Returning goods back to Vendor in R/3

DEAR SAP GURU's: Good Day! I am on a project at the moment and I have never heard of returning goods back to the (started in the middle) vendor as they are doing. I am not saying it is wrong, but some new requirements for sending material out for repair, re-calibration, etc is coming in the future and I am unsure that it will work with returning the repairable material to Vendor or the Lab.This is material that is not being sold to customers, but has to be maintained for the company. We are also going to implement serialization profile as well as the equipment record. The process that is being done now that I am not familiar with (they are only using this for material that is not repairable, it example would be a wrong part number was rec'd into warehouse in error) is to perform a MIGO transaction with a 122 movement on the delivery note number. Reason is so shipping can have a document to ship out on versus a manual shipping document. I am used to returning material back to vendor in a Purchase Order with the "return" indicator flagged and performing a 161 movement. This also creates a shipping document back to the vendor. This is what I want to purpose to the company however, they just implemented the use of the 122 for their process now. Has anyone heard of doing the return to vendor with a 122 mvmt? Does anyone know if this will work for material we want to ship out to vendor? If so, how do capture the value and repair costs?

Hi Kimberly!
I wouldn't call me an expert for such questions, but at least some thoughts.
From logistic point of view, a 122 shipping should be OK - but your last questions points out the difference to a return PO (and 161): how to get correct values?!
When you can live with moving average (or standard) price, that's fine, but when you have to have the 'original' values from the PO or charge otherwise something for the goods, a 'whole' process starting with a return PO is necessary.
When going on to discuss this question with the customer, involve first more (or mainly) value interested people (FI or purchasing department) - from logistics you won't get understanding in the beginning.
Regards,
Christian

Similar Messages

Return Material back from Vendor without PO

We are having problems returning material back from a Vendor without a PO. We had sent some of our product to a Vendor to have them restack the pallets. Now we cannot bring the material back in without referecning the PO. (RGA) (VA01). We are allowed to do this on the sales side of our business when we are dealing with customers but not with a regular Vendor. Is there some flag on the Vendor that I need to check? Please let me k now.

Hi
You could do a goods receipt with movement type 501 whish is Goods receipt without a Purchase Order but be careful has this has the effect of making stock appear from nowhere.
This can be done with transaction MB1C
I hope that this helps

Return Goods to Vendor (Vendor return)

Dear all,
Kindly explain me the step by step procedure of returning goods to the vendor, there could be many scenarios like mentioned below ---
1) GR Still NOT done
2) GR is done but lying in quality stock/storage because of poor quality
3) Material has been issued to production for consumption, there it was found that NOT in usable condition
4) GR as well as IV is already done,now i want to return material back to vendor
5) GR,IV as well as payment is done,now i would like to return the goods back to vendor
Kindly guide me how to return the material back to the supplier in all the above scenarios and also kindly explain me why do we need to return the material some times through delivery process?
For all the above scenarios,guide me how to return through MM cycle.
Thanks & Regards,

>
shruthirai wrote:
> Dear Pankaj,
>
> Thanks for the reply. Can you pl explain how to reverse/cancel the excise invoice in each case,kindly explain to me in steps with T.codes. Also i would like to know in which scenario we go for creation of Return PO?
> Kindly guide me.
>
> Thanks & regards,
1) GR Still NOT done
2) GR is done but lying in quality stock/storage because of poor quality
For above cases
Defintely stock should be received in physically/stores,after quality inspection only,it will returned.So stock should be
goods receipted in SAP as quality stock later put stock to blocked from quality,before/while doing
vendor returns release blocked stock to unrestricted to seperate storage location(create a new location for returns)
SAP Process
1. Create return delivery using MIGO(122 Mvmt) with reason for movement
2. Reverse excise using J1IS for returned material document,material document type - 'MATD',Series group,
excise group,year,vendor.In invoice screen,enter qty, assesable value(material p.o price).Carefully enter/calculate
excise duties for returned quantities only.Check for excise accounting enteries and post it.
3) Material has been issued to production for consumption, there it was found that NOT in usable condition
4) GR as well as IV is already done,now i want to return material back to vendor
For cases 3 & 4.
Move stock immediately to rework location,Bring material for quality inspection,transfer stock of material to its immediate
or its child material(using QA32) as per BOM.Material taken for production,hence invoice should have been done.
So adapt below process as below
1. Create return purchase order(tick mark vendor returns next to info record field)
2. Do migo w.r.t p.o check mvmt type - 161,enter qty,batch,reason for mvmt,delivery note no's
3. Reverse excise using J1IS(as explained for first 2 cases)
4. Create credit memo for vendor to reduce liability using MIRO(simulate for accounting entries)
5. Print credit memo document using MR90(Configure message output settings in SPRO)
5) GR,IV as well as payment is done,now i would like to return the goods back to vendor
Cancel payment document using FB08,void cheque,Follow steps for cases 3&4.
Hope this answer will solve your requirements.

Vendor Return Goods

Hi guys ,
please tell me the process for Vendor return goods in
MM.pls let me know the Transaction codes followed
for the process of Vendor Return Goods..
step by step process will be so helful for me.
Regards
Jino

There will be two differenet ways to do that
1) Vendor returns against original PO:
Returns to vendor will be created against the original purchase order using movement type 122 in MIGO transaction. This will have an exactly reverse effect to that of original goods receipt i.e. material stock will be reduced from the Inventory.
2) Vendor returns against Returns PO:
If the original purchase order reference is not known, you will prepare a Return Purchase Order using T. Code ME21N. Creation of a Return Purchase Order in the system is similar to that of a regular Purchase Order except that the Returns Indicator has to be ticked for each line item in the PO.
Next a GR will have to be done with reference to the Returns PO. Such Goods receipt and Invoice receipt has an exactly reverse effect than that of a Regular PO. Goods Movement Type 161 (T. Code MIGO) is used which reduces the material stock from the Inventory & creates Material and Accounting document

Return goods to vendor after invoiced

Dear All,
My scenario says
that i have 100 quantity on PO and i have GRN 100 quantity and then also invoiced 100qauntity as per valued on PO.
now i need to return goods to vendor. how system will support ma scenario.
Thanks

Hi
Create a new PO with qty to be returned, with the returns item indicator falgged, return the Goods with 161 movment tyoe and perform the Credit memo using MIRO.
Thanks & Regards
Kishore

QA11 Return Delivey quantity to Vendor ( Inbound Delivey Batch Split - PO)

Dear all
We have batch management & QM module active for Purchased item.
On Goods Receipt stock is posted to quality inspection and creates inspection lot.
Return Delivery Qty. to Vendor as below:-
Step1:- Tcode QA11
Entered Inspection Lot number and Press Enter key.
STEP2:- Defects Tab - entered UD as rejected and
Inspection lot stock tab - entered quantity in the Return Delivery field
Then press enter
STEP3:- System displays the popup screen to input Purchase order and item.
Then click on SAVE Button I got the below error message
error message:
19,480 KG Incorrect posting back to vendor,
The batch you entered XXXXX791 does not match batch YYYY770 in the PO.

Hai,
U have to give the batch number manually i.e yyyy770.
regards,
BSK

Return goods: sales return

Hi sap gurus,
If the goods are returned back, what happens to the returned goods.
What is the diff b/w Subsequent delivery free of charge and free of charge delivery

When the goods are returned back , it first goes to the Block/restricted stock.
The quality assurance department will varify it and if they certify as 'OK', then again a document is created with a different movement type to include it in the un-restricted stock.
In the process, we have to create a Return order (you have to put a order reason,why this has taken place ), which can be created either with reference to the Sales order or Billing document. Ofcourse it can be created without any reference also.
With reference to the Return order, a Return delivery is created and a Put away & PGR for the same.
Then, we have to issue a Credit memo for the return and **it is created with reference to the Return order**.
Before creating a Credit memo , you have to remove the "billing block" from the Return order.
your 2nd question
When you send a Demo material to your customer, you do not charge for it. It is for demonstration purpose , so no commercial value is associated.
To process this type of material, you create an order with Order type FD. This is called "Free of charge Delivery".
Another scenario,
You had sent some quantity of material say M1 to your cutomer.
Customer has paid for those quantity. Now, customer has returned suppose one unit due to damage. I want to replace this one unit by a fresh one. So, now I will send a fresh piece as replacement which is free of charge.
That means , I am sending subsequently one more unit/quantity which is now free of charge. This is processed with order type SDF and called "Subsequent delivery Free of charge".
The most important difference between "FD" (Free of charge delivery) and "SDF"(Subsequent delivery free of charge) is that FD does not require any reference but SDF always requires a preceding document.

Returns Goods

Hi All
In sales returns process the return goods are directly going to unrestricted use i want the goods to be posted to quality for that i have changed the movement type into 655 which directly posts to quality but for that material quality managment has been activated so that i am facing a problem
The Issue is follows:-
Change the inspection stock of material F-21166321 in QM only
Message no. QA495
Diagnosis
You want to make a stock posting to/from the inspection stock. This is not allowed for material F-21166321 because the quality inspection control has been activated by QM.
The following cases can occur:
The inspection stock should be increased, although an inspection is not foreseen for the current goods movement
The inspection stock should be released, although you can only do this using the QM transactions.
System Response
You cannot carry out the stock posting.
Procedure
Check both the QM inspection setup data and the movement type for material F-21166321 in the quality management view of the material master.
Exception:
If you post a return delivery to a vendor with reference to a purchase order, or cancel a goods receipt, the stock indicator from the order is proposed.
Check and modify this proposal as required.
The stock may have been transferred already and is therefore no longer in inspection stock.

Dear Chandra
The material insection type 06 is active in this material, thats why it created inspection lot at the time of sales return. And you can move out the stock from quality using following functions
1. Find the inspection lot created against this material using transaction QA11, take Usage Dection and move Inspection Stock using the Inspection Stock Tab.
2. Or by cancelling the document that created inspection lot.
If you face problem in taking UD, the check the following:
Whether Inspection Lot requires quality inspection using Task List (i.e. Inspection Plan) or Material Specifications (check either using QA02 whether inspection plan is attached OR by MM02 / MM03 on QM View > Inspection Setup window, that has indicators for "Inspection with Task List" or "Inspectio with Material Specifications". Use QS61 to maintain Material Specification or QP01 to create inspection plan for the material if required (Note Valid From date of Inspection plan should be less than or equal to QA02, Inspection Lot: Key Date on Inspection Specification Tab otherwise use QA02 to change)
If find any problem, let me know
regards
Mobashir
Edited by: Muhammad Mobashir on Jan 23, 2009 12:24 PM

Customer not ready to send free of goods back But he wants money back for damaged stock

Dear sd Experts please tell me How To Achieve In SAP
Customer : 120000
Company: AAA
AAA Company offered if customer purchased Material ZZZ For 100 qnty They will Give Free of goods Material XXX 15 For Diwali
: ex: Now customer Purchased 100 qnty and he got 15 Free of goods from the company Now This scenario ok Imagine stock reached just one day before DIWALI suddenly Customer Found some damaged stock Like 10 Items
now he wants to back the stock and he doesn't want the same material 10 Items (zzz) He wants only Money
because Once DIWALI Completed he cant sell the products he will be in loss ( i am giving just example to understand)
so he wants money back .....................For 10 Qnty
But he is not ready To Give back Free of goods Back (XXX) Because He purchased the stock From the company is giving free goods thats way
Yes it is correct point From the customer side because every customer will think like this only no wrong with him ...
Now coming to Company issue .... Company everything calculated material cost and finally decided That 100 Material ZZZ We can give XXX 15 Material As a free of Goods here no loss and no profit
But if customer Is asking Money back for Damaged stock and he doesn't want To give free of goods back ,,, So here from company point of view some loss will be generating definitely..100 % so how we will proceed with FI @MM IN SAP
Because I think another option plz guide me
Thanks a lot

Dear Venu,
As i understood On a purchase of 100 TVs--10 DVD players are free(may be 10+1 offer)
Now after receiving customer found 10TVs damaged
(only TVs got damaged--not the free good DVD players)
So he returned those damaged 10 TVs back to Business and he dont want to take this new 10 TVs based on his sales after his seasonal experiences.
So now the adjustment can happen in the following ways:
(solely depends on your understanding with your customer)
1.Adjust the total amount only for 90 TVs(you can use credit memo else invoice correction request)
2.here the question comes is for 90 TVs only 9 DVDs are free--(here again you can do in two ways charge the customer by a debit memo for additional one piece of DVD player or ask the customer to return that one DVD player)
Hope this helps.
Very Important note:
I just saw somebody asking you to correct your punctuation and there is a like given by Our senior and respected member JP. we have to understand one thing here--always we need to take these comments as positive manner(recently our respected moderator JP cautioned me too through a direct message asking to correct my diction and some spelling mistakes--which i might be doing without any intention)
Remember one thing in life--- all of our respected senior members are here to help us whenever we are facing career threatening issues--even though they dont know us personally --they are helping us & we come out with victory and smiley faces from all these issues--we should respect their comments and say thanks to the people who is correcting you at your career.
To Respected JP: sir--i think you might have observed the change in my approach too
(like ""me too"" at your message)
whenever i am crossing-- requesting you again to correct me.
sorry to give this pain again to you sir.
Regards
Phanikumar

Back Flushing Vendor consigment Material in process order

Dear Experts,
I have a question Regarding Vendor consignment back flushing
while i am doing order confirmation system not proposing vendor name and in good movement tab
may i know what configuration or master data setup is missing
My requirment is i need to back flush vendor consginment material automatically
currently i need to manually choose the vendor while confiming the order
Thanks in advance
Rgrds
Raj

Dear Experts,
I manage to use stock determination group for back flushing consignment material
it works fine system automatically picking up vendor as we do not have multiple vendors
now i have new issue
for instance
i have a RAW material A used in a Product A when i do confirmation system can able to do back flush with movement type 261 K
i am using same RAW material A used in product B and when i do confirmation system give me a error
as below
Pipeline/consignment movement posted without value
Message no. M7234Diagnosis
The system has determined a consignment/pipeline price of 0.00.
Possible reasons:
The system could not find any valid condition for the posting date in the consignment/pipeline info record.
A price of 0.00 was defined in the info record.
System Response
Depending on how the system is configured, the message can be either a warning or an error message.
A withdrawal from this consignment stock or from the pipeline will not create vendor liabilities. For materials with moving average price control, withdrawals are posted without value. For materials with standard price control, a price difference posting is carried out.
The message is also issued when materials are received into consignment stock, as the system must check whether a consignment price of zero is required.
Procedure
If you have authorization, check whether the conditions or the price has been defined correctly in the info record, if necessary. If there is a condition with a price other than zero, check whether the posting date of the movement lies within the condition's validity period.
Proceed
just wonder does any one have this issue
so strange i can issue to product A and not product B
Please help me if you have any problem
Rgrds
Raj

Return goods

Hi
     seeking help to map following scenario in system.
     'Return goods to vendor for a value different than original PO price or quanity'
   how to do it in system,?

Hi Akkshaya
During goods receipt your accounting will be as follows, for example:
Cr. Stock account        - IUSD 100
Dr. GR/IR clrg account - USD 100
So, now you wish to return with a diiferent price, to vendor
Cr. Stock account        - IUSD 110
Dr. GR/IR clrg account - USD 110
How to get this difference value and what would be the setting off account for the difference.
Ultimately, all the transactions which involve material valuation are intended for proper accounting.
Keeping this in view, please more elaborate your business scenario with example.
warm regards
sairam akundi

Return goods will impact the Moving average price?

Hi,
When stock of a material is low,and we return the goods to our vendor from po(movement type 102), the Moving average price may change very large.for example, stock:11 PC, Moving average price:1;return qty(with po 102):10PC,return price:0.5,then the Moving average price bacome to 6. I went movement type 102 can't impact the Moving average price, is it possible?
Thanks.

Hi,
This is not possible. As the name indicates, it is the Moving Average Price. When you receive goods / return goods, the system will take it into accoutn & change the MAP accordingly.
Regards,
Prashant Kolhatkar

Return unrestricted stock to vendor

Dear gurus,
Our issue is as follows:
GR is done for a line item in PO. Inspection lot is generated and this material goes to quality stock. The material is then moved to unrestricted stock. The status of the inspection lot is REL, CALC and SPCO. In stock overview the material is in unrestricted stock.
Now we do not want to use this material. We have to return it to the vendor. Can anybody tell me how to return the material to the vendor in this case?
Thank in advance,
Ram

Since your stock is already cleared from Quality inspection and now lying in Unrestricted
Stock you can follow following procedure to return the vendor stock.
Go to MIGO->Good Issue>Other->Movement type 122.
Entered the material and stock details & vendor and post the document. It will reduce the stock from unrestricted stock. If you want finical effect of this to vendor account then in addition to this you need to created FI document in Tcode.F-43 which will raise the debit note to vendor.
There is another away when the material is in quality stock, while doing Usage Decision in stock posting there is filed for vendor return Qty if you entered in this then this will post both inventory as well as vendor posting in FI.
Regards,
Ajay Nikte

Help with Return Goods

Hi,
I am new to this forum but I am doing a class using SAP GUI. Currently created an additional PO, in which I posted so I have additional inventory I shouldnt.
What I want to know is how do i return the goods to the vendor. I have tried doing some research about MIGO 122. Can someone please tell me the steps to returning the goods to the vendor from the extra PO I created? Thanks

Tcode : MIGO
Select CANCELLATION and Select MATERIAL DOCUMENT and execute
Check ITEM OK and post the document.
KK

Goods Resending to Vendor after rejection

Dear Gurus,
Material (XYZ) received from Vendor (A), for that GRN has been made (101 Movement) through MIGO.
The stock goes to Quality inspection Stock and that has been rejected (122 Movement).
Now what are the ways to send back these goods vendor.
Please suggest ,
Thanks...Partheeban C

> Now what are the ways to send back these goods vendor.
You have already did Mvt 122, Now stock in the system has already reversed, Call the transportation load the rejected goods on truck & send it back to Vendor.

Returning goods back to Vendor in R/3

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