Resubmit document for Approval

I have a pool of documents which have previously been approved and released but now need to be reviewed and re-approved. Is there anyway to push them back into a Workflow (without resubmitting a new revision)?

Is it a basic or criteria workflow?
If it is a criteria workflow, you could use Archiver to export/import.
Jonathan
http://jonathanhult.com

Similar Messages

Set of document for approval.

I have to send set of documents for approval to my client which are PDF format. For example :-
1) Project A - Total 5 Documents (PDF format)for Approval
2) Project B - Total 6 Documents (PDF format) for Approval
Like this daily I have to send 6 o 8 projects document to my client for approval in one set. I think I can use Document set for approval but not sure. Please advice.

Thanks Redecca,
I've created the document set and its working fine. Only I'm facing issue with Permission.
I've created Document Set in Document Library in SharePoint 2013. Here for this document set I've created
OOTB workflow from SharePoint Ribbon. So here User A will upload the document and User B will review put comment and approve or reject.
I've admin access so in the Document Library Setting "Permissions for this document library " I
clicked on "Inherit the Permission" and added these users A & B with Design access.
Now user A is able to login and upload the files in document set but to create or use the Document Set which
I've created he is getting error "Sorry, you don't have access to this page".
Now here I want to give access to user A and B only for the Document Library so they can access/use the Document
Set which I've created, Upload the Document and user B can approve it. Also here in Left Navigation I want to show user A & B "Task" option which is also not showing to view the "Approval Status".
Before your post I posted this issue on below link as its look like different request. Could you please have a look and advice please.
https://social.msdn.microsoft.com/Forums/en-US/0d460adb-c914-45d6-a637-61fc3fea5595/how-to-provide-access-only-for-document-set-to-upload-and-approve-the-documents?forum=sharepointadmin

Submit a document for approval and accompany with supporting documents

Frequently, the document that is being submitted for approval, requires to be accompanied by supporting documents which may be Excel spreadsheets and/or Word documents and/or Autocad Drawings and/or PDF documents.
How can I route these supporting documents along with the document being processed for approval?
Thank you very much for your guidance.

Do you have Sharepoint Standard License?
I think what you need is start working with Document Sets. You can create workflow to Documents sets that treat multiple documents as if it's an archive.
http://blogs.technet.com/b/vedant/archive/2010/04/21/using-the-document-set-feature-in-sharepoint-2010-part-1.aspx

Two log-ons before viewing the PO document for approval.

Hi Workflow Experts,
We have a problem wherein the system requires the PO approver to log-on twice before viewing the PO for approval.
The customer requirement is to approve a PO using workflow. Below is the brief description of the scenario;
DESCRIPTION OF REQUIREMENT:
Step 1. A purchaser creates a Purchase Order and saves it.
Step 2. An email notification is received by the approver. In the notification, an attachment is double-clicked to activate the
            log-on screen (this is an OS log-on). The approver logs into the OS log-on screen then the system directs the approver
            the PO for approval.
PROBLEM:
         In step 2, another log-on screen (this is the SAP log-on) appears after the approver was logged in the OS log-on.
        HOW CAN I REMOVE THE SECOND LOG-ON SO THAT IT WILL COMPLY WITH THE REQUIREMENT OF ONLY ONE LOG-
        ON.
I hope you can help me soon. THANK YOU VERY MUCH IN ADVANCE...

For this you have use Single Sign On. This the business needs to decide. If the user is only facing the issue then the Single Sign On is not working. Search the SDN with Single Sign on and probably ask the appropriate team to allow this user to do SSO.
Thanks
Arghadip

Is there any chance to park document for approval

They need some aproval from higher authority, i thnik for this option is Park the document,
hw to parks tell me plz
regards
ss.

Hi Supriya,
Pick any one of the following T Codes
F-02, F-22, F-43
After entering the Invoice details, go to menu bar. There select DOCUMENT > PARK. Then it will display a message "Document no ******* was parked". Remember the document number.
Then use T code FBV2. Here give Company Code, Above parked document no and Fiscal year and press enter. Then your parked document will be displayed. To mail this to higher authority, in the same screen you will find a SERVICE FOR OBJECT button. Press it. Then it will display one more toolbar. There select SEND OBJECT WITH NOTE button. In the next screen give the name of Recipient, to whom you want to send this mail and select SEND button. I think this will clear you doubt.
Rams.N

Change Status of archived document after approval process

hi how can we change the status of an archived document in KM after it has gone thru the approval process.
the reason once we archive we cannot resubmit the document for approval.
thanks

Hi Venu,
have a look under System Administration - System Configuration -- Knowledge Management -- Configuration --Content Management -- User Interface -- Commands -- UI Command Groups -- StatemanagementGroup.
See Java class: com.sapportals.wcm.rendering.uicommand.cm.UIStatemanagementGroupCommand. Take the class and decompile this and everything needed around to understand how this class works.
Then you can choose to extend this CommandGroup to also have a command "Resubmit for Approval" or you can implement your own UI Command only for resubmitting (you will also have to activate your command (group) by settings within the configuration).
On the other hand, if all this is completely new to you, I'm a bit sceptical if the task isn't a bit too big as a first task on KM implementation topics...?
Hope it helps
Detlev

For Approval Doduments table

hello all,
which table in SBO where i can find the documents for Approval?
Please help.
FIdel

Hi,
W means waiting for approval or pending.
if you want to view all such documents, pls use these followings:
for pending PO:
select docnum, wddstatus from odrf where objtype = '22' and wddstatus = 'w'
for pending A/P inv
select docnum, wddstatus from odrf where objtype = '18' and wddstatus = 'w'
for approved PO
select docnum, wddstatus from odrf where objtype = '22' and wddstatus = 'y'
for apporved A/P inv:
select docnum, wddstatus from odrf where objtype = '18' and wddstatus = 'y'
for rejected approval PO
select docnum, wddstatus from odrf where objtype = '22' and wddstatus = 'n'
for rejected approval A/P inv:
select docnum, wddstatus from odrf where objtype = '18' and wddstatus = 'n'
JimM

Did the user open the document before approving it? How to log this in workflow logs?

Hi there,
My workflow on Document Library needs to keep logs of:
- When a user is assigned the document for approval/rejection, did he actually open it or download it before approving?
How to get this information please in workflow logs please? (I know this information exists in SharePoint Audit logs but that does not work for me - I need this in workflow logs).
Thanks.

If you are looking for event logs for Document open/edit you can use "Audit Logs". For more information check these links:
http://social.technet.microsoft.com/Forums/en-US/3217c715-3ba7-4925-a18e-d7b01ceee71b/-is-it-possible-to-set-alert-on-open-document-event?forum=sharepointadminprevious
http://sharepoint.stackexchange.com/questions/9315/view-document-event-for-document-library
***If my post is answer for your query please mark as answer***
***If my answer is helpful please vote***

Submit for approval in KM - automatically?

Hi guys!
When I create document in folder, where Approval process is enabled , I have to click on "Submit for approval", when I want to send document for approval.
Is it possible to send it for approval automatically? SO I create document and it is automatically sent to approvers inbox..
Thanx for answer!
Peter

Peter,
I think without coding no way.
You can create a repository service which will listen to events like <b>ResourceEvent.CREATE_CHILD</b>. When the event is caught the repository service will submit the resource for approval. For more info about repository services just search the SDN (or let me know).
Romano
PS: does my reply to this <a href="https://www.sdn.sap.com/irj/sdn/thread?threadID=261413">Thread: mailto link wanted in XML form app</a> helped? If so, please close it - it will help others in searching for answers to their questions...

Document Publishing Approval Workflow - Help Needed

Hello All,
I am trying to use Publishing Documents with an Approval workflow, but however when I am creating a Document and am publishing it, it does not show up in the UWL of the Approver.
Can some one suggest what could be wrong or missing.
Best Wishes,
John.

Hi,
I you have configured approval process and you are receiving notification in Recent Notification iview, it's working fine, you should check:
The UWL interacts with (task) item providers through specific connector. The connectors perform basic mapping of attribute values and determine the work item type and execution method. Connectors also help in connection to object and attachment repositories to retrieve additional custom attributes or attachments.
The UWL comes with standard provider connectors and it is possible to configure their detailed behavior based on work item types.
The connectors that are configured by default with UWL are:
· AdHocWorkflowConnector
· ActionInboxConnector
Both connectors are configured by default, so both Collaboration Tasks and KM Recent Notifications show up in the UWL by default. Removing the connectors will remove the corresponding items from the UWL.
ActionInboxConnector
This connector relates to the Notifications received by UWL from Knowledge Management (KM).
The ActionInboxConnector provides KM Recent Notifications into the UWL Notification tab, which include document feedback, subscription items, subscription administration, and document approval notifications; in addition, checked out documents appear under Tracking, and documents for approval under Tasks.
By default the Action Inbox Connector for UWL is enabled.
http://help.sap.com/saphelp_nw2004s/helpdata/en/42/12d65d4e084ac886fcdf113909d03a/frameset.htm
Inbox Service
http://help.sap.com/saphelp_nw2004s/helpdata/en/89/bbfbba3e7040c39462350fc536e651/frameset.htm
Notifications for Folders in the Universal Worklist
http://help.sap.com/saphelp_nw2004s/helpdata/en/48/ad743c74fa6449e10000000a11402f/frameset.htm
Patricio.

How to submit feedback for approval

Hi,
I want to send the feedback of a document for approval .
I can able to get feedback for a particular document using the following method
IResourceList list = feedbackService.getFeedback(aResource).
I need to know how to submit that feedback for approval.
all helps will be appriciated
Regards,
Shanthakumar

Ok, it was sweet while it lasted
Apple sent an email:
"Invalid Signature - Make sure you have signed your application with a distribution certificate, not an ad hoc certificate or a development certificate. Verify that the code signing settings in Xcode are correct at the target level (which override any values at the project level). Additionally, make sure the bundle you are uploading was built using a Release target in Xcode, not a Simulator target. If you are certain your code signing settings are correct, choose "Clean All" in Xcode, delete the "build" directory in the Finder, and rebuild your release target."
I'm sure I used the Distribution certs.
Since I'm using Flash and not Xcode, what are the possible problems?
I used adt -package -target ipa-app-store ....
-alfred

Query for approval

I have updated SBO_SP_TransactionNotification for validating sales order.The query is as follows -
if @object_type = '17' and @transaction_type IN ('A')
begin
        declare curItem cursor for Select PriceBefDi,ItemCode,SeriesName FROM
     RDR1 INNER JOIN ORDR ON RDR1.DocEntry=ORDR.DocEntry
        INNER JOIN OUSR ON OUSR.UserId=ORDR.UserSign
     INNER JOIN NNM1 ON NNM1.Series=ORDR.Series
     WHERE ORDR.DocEntry=@list_of_cols_val_tab_del AND USER_Code<>'manager'
     declare @dblPrice numeric(10,2),@dblItemPrice numeric(10,2)
     declare @strItemCode varchar(20),@strSeriesName as varchar(40)
     open curItem
        fetch next from curItem into @dblPrice,@strItemCode,@strSeriesName
     while @@fetch_status = 0
     begin
          SET @dblItemPrice=(select price from itm1 where itemcode=@strItemCode and pricelist=(select listnum from opln where listname='Sales price list' ))
          if @dblItemPrice>0 and charindex('DEM',@strSeriesName)=0
          begin
               if @dblPrice<@dblItemPrice AND charindex('REP',@strSeriesName)=0
               begin
                    set @error =1
                    set @error_message = 'The price of the item ' + @strItemCode + ' should be equivalent to sales price list i.e.' + cast(@dblItemPrice as varchar)
               end
               else
               begin
                    if @dblPrice>@dblItemPrice
                    begin
                         set @error =1
                         set @error_message = 'The price of the replacement item ' + @strItemCode + ' should not be greater than sales price list i.e.' + cast(@dblItemPrice as varchar)
                    end
               end
          end
          fetch next from curItem into @dblPrice,@strItemCode,@strSeriesName
     end
     close curItem
     deallocate curItem
end
This stored procedure is working correctly as per the requirement.Sales order can not be added if the price is less than sales price list.
Now I want to remove this validation and add approval for this.If the rule is violated ,then the document will go for approval.In SAP I have created query for approval as,
SELECT DISTINCT 'True' FROM OITM WHERE ITEMCODE=$[$38.1] AND U_Discount_Percent < $[$38.15]
UNION
SELECT (CASE WHEN $[$38.14]<>(select price from itm1 where itemcode=$[$38.1] and pricelist=(select listnum from opln where listname='Sales price list' ))
THEN 'True' ELSE 'False'            END)
Here I am getting the price as varchar.Is it possible to call stored procedure SBO_SP_TransactionNotification from query ?

Hi Dilip,
I have tried the following query for approval :
SELECT 'TRUE'
FROM OITM JOIN ITM1 ON OITM.ItemCode=ITM1.ItemCode
JOIN OPLN ON OPLN.ListNum=ITM1.PriceList AND UPPER(LTRIM(RTRIM(OPLN.ListName)))='SALES PRICE LIST'
WHERE OITM.ItemCode =$[$38.1.0] AND $[$38.14.NUMBER] != ITM1.Price
It works for all the lines in Sales Order.Even If there is a single item with Price before Discount not equal to Sales Price List Value,
System will send the document for approval.
I have put the condition $[$38.14.NUMBER] ! = ITM1.Price assuming that the price in SO should be exactly equal to Sales Price Price List .
Try this query at your end and let me know the result.
Thanks and Regards,
Pooja Singh.

Where do we put authorised user name for approving DMS document in DMS work

HI
I am on a support role and here is a document creation through DMS and it goes approval for 4 level , upon each level mail trigger to the user id (approval authorised person) .
now company changed the users for approving authority , so i have to change the authorised person name . can some one help me where to go to change their name in DMS.
thanks in advance

Hello,
you should run transaction SUIM - User information system: then select the row "Roles --> By authorization values": in the field that will show up enter the name of the authorization object, that's to say C_DRAW_STA, then press the button"Entry values", put the Document type and the document status, then execute. The list of the roles containing that authorization object, with the values you are intersted in, will be displayed: then you have to enter in each role, open the tab "User", and there you will have the list of the users with the authorization to put that status for that document type. There you have to enter the name of the new user that shoud perform the release of the document.
However you should also check if any SAP workflow task is implemented to follow up the release steps.
Best regards,
Andrea

Document for PO Approval Wave 2

Hello,
I am configuring Wave 2 Purchase Order Approval. Now I want to plug the app to backend workflow.
In Fiori Document site:
I see:
Configuration
To enable Approve Purchase Orders, you must perform the following configuration task:
Specify the workflow tasks that are relevant for approving purchase orders. You do this in Customizing for Materials Management under Purchasing Purchase Order Approve Purchase Orders App Specify Workflow Task IDs for Approve Purchase Orders App .
But I am not able to see this category. Could you please help point where it is?
Or could you please let me know how to configure the Workflow part? I tried with the way in Wave 1, which does not work.
Kind regards,
Kenny

Thanks Masa.
Finally I found the path
Configuration
To enable Approve Purchase Orders, you must perform the following configuration task:
Specify the workflow tasks that are relevant for approving purchase orders. You do this in Customizing for Materials Management under Purchasing Purchase Order Approve Purchase Orders App Specify Workflow Task IDs for Approve Purchase Orders App .
means the one in /nSPRO
Kind regards,
Kenny

Document not reported for approval

I have an urgent issue related to workflow, it is like a lot of document that should report for approval, has not been reported since many days. Now when i am checking the log of the documents it is showing a SWW_WI_ERROR_MESSAGE_SEND_S in technical details of the agent list.
Can any one help me for the same?

> And this is the step in WF-Batch.
>
So it is a background step. That is (well, at least it can be) significant information. Have you checked that they haven't messed with the authorizations of WF-BATCH?
> Every document posed after 15 september by a user is having the same problem, workflow is not triggering. And in SM58 it is showing "time limit exceeded".
>
So the documents are of different types, it is not restricted to e.g. only purchase orders. Have you checked that the user has normal authorizations (e.g. the same basic roles as another user)?
I assume you have chekced most of the obvious things, such as the document referred in the workflow actually existing.
Surely the workflow must be triggering when this problem can be found in the workflow log. What exactly do you mean by that statement - do all the workflows fail early in the process - perhaps even before the first step is created?
What should the step that fails do? I assume the failure occurs in a customer-developed BOR object type, so please give a bit more information about where the problem occurs.

Resubmit document for Approval

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