Restriction on Asset No. in Purchase Order

Hi folks!!
We are making purchase orders w/o purchase requisition for asset. user gets the asset no. detail on a hard copy and entered it into the account assignment filed in PO.
My problem is that, for one assets master...say qty is 1 and amount is EUR1,000/-, more than one PO can be created means if two po is created for the same asset no. then quantity and amount shall be doubled then what is mentioned in Asset Master.
Is there any way that if quantity if asset master is alraedy ordered then system should not allow to creat

HI Qamar,
In SAP standard there is no such option to stop use of Asset No. in multiple Transaction.
but try AS05, In AS05 Screen > Select Indicator Locked to acquisition, Set this indicator, if you want to prevent further acquisitions from being posted to this asset.
Regards,
Vraj

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Multiple Assets in a Purchase Order

Hi All
If a line item has been created in a purchase order with a multiple asset number, when i want to goods receipt the same order how do i make sure that the system allow me to receipt the specific asset number.
Regards

Hi,
System will not distrubute any qty or amount during GR as well as system will not generate any accounting document also after GR in the case of multiple account assignment.
System will distrubute the quantity and value during IR based on the option you selected during the creation of PO. As well as system will generate accounting document during IR.
Regards
Karthick

How to relate the Fixed Asset module to Purchase Order?

Hello experts,
Good day!
How can I relate the fixed assets to purchase order? Is there a ways, so that we can't create different item code for purchase cycle and fixed asset module...
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Hi Mari,
First I suggest you add a lot more info. Are you doing this in Crsytal Report Designer or are you referring to one of the SAP applications? If an SAP app then please mark this case as answered and post your question to the SAP forums.
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Don

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I don't want an ouput type to be selected for a purchase order ( specific to vendor and plant combination ) by default.
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Hope you know good etiquette in replying to the messages
I don't know from where etiquette came into picture for this. For sure I haven't stated anything which is personal or derogatory in nature. I have simply stated the facts, which if you re-read again would become clear.
Anyway if you still think that anything I have said has offended you or this forum, do let me know what is that you found which is out-of-context & I would be only glad to correct myself.

Restricted Authorzation to view the Purchase Order aganist PR

Hi Experts
My Client needs to Restict the PO Print Preview .
This issue is related to authorization for viewing the PO Print Preview, details or taking Print Out.
i.e
"access to view the PO generated for only the PR raised by the individualuser. Kindly note that he should be authorised to view and print only the POs raised for his PRs."
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Navaneethan.M.K

Hi Mr.Pankaj Singh
Thanks for your reply
Every user created in the system are liable to create Purchase Requisition . in order to create ever user as a Purchasing Group . It could be too tidicious process.
In future for every new user created shall also be considered for purchasing group . It may be lengthy process and complicated.
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HOW TO RESTRICT DUPLICATION OF ITEMCODE IN PURCHASE ORDER

Hi to all,
In PO, we can select same item for a single document.
Is there any work around solution to restrict the duplication of item in PO.
Thanks in Advance,
Sagar

hi Istvan Koros,
Thanks for ur reply.
Can u explain me what is "23" (line 6).
line 1 IF @transaction_type IN (N'A', N'U') AND (@Object_type = N'22')
line 2 BEGIN
line 3 declare @line int
line 4 set @line=-1
line 5 set @line=(SELECT T0.LineNum+1 FROM POR1 T0
line 6 WHERE T0.DocEntry =23
line 7   and exists(select linenum from por1
line 8            where docentry=T0.DocEntry and itemcode=T0.Itemcode
line 9                and linenum<T0.LineNum) )
line 10 If @line<>-1
line 11 begin
line 12 SET @error = 10
line 13 SET @error_message = N'Duplicate item: line '+
line 14 CONVERT(nvarchar(4),@line) + '!'
line 15 end
line 16 END
Which parameter i should pass it the SP.
SAGAR

Purchase Order Change Restriction after MIGO and MIRO

Hi Experts,
I'd like to ask why Purchase Orders are allowed for change even when the Material Document and Invoice is already created under them, unlike the Sales Order in SD. Or is this some kind of configuration where I can configure the restriction of changes in these Purchase Orders?
Thanks a lot!

Hi,
You can set Release Indicator in designing Release procedure of PO & set Release Indicator 1 where release Indicator 1 is used for purchasing document cannot be changed/Change not allowed after release. & then You can do GR & MIRO.
Regards,
Biju K

Fixed Asset Acquisition linking to Purchase Order

Hi,
I would like to know how the Fixed Assets Acquistion process can be linked to Purchase Orders created in SAP. The process of acquiring assets starts with the PO and they want to link the PO to the Acquisition process in Fixed Assets.
Regards,
Andrew.

There is no integration of Fixed asset acquisition and Purchase orders and therefore no way to link the two.
Look at this thread as well Purchase Order and Fixed Asset Module..

Purchase Order for Leased Asset

Hello,
I want to create an Purchase order for leased asset and want to make the payment for that.
It will be helpfull for me if you can tell the config setting required for that and the sequence of Transactions for completing the cycle for the same.
Cheers,
Manish Jindal

Hi,
You first need to create Asset Number in transaction AS01. This is normally done by finance people. Once you get the asset number, create purchase order in transaction ME21N, by selection account assignment as A - Asset. Enter other data such as material number, quantity, requirement date, price, tax code. In the account assignment tab at item level, enter the asset number you got while creating the asser in transaction AS01. Save the purchase order.
Once you receive the material against this purchase order, the accounting entries will be done against the asset number.
Hope this fulfills your query.
Regards,
Prashant

Purchase order for Capital Asset.

Hello,
How can I create the purchase orders for Capital Asstes?
Narendra.

Hi,
You first need to create Asset Number in transaction AS01. This is normally done by finance people. Once you get the asset number, create purchase order in transaction ME21N, by selection account assignment as A - Asset. Enter other data such as material number, quantity, requirement date, price, tax code. In the account assignment tab at item level, enter the asset number you got while creating the asser in transaction AS01. Save the purchase order.
Once you receive the material against this purchase order, the accounting entries will be done against the asset number.
Hope this fulfills your query.
Regards,
Prashant

Purchase Order with Invoice Plan

Hi,
I need to understand working with Invoicing plans for a Purchase Order. Especially the service PO for the rents and other related services.
How the PO is linked to the Invoice Plan and how the process happens in SAP?
Thanks in advance!

Creating an Invoicing Plan
The following procedure describes how to create an invoicing plan with the pre-Enjoy ordering transactions (ME21, ME22, ME23).
The procedure described is also applicable u2013 with certain restrictions u2013 to the Enjoy purchase order (ME21N, ME22N, ME23N).
If you are using the Enjoy purchase order, you will find:
·         The Invoicing Plan button and the indicators for GR-based invoice verification (GR-Based IV), service-based invoice verification (Srv.-Based IV), evaluated receipt settlement (ERS), and invoice receipt (Inv. Receipt) among the item details on the Invoice tab page.
·         The account assignment among the item details on the Account Assignment tab page
·         The Goods Receipt and GR Non-Valuatedindicators among the item details on the Delivery tab page
Prerequisites
Vendor Master Record
Before you can use the invoicing plan with automatic settlement, the Evaluated Receipt Settlement Delivery indicator must be set on the Purchasing Data screen in the vendor master record.
(If you wish to enter invoicing dates manually, this is not necessary.)
Purchase Order
●     We recommend using a framework order (that is a purchase order with a validity period and a reason for rejection). The invoicing plan can adopt the validity period specified in the PO header.
●     PO items for which you wish to use an invoicing plan must have account assignment irrespective of whether a material with a master record, a material described by a short text, or an external service is involved.
●     The GR/IR control facility must be set up in such a way that no goods receipt (or, in the case of services, no service entry) is expected - only an incoming invoice. If you wish to have automatic settlement, you must also set the Evaluated Receipt Settlement indicator.
If you nevertheless wish to allow service entry sheets for the item (e.g. for information purposes only), you must set the GR Non-Val. indicator.
Customizing
Under Purchase Order à Invoicing Plan in Customizing for Purchasing, you can maintain data such as the desired invoicing plan types, date categories, and date descriptions.
Procedure
       1.      Create a purchase order with account assignment (framework order).
Click to access the item overview (or the overview of service lines if you chose item category D for services).
       2.      Enter the desired material or service, the quantity, and the price.
       3.      Select the desired item and click Account Assignments to access the account assignment screen. Enter the account assignment for this item.
       4.      Click to access the item detail screen. Check that the GR/IR control indicators are set correctly on the item detail screen.
○     The GR and GR-Based Invoice Verification or Service-Based Invoice Verification indicators must not be set.
○     IR must be set.
○     You must set ERS if you wish to have Evaluated Receipt Settlement.
○     If you wish to have service entry sheets purely for information, for example, allow non-valuated goods receipt (i.e. select the GR Non-Val and GR indicators).
       5.      Choose Item ® Invoicing Plan. A window appears, in which the invoicing plan types predefined in Customizing are suggested. Choose the desired invoicing plan type and click Continue.
You can use the following invoicing plan types:
○     Periodic Invoicing Plan
■      You use the periodic invoicing plan if the total value of the PO item is to be invoiced in each period.
■      The system creates the invoicing dates automatically on the basis of the settings in Customizing.
■      The invoicing date and the amount to be invoiced are shown for each settlement period (e.g. month). In the case of the periodic invoicing plan, the amount represents the total value of the PO item.
■      You can change the suggested dates and block individual dates for automatic invoicing if necessary.
■      You can enter the start and end dates for the invoicing plan.
■      With the Dates from and Dates to fields, you can determine that an invoicing plan does not contain invoicing dates extending over the entire validity period of the purchase order but only for a certain period within that validity period. (E.g. within a validity period from 1.1. to 12.31, only dates within the period 1.1. to 06.30.)
■      With the Horizon field, you control how far into the future dates can be created. If you enter a date rule that adds six months to the current date here, invoicing dates will be created for just half a year in advance in each case.
The system automatically creates new dates if you change the invoicing plan or when you invoke the transaction for Updating Periodic Invoicing Plans. See Generating Further Invoicing Plan Dates
■      The In Advance indicator allows you to specify whether the invoice is to be created with regard to a prior or subsequent period. (E.g. at the beginning of February, either in advance for the month of February or in arrears for the month of January).
■      In addition, fields with information on the existing invoicing plan are displayed (e.g. the calendar upon which the date determination process is based).
○     Partial Invoicing Plan
■      You use the partial invoicing plan if the total value of the PO item is to be invoiced in several partial amounts.
■      You get an empty date overview in which you can manually enter the desired dates.
■      If you work with a reference invoicing plan, the system automatically generates dates in accordance with the reference plan.
You have the following options:
●      You create a reference invoicing plan in Customizing for the invoicing plan type.
●      You enter an existing invoicing plan as reference plan directly in the invoicing plan for the PO item.
■      You can flag a date in field B (Billing/Invoicing Rule) as follows:
●      As a down payment (percentage or value)
●      As an invoicing date (percentage or value)
●      As a final invoice
       6.      Click to return to the item overview.
       7.      Click to save the purchase order item with the invoicing plan.
You can then start the automatic invoice creation process during invoice verification.
For more information, refer to the section Settlement of Amounts Due Under Invoicing Plans.
Once assigned to an item, the invoicing plan type (e.g. partial invoicing plan) cannot be changed. If you wish to assign a different invoicing plan type, you must delete the item and create a new one.
Generating Further Invoicing Plan Dates
If you have assigned a periodic invoicing plan to a PO item but have not initially defined invoicing dates covering the entire validity period of the purchase order, you can generate further dates in due course.
You have created a PO item with a periodic invoicing plan for a certain planned procurement. The purchase order is valid from 1.1. to 12.31. When creating the invoicing plan, you specified one invoicing date per month for the first half of the year. You have not yet planned any dates for the second half of the year because you do not wish information from the invoicing plan to be passed on to purchase order commitments at this stage, for example.
By mid-June, it is clear that the PO is to proceed as envisaged, and you therefore wish to schedule invoicing dates for the remainder of its validity period.
Procedure
To schedule further invoicing dates, proceed as follows:
Choose Purchase order ® Follow-on functions ® Period. invoicing plan
Specify the purchase orders for which invoicing dates are to be generated in the invoicing plan and perform the function.
A log can be created if desired.
Result
The system adds further dates on the basis of information such as the validity period or horizon from Customizing, the purchase order, and the invoicing plan.
regards,
indranil

Purchase order to Asset non imposed the Internal Order.

I'm entering a purchase order of an asset tied to an internal order of investment. The order has a budget X. If I enter a purchase order with value greater than the amount budgeted in the internal order, the system allows me to create the request and not imposed the internal order. In the report S_ALR_87013019, the order has no value released.
How can the system do not allow the purchase of assets with values greater than estimated and how to make that encumbers the purchase order and appear in the report S_ALR_87013019?
This only happens in the purchases of assets!
Thanks in advanced!
GLMacedo

My friend, see my answer to witch point.
1. Your Asset APC account should be Category 90 (Statistical) Cost element
The Internal Order is Statistical (I see in KO03). Should I verify in another place?
2. your Internal Order must be of category "Investment" and not "Overhead"
OK
3. Assign this Internal order in your Asset Master in the field "Investment Order"and not "Internal Order"....
OK
if Investment Order is not visible in Asset Master, change your screen layout of the asset and plug it in (IMG > AA > Master Data > Screen layouts)
4. Do settings in T code ACSET - Allow EAUFN for Trn Type = *, Acct Assign Type = APC Postings, and check the Acct Assgn check box
I don´t know how can I do this. How Can I Do?
Allow commitment management in your contr area OKKP and in your Internal order type (KOT2_OPA)
My type Order (investment) in KOT2_OPA is OK (commitment management was allowed). But in OKKP it is not! It is a critical setting. Should I flag this field?
6. Feield Status Group of Asset must allow CO/PP Order in OBC4
OK
Thank you very much!

Purchase Order and Fixed Asset Module.

Hi all,
I want to print my purchase order of fixed asset for record purposes. But the thing, I can't link purchase order or any of A/P documents to my fixed asset.
Meaning, if A/P invoice has been added into the system, it will not update my fixed asset master data.
Therefore, I have to use PO for printing, since there's no way to print Fixed Acquisition as a document. By doing this, i need to maintain both Item Master Data and Fixed Asset Master Data with Fixed Asset items, which i find tedious.
Is there a solution for this, like perhaps there's a way to copy info from PO to FA acquisition, or Posted A/P Invoice that contains Fixed Asset item will be linked to FA Acquisition, or perhaps there's a way to print FA Acquisition (like a PLD) that i am not aware of?
Please do help.
Thanks upfront!
Rgrds,
Kevin
Edited by: Kevin Lau Sieh Huo on May 20, 2008 7:25 AM

Hi Kevin,
I am afraid to inform you that the print layout function is not
supported for Fixed asset transactions such as acquisition.
As you mentioned, if you want to use it as PO document, you will need to create PO in business one since no integration is realized between Purchasing in business one and acquisition in Fixed asset addon.
If you think this will have critical impact on your business process, please post your requirement in our SAP Business One Product Development Collaboration.
/community [original link is broken]
Please refer to SAP Note 1028874
https://service.sap.com/sap/support/notes/1028874
Regards,
Ivy Zhang
SAP Business One Forums Team

Down payment of assets with purchase order

Hi All,
Down payment made through F-48 against asset purchase order
When purchase order number is entered,it is picking the Asset number and it is capitalising at the time of down payment.
i have gone through the Sap Note number 310368 in detial and have completely tested it out,but still it is throwing the Error F5378.
i have Changed the field status variant in OBC4 and the posting key 39 and 29. the Error message has been changed to warning messsage as prescribed in the sap note.
But still not able to overcome the problem.
thanks in advance
Regards
Prashanth

Hi Prashanth,
Please check the config in the following path:
Financial Accounting (New)> Asset Accounting> Transactions>Acquisitions>Define transaction types for acquisitions>Select transaction type for Down payment> should be UNTICKED capitalise fixed asset check box
Regards,
Babjee

Restriction for items from Purchase Order based on Sale Order

Hi !
We create PO directly from Sale Order ( by ticking Option under Logistic tab, 'Purchase Order') for customer C01 (for eg).
From the PO created, we post GRPO.
Now our need is,
Assume if 10 Qty is been ordered in such a way and been received (GRPO posted). it 'll add on to the stock account i.e will increase stock qty at our whse.
is it possible to restrict these 10 qty of item from being sold to any other Customer other than whom hav ordered i.e if we create sale order for C02 the SBO should not take the items received from PO created based on Sales Order created for C01?
Meera.

Meera,
Which version of SBO are you using 2005 or 2007?
I don't think Serial numbers can help in this scenario. There is no hard allocation or blocking possible using Serial numbers.
This is the Work around I am thinking about.
Set the items to be Batch Managed - On Every Transaction
When performing Goods Receipt, enter the Sales Order Number as the Batch Number
When creating the delivery, using SBO_SP_TransactionNotification we can easily check the Batch of the Item being selected and verify it with the BaseRef of Delivery lines to match with Sales Order number.
If the numbers don't match we can warn user with message, "The items batch reserved for Sales Order xyz"
Even if you make a mistake when entering the batch number same as Sales Order number when doing a goods receipt. It can still be traced and blocked during delivery.
Hint: The Batch table records the Goods Receipt transaction along with the BaseDocument number, Base Ref, etc
If you decide to go this route, I could help you further.
Let me know
Suda

Restriction on Asset No. in Purchase Order

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