Restrict recipient in Extended Notification

Hi Gurus,
We have configured extended notifications and its working fine. We recently done roll out for some other countries as well and dont want the exteneded notificatins for few countries.
Can I use the class CL_HRASR00_WF_NOTIFICATION_EX and method IS_RECIPIENT to do this? Please help.
Thanks,
Vijay

Hi,
This is fairly well documented in the online help
http://help.sap.com/erp2005_ehp_05/helpdata/EN/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
So please check this source first and if things are still unclear feel free to post a followup message.
Kind regards, Rob Dielemans

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Extended notification languages

G'Day folks,
I'm using Extended Notifications in a multi-language environment on NW 7.0 SP11, and it appears to just get horribly confused when more than one language is involved.
We want to send one notification per workitem, containing the workitem text, in the recipient language.
I've set the following (and tried all kinds of combinations):
Job language for SWN_SELSEN: English
Work item language: English from WF-BATCH (or previous user language)
User logon language: French
User communication language: French
HR master record language: French
User "Workitems in logon language" switched on
Result:
Extended notification header/footer: English
Workitem text: French
Decision links: French
Work item/UWL links: English
What is even more bizarre is that I've set this all up from scratch on a TestDrive system (SP12) and gotten the opposite results with a German user:
Extended notification header/footer: German
Workitem text: German subject, English body
Decision links: not tested
Work item/UWL links: English
I've spent two days experimenting with various combinaitons of these to get a complete notification all in the same language. The only way is if everything is in another language - i.e. the WI is created by a French user, sent to a French user, SWN_SELSEN runs as a French user. Obviously this is not a solution.
Anyone had to deal with this before?
Cheers,
Mike
Cross-posted on SDN and WUG

Mike,
Dont know about this issue but some times I am also facing this kindaa situation, though not in extended notification transaction but in class builder transaction.
When I check any class having implemented any method, say it shows method description in german but when I check the same method descriptions in interface definition it is in english.
I think now I am used to live with it, perhaps there is an OSS note for this but couldnt searched till now (probably stuck with more urgent work)
I am in ECC 6.0 release 7.0 SP 11.
Did you tried to check any OSS note for this?
Cheers
Jai

Email of receiver of an Extended Notification email.

Dear all.
I have been looking around the documentation and cannot find any details on this.
I am in doubt how the Extended Notifications determines the email of the receiver of a workitem. Does it take it from the user's data ( the email address you can see in transaction SU01) or does it find it in HR data (Infotype 105)?
Any help is very much appreciated.
Lande

Here is the Order
·        Central user management i.e. SU01
·        Address that is specified in SAPoffice as the address for automatic forwarding
·        HR user management (including organizational management) i.e. infotype 0105 subtype 0010
Here is the link:
under Tab Page Recipient:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/ee/a80b404b2b1e07e10000000a1550b0/frameset.htm

SSO and Extended notifications

Hi Friends,
We are using extended notifications to send work item as attachment(SAP GUI shortcut) to outlook and it is working fine. But the shortcut attachments are not working in case the user has an "SSO" enabled for him, it is asking for a logon password . We are using SNC product for SSO. Please let me know if it is possible to have SSO for SAP shortcuts so that the user can open the work item attachment without entering the password
Regards
sapient

Hello Sapient,
If you want to be able to logon directly via the shortcut without entering user/password then you need to use SSO. It seems there is some issue with the user SSO. Do all users have this issue or just some?
I would also check the users SAPGUI release and patch level. Can you compare it to a user who does not have this issue. mAybe apply the latest SAPGUI patch and test again.
Maybe note 1257108 can point you in the right direction.
Regards,
Eddie

Issue with SWN_SELSEN report in Extended Notification - Re

All,
I am working on ECC 6.0 and am using Extended Notif for Outlook mail generation. It's been working fine except that recently we have noticed that when a user goes to his witem thru' outlook mail and does nothing and comes out, then the witem is in IN PROCESS state. Next time when SWN_SELSEN is run, this is picking up this IN PROCESS witems and generating another Outlook mail.
Is this the std. behavior or any control is there where we can control which witems are to be picked up.
Anybody had this issue and any solutions or ideas will be a great help for me. Thanks in advance..
Regards,
venu

Hello,
How do you have your Extended Notifications set up now - that it just tells a user once that they have a workitem and never again?
What is the status before they access it, READY?
regards
Rick Bakker
Hanabi Technology

Extended Notifications Knowledge Based Article

All,
I just wanted to let you know that Eddie Morris of SAP has published a KBA on Extended Notifications.
You will need to have a log on for service.sap.com, but by all means, check out
https://service.sap.com/sap/support/notes/1646056
Cheers,
Sue

@ Man Eddie... you made me sad.... hmmmmmm.. I prepared this document and about to post, since SCN is not accepting any articles from nov7th of this month.I thought of uploading it later( Kidding)...... But thanks a lot.
@Susan
Thank you very Much for sharing the link.
Regards
Pavan

Extended Notifications

Hi WF Guys,
I am working on ECC 5.0.I want to know whether we can use Extended Notifications in this version.If so plz tell me how to configure this using Tcode SWNCONFIG.If any one has a document for this plz send it to my mail id
<b>[email protected]</b>
Regards,
sapient

step by step approach:
http://help.sap.com/saphelp_nw04/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm
Also chek :
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
hope it will help you.
Reward if it is useful.
Sunil

Extended Notifications - Workflow Inbox link not working

Hi,
I have configured SWNCONFIG to send Extended Notifications. E-mails are being sent but the link for Workflow Inbox (configured in Subscription Settings - SHOW_INBOX_AS = LINK1) only takes to the enterprise portal home page not the inbox. I have search to have this fixed but with no luck. Does anyone know how to solve this?
Thanks in advance.

I have follow the configuration in this links:
Configuring Notifications (View Cluster) (SAP Library - Embedded Processes (SAP Business Workflow))
Subscription (SAP Library - Embedded Processes (SAP Business Workflow))
It does not refer any specific link to the inbox. Only to activate the service: default_host → sap → bc → workflow → shortcut
And to use SHOW_INBOX_AS = LINK1 and define the portal url in parameter WG_HOST in General Settings. In addition the url while navigating in the portal is always the same (e.g either on the home page or in the workflow inbox), so I guess its the system job to re-direct to the Workflow Inbox, but this does not seem to be happening for some reason.

Extended Notifications: how to change the URL link

Hello,
We are on ECC6. We use Extended Notifications to alert users to the presence of new workitems, but when they click on the link to execute the workitem, they're presented with the login screen.
We have been able to send emails from workflow which contain a link that does not ask for a login so I know which URL to use. The problem is, how can you set the URL in Extended Notifications? How does it decide which URL to use? I've tried changing a few General Settings in SWNCONFIG, none of them made a difference.
Any hints, tips, suggestions would be appreciated.
regards
Rick Bakker
Hanabi Technology

Hi Rick,
I wrote my own notification handler to solved an link issue (wanted to point to a specific iView url). I changed the notification handler via Category and double clicking on the category:
Scenario                        WORKFLOW
Category                        ZCATEGORY
Description                    Adobe Administrator
Requested Reliability          0 Undefined
Collective Message             A Grouping with Othe
Notification Priority          5 Medium
                               Delete After Send
Category Handler               CL_SWN_CATEGORY
Notification Handler           ZCL_SWN_NOTIF_WF
Handler for User               CL_SWN_USER_STD
Have a look at some of the methods:
LOAD_INSTANCE_WA
ADD_LINKS_ACTION
ADD_LINK_ACTION_DISPLAY
ADD_LINK_ACTION_EXECUTE
ADD_LINK_ACTION_DECISION
CREATE_ACTION_ATTACHMENT
CREATE_INBOX_ATTACHMENT
Hope it helps you understand how the link is created.

Extended Notifications with Desicion Comments

Hi all,
We have a requirement to have a prompt for user comments when ever user takes a decision in the Extended notifications.
The user will receive a mail to his outlook with the approve and reject links and we want to have some setup to ask the user to enter comments while he either approves or rejects the work item..
Is there any way to do this..
Appreciate your time..
Thanks,
Sethu

I think you can use the following method
DATA:
      COMMENT TYPE TSYS1-DIFF OCCURS 0.
CALL FUNCTION 'CATSXT_SIMPLE_TEXT_EDITOR'
EXPORTING
    im_title             = 'Add Investigation Details'(002)
   IM_DISPLAY_MODE       = ' '
   IM_START_COLUMN       = 30
   IM_START_ROW          = 20
changing
    ch_text               = comment
SWC_SET_TABLE CONTAINER 'Comment' COMMENT.
Thanks
Arghadip

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

Extended notifications problem

Hi experts,
I am trying to configure extended notifications for around 7 to 8 different taks
pertaining to different workflows.
I could successfully do it for 1 task.
Then after successful testing I did add more filters to the same configuration
under same subscription and delivery.
I even created new schedules for the new filters. But unfortunately it is not working.
I could debug the standard program SWN_SELSEN and found that the particular WAPI call to
select the delta Work Items from SWWWIHEAD and SWWWIHIST is failing because of some
timestamp mismatch.
Can you please provide me some help regarding this ?
Thanks,
Deb

Hi Purvesh,
You can find the step by step procdure in the following blog.
How to get Work items @ your Outlook Inbox
You can find all the definitions and theories in the SAP Help link provided in the same blog.
I initially followed the above and could successfully do it for 1 task.
However, I was stuck in achieving the same for multiple task belonging to different workflows.
Here is how I did it:
1) Do the configuration in SWNCONFIG as per the blog and SAP Help
     A) Create your own delivery schdule
     B) Create your own subscription using the above delivery schedule
     C) Create your own filters
     D) Create your own selection schedule
2) Then run the report SWN_SELSEN to do the actual selection and delivery based on the schedules    you created.
The key is creating the filters. Follow the SAP Help link closely and try it. If you face any problems
the please let me know.
Please award appropriate points.
Thanks & Regards
Deb
Edited by: debabrata mohanty on Dec 10, 2008 11:26 AM

Extended Notifications Configuration

Hi Experts,
We have implemented SRM 7.0 ECS and are in the process of trying to set up extended notifications with out much luck, does anyone have any config tips???
Thanks in Advance

Hi,
Can you explain more detail about "Extended Notification"? Are you talking about /SAPSRM/OFFLINEAPPROVALSEND program?
Regards,
Masa

Extended notifications: SWN_TEST_REMAP1

has anyone come across this program? in configuring extended notifications there is a whole list of test programs but i haven't seen any guidance on when and how to run them. this one results in...nothing. is this a true negative or a false negative and how can i get to a true positive here?

Hello experts,
Thanks for your answers, it helped me.
However, I still seem to have an issue:
1) I set in swnconfig that I wanted to send mail (one mail containing mulitple notifications) for ALL work items (including these which have already been sent before): I set in my settings that I wanted ALL_FULL notifications to be sent (instead of choosing ALL_DELTA).
However, if notifications have already been sent last time the job run, they are not part of the next mails (next job run).
Do you know how this is possible?
2) I chose the option "link2" to display the sap gui for windows. However when I receive an email, upon clicking on the "display link", internet explorer is trying to open a URL. Do you know how I can fix that problem?
I saw that I needed to enter a "company logon id" in the subscription settings but I didn't because I do not know what it is and what is will be used for. Can that be the reason for the issue or do you have another Idea?
Thanks for your help on this;
Kind regards,
Alice
Edited by: Alice Jockin on Feb 28, 2011 6:11 PM

Extended notifications: Missing tasks in SOST

Hi!
I've configured extended notifications via SWNCONFIG, including different task filters. When I execute the SWN_SELSEN report, a range of notifications is represented in SCOT. However, when I run SOST, I'm missing notifications on two tasks. Tasks that are used in decision steps in the workflows are represented, but the two tasks that are used in activity steps in the workflows are missing. Why is that?
Best regards,
Martin Aabo

Hi Martin,
Check these sites ,
http://help.sap.com/saphelp_nw04/helpdata/en/27/9a793426cea749b18fa409565c3dee/content.htm
http://help.sap.com/SCENARIOS_BUS2007/helpdata/EN/45/ac741f89522e78e10000000a155369/content.htm
http://www.erpgenie.com/mysap-crm/924
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Restrict recipient in Extended Notification

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