Restrict Access in OB52 by Posting Period Variant
Hello,
In our company there are many posting period variants. We want to restrict the access for opening and closing posting periods in OB52 by Posting period variant. i.e. User can open/close for a specific posting period variant and not all.
On searching on this forum, i found some solutions saying that one can create Screen variants according to Posting period Variant but i am not very clear on it.
It would be very helpful, if someone can provide detailed solution for this scenario; or share one's experience on this.
Thanks and regards,
Ankur
Inside OB52, the last column on the right is titled AuGr. Expanded, that stands for Authorization Group. Hit <F1> after keeping the cursor in that field and read what SAP has to say about that field.
That is the answer to what you need - a posting period can be made available to only a limited set of users using the Authorization Group. You'll need to enlist the help of your resident BASIS team members for putting this into use.
Remember to assign points if found useful.
Regards,
Gulshan
Similar Messages
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FI posting period variant restricted in OB52
Hi,
First all of you have HAPPY NEW YEAR 2009.
My problem is i have multiple posting period variant (Multiple company code wise), i want to restrict posting peirod variant in OB52 i.e. one posting period variant for one company code to be open / close only by concerned user of that company code.
pls. advice asap.
regards,
maheshHi
You have multiple posting period variants (multiple company code wise).
After the creation of posting period variant in OBBO you will assign the posting period variant to Company code in OBBP.Once you assign one posting period variant to company code , the posting period is restricted to that company code only.
use Authorization groups if you want to restrict the posting periods to the users.
suppose that authorization group for user A is A.
Go to OB52 -
>Open/Close posting periods.
Variant(posting period variant) , Account type , From Period1(6) , Year(2008) , To Period1(6) , Year(2008) , From Period2(7) , Year(2008) , To Period(7) , Authorization Group(A)
This means that periods 6 and 7 are accessible to Authorization group A and Period 7 is accessible to rest of the authorization groups.
This will solve your issue.
Regards
Venkat -
All,
Our finance people use transaction OB52 to close posting periods. This transaction very well might not be the correct one for my users to use. But there is no way to restrict this transaction by company code. I checked the available objects to switch in SU24. Basically our finance people have verbal instructions to not close periods for other comapny codes although they have authorization to do so.
Does anyone know 1) if OB52 is the correct transaction to use and 2) how we can restrict this transaction by company code?
Thank you,
Michael Jaynes> but I forget which one
It is "stuck" in the IMG and has an equally meaningless description. Useless for a "normal" menu.
If you use the BUKRS field for S_TABU_LIN then it will have major consequences. Please be carefull of it.
F_BKPF_BUP-BEGRU is the correct approach (giving you also the option of maintaining and posting to account types and individual accounts).
From my experience a user with such access to OB52, can post anyway to the same KOART and then close it.
Cheers,
Julius -
Posting period variant authorization
Hi
We have a issue with posting period variant authorization. Say for example we have 4 company code and 4 posting period variants and we want to restrict one particular user should have authorization to open and close for one posting period variant only. Because mistake other company posting periods are getting opened. so as we have one posting period variant for one company, we want to restict one particular user responsible for one particular posting period variant not for all OB52 transaction code. Please advise how to achieve this.....
Regards
PadmaHi
I am not finding any thing called authorization field in OB52, where it is? please advise..
Padma -
More than one posting period variant for one company code
Dear Colleagues,
My question is if it's somehow possible to assign more than one posting period variant to one company code? (I am not a FI specialist...)
(We are using the new GL and would like to define a special posting period interval for a non-leading ledger. The c.codes already exists and are already assigned to a posting period variant.)
The reason for why we would need an additional posting period variant for an existing c.code, is because we are already using both posting period intervals in t.code OB52.)
Best regards
Viveka SchwartzHi
You can assign a PPV to the Non Leading ledger separately.. That means both Leading and NOn Leading ledgers can have separate PPVs
Apart from this, no 3rd PPV is possible.. As Eli said, Validation is the only option, but I think Validations work for Leading ledgers only
Br, Ajay M -
How to restrict S_ALR_87003642 - Open and Close Posting Periods entry/updat
How to restrict S_ALR_87003642 - Open and Close Posting Periods entry/update for certain group of users
eg. for Subsidiaries to openr/close periods of their own company only.
Refer to my screen, Company 1010 and 1060 is for Head Office while 1210 is for our Malaysia Company. How to restrict my Malaysia Company user to open and close only for 1210 and cannot perform any change to other Company.Hi,
I guess you can use company code itself. Talk to your basis guy or else if you have some expertise & Authorization try out PFCG.
Regards
Santosh Hegde -
Can I change posting period variant after go live?
Hi,
I wonder if it is possible to change posting period variant after postings are done in the system? We are now having the same posting period variant for all company codes but I want to split it and have separate, one per company code. Is that possible now?
Best regards LisaHi,
Yes, it should be no problem if the fiscal year remains the same.
Regards,
Eli -
Assign posting period variants to company code
Hi
can anyone let me know how to assign company code to Posting period variants.
cheershi
The path depends on the version ur using for
SAP 4.6- 4.7
Define Variants for Open Posting Periods
Define Variants for Open Posting Periods
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Define Variants for Open Posting Periods t code OBBO
Allocate Posting Period Variant to Company Code
IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document -> Posting Periods -> Assign Variants to Company Code
t code OBBP
In Ecc 6.0
Financial Accounting (NEW) -->Financial Accounting Global Settings (New) >Ledgers Fiscal Year and Posting Periods>Posting Periods--> Define Variants for Open Posting Period
Financial Accounting (NEW) -->Financial Accounting Global Settings (New) >Ledgers Fiscal Year and Posting Periods>Posting Periods--> Assign Variants to Company Code
hope this helps
Anil -
Company Code wise Restricted Access to OB52
Hi there,
We have a single instance of SAP ECC6.0 where we have over 30 Company Codes.
We want to give access to OB52 to respective Controllers with a restriction that No Controller should be able to View or Change other Company Code's Posting Periods.
I am sure there is a way to control this view / change.
Can someone please advise?
Many Thanks
RobGuys thanks for your reply, but it seems I need to elaborate my question.
My point is the Person from X company code should NOT be able to even View the Other Company code's PP Variant.
I think it is possible thru some small Customisation. I am not very sure about it.
Thanks. -
Hi people
My OB52 setting is as follows:
9999 + 6 2007 6 2007 6 2007 7 2007 SADM
9999 A 6 2007 6 2007 7 2007 7 2007
9999 D 6 2007 6 2007 7 2007 7 2007
9999 K 6 2007 6 2007 7 2007 7 2007
9999 M 6 2007 6 2007 6 2007 7 2007
9999 S 6 2007 6 2007 6 2007 7 2007
The above should mean that users without Authorization Group SADM (in object F_BKPF_BUP) shouldn't be able to post to account type A,D & K in period 6. But somehow it doesn't work.. all users can still post to period 6. Can anyone help?
and oh, we're using 4.6C..thank you
Darth MautHello,
The authorisation group is relevant for the first from to period only.
Move the Aut. group to the left and save the screen layout in OB52.
Step.
1)You only have to enter the Aut group in the + line.
2)With ECC 6.0 you now have to change the period of the account types A to S as well. (If this is the new "works as designed" for ECC is not clear to me. In previous versions you might not need to preform step 2 as SAP only looked at teh + line). If someone knows the answer, please let us know.
The following setting means that only users with aut group SADM are able to post in period 6. All other users will only be able to post in period 7.
9999 + 6 2007 6 2007 SADM 7 2007 7 2007
9999 A 6 2007 7 2007 7 2007 7 2007
9999 D 6 2007 7 2007 7 2007 7 2007
9999 K 6 2007 7 2007 7 2007 7 2007
9999 M 6 2007 7 2007 7 2007 7 2007
9999 S 6 2007 7 2007 7 2007 7 2007
If you only want to be able to make changes in ledger, change A,D,K,M from 6 to 7 in the first from field.
Make sure that object F_BKPF_BUP does not ave a *. This is usually made default during initial autorisation creation.
Regards,
Michel -
Hello everybody.
I'd like to know if there is a way to restrict that some users open posting periods in OB52 or S_ALR_87003642 and some other different users close posting periods.
Hoping you could help it, as our organization had that policy from our previous system,
Best regards,
Elvis E. Henriquez A.Hi
Sorry, but I do not think that's possible in SAP Standard.
OB52 / S_ALR_87003642 are build around a maintenance view for table T001B. This mean that the access primarily are controlled by the S_TABU_DIS (and S_TABU_LIN) object, and with these object's you can control access to maintain / display only, you can not control the values of the input data.
I think that you will need to create your own application and authorization object in order to achieve your requirement.
Regards
Morten Nielsen -
OB52 authorisation group (close&open posting periods only for partic users
Dear FI-CO Guru's
In ob52- I want open postin periods
1)Certain group of user will allow for posting only normal periods
and
2) Certain group of users will allow for posting normal and special periods
this is our business requirement kindly suggest how can I maintain
Regards
GuruPrsadHi Guru,
If only a limited set of users is to be able to post in a particular
posting period, proceed as follows:
Add the posting period authorization (authorization object
F_BKPF_BUP) to the authorizations of the selected users. Assign an
authorization group (e.g. '0001').
Enter the account type '+' for the posting period variant to which
the restriction is to apply. Enter the period(s) whose use is to be restricted in the first period, those which are available to all
users in the second period, and the authorization group (e.g.
'0001') in the last column.
For this you need to consult with Basis people authorization matrix.
Regards,
Teja -
Open and Close Posting Period (OB52)
Dear Experts,
My client wants to close the posting period of the previous month.
First I went to transaction OB52 to define an entry From Per. 1 2008 To Per. 12 2009 to open all the posting period for the year. But when the time passes, do I have to manually change the From Per. back to the current month (e.g From Per.1 2008 changed to From Per. 2 2008 and so on)
If this is the case, is there any way to make this a automatic function to do this.
Points will be rewarded.
Thanks.Hi,
You define posting periods in your fiscal year variants. You can open and close these posting periods for posting. As many periods as you require can be open for posting simultaneously. Special periods can be open for closing postings during the period-end closing.
You have the following options for opening and closing posting periods:
- Posting Period Variants: You can specify which company codes are open for posting in a posting period variant. Posting period variants are cross-company code and you have to assign them to your company codes.
- Account Type: You can differentiate the opening and closing of posting periods by account type. This means that for a specific posting period, postings can be permitted to customer accounts, but not to vendor accounts.
- Account Interval: You can differentiate the opening and closing of posting periods by account intervals. This means that you only open a posting period for posting to a specific account.
Path for making the settings for opening and closing posting periods:
Customizing for Financial Accounting under Financial Accounting Global Settings -> Document -> Posting Periods
For detailed example for opening and closing posting periods please refer the link below:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/96/8b300943ce11d189ee0000e81ddfac/frameset.htm
I hope it will help.
If helpful, please assign points.
Regards,
Manju -
Authorization for opening & Closing posting periods - OB52
Hi,
Is there any way to set authorization for opening & closing of posting periods in OB52?
My scenario:
I have 2 company codes - A & B assigned to 2 different posting period variant - say PPA & PPB.
The user belonging to CoCd A should not be able to open/close posting period of CoCd B and vice versa.
Is this possible through any authorization settings?
Request your help on this.
Regards,
SrideviHi Sridevi
Please go through the following:
You can assign authorization groups for permitted posting periods. This means that, for example, some posting periods can only be opened for particular users within monthly or annual closing. You can only assign the authorization group at document header level and it only affects period 1. The authorization object is called F_BKPF_BUP (Accounting document: Authorizations for posting periods). Read the corresponding chapter on "User maintenance" in the "Assigning authorizations" topic.
"User maintenance"
Due to the modular authorization concept of the system, you can define authorization profiles which are tailored to the workplace of your employees. You can, for example, assign authorization to a workplace in the Accounts Receivable, Accounts Payable or General Ledger Accounting areas.
By assigning authorizations you define which business-related objects your employees are allowed to process and which editing functions are allowed.
In the following activities for authorization management, you must carry out the following for employees who are to work with the system:
Assign authorizations
The authorizations are assigned by specifying permitted values for the pre-defined objects.
Define profiles
In the SAP system, authorizations are grouped together in workplace profiles. Therefore one or more profiles must be allocated to the individual employee in the master record.
I hope this helps.
Regards
Kavitha -
Error saying 'Posting period 000 is not defined for fiscal year variant K4'
Hi All,
When I try to add a new entry in the transaction OB52, I get an error message saying 'Posting period 000 is not defined for fiscal year variant K4'. The entry that I add is,
Variant : 0001
Account Type: +
From Period : 1
Year : 1995
To Period : 12
Year : 2010
From Period2 : 13
Year : 2000
To period2 : 16
Year : 2010
Please let me know what customising needs to be done to solve this issue.
Thanks a ton.
Best Regards,
JeffHi,
Hava you checked in OB52 screen, by default 0001 posting period variant will be there for +, A, D, K, S account types.
If it is already existed in your OB52 screen, you won't create one more record with the same name. You have to edit the existing 0001 posting period with new values.
Thanks
Chandra
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