Retain deleted items until backup

We have been following a few best practice configuration guides for exchange 2010. One thing that stood out is the retain deleted items until next backup option is not ticked on maiboxes or public folder databases. I have read up on the setting but am still
a bit unsure on the neccesity for it.
1) Can anyone elaborate on the risks/potential issues in NOT retaining deleted items until the next backup.
2) What exactly is an "item" in this concept?
PS - we have configured a policy whereby users can recover deleted emails from their dumpster for 20 days, although I think you can "purge" them from there and they are gone for good. Full backups run once per week.

1: In simple words, Precaution is Better then Cure.
Exchange will make sure that mailbox doesn't get deleted until backup is taken.
2: Item will be the emails, meeting, Notes etc. in the Mailbox.
Cheers,
Gulab Prasad
Technology Consultant
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Manage "Do not permanently delete items until you back up the database" mailbox level

Hi,
I need the active directory attribute name for "Do not permanently delete items until you back up the database" at mailbox level and the EMS command for enabling/disabling
the above setting (the other settings in the following screenshot I found).
Thanks in advance!

Well, there are only 3 possible values I believe... 1 = database default, 2 = retain for custom period and 3 = Retain Until Backup Or Custom Period... However I have seen 2 doesn't work for some reason and if you have database default is not selected
and keep deleted item for x days set to something else other than default and Do not permanently delete items until you back up the database is unselected then it set the value to 5 as well.... I guess other than these possible values if anything else is set
then it will give you warning that object is corrupted.
But yes value is other than 3 then checkbox is automatically deselected set based on what value it has... in short I would check what's the value for deletedItemFlags by setting all the possible options before coming to conclusion... ;)

Empty deleted items policy exchange 2010

Hi guys,Before setting up a retention policy to delete items for our entire company such as in this post http://community.spiceworks.com/topic/484208-exchange-2010-automatic-purge-of-deleted-items?started_...
I'd like to test it on my user only. The problem is that when I try to do it the original settings still remain. Recipient Configuration -> mailbox -> my mailbox properties -> mailbox settings -> storage quotas properties -> there I change the "keep deleted items (days)" to 1 so I can test it on myself but after clicking "ok" and then going back, it changes back to 30 and there is still a checkmark next to "Do not perm delete items until you back up the database". What am I missing here?
This topic first appeared in the Spiceworks Community

Hi Babu ,
Based on my knowledge i have given some suggestions please have a look in to it.
1.We cannot use the search-mailbox command specifically for any folder in the mailbox.But we can use it for a whole mailbox.Below is the command which will copy the entire contents of the mailbox to the target folder called as "backup" .
Search-Mailbox -Identity "problematic mailbox name" -TargetMailbox "test mailbox" -TargetFolder "backup" -LogLevel Full -deletecontent
Note : Before executing the above command , please execute the below.
New-ManagementRoleAssignment -Name "Import Export_Enterprise Support" -SecurityGroup "Enterprise Support" -Role "Mailbox Import Export"
Once the above command is executed then you need to add your admin account to the security group "Enterprise Support" and then use the Search-Mailbox command to copy the entire items to the target mailbox and also it will delete all the copied
items from the original mailbox.
2.Another one option is to use the MFCMAPI tool to force delete the items on the deleted items folder.
Most importantly before doing all the above , please share me the error message what your users are facing while deleting the items from deleted items folder.
Thanks & Regards S.Nithyanandham

Deleted Items Stay in Edit mode?

When Adding Items to a portal, for instance an Image... and then I want to delete that image... I can delete it so the image no longer shows on the finished page, but the Item still shows in the Edit mode. How do I delete the Item so it no longer shows in Item mode

Assuming that you are using 10g: 
Yes, you can disable this feature. Click on Properties of the Page Group that you want to disable this feature. Go to the third tab Items. 
On this tab you will see 2 options : 
Retain Deleted Items 
Display Unpublished, Expired, and Deleted Items In Edit Mode 
Either enable or disable based on your preferences.

Restore deleted items?

In my page-group property the radiobutton "Retain Deleted Items" has been Selected, but "Display Deleted Items" has not been selected.
I have deleted an item and want to restore it, how do i do it?

You have to display the item to restore it. "Display deleted items" only applies to edit mode - deleted items are never displayed in view mode.
Regards,
Jerry
Portal PM

Now that I have backed up, can I delete items from my desktop? One of the reasons I got the time capsule was so that I could free up some space on my computer. I am confused about whether the backup will one day remove my photos/video

I purchased a 2TB time capsule yesterday. I set it up as a router and did the backup no problem. I then navigated the backup folder and found that all my photos/video that I am nervous about losing are on there. So far so good.
Taking a step back, the reason I bought the time capsule was 1.) I needed a router 2.) I have a mac and 3.) I am running out of disk space on that mac (I shoot and cut a lot of video and have years of high quality pictures on my mac hard drive)
Can I now delete them from my mac computer to free space? I have used standard external disk drives in the past, but the whole "Back Up" piece of things has me confused. I love the idea of backing up my computer so I want to keep that functionality, but will the drive still function as a static external hard drive? Or do I need to move that material in seperately as a folder outside of the backup folder?
I am nervous that if the backup overwrites information as the disk space becomes limited that in 10 years when I fill this drive up, that I will lose all of my photos that are part of the backups that I am running now.....
Or worse, I am nervous that if I remove things from my mac right now, that the next time that a back up is performed that it will lose this data as it is not currently on the device I am backing up? How does this work?
I apologize, the back up is a very new concept to me and I want to make sure I do not goof anything up.

applefool wrote:
Taking a step back, the reason I bought the time capsule was . . . 3.) I am running out of disk space on that mac
That's an entirely different thing from backups. A backup is an extra copy, in case the original is lost or damaged.   Additional space is just that -- more space for originals.
While it's possible to use the same disk (such as the TC's internal HD) for both things, it's dangerous -- when (not if) something happens to the TC, you risk losing the originals that are on it.   To be safe, you need (at least) two copies of everything important, in (at least) two different places.
Many (including me) recommend at least three copies (originals plus 2 backups). While it's not common for the Mac's hard drive to fail about the same time as the backup drive, it does happen. There are several threads here where it did, and very expensive data recovery was needed, but in some cases everything was lost.
So as the others recommend, getting an external HD for the stuff there isn't room for on your Mac is one solution for not having enough space. But you might explore getting a larger internal HD.   If possible, that might be bettter.
Then, also get another external, for "secondary" backups, so you're doubly protected. If you get a portable model, you can take it offsite for even better protection. See #27 in Time Machine - Frequently Asked Questions for details and some suggestions.
Can I now delete them from my mac computer to free space? I have used standard external disk drives in the past, but the whole "Back Up" piece of things has me confused.
You're not the first or only one.
There are different types of backup apps, so there are different answers for the different types.
As the others have posted, Time Machine will, sooner or later, delete it's backup copies of things that are no longer on your system. Depending on how long the original was there and when backups were run, that can be in as little as 24 hours, or as long as there's room.   So no, don't take the chance with data that's important!
Is there helpful information on how to add an external drive to your backup set up?
See the green box in #2 of the FAQ article. All you have to do is format it for a Mac and remove it from the exclusion list.
           Once I set it up, will I need to leave the hard drive plugged into my mac in order for the data to be backed up?
It can only be backed-up while it's connected.
           If I do, and a back up is performed without the hard drive attached to my computer, will it remove the backup of what was on the hard drive
No (unless you leave it disconnected until Time Machine starts deleting old backups).
It will back up the external when it's connected, and not complain if it isn't.

If I delete an old backup from my phone, will those items be deleted from my phone? Example pictures and contacts

In order to install the new iOS7, I want to backup my phone to the iCloud first. I haven't backed up my phone since June, and have deleted tons of stuff since then. My iCloud doesn't have enough room to backup my phone at this time, so can I simply delete the OLD backup from my cloud and make a new backup? *WITHOUT LOSING ANYTHING CURRENTLY ON MY PHONE*? HELP!!!!!!!!

Yes, pictures in Photo Stream will deleted. Only on photo stream not on iCloud and Camera Roll. You can login again if you want.

Deleted Items glitch?

My incoming .mac mail is going to the Deleted Items box on my IMAP mail clients (both Mail program, and in Entourage). When I check my dot mac mail on the web, that same mail is in the Inbox.
This is new behaviour, and I don't recall changing any settings. I have no rules in effect. I am used to checking the IMPAP Inbox for new items.
How do I make new mail go in to my Inbox and not to Deleted Items?

Even though you've said you have "no rules in effect", this looks like a rules issue to me, so try this to be sure (it could be that the rules file is corrupt, for example):
1. Quit Mail.
2. In the Finder, go to ~/Library/Mail/.
3. Locate MessageRules.plist and move it to the Desktop. If there is a file called MessageRules.plist.backup, move it to the Desktop too. You may also see MessageSorting.plist files there; this is where Mail 1.x stored the rules, and they are no longer used by Mail 2.x, so just move them to the Trash if you see them.
4. Open Mail. As a result of removing the rules file, the junk filter will be disabled now. You may want to either tell Mail to go offline immediately after opening it, or shut down the Internet connection before opening Mail, to prevent it from downloading anything until the junk mail filter has been enabled again.
5. Go to Mail > Preferences > Junk Mail, enable junk filtering, and configure it however you wish.
6. Go online again if you went offline in step 4.
If the problem persists after doing this, then you know the rules have no bearing on it, and you may move the files on the Desktop back to the ~/Library/Mail/ folder, overwriting any files Mail may have created anew there (quit Mail first).
Note: For those not familiarized with the ~/ notation, it refers to the user's home folder.

How do i retrieve deleted items that have been deleted by mistake

how do i retrieve deleted items that have been deleted by mistake ?

If they’re not in a backup, try using a data recovery product such as the ones listed here. Don't write anything else to the drive until the files are recovered or you choose not to recover them.
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Items are not moved to the deleted items folder when they expire

Hey
I have Exchange 2010 Server (Version: 14.01.0438.000) and configured a retention policy with one retention tag for the
inbox that moves items after 365 days to the deleted items folder. I have assigned this policy to one Mailbox to see if it works. It doesn't. :)
All Items are "stamped" correctly with a expiry date. And the Messages show now "This item is expired" for example:
I made the Policy a week ago and waited to see if the items will be moved but nothing happen until today. The Application Log shows no errors or warnings. I already used "Start-ManagedFolderAssistant"
multiple times....
what is wrong here? And how do i track the problem down?
i also checked all the other threads regarding the same or alike issues. But couldn't find anything that would halp me.

Get-RetentionPolicyTag
Get-RetentionPolicyTag:
RunspaceId : bab19777-67ac-4a28-a895-19f89113122a
MessageClassDisplayName : All Mailbox Content
MessageClass : *
Description : Managed Content Settings
RetentionEnabled : True
RetentionAction : MoveToDeletedItems
AgeLimitForRetention : 365.00:00:00
MoveToDestinationFolder :
TriggerForRetention : WhenDelivered
MessageFormatForJournaling : UseTnef
JournalingEnabled : False
AddressForJournaling :
LabelForJournaling :
Type : Inbox
SystemTag : False
LocalizedRetentionPolicyTagName : {}
Comment :
RetentionId : 6c115c72-8186-4828-b801-d434d7fdbcc7
LocalizedComment : {}
MustDisplayCommentEnabled : False
LegacyManagedFolder :
AdminDisplayName :
ExchangeVersion : 1.0 (0.0.0.0)
Name : Delete after 1 year (Inbox)
DistinguishedName : CN=Delete after 1 year (Inbox),CN=Retention Policy Tag Container,CN=****
AG,CN=Microsoft Exchange,CN=Services,CN=Configuration,DC=****,DC=*****
Identity : Delete after 1 year (Inbox)
Guid : 6c115c72-8186-4828-b801-d434d7fdbcc7
ObjectCategory : *****/Configuration/Schema/ms-Exch-ELC-Folder
ObjectClass : {top, msExchELCFolder}
WhenChanged : 07.10.2014 10:16:04
WhenCreated : 07.10.2014 10:16:04
WhenChangedUTC : 07.10.2014 08:16:04
WhenCreatedUTC : 07.10.2014 08:16:04
OrganizationId :
OriginatingServer : srv-********
IsValid : True
Get-RetentionPolicy:
RunspaceId : bab19777-67ac-4a28-a895-19f89113122a
RetentionId : a83b8845-5f3b-422c-84a1-8eef8a8b2bd2
RetentionPolicyTagLinks : {Delete after 1 year (Inbox)}
AdminDisplayName :
ExchangeVersion : 1.0 (0.0.0.0)
Name : Funds@
DistinguishedName : CN=Funds@,CN=Retention Policies Container,CN=*****,CN=Microsoft Exchange,CN=Services,CN=Configuration,DC=***,DC=****
Identity : Funds@
Guid : a83b8845-5f3b-422c-84a1-8eef8a8b2bd2
ObjectCategory : hnw.dom/Configuration/Schema/ms-Exch-Mailbox-Recipient-Template
ObjectClass : {top, msExchRecipientTemplate, msExchMailboxRecipientTemplate}
WhenChanged : 07.10.2014 10:28:26
WhenCreated : 07.10.2014 10:28:26
WhenChangedUTC : 07.10.2014 08:28:26
WhenCreatedUTC : 07.10.2014 08:28:26
OrganizationId :
OriginatingServer : srv-******
IsValid : True
I just replaced some "critical information" with *****
Also the Policy is defently applied. I checked with:
Get-Mailbox -ResultSize unlimited | Format-Table Name,RetentionPolicy -Auto

Deleted items reappear on mobile account with syncing?

On a mobile account with syncing, deleted items will reappear after syncing. One can manually do a full sync. Then delete stuff. Then do a full manual sync again and the deleted items are back.
This is on Leopard 10.5.6 client and Leopard 10.5.6 server.
Open to ideas one what I ought to look at.
Best Wishes,
Paul

Paul,
I'm happy I'm not alone (sorry..)
I have exactly the same problem, although I'm using Linux server, not OSX.
It all worked nicely until 10.5.6 upgrade, after that I'm having lots of home sync problems, including:
1. locally deleted items re-appear after sync
2. a lot of sync conflicts, specially when sync cannot resolve latest file or directory version between mobile and network copy (and mobile copy will be always the latest one)
3. huge syncs even if no data has been modified, ie:
I'm syncing all on login and logout, background sync is disabled.
I do login then straight away logout, so practically no data has been modified, but the sync may show me tens of GB being transferred.
Now, this is weird: I've done tests on a freshly created mobile account, with approx 50MB of data. Basically I've logged in and out repeatedly, sometimes modifying small files. Some of the syncs showed me transfer of 60MB!!! That's 10MB more than the size of the home directory!
I've looked through release notes for 10.5.6 and some sync issues were 'fixed'. I'm wondering if other ones were introduced...
As I've said, it all worked perfectly until the latest update - I have many machines behaving in the same, bad way.
Perhaps someone has a solution?
Thanks,
Pawel

I accidentally deleted items from a list in reminders. how can i retrieve them?

i accidentally deleted items from a list in reminders. how can i retreive them from icloud?

From your backup.

Can't Delete Empty Folder in Deleted Items

Running Outlook 2013 on a Windows 8.1 machine. Exchange 2010 on SBS 2011 platform.
I have an empty folder within the deleted items folder. I can manually delete all messages within the deleted items but I cannot get that empty sub folder deleted. My permissions are set to "owner". I'm getting a message that says, "outlook
is synchronizing local changes made to items in this folder. You cannot remove this folder until the synchronization with the server is complete". I've done shift+F9 in both the deleted items and the sub folder and that hasn't helped.
Please advise.

Hello,
I recommend you check if owa has the issue. If the issue doesn't occur on owa, the issue may be related to outlook.
I find a thread that has similar error for your reference.
http://social.technet.microsoft.com/Forums/en-US/55c61a73-d717-482c-b9eb-255ea738b512/deleted-item-empty-folder-error?forum=outlook
Please try to install the lastest update of Outlook to check the result.
If you have any feedback on our support, please click
here
Cara Chen
TechNet Community Support

How do I protect a Time Machine back up from being automatically deleted during new backups?

Hi, any help would be appreciated.
I used an external hard drive Time Machine backup to restore my music and photos after losing nearly everything during an update. I followed the instruction from Apple Support and turned on TM so I could enter and recover the needed libraries. Unfortunately I wasn't aware that TM would continuously backup for the next 7 hours as I searched for duplicate music files, merged iPhoto libraries, etc...until I received the message that TM had deleted all my backups (all the way back to 2010).
Just to head off the "how could you not know?!" comments - I had previously left TM off and just selected backup now when I attached the external drive.
The good news is that the backup I used to restore my music and iPhoto library from May still appears to be intact, so how do I make sure it doesn't get deleted the next time I back up? My concern is, once I've removed all the duplicate music and photo files I would like to back up again prior to upgrading to Yosemite - just in case I experience the same issues with losing files again I'd like to be prepared.
My external hard drive is an Iomega with 83.1 GB free of 320 GB.
I'm on a Mid-2009 MacBook Pro / 2.26 GHz Intel Core 2 Duo / 8 GB 1067 MHz DDR3 / 43.76 GB free of 159.18 GB
OS X 10.9.5 Mavericks
Any help would be greatly appreciated. If it's written for someone who is not very technologically advanced (read: step-by-step instructions) that would be even better! Thanks in advance!

You need to get a bigger external drive, 2 to 4 times the amount of data you are backing up. I would also recommend a minimum of 2 backups. You can do that with 2 Time Machine drives or use a clone to give you a bootable backup.
Time Machine FAQ
Try E1 in the 1st linked article.
Time Machine Troubleshooting
Time Machine Troubleshooting Problems
Time Machine Versus Clones and Archives
Clone - Carbon Copy Cloner (Often recommended as it has more features than some others)
Clone – Data Backup
Clone – Deja Vu
Clone - SuperDuper
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When using Time Machine, if I delete items from my computer, will they still be backed up to access later on my external hard drive? In other words, when time machine backs up again, will it delete the files from the back up?

When using Time Machine, if I delete items from my computer, will they still be backed up to access later on my external hard drive?
In other words, when time machine backs up again, will it delete the files from the back up that I have deleted from my computer?

No, I do not believe so. Time Machine would keep all those now-deleted files in previous backups, and as time goes by those backups might be deleted if you needed room, but it would still keep one backup from each day in last month, as well as one from each week forever, as long as you don't start running out of room, then just the oldest would be deleted to make room if needed.
I use a backup drive about double the size of my drive to be backed up, so I would guess it will never get to the point where deleted files being replaced by new ones being backed fill up that drive to the point where backups actually have to get deleted.

Retain deleted items until backup

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