Retaining SAP Inbox Items

Hi,
Is there a way of retaining the SAP Inbox items. They get vanished after being processed from the Inbox. Is it a configuration which will define the no of days to keep the work item in SAP Inbox.
Regards,
Ravi G

No replies

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SAP Inbox items not shown in UWL

We are working on ESS , we have items in SAP Inbox and not shown in UWL for a employee.
We are not able to login with the actual user. Is there any possibility to see UWL items of the item without his login?
we have UWL connecters enabled for R/3 but still have problem for this user.

Hi Kiran,
If this is specific to one user or have you found same issue with others. To receive any workflow from backend system system need to be registered to UWL.
Have a look at following threads for pointers
/message/6018381#6018381 [original link is broken]
/message/5093279#5093279 [original link is broken]
/message/5093308#5093308 [original link is broken]
Cheers,

The work item not coming in SAP inbox ....

Hi experts,
I am doing PR realese workflow.It is moved to quality server from development. In quality it is activated and showing no error.When a PR is created mail is send to approver and the workflow is waiting for his approval. But the work item is not available in his SAP inbox. Even he is getting the remainder mails.But the work item is not available in his business workplace(SBWP).I cross checked user ids of approvers. But still its not working ....the mails are sent to approvers external mail ID.....
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Pls anyone give me a solution for this problem...
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Hello,
The best solution would be to take your mouse, move your cusror to the top part of your screen, and click on the "Before you ask (here are many workflow answers)" thread. If you've tried everything that is proposed there then please reply to this thread explaing what you have tried.
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HI,
we are using a text editor in approval section of workflow where the user needs to enter the reason for apporval or rejection.
the requirement is how to retain the work item in inbox of user if user press the icon cancel? there are two icons in editor,one is ok(tick marg) and cancel(cross mark).
so when user dont enter any text in the editor and press on cancel icon,then approval/rejection should not authorize and work item will remain in the user's inbox .unless and untill he enters the text.
i have tried LEAVE TO TRANSACTION 'SBWP'.leave program etc but nothing is working.
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Hi,
Go with Sangvir Singh suggestion.
It also looks neater from a Business Process Modeling perspective. You continue the process flow only when a change has occurred.
Kind regards, Rob Dielemans

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Hi Gurus,
I have a problem on workflow items that are stucked on our approver's SAP inbox even after the PR or PO has already been approved/released. When I check the log, the status is still "In Process". This does not happen always and not for all our PR/PO docs.
Can you help/guide me on where to look for the root cause so i'll know where to correct.
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Marianne

Hi MM,
how is the PR/PO done for these workitems that are stuck?
I mean was it sent to users SAP Inbox and he released it from his Inbox, or is it that though he got a workitem in his SAP Inbox, he released it thru ME54N/ME28N.
Because in the later case, you have to define your WF such that if user directly releases them from the T-codes, it should terminate that WF so that it deletes from users SAP Inbox.
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My users are forwarding Purchase requisition work item from SAP inbox which is disappearing from agent inbox as well from forwarded inbox also.Please guide me
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Hi Abhijit
Please refer to SAP not 1308276 .Which tell about the work items.
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Hi,
ALL
I have a issue.
I have created a form in module pool which has a certain set of feilds. I have placed two buttons in the form namely " Submit " & Update. When ever the submit button is clicked in the form the form which is an attachment goes to the respective approvers for approval.
Issue : I have not placed any Accept or Reject Buttons in the form, I want these buttons to get displayed when the form is displayed in the SAP inbox of the user.
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Can any one suggest me the process, that how do i use these buttons while displaying when the work item is clicked in the users inbox but not when the form is intially filled.
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- The Approval or Reject Buttons should be displayed when the work item is clicked in the sap inbox of the user, instead of update & Submit.
On click of the work item - the accept & Reject buttons should be displayed but not the Update & Submit and this should be displayed only when the work item is clicked.
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Hi Shanky,
You can create two module pool programs for requirement.
One is for trigger the workflow and other one is to get the approval.
For the approval, create a dialog method and call the screen using call transaction.
So at run time when the user clicks the work item it will display the Approver screen. under Approve or Reject button you have to call the function module, SAP_WAPI_COMPLETE_WORKITEM to complete the work item.
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Pushing BO inbox item to Lotus Notes and SAP Inbox.

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Can we Push BO inbox item to Lotus Notes and SAP Inbox. if we do it then how to do it.
Thanks in Advance.
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Yagyashikha

Hi,
well you should ask your Lotus Notes administrator to setup an SMTP gateway on the LotusNotes side for you. I know that this is possible but I have not done it myself before. And since this is an SAP BusinessObjects forum I am not sure you will get an answer about this here.
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Stratos
PS: I found the following link in the internet
[http://www-12.lotus.com/ldd/doc/domino_notes/Rnext/help6_admin.nsf/89d3962efd85426f85256b870069c0aa/f0e11c47fc62bc2e85256c1d00394ef9?OpenDocument]
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Any function module to get all items in SAP INBOX

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I am trying to get all the items in my SAP Inbox via rfc.
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Hi Mukesh,
Step 1. Use FM SO_USER_READ_API1 to get the folder details of the user
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Hi.
I recently solved a case for a customer of mine regarding authorizations for work items. They have several workflows running, but for this specific custom developed workflow, users should not be allowed to use the SAP Inbox Forward button.
I started by creating a new task classification (Z_FW) which I implemented on the workflow tasks where the forward functionality should be disabled. Now for test purposes I created a dummy user which I initially gave only authorization to the tcode SBWP, then I manually added the authorization object S_WF_WI.
For this entry I allowed all activities for work item type W and F for classification 1, 2, 3 and NO_CLASS (SAP Standard classification).
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My intention was to add another entry for authorization object S_WF_WI, for classification Z_FW with all activities except forwarding. But when I tried that, the only change was that forwarding was enabled for the work items with classification Z_FW, which I didnu2019t want.
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Does the standard function not do what you want?
Task -> Additional data -> Agent Assignemt -> Maintain -> Attributes -> Forwarding not allowed.

Is there any way to make work item invisible in the SAP inbox?

Is there any way to make work item invisible in the SAP inbox?
If yes , How?
How can we delete a work item without using SAPLSINWP program?Is it possible???

Thanks suresh, But I was a looking for a solution where as soon as the work item is created should be made invisible in the SAP inbox, is there any way for this or any other alternative?

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I have used standard task in custom workflow.
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Hi,
Workitem text is associated with definition of task.
There is no need to trigger it and it will be populated in the workitem created as part of the task.
.Instead, workitem name is visible in Inbox.
Inbox???
You mean UWL.
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Raja.D

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I've used WF_INITIAITOR in the Expression. I need to send the mail not to the approver but to the creator of the workflow.
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Hi,
the event is also triggered from my Id but in that case I do not recieve any e-mail. None of the users recieve the e-mail in the SAP Inbox for the mail step after the decision.
In workflow Log the last step shows the details as
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Sumit Vij     Background work item created     10.01.2012     12:08:43
Sumit Vij     Execution started automatically     10.01.2012     12:08:43
Workflow Hintergrund     Work item processing complete     10.01.2012     12:08:44
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Retaining SAP Inbox Items

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