Retention Policy between Mailbox and Archive Mailbox level

Dear All
I have some questions about the Retention Policy between Mailbox and Archive Mailbox.
I want to apply different retention tag on different Mailbox level.
In normal case , I would like apply the Retention Policy for Mailbox after 28 days moving to archive Mailbox and over 365 days to be deleted.
And the Archive Mailbox should be liked deleted the mail over 90 or 180 days.
But I found that the archive Mailbox is applied the same Retention Policy as the Mailbox one.
Is it Normal case ? How can I set another retention Policy for My archive Mailbox ?
Best Regards
Vincent Chi

You cannot have a different retention policy for primary and archive mailbox. The policy applied to the primary mailbox also applies
to the archive mailbox.
http://blogs.technet.com/b/vikass_blog/archive/2013/07/04/retention-policy-on-archive-mailbox.aspx
Regards
John

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Purpose of Retention Policy Recovery Window and Redundancy

Hi,
Good Evening,
I have some queries regarding the RMAN Retention Policy Recovery Window and Redundancy.
1. Any condition is there to set the Retention Policy Recovery Window and Redundancy and control_file_record_keep_time?What is the relationship between these 3 parameters?
2. Explain the scenario if i set the control_file_record_keep_time=4 Redundancy=3 and Recovery Window=7?
3. If i set the Redundancy=3 and Recovery Window=7 means my backup place only have 3 copies of backup based on the redundancy then what is the purpose of Recovery Window=7 please give some example.
4. If i change the values for Recovery Window=3 and Redundancy=7 what will happened, how many days backup will be available in my FRA location?Explain with one scenario?
Thanks in advance.
Vijay.

Hi,
Take a look of the above doc contents:
Configuring the Backup Retention Policy
As explained in "Backup Retention Policies", the backup retention policy specifies which backups must be retained to meet your data recovery requirements. This policy can be based on a recovery window or redundancy. Use the CONFIGURE RETENTION POLICY command to specify the retention policy.
so you have option to choose either recovery windows or redundancy based you can set the configuration like
read in the Doc What it said for both:
Recovery Window-Based Retention Policy ==>RMAN does not consider any full or level 0 incremental backup as obsolete if it falls within the recovery window. Additionally, RMAN retains all archived logs and level 1 incremental backups that are needed to recover to a random point within the window.
Redundancy-Based Retention Policy==>The REDUNDANCY parameter of the CONFIGURE RETENTION POLICY command specifies how many full or level 0 backups of each datafile and control file that RMAN should keep. If the number of full or level 0 backups for a specific datafile or control file exceeds the REDUNDANCY setting, then RMAN considers the extra backups as obsolete. The default retention policy is REDUNDANCY 1.
RMAN> show RETENTION POLICY;
using target database control file instead of recovery catalog
RMAN configuration parameters for database with db_unique_name DDTEST are:
CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
RMAN> CONFIGURE RETENTION POLICY TO REDUNDANCY 3;
old RMAN configuration parameters:
CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
new RMAN configuration parameters:
CONFIGURE RETENTION POLICY TO REDUNDANCY 3;
new RMAN configuration parameters are successfully stored
RMAN> show RETENTION POLICY;
RMAN configuration parameters for database with db_unique_name DDTEST are:
CONFIGURE RETENTION POLICY TO REDUNDANCY 3;
RMAN> CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
old RMAN configuration parameters:
CONFIGURE RETENTION POLICY TO REDUNDANCY 3;
new RMAN configuration parameters:
CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
new RMAN configuration parameters are successfully stored
RMAN> show RETENTION POLICY;
RMAN configuration parameters for database with db_unique_name DDTEST are:
CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;
CONTROL_FILE_RECORD_KEEP_TIME:This parameter applies only to records in the control file that are circularly reusable (such as archive log records and various backup records) ref Doc:CONTROL_FILE_RECORD_KEEP_TIME
1. Any condition is there to set the Retention Policy Recovery Window and Redundancy and control_file_record_keep_time?What is the relationship between these 3 parameters?
2. Explain the scenario if i set the control_file_record_keep_time=4 Redundancy=3 and Recovery Window=7?
3. If i set the Redundancy=3 and Recovery Window=7 means my backup place only have 3 copies of backup based on the redundancy then what is the purpose of Recovery Window=7 please give some example.
4. If i change the values for Recovery Window=3 and Redundancy=7 what will happened, how many days backup will be available in my FRA location?Explain with one scenario?
so i believe you can get the Answer from Your Question from Above details.
HTH

Shared mailbox and personal mailbox showing identical content in Outlook

I have one user on Outlook 2010 who has Full Access permissions to a shared mailbox. In OWA, everything looks fine, but in Outlook, the shared mailbox shows the contents of her personal mailbox instead of the content of the shared mailbox.
If she views the shared mailbox's Inbox, it shows her the contents of her own Inbox instead of the shared mailbox. If she attempts to view the shared mailbox's Calendar, it shows her nothing at all. There are no error messages.
I configured a separate Mail profile (via Control Panel) for the shared mailbox, and that works fine also.
I deleted her Mail profile and all cached Outlook data, then created a new profile, and let Outlook recache all the data. Same problem.
Any ideas what is going on or how to fix it?
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Finally some moderately helpful info:
The end user logs into a computer on an untrusted, foreign AD domain (domain2.com) using an account from that domain. She then logs into her Exchange mailbox in Outlook using her domain.com account.
Every domain2.com computer she logs into gives her the same random mailbox mirroring problem.
I had her log into Outlook on a computer on domain.com located in my office and leave it running for 3 days. Every time her Outlook client on her regular computer would start or stop mirroring mailboxes, she would let me know, and I'd check the computer
in my office and find no problem.
So the problem is something in the foreign domain or something that that domain's administrators are doing to the computers. Unfortunately, several other people on that domain are using mailboxes and shared mailboxes on my Exchange servers in the exact same
configuration and are not having this problem. It is only this one user.
I am pretty sure they are not using roaming profiles. I know they are not using mandatory profiles.
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I'm using Apple Mail 2.1.3 on a MacBook running OS 10.4.11. A very strange thing is happening. E-mail messages that I either sent or received months ago are showing up in my mailbox and receivers' mailboxes. Help!

I'm using Apple Mail 2.1.3 on a MacBook running OS 10.4.11. A very strange thing is happening. E-mail messages that I either sent or received months ago are showing up in my mailbox and receivers' mailboxes. In one case, a message someone had sent to me wound up in the mailbox of a third person, who was not included in the address list!! I have only two accounts, and have checked everything; only one account is showing the repeats Now, that account is my professional account, and it resides in three places: I use it on the laptop described here, I use it through Apple Mail on the much newer desktop Mac in my office, and I can run it through Web mail on my employer's server, which is where the professional account resides (I have a mailbox there, etc.) That program is called Zimbra.
My personal account is with Earthlink and is not doing the repeats. I access it either through my MacBook's Apple Mail or the Web; the Apple Mail on my office Mac is not configured to access the Earthlink server.
What IS going on here?? My friends, colleagues, and students (I teach college) are mystified by these ancient messages.
Thanks for any help!!

I'm using Apple Mail 2.1.3 on a MacBook running OS 10.4.11. A very strange thing is happening. E-mail messages that I either sent or received months ago are showing up in my mailbox and receivers' mailboxes. In one case, a message someone had sent to me wound up in the mailbox of a third person, who was not included in the address list!! I have only two accounts, and have checked everything; only one account is showing the repeats Now, that account is my professional account, and it resides in three places: I use it on the laptop described here, I use it through Apple Mail on the much newer desktop Mac in my office, and I can run it through Web mail on my employer's server, which is where the professional account resides (I have a mailbox there, etc.) That program is called Zimbra.
My personal account is with Earthlink and is not doing the repeats. I access it either through my MacBook's Apple Mail or the Web; the Apple Mail on my office Mac is not configured to access the Earthlink server.
What IS going on here?? My friends, colleagues, and students (I teach college) are mystified by these ancient messages.
Thanks for any help!!

Re: Retention Period, Residence time and Archiving Cycle

Hello Experts,
1.Could someone help me where we maintain the retention period, residence time and archiving cycle for an archiving object.
2.How to schedule a background job for archiving???
Regards
RR

Hello RR,
Residence period: Most of the archiving object residence period is maintained in customizing > Application specific customizing in Archive development tool access through transaction SARA.
Note: There are some archiving object for which you can't maintain residence period however these archiving object residence period should be manually controlled in write variant.
Retention Period: This retention period is mentioned in archive server.
Total retention time = Online Residence period + Offline Retention period.
2. You can schedule archiving jobs by SARA transaction. This transaction will help in scheduling the job background. Or By using Background user id, one can schedule the archiving jobs by background.
-Thanks,
Ajay

Are mailboxes and smart mailboxes really missing?

Just got my new iPad. Set up mail. Am I missing something, or is creating mailboxes and smart mailboxes really absent here? If so, then it's really not going to be possible for me to jettison my laptop top as I was hoping to do. In which case, color me majorly disappointed.

Thanks for confirming that I wasn't missing some in context aspect. (I see from another reply that it may be possible to set up Mailboxes within Mobile Me and have them appear on the iPad). As to research, I assumed in buying at this early stage that it would be evolving -- and that Apple will be watching closely to see which additional features to tweak/add. So I've also gone to their feedback page to request this one, plus an ability to view more than 200 msgs at a time.

All The Notes and All my personalized Mailboxes and Smart mailboxes have disappeared

When I woke up my MacBook Pro and wanted to check email, all The Notes and All my personalized Mailboxes and Smart mailboxes have disappeared.
I only have the standard mailboxes like inbox, sent, trash, etc...
Anyone can help with this?
Thanks
Short background:
I have upgraded recently from Snow Leopard to Lion.
I have lost a lot of software (and had to re-purchase licences and re-install it) but then I have said to myself BE IT! great that I did not lose critical stuff.
I have also said that I will do the Time Machine back-up when everything is working fine....
Well, I think I was a bit too quick with my statement and too slow with the back-up...
Mugur

You are not getting them from there, you just verifying if you have a back up with notes (you will have to check the date and try to remember if had those at that date and time.) Then you have two ways to go - the apple way and third party way.
1 Apple way - restore from back up (downside is you going to lose changes to your phone since the last back up)
be careful - not to overwrite last back up when you connect your phone, I would find and copy back up file just in case to external drive. You can find location of your actual back up file using that article
http://support.apple.com/kb/HT4946
if you expand where it says "where back ups are stored on the computer"
how to restore from itunes back up here
http://support.apple.com/kb/HT1766
2. not Apple way.- there are programs for windows that allow you to look inside of actual back up file.
Google is your friend for that one.
If you don't like my results just adjust search to your liking.
https://www.google.com/webhp?sourceid=chrome-instant&rlz=1C1_____enUS481US481&io n=1&ie=UTF-8#hl=en&safe=off&tbo=d&rlz=1C1_____enUS481US481&sclient=psy-ab&q=how% 20to%20look%20inside%20of%20iphone%20back%20up&oq=&gs_l=&pbx=1&fp=87ac1fa8918878 c8&ion=1&bav=on.2,or.r_gc.r_pw.r_qf.&bvm=bv.1357700187,d.aWM&biw=1280&bih=643

Retention tags and archiving mailboxes

Im try to create personal retention policies to move archive mailbox, i successfull create with retention tag, but on outlook user is not appearing. Im using Outlook 2013 profesinal pluss with has license for all this features. Im try to move mailbox that
has 3 month all to archiving, and is not working neither. Some help needed.
Im doing all this on ecp on exchange 2013

Hi,
Firstly, I'd like to recommend you refer to the following article to apply the retention policy again:
http://technet.microsoft.com/en-us/library/jj150573(v=exchg.150).aspx
If it still doesn't work, please check if there is any 9004 error in your event log.
Thanks,
Angela Shi
TechNet Community Support

How to force retention policy in Office365 for a mailbox

Looking to run the MRM retention policy for a E3 mailbox and or Tenant. I have an old PST file (2011 and older) that I have attached to their active Office365 mailbox Inbox Subfolder and have a policy in MRM to send the online Archive.
I know the MRM policy works because it has placed items in the "Online Archive" for the inbox and it's sub folders.
The questions is how often does this MRM policy run on it's own? Daily, hourly, weekly.
How do I force the policy to take effect immediately?
This is what I believe will do this via powershell:
Set-executionpolicy remotesigned -force
Set-executionpolicy unrestricted -force
$LiveCred = Get-Credential
Connect-msolservice -credential $LiveCred
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUrl
https://ps.outlook.com/powershell/ -Credential $LiveCred -Authentication Basic -AllowRedirection Import-PSSession $Session
Set-Mailbox “mailbox name” -RetentionPolicy “Archive Policy”
Start-ManagedFolderAssistant -Identity “mailbox name”

Hi,
In Exchange 2013, the Managed Folder Assistant is a throttle-based assistant.
Throttle-based assistants are always running and don't need to be scheduled. The system resources they can consume are throttled. You can configure the Managed Folder Assistant to process all mailboxes on a Mailbox server within a certain period (known as
a work cycle).
You can use the following command to check work cycle.
Get-MailboxServer –Identity ExServer | Format-List *WorkCycle*
If you want to force the policy to take effect immediately, you can use the Start-ManagedFolderAssistant cmdlet.
Here is an article for your reference, this article also applies to Exchange online.
http://technet.microsoft.com/en-GB/library/dd297955(v=exchg.150).aspx
Best regards,
<o:p></o:p>
Belinda Ma
TechNet Community Support

Migration from 2007 and Archive Mailbox PST import question

Our enterprise will be migrating from Exchange 2007 SP3 to Exchange 2013 CU3 very shortly. Exchange 2013 is set up and I am in coexistance mode currently. Everything is working fine with the legacy redirection, I have tested some mailbox migrations and they
work fine. We currently use Mimosa Nearpoint as a third party email archive product.
As part of this migration from 2007 to 2013, we plan on moving away from Mimosa Nearpoint and utilizing the Exchange 2013 Archive Mailbox feature. We will give each user an Archive Mailbox. We have the ability to export the users existing archive out of
NearPoint to .PST files and then migrating them directly into the users Archive Mailbox using the "New-MailboxImportRequest -IsArchive" powershell commandlet. This has been tested and works fine with one very important exception.
When I export from Nearpoint, I have to export the entire contents of the archive, I cannot set date ranges. So when I do an export, it also contains the contents of the user's mailbox. I have managed folder policies in place in the Exchange 2007 environment
which delete all contents of the mailbox older than 60 days, but when I import the .PST to the archive, it imports ALL items into the Archive Mailbox. So I have 60 days worth duplication of items.
It is my understanding that if I imported the Archive .PST directly into the users production mailbox in the 2013 side, that it would not import duplicate items. I am trying to find out if there is any process which will do the same thing with me importing
directly into the users Archive Mailbox.
Thanks you,

Hi,
We used a third patry email archive product to export to .pst files, so it is too hard to say that whether it cause this issue.
However, I found a method to delete the duplicate items from our mailbox via MFCMAPI Tool.
Please make sure that the Exchange Server mailbox has been backed up first.
Details in the following KB:
How to remove duplicate folders in Outlook when connected to an Exchange Server mailbox
http://support.microsoft.com/kb/2509983
I also found a script to remove duplicate items.
This script will scan each folder of a given mailbox and removes duplicate items from those folders. You can specify how the items should be deleted and what items to process, e.g. mail items or appointments. Sample usage is after a misbehaving synchronization
tool creates duplicate items or (accidental) import of PST file with duplicate items.
*****Please also make a full back up first*****
Removing Duplicate Items from a Mailbox
http://gallery.technet.microsoft.com/office/Removing-Duplicate-Items-f706e1cc#content
Disclaimer
The sample scripts are not supported under any Microsoft standard support program or service.
The sample scripts are provided AS IS without warranty of any kind. Microsoft further disclaims all implied warranties including, without limitation, any implied warranties of merchantability or of fitness for a particular purpose.
The entire risk arising out of the use or performance of the sample scripts and documentation remains with you.
In no event shall Microsoft, its authors, or anyone else involved in the creation, production, or delivery of the scripts be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss
of business information, or other pecuniary loss) arising out of the use of or inability to use the sample scripts or documentation, even if Microsoft has been advised of the possibility of such damages.
Hope it is helpful
Thanks
Mavis
Mavis Huang
TechNet Community Support

Difference between Smart Mailbox and Smart Mailbox Folder

What are the reason(s) for using one over the other?

I know it's a bit less than obvious, but they're not equivalent or an "either/or". A "Smart Mailbox Folder" allows you to put your Smart Mailboxes into folders for grouping purposes. For instance, you could have a Smart Mailbox that collects all your messages to and from a friend of yours named "Sam", one that collected message to and from "Frieda", etc. and collect them all in a Smart Mailbox Folder titled "Friends". It's strictly an organization thing, for your own convenience, sort of like putting playlists in folders in iTunes, if you're familiar with that. If you only have a couple of Smart Mailboxes, a Smart Mailbox Folder probably won't be of much help, but if you have a bunch of Smart Mailboxes, organizing them into folders might be useful.
Hope this explains things.
Regards.
Message was edited by: Dave Sawyer

Retention Policy is not auto archiving email

Hi, I created a new Retention Policy and attached 2 Retention Tags.
I have a mailbox that is 18 GB and i need for all items\folders to be transferred to the same folder structure in the archive.
The archive is presently empty, i only see a deleted items folder and the retention policy is not moving emails automatically.
The Retention Tags attached to the policy are:
Tag Type: Personal Tag, Age Limit for Retention 365 days, Move to Archive
and
Tag Type: All other folders in the mailbox, Age Limit for Retention 365 days, Move to Archive
I also tried running the start Start-ManagedFolderAssistant cmdlet.
Any advice would be greatly appreciated.
Thank you,

Hi,
For the personal tag you created as follows, and users need to apply this tag to items from Outlook side.
Personal Tag, Age Limit for Retention 365 days, Move to Archive
For the "All other folders in the mailbox", if you choose the option of All other folders in the mailbox, then this would be a DPT. The DPT is applied to any folder that doesn't have a Retention Tag associated with it.
The action "Move to Archive" moves a message to the user's archive mailbox. If the mailbox user doesn't have an archive mailbox, no action is taken. So please make sure you have enabled archive on this user mailbox.
Once a retention policy is applied to a user mailbox, then the retention policy tag for an item will appear in the header in the Reading Pane. Please check whether you can see the retention policy description when you open a message in Outlook.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

RMAN retention policy - backup spfile and then redundancy = 5 removes it.

I have a database that is Oracle Standard Edition and it is version 9.2.0.6.
The spfile has not changed since November, 2005. A list backup does not show an spfile backup with a tag of "hot_database_spfile_backup_full". I took a close look at the RMAN script log and was shocked to discover that the spfile backup from the current day is being deleted. Is that because of the redundancy = 5? I'm trying to figure out why a backup piece from the current day is being deleted?
Examples follow.
The script deletes obsolete with redundancy = 5, however, I believe the intent was to keep 25 days because one of the configure clauses is set to a recovery window of 25 days. I realize that the redundancy overrides the configure retention policy command. I can fix the script and remove the redundancy = 5.
In the RMAN run statement, I first resync the catalog, backup the spfile, a full backup of the database including current controlfile plus archive log (delete input), resync catalog, switch logfile, and backup any additional archive logs. The backup looks fine.
Then, I allocate a channel for maintenance type sbt. The script then has a "delete noprompt expired backup;" a "delete noprompt obsolete redundancy = 5;" and finally, a crosscheck;
example of backup piece that is later deleted:
Starting backup at 07/18/2006 20:00:14
channel t1: starting full datafile backupset
channel t1: specifying datafile(s) in backupset
including current SPFILE in backupset
channel t1: starting piece 1 at 07/18/2006 20:00:14
channel t1: finished piece 1 at 07/18/2006 20:00:15
piece handle=P*****_2338_1_596145614_FULL comment=API Version 2.0,MMS Version 5.2.0.0
channel t1: backup set complete, elapsed time: 00:00:01
Finished backup at 07/18/2006 20:00:15
deletion:
Deleting the following obsolete backups and copies:
Type Key Completion Time Filename/Handle
<other lines deleted>
Backup Set 27453 07/18/2006 20:00:14
Backup Piece 27454 07/18/2006 20:00:14
P*****_2338_1_596145614_FULL
deleted backup piece
backup piece handle=P*****_2338_1_596145614_FULL recid=2039 stamp=596145614
Deleted 12 objects
Why is a backup piece created on 7/18 being deleted in the maintenance step?
Thanks in advance!

In the next step in the script, the controlfile and spfile are backed up:
backup
full
skip inaccessible
tag hot_database_backup_full
format '%d_%s_%p_%t_FULL'
(Database
include current controlfile)
Plus Archivelog delete input;
Even though my backup script is redundant by backing up the spfile twice, when I list the backup of the spfile, I would have expected to find 5 backups with a tag of hot_database_spfile_backup_full and 5 with a tag of hot_database_backup_full. That is not the case. I only find spfiles with a tag of hot_database_backup_full. i am still perplexed by RMAN.
I will modify my script - remove the backup of the spfile, and crosscheck before the delete commands. I will also remove the redundancy = 5. The intent is to keep 25 days of backups.
Thanks for your comments

Lost all my mailbox and smart mailbox folders when I had to reinstall Mail

My messages were garbled...a message from one person today was attached to a message from a completely different person sent weeks ago. Called Apple and we removed Mail and plist from the Finder Library. Now my new messages are fine. But I've lost all my Mailbox folders where I organized messages. Can't find the messages on the dotmac server either. Where are those messages? I need to find them.

Mailboxes and messages are located in ~/Library/Mail Check that folder to see if any folders are named for your accounts (e.g., [email protected]). Look in these folders if they contain any messages.
Alternatively, you can do a Spotlight search for a specific message that you know you had. In the Search results, right-click to Show in Finder. This may lead you to where all your other messages are.
Other than re-importing messages from within Mail.app, I don't know how you can restore everything including folder structures, etc. Perhaps someone else in this forum can give pointers. Re smart mailboxes, you can just recreate them once everything is back in.

What is the difference between SmartNet and SMBS service level

Good Afternoon
I would like to ask if what is the difference between Cisco's SmartNet and Cisco's SMBS service level?
Thank you

Hi Rey,
SMARtnet covers traditional Cisco products (enterprise products ie. ISR routers), Small Business Support Center covers the small business line.
In the UC group of products, for some reason, Cisco considers the UC520, AP521, and WLC526 which are branded small business to be traditional Cisco products and are covered under SMARTnet. But, the UC540 and UC560 are covered by SBSC. One major difference in the UC arena is the support for CLI vs CCA config.
However, I noticed your post was in the Small Business - switches category. If you have a small business switch those are covered by SBSC not TAC. SBSC will support the CLI and web gui config of the small business switches, where CLI is applicable to the model.
SBSC contracts tend to be for 3 year periods and can be significantly less expensive than SMARTnet agreements.
Hope that helps.
Best,
David
Please rate helpful posts and identify correct answers.

Retention Policy between Mailbox and Archive Mailbox level

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