Restriction for Travel Expenses Type

Hi Experts,
Is it possible to restrict an expenses type not to appear for a company code?. if so what are the steps. Appreciate on your answers. Thank you

Hi Vignesh,
Sorry to say but I am not aware of any customization which restrict an expenses type not to appear for a company code.
There is a setting which can restrict Travel Expense Types based on Employee Grouping. Please go through below path.
Travel Management-> Travel Expenses-> Control Parameters for Travel Expenses-> Control Parameters from Travel Privileges-> Define Employee Grouping for Travel Expense Types
Hope this help you!
Thanks,
Vaibhav

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Field control for Travel expense type

Hi,
How can we control "travel expense type"/"Trip type company code specific" field in PR05/employee portal?
I want to make this as mandatory.
This field you can see in "PD/FR reimbursement" header PR05 entry screen.
I have checked in below configuration, but there is no effect if I make it as required input in below configuration.
Define Schema and Individual Field Control
Schema and Single Field Control for Web Dynpro
Any solution will be highly appreciated.
Regards
SM

Hi,
This field control is not working in ESS portal. Working in PR05 (Travel expense manager).
Could you please advice the configuration for making the field u201CTrip type, Co. specificu201D(PTP02-BEREI) as mandatory in
ESS portal?
If we have not entered any value in this field it is throwing below error.
"Entry EN NZ does not exist, check your entry"
Also please let me why this is mandatory to enter and why this is not a mandatory field in standard configuration?
Note: NZ is Trip provision variant.
Regards
SM
Edited by: shanumonu on Jan 27, 2012 5:37 AM

Diferents expense account for one travel expense type

Hi (again)!!
Do you know if it´s possible to do the conversion of symbolic account to diferents expense account having in account the travel´s activities??
Example:
Travel expense types: Taxi
Activity type: presentation
Expense account: 6290001
Travel expense types: Taxi
Activity type: seminar
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Where we can implement it??.
Thank you very much in advance!!

IN the table T706K , we have field "Key" which can used as per our requirment
Variable key for user exit in Travel Management
This field is not used in the standard version and must keep its initial value.
It is only relevant if other values are set in a user exit before a table is read.
Use
The value of the formal parameter USERS in the routine FORM EXB706K in include RPREX010 of RPRFIN00 is used to read table T706K. Since the parameter USERS is initial in the standard system, the field T706K-USERS also has to be initial in the standard system.
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Travel Expense Type- Not coming correctly in HTML Form

I am using HTML forms in travel management. When I simulate a travel expense statement, in the sections
I T E M I Z A T I O N
Additional Information for Itemization
the name of the travel expense type come as truncated. It takes only 15 characters, while actually it can be 30.
Any solution how it can be increased?

Solved

Travel expense type

Hi Folks,
I have created a new expense type in travel module for incidental allowance with default value of $25.00 per day.
But when it's giving me static value of $25.00 when I enter this travel expense type in travel expense manager. It should work as per day allowance !!! so if I put 3 days trip, it should give me total of $75.00 in expense type.
Can any one please tell me where to check this setting in IMG?
cheers
Samir

Hi Samir
I have a problem in travel management. I have to configure an expense which is to be reimbursed on basis of entitlement of employee.
I configure this expense in the field " create travel expense type for individual receipt" & assign the entitled amount in the field "define maximum rates & default values for expenses types".
But when I am cheking it in PRO5, the system is accepting amount more than the entitled amount I have defined in the field "define maximum rates & default values for expenses types".
I donot know where is the error.
Plz help
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Deepak Garg
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HR-BW report for Travel Expense report(Urgent, max. points awarded)

Hi All,
Could anyone please tell how to write a spec to create a BW report for Travel Expense report. or how can we know from which tables can the data be extracted for Personal number, name of the EE, Trip number, Trip duration, Trip begin date, Trip end date, trip destination, reason for the trip, total cost, reimbursement amount, paid by company, additional amount, total miles/Km, cost center, CoAr, Status of the trip
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Latha

Hi Latha,
PR05 is the Tcode for Travel expense Manager where the data will be posted and The table is PTRV_HEAD where the data get stored .
Regards,
Narendra Kumar Katuri.

Report relationship bet Travel Expense Type ( SPKZL ) and General Ledger

Hello,
I would like to know the relationship between Travel Expense Type ( SPKZL ) and General Ledger Account (HKONT). Kindly help me.
I need to create report in which I have to display General Ledgers according to Expense Types. This is included in Travel Mangement Module. (FI)
Thanks in advance,
regards,
LIJO

Hello,
Go to T-Code SM30. Mention the table T706B1. Choose Customizing. It takes you to customizing part of IMG. Maintain the values.
Hope this helps
Rgds
Rajendra
Pls assign points if useful.

Two bank accounts for travel expenses

Dear all.
We would like to have two bank accounts for the travel expenses for one employee.
For example:
$ 500.00 of the Travel Expenses should go to bank account 12345
The remaining amount of the Travel Expenses should go to bank account 67890
I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
SAP creates only one payment with transaction PRDX.
Does someone know if itu2019s possible to create to payments for one employee?
Thanks.
Edited by: Fluff on Feb 14, 2012 10:22 AM

It is the case that PRDX is designed to take the valid IT009 account defined at system date - see here:
The bank data is read with the TRMAC Makro rp-provide-from-last:
        rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
        IF pnp-sw-found NE '1'.
          rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
PRDX is designed to handle only one account (note 90320 gives more info)

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
Is this correct? What is the impact if in India variant this field ("Country grouping) is set to UAE?

hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

Event for travel expense work flow "WS90000050"

Hi All ,
I am trying to configure standard travel request and travel expense application on ESS.
I am using two standard templates WS90000040 for Create travel request
and WS90000050 for Create Travel Expense.
But problem is that both workflows start with same event "REQUESTCREATED" of business object "BUS2089".
Since standard process says that once employee's travel request is approved then only he/she can apply for
Travel expense . But in this case both wf gets started through same event "REQUESTCREATED".
Is there any other event for create travel expense application ?
Thanks in advance
Abhay

Hi All,
The event that is triggered when travel expense is saved is CREATED.
Regards
Abhay

What is the standard workflow for Travel expense ?

Hi guys
i am looking for the standard workflow for travel expense. I did a search on the forum but count find a answer. I also searched SWDM - Workflow browser. I coudnt find one. Can anybody let me know which is the standard workflow for Travel Expense?

Hi
Check out these links.
[http://help.sap.com/saphelp_47x200/helpdata/en/04/928ba746f311d189470000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_47x200/helpdata/en/19/8460e002474d4a866da32a8d9c6c73/frameset.htm]
[http://help.sap.com/saphelp_47x200/helpdata/en/cb/c11038b42b7858e10000009b38f8cf/frameset.htm]
Regards
viijay

Adobe Interactive Forms - for Travel Expense Booking

Hi:
We are implementing Adobe Interactive Forms for Travel Expense Booking integrated with Portal (where user would download the form from portal locally to work offline and then upload it later when connected).
For the form to function properly, our consultants has asked to make following changes in the Adobe Reader settings on user machine:
1. Under Edit -> Preferences -> Internet -> Check "Display PDF in browser"
2. Under Edit -> Preferences -> JavaScript -> Check "Enable Acrobat JavaScript"
3. Under Edit -> Prefenences -> Security (enhanced) -> Uncheck "Enable Enhanced Security"
All the above three changes are opposite to our current settings. And our IT group is seeing a major secutity threat to company network on making the above changes.
I wanted to check how other companies with Adobe implementation are handling the above changes? Is there any work around to these changes?
Any ideas?
Thanks,
Rahul

you have to get really creative when trying to dynamically control the form without javascript / formcalc.
One of my little secrets (you owe me big points here) is that I prepare my output in a series of tables when possible.
For instance, in SAP i'll fill an internal table with
Customer | Sales Order Number
12345 | 80002038
Date | 09/15/2011
Special Instructions | Deliver around back
something like this... then I drop this table where I need it. However, if there are no special instructions, I simply do not fill that info out in my internal table. This has the effect of "hiding" the field.

Offline approval for travel expenses

Hi all,
Is it possible for us to do offline approval for travel expenses by using outlook or mobile devices without logging on to the travel management portal? How is it done? Any help will be much appreciated.
Thanks.

Hi
If Employee level sent to the next approver here you can do the offline process & again the 1st approver has to approve it with necessary things. till then your WF should be in waiting process.
cheers
durai

Restricting the Travel expense claims for future date

Hi,
We are configuring the BPs for ESS & MSS. Currently we are on NW portal 7.0 ,SPS15 and ECC6.0 at the backend.
Can anyone suggest us, how to restrict the users NOT to apply the Travel expense claims for the future dates (i.e.the portal system is expected to allow the users for the claims, till the current date or any past date but not any future date) through portal.
Currently, the system is allowing the users to apply the Travel Expense claims for the future dates also.
Any help on this will be appreciated.
Regards,
Venu

Hi Venu,
I am not sure whether there is any configuration through which it can be achieved or not. But you can use Badi TRIP_WEB_CHECK for WebDynpro.
Hope this will help.
Thanks & regards
Arun

Travel expenses types

I would like to know if SAP expense types can be set up so that certain expenses will be available when creating expense report? For example if you have an approved travel request then breakfast, lunch, dinner expense types are available to choose when creating expense report. If you don't have an approved travel request then the list of expense types available for reimbursement will not have breakfast, lunch, dinner.
Thanks

Hello Catherine,
Restricting an Expense Type is already available in the
Enhancement Package 2 for ERP2005.
Furthermore, please kindly see the documentation available in
service.sap.com/tm.
If you like you have the alternative to create an User Exit on which
will check the Expense Type if it is valid for this User or not before
saving the trip data.
Enhancement name: FITR0003: User Exit: Save Trip (PR01, PR04, Pr05,
TRIP) - before assigning trip number.
Enhancement Name: FITR0005: User Exit: Save Trip (PR01, PR04, PR05,
TRIP) - after assigning trip number.
Regards,
Raynard

Restriction for Travel Expenses Type

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