Retention Policy - Archive All folders to archive-maibox (including inbox and send items)

Hello,
with exchange 2010 we have a retention policy to archive all mail older than 2 years to the archive-maiblox using the retention policy.
The policy is having the setting "all other folders", so this isn`t working for the folder "inbox" "send items" etc.
What can i change to have ALL folders moved to the archive-mailbox?
Thx

Hi,
Did you means that you select "All other folders in the mailbox" as a tag type? Is right?
If so, it will not work for the default folders (such as Inbox and Send Items..).
Please refer to the following thread:
Exchange 2010: Retention Policy Tag
Type- All other folders in the mailbox
Thanks.
Niko Cheng
TechNet Community Support

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Query For Retention Policy On All Folders

I am looking for a way to query for the retention policy assigned to all user folders (per folder/per user). My client allows the user to set the folder retention policy per folder and would like to know how each user has that configured. This is for
a 700 user environment. I know any CSV generated as output could have thousands of rows.
thanks.

You will have to use EWS for that. Here's an example (for 2013):
$getRTResp=$exchangeService.GetUserRetentionPolicyTags()
function GetTagName($tagGUID) {
if (!$tagGUID) { return ($getRTResp.RetentionPolicyTags | ? {$_.Type -eq "All"}).DisplayName }
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$folderView.PropertySet = new-object Microsoft.Exchange.WebServices.Data.PropertySet(
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[Microsoft.Exchange.WebServices.Data.FolderSchema]::DisplayName,
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[Microsoft.Exchange.WebServices.Data.FolderSchema]::PolicyTag,
[Microsoft.Exchange.WebServices.Data.FolderSchema]::FolderClass);
$oFindFolders = $exchangeService.FindFolders([Microsoft.Exchange.WebServices.Data.WellKnownFolderName]::MsgFolderRoot,$null,$folderView)
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Obviously, it needs some work, a loop for all 700 users, proper error handling, etc. But hopefully it illustrates the idea. For older versions, its a bit more work to get the Name of the tag, but you can also use Get-RetentionPolicyTag for that.
Code adapted from:
http://blogs.msdn.com/b/akashb/archive/2012/01/12/stamping-retention-policy-tag-on-items-using-ews-managed-api-1-1-from-powershell-exchange-2010-part-2.aspx
http://blogs.msdn.com/b/mvpawardprogram/archive/2013/04/08/5-lesser-known-operations-in-exchange-web-services-on-exchange-2013.aspx

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Hi Chandu,
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Sorry for my lacking of code and script. If your requirement still haven't been achieved, I suggest we can ask a question in Exchange Development forum and Script Center for more professional suggestion:
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http://social.technet.microsoft.com/Forums/en-US/exchangesvrdevelopment/threads
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in forum
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2007 Outlook Calendar not sharing all events when saving it as iCal and sending to an iphone

Found a way to sharing Outlook Calendar to an iPhone without syncing. I save the calendar as iCal format and then send it to the person to open it on his smart phone. He opens the file, adds them to his calendar, and can see only certain events, not all
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Message was edited by: Sophia

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In Exchange 2010 server, we have setup a policy under "Default Archive and Retention Policy" as all messages under "Inbox", "Sent Items" and "Deleted Items" will be Permanently Delete after X months.
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Hi,
Based on your description, you created retention policy tags for Inbox, Sent Items and Deleted Items folders. Then you linked them to the default archive and retention policy
Default Archive and Retention Policy.
Please check if this issue affects all users.
Please create a different retention policy which is associated with these retention tags, and apply this policy to a test user to check result.
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Belinda Ma
TechNet Community Support

Apply GPO archive in all folders outlook

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Can a script so I possar using and enjoying to apply these settings to archive all folders in Outlook.
Juliano Santos

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Hi. I managed to resolve this problem today. I used the express lane for icloud.
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Enforcing Retention Policy

I have been asked by the head of the organization to enforce a 30 day retention policy for ALL emails in everyone's Outlook (Exchange 2010) - Inbox, Sent, Deleted, etc. (he deletes EVERY message as soon as he read it). So I went into the EMC
and following posted instructions, set and applied the policy. Only NO emails are ever deleted in anyone's Outlook (except of course his, since he continues to manually delete everything).
Need some help in figuring out WHY the policy is not working. Thanks.
Bill

I guess I'm just going to have to start the process all over from the beginning - and hope it "takes" this time. Yes, I did create the tags, etc with 30 days age limit and completely delete when reached - users were told to copy
anything they wanted to keep to offline archive folders which are backed up. Thanks - I'm just going to start from the top and see what happens.
Well, it's months later - this wasn't a priority - and I did go back and following all the documentation, created the tags with 30 day delete for Inbox, Sent, Deleted, Junk; set a policy, included the addresses of all users; double checked that it was applied
to all users. And now, 3 days later, there is still email over 30 day old (WAY over for some - as much as 7 years!) still in their Inbox, Sent, Deleted; Junk.
Now the only issue I can see that possibly makes this not work is a "warning" that says "Personal Tags are a premium
feature. Mailboxes with policies that contain these tags (or as a result of users adding the tags to their mailbox) require an Exchange Enterprise Client Access License."
But I'm not using the built in "Personal Tags," I created my own. I'm not trying to set a policy on Personal Folders,
just the Inbox, Sent, etc (and any subfolders they might have). Do I need "Enterprise CALs" to make these retention policies work? I thought such CALs were just paper licenses, nothing to install (this is a 2010 Standard Exchange Service)
and every where I search on line there's nothing about installing CALs in Exchange, it just says they are "paper" in case of an audit.
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Any help appreciated.
Bill

Exchange 2013 CU3 Retention Policy Not working for Calendar & Tasks

We are currently on Exchange 2013 CU3 with Online Archiving Enabled for the user
Default policy is set to move all the items in mailbox which are older than 30 days to online archive mailbox.
Calendar and Tasks Items are also getting archived alongwith other Outlook items from Inbox,Deleted Items etc
Followed Technet website and created RPT for Calendar and Tasks with retention disabled
Still DPT takes precedence and move all the items under Calendar and Task to Online Archive Mailbox

Hi Sam,
I recommend you refer to the following article, despite this for Exchange 2010, however the same applies to exhcnage 2013:
Prevent archiving of items in a default folder in Exchange 2010
To prevent the <acronym title="Default Policy Tag">DPT</acronym> from being applied to a default folder, you can create a disabled <acronym title="Retention Policy Tag">RPT</acronym> for that folder (or disable
any existing RPT for that folder). The Managed Folder Assistant, a mailbox assistant that processes mailbox items and applies retention policies, does not apply the
retention action of a disabled tag. Since the item/folder still has a tag, it's not considered untagged and the DPT isn't applied to it.
Why are items in the Notes folder still archived?
If you create a disabled <acronym title="Retention Policy Tag">RPT</acronym> for the
Notes folder, you'll see items in that folder are not deleted, but they do continue to be moved to the archive! Why does this happen? How do you prevent it?
It's important to understand that:
A retention policy can have a <acronym title="Default Policy Tag">DPT</acronym> to
archive items (using the Move to Archive retention action) and a DPT to
delete items (using the Delete and Allow Recovery or
Permanently Delete retention actions). Both apply to untagged items.
The move and delete actions are exclusive of each other. Mailbox folders and messages can have both types of tags applied - an archive tag and a delete tag. It's not an either/or proposition.
If you create a disabled RPT for the Notes folder to not delete items, the archive DPT for the mailbox would still apply and move items.
When it comes to archiving, there's only one archive policy that administrators can enforce – the <acronym title="Default Policy Tag">DPT</acronym> with 'Move to archive' action.
You can't create a <acronym title="Retention Policy Tag">RPT</acronym> with the 'Move to archive' action. This rules out using the disabled RPT approach to prevent items from being moved.
Best regards,
Niko Cheng
TechNet Community Support

Retention policy vs. Archivelog deletion policy

Environment:
Oracle EE 11.2.0.3 on Solaris 10.5
Which policy takes precedence?
My Retention Policy is set to 'Recovery window of 8 days' and my Archivelog deletion policy is set to 'backed up 2 times to disk'.
My DAILY full backup happens at 03:00am and uses the following commands:
backup incremental level 0 cumulative database tag 'full_daily' plus archivelog tag 'full_daily';
DELETE NOPROMPT OBSOLETE;I also have an archivelog backup that runs every 4 hours at 02:00, 06:00, 10:00, 14:00, 18:00 and 22:00 and looks like this:
backup archivelog all tag '&1';
delete noprompt ARCHIVELOG UNTIL TIME 'SYSDATE-8';With the archivelog backup running every 4 hours the logs are getting backed up to disk the required 2 times very quickly. Much sooner than 8 days! :-)
I have a problem where the archivelog backup that runs immediately AFTER the full database backup fails due to not being able to find some older archivelog files.
In looking at V$ARCHIVED_LOG the files were dated (COMPLETION_DATE) just outside the 8 day retention window but they had a status of 'A' (Archived) instead of the 'D' (Deleted) I was expecting. When I ran a 'Crosscheck archivelog all' it changed the statuses to 'D' and the next archivelog backup ran successfully.
What am I missing?
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Please let me know if you need more information. I have been scouring the docs and the 11g RMAN Oracle Press book but haven't found the trick yet!
Thanks for any assistance!
-gary

Hemant K Chitale wrote:
The Retention Policy applies to Backups. It does not apply to ArchiveLogs.
The ArchiveLog Deletion Policy applies to ArchiveLogs. It does not apply to Backups.
Since you have 2 copies of ArchiveLogs in the backups and these are retained for 8 days, a "delete noprompt ARCHIVELOG UNTIL TIME 'SYSDATE-8';" is overkill. Why retain 8 days of archivelogs on disk if there are 2 copies already backed up ?
Does your full backup that begins at 3am complete before 6am ? If it goes beyond 6am, it will be deleting some files after 6am but the "backup archivelog all" at 6am will expect some archivelogs (8 days old) to be present.
Hemant K Chitale
RMAN> CONFIGURE CONTROLFILE AUTOBACKUP FORMAT FOR DEVICE TYPE DISK TO '/oracle/oracle/.Autobackup_CTRL/%F.ctl_bkp';
Starting backup at 22-MAY-12
using channel ORA_DISK_1
channel ORA_DISK_1: starting datafile copy
input datafile file number=00001 name=/oracle/oracle/oradata/orcl/system01.dbf
output file name=/oracle/oracle/flash_recovery_area/ORCL/datafile/o1_mf_system_7vpg432v_.dbf tag=TAG20120522T122602 RECID=1 STAMP=783951999
channel ORA_DISK_1: datafile copy complete, elapsed time: 00:00:46
channel ORA_DISK_1: starting datafile copy
input datafile file number=00002 name=/oracle/oracle/oradata/orcl/sysaux01.dbf
output file name=/oracle/oracle/flash_recovery_area/ORCL/datafile/o1_mf_sysaux_7vpg5l1n_.dbf tag=TAG20120522T122602 RECID=2 STAMP=783952038
channel ORA_DISK_1: datafile copy complete, elapsed time: 00:00:35
channel ORA_DISK_1: starting datafile copy
input datafile file number=00003 name=/oracle/oracle/oradata/orcl/undotbs01.dbf
output file name=/oracle/oracle/flash_recovery_area/ORCL/datafile/o1_mf_undotbs1_7vpg6ms0_.dbf tag=TAG20120522T122602 RECID=3 STAMP=783952046
channel ORA_DISK_1: datafile copy complete, elapsed time: 00:00:03
channel ORA_DISK_1: starting datafile copy
input datafile file number=00004 name=/oracle/oracle/oradata/orcl/users01.dbf
output file name=/oracle/oracle/flash_recovery_area/ORCL/datafile/o1_mf_users_7vpg6ptn_.dbf tag=TAG20120522T122602 RECID=4 STAMP=783952047
channel ORA_DISK_1: datafile copy complete, elapsed time: 00:00:03
Finished backup at 22-MAY-12
Starting Control File and SPFILE Autobackup at 22-MAY-12
piece handle=/oracle/oracle/product/11.2.0/dbhome_1/dbs/controlfile_c-1309370544-20120522-02 comment=NONE
Finished Control File and SPFILE Autobackup at 22-MAY-12
ORA-00604: error occurred at recursive SQL level 1
ORA-06502: PL/SQL: numeric or value error: character string buffer too small
RMAN-08132: WARNING: cannot update recovery area reclaimable file list
old RMAN configuration parameters:
CONFIGURE CONTROLFILE AUTOBACKUP FORMAT FOR DEVICE TYPE DISK TO '%F';
new RMAN configuration parameters:
CONFIGURE CONTROLFILE AUTOBACKUP FORMAT FOR DEVICE TYPE DISK TO '/oracle/oracle/.Autobackup_CTRL/%F.ctl_bkp';
new RMAN configuration parameters are successfully stored
RMAN> delete noprompt ARCHIVELOG UNTIL TIME 'SYSDATE-8';
released channel: ORA_DISK_1
allocated channel: ORA_DISK_1
channel ORA_DISK_1: SID=196 device type=DISK
RMAN-08138: WARNING: archived log not deleted - must create more backups
archived log file name=/oracle/oracle/flash_recovery_area/ORCL/archivelog/2012_04_28/o1_mf_1_2_7sq8tf5p_.arc thread=1 sequence=2
RMAN-08138: WARNING: archived log not deleted - must create more backups
archived log file name=/oracle/oracle/flash_recovery_area/ORCL/archivelog/2012_05_22/o1_mf_1_3_7vpdcjjm_.arc thread=1 sequence=3
ORA-00604: error occurred at recursive SQL level 1
ORA-06502: PL/SQL: numeric or value error: character string buffer too small
RMAN-08132: WARNING: cannot update recovery area reclaimable file list
RMAN> having problem with Archivelog backup.

RETENTION POLICY TO REDUNDANCY value

Hi,
in 10g R2 on Win 2003,
we do an incremental rman backup every night excepte sunday and every sunday a full rman backup. We want to be able to restore from last 3 weeks (I mean from 21 days before, if today is 25 of feb, to be able to restore/recover from 4 of Feb). Then what should be the value of RETENTION POLICY TO REDUNDANCY of RMAN catalog ?
Many thanks.

thank you . How about this :
http://download.oracle.com/docs/cd/B19306_01/backup.102/b14192/setup005.htm#sthref261
3.5.5.1 Configuring a Recovery Window-Based Retention Policy
The RECOVERY WINDOW parameter of the CONFIGURE command specifies the number of days between the current time and the earliest point of recoverability. RMAN does not consider any full or level 0 incremental backup as obsolete if it falls within the recovery window. Additionally, RMAN retains all archived logs and level 1 incremental backups that are needed to recover to a random point within the window.
Run the CONFIGURE RETENTION POLICY command at the RMAN prompt. This example ensures that you can recover the database to any point within the last week:
RMAN> CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
RMAN does not automatically delete backups rendered obsolete by the recovery window. Instead, RMAN shows them as OBSOLETE in the REPORT OBSOLETE output and in the OBSOLETE column of V$BACKUP_FILES. RMAN deletes obsolete files if you run the DELETE OBSOLETE command.
3.5.5.2 Configuring a Redundancy-Based Retention Policy
The REDUNDANCY parameter of the CONFIGURE RETENTION POLICY command specifies how many backups of each datafile and control file that RMAN should keep. In other words, if the number of backups for a specific datafile or control file exceeds the REDUNDANCY setting, then RMAN considers the extra backups as obsolete. The default retention policy is REDUNDANCY=1.
As you produce more backups, RMAN keeps track of which ones to retain and which are obsolete. RMAN retains all archived logs and incremental backups that are needed to recover the nonobsolete backups.
Assume that you make a backup of datafile 7 on Monday, Tuesday, Wednesday, and Thursday. You now have four backups of the datafile. If REDUNDANCY is 2, then the Monday and Tuesday backups are obsolete. If you make another backup on Friday, then the Wednesday backup becomes obsolete.
Run the CONFIGURE RETENTION POLICY command at the RMAN prompt, as in the following example:
CONFIGURE RETENTION POLICY TO REDUNDANCY 3;
3.5.5.3 Showing the Current Retention Policy
RMAN> SHOW RETENTION POLICY;
see V$RMAN_CONFIGURATION

Retention Policy - Archive All folders to archive-maibox (including inbox and send items)

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