns to the view.
Is that not what you want?

Snooze email messages in Mail.app

What I am missing is a Mail.app plugin that allows me to snooze messages (just like it is possible with the Mailbox app for iPhone).
Functionality:
- I would like to be able to define a snooze period for a message. There should be user-definable presets and the option to exactly specify date and time).
- Snoozed messages should be moved to a folder "Later".
- They should be moved back from the "Later" folder to the Inbox when they are due.
- The extension should work with all email accounts.

Thanks for the replies. But that link does not solve the problem: it just provides workarounds.
I would like to know if there is any way to edit a message that has been received in my mail.app program.
As for any legal issues, I find them to be not very compelling. Although it is true that courts now admit emails into evidence as if they were any other document, that does not suggest that they should not be modifiable. That courts admit such electronic documents into evidence certainly imposes no burden on me, the email receiver, to maintain the email's original format. Moreover, there is nothing improper about making programs or add-ons that facilitate the making of such changes in emails unless and until Congress decides to take up the issue and make it a crime to modify received emails.
Since that has not happened, and is unlikely to in the near future, I would still love it if someone could provide either instructions or some mail.app extension that allows one to edit received emails.
Thanks for any help! - M.

Restore flags, message folders, sent messages in Mail.app

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