Reverse CO Document

Hello,
We have an error when trying to bill an order via DP91 and itu2019s caused by a CO document that was posted against the u2018WBS elementu2019 for that sale order, the originating FI/CO document was processed via one of our interfaces which erroneously ignored the validation that ensure thereu2019s a 'Material' on the documents before being allowed to be posted to FI/CO.
Since this validation was not switched on in SAP (only on our batch input program) we ultimately have our FI/CO document posted with no material number, and this is the root cause, preventing us from using DP91 for the sales order.
The problem is that we still can't process this sales order via DP91, I need to somehow insert a material in the FI/CO documents?
Apparently thereu2019s a program (SE38) that can be used to reverse them, I think it starts with FK*, but am not entirely sure how to get around this problem?
I would greatly appreciate any help?

If I reverse the document through KB24N, it will prompt error message:-
"You want to reverse a CO document which has an external reference. You cannot reverse the external document within the Controlling component. The reversal must run via the external document number."
I can change it to warning message, but is there a better way to do this? Can we reverse via the external document dumber?
Can this function BAPI_ACC_ACT_POSTINGS_REVERSE workable? How to execute it?
Thanks.

Similar Messages

Not possible to reverse the document in financial accounting Error

Hi All
We are getting invoice Data from Client
through ACC_EMPLOYEE_PAY02
Document Like
31 45699(vendor )    2356.00
31 45688 (vendor)    1245.00
31 45677 (vendor)    1000.00
31 45666 (vendor)    2000.00
40 Accur(Clearing)       6601.00
In this list some of vendors i did payment Run.
I need to reverse the 1 vendor open Item.
It is showing open item but i am unable to reverse this document.
i tried to FB03 but it is showing Below Error
Not possible to reverse the document in financial accounting
Message no. F5673
Diagnosis
Document '1900000003' in company code '1164' should be reversed. However,
this document was not posted in the Financial Accounting module, HRPAY is, rather, of type ''.
System Response
Documents which were not originally posted in Financial Accounting also cannot be reversed in Financial Accounting.
Procedure
Reverse the original transaction.
You can display the original document from the FI document via 'Environment' -> 'Original doc.'.
I tried to trace Original Document.
trhough Environment -> Original Doc.
ERROR is
Payroll Posting Document 000000091 does not exist
How to Reverse the Open Item.
raju.

Hi,
SAP doesn't allow you to reverse a document in FI if it was created subsequently from another module (in your case HR).
Why don't you use F-44 transaction code to manually clear the open vendor line item and offset it against the same clearing account?
Regards

URGENT...reversal of documents, that are shown as cleared items in the syst

Hi Friends,
Our client has issued about 3 cheques about 6-7 months back as settlement to an employee. (So in which case as per the system, it is showing as a cleared item).
He has not presented the cheque or for some reason, the amount is not withdrawn from the bank. As the cheque is more than 6 months old, they want to reverse the posting made.
I tried reversing the document using, FB08 and FBRA, however, system pops up an error message saying, cleared items cannot be reversed, the items need to be in red, as open items for reversing,
Is there any way that I could deal with this.
regards
sandhya

Hi,
Thnx for the reply. I had posted a wrong issue. the cheque issed was more than 6 months old. But the actual check issue date is 02.02.2007 i.e., of the financial year 2006 and as the books of accounts are closed, that is where I'm facing a problem.
Now how to go about resetting that cheque from the previous financial year, coz FB08 and FBRA are not working.
Any solution in such a situation
regards
sandhya

Clearing open items on reversal of documents

Dear All,
As we all know that raising Invoices through F-43 & F-22 in FI creates open items for vendors & customers respectively. Reversing these documents/invoices in FB08 will clear these open items. However, reversing invoices raised from SD/MM does not clear the open items. These invoices are getting reversed from respective modules. ie. entries are getting reversed, but items are not getting cleared. Consequently, these items also appear with positive & negative signs in Incoming & outgoing payments (F-53 & F-28) in "process open items".
Pl. let me know how the open items can be cleared on reversal of said invoices as it is done in FI (as mentioned above).
Thanks & regards,
Raja

Hi
In GL, AR, AP individual expenses documents we can clear by using reversal documents. But, Integration b/w FI, SD,MM documents it will generate automatically and it will clear based on the payment terms.
Shammi
assign points if it is helpful

Mass reversal of documents posted using F.13

Hi Friends,
We have some GR/IR open items as on 28.02.2010, and we ran the F.13 program to clear those line items with clearing date 03.03.2010. Since all those documents cleared on 03.03.2010. In total there were 1000+ documents posted by the program.
But unfortunately user has not entered the posting date range in F.13 selection screen as 01.03.2010 to 03.03.2010. Because of this, documents related to FEB period also cleared in march and if we run the FBL3N with open item key date 28.02.2010, all items are showing open items. which is correct from the system perspective.
But we need clear, those documents posted prior to 01.03.2010, with clearing date 28.02.2010 only.
In FB08, mass reversal option, we can reverse multiple documents, only in case of open items, but not the cleared items.
My requirement is that, is there any program / way to reverse the cleared items, posted by using F.13.
We cannot use FBRA, since we have 1000+ docs.
Please advise.
Thanks,
Srinu

Hi Joshi,
Thanks for your prompt reply.
I have acheived my target, using LSMW batch input recording method with tcode FBRA to reset the cleared items.
After that, i went to F.80 and given the doc number series and did the mass reversal.
Again i did F.13, given end posting date as 28.02.2010, and clearing date 28.02.2010 and executed.
This resolved my issue.
Thanks,
Srinu

Error while reversing mat document

Dear all,
While reversing material document i am getting error as "Reverse the availed CENVAT credit before cancelling excise invoice."
How i should proceed?
Naren
Edited by: Narendra Khedekar on Oct 5, 2010 10:50 AM

Hi,
Cancellation of excise invoice process as below.
1) Cancel the material document in MIGO
2) Post the excise invoice in J1IEX
3) Cancel the excise invoice in J1IEX
4) Perform MIGO again if required.
If try to cancel without canceling GR documents through J1IEX or J1IH (CANCEL OPTION) you will get an error as Excise invoice has been already posted
Cancel GR document
Post excise invoice - J1IEX while posting under miscellaneous tab enter Rej code 0001
Cancel Excise invoice u2013J1IEX
Cross check the entries in J2I9 - You can see credit entry which were already taken credit & the second entry of cancelled/reversed. Hope this helps you.

Not possible to reverse the document in financial accounting

Not possible to reverse the document in financial accounting
Message no. F5673
Diagnosis
Document '5000082' in company code '1000' should be reversed. However, this document was not posted in the Financial Accounting module, VBRK is, rather, of type ''.
System Response
Documents which were not originally posted in Financial Accounting also cannot be reversed in Financial Accounting.
Procedure
Reverse the original transaction. You can display the original document from the FI document via 'Environment' -> 'Original doc.'.

Proabably you are using Billing
Reverse at VF11 - Cancel
Other wise go to FB08 and enter FI docuemtn and go to environment and Original document there you can find the Billing number and then go to cancel at VF11

Reversing a document using the bapi 'BAPI_ACC_DOCUMENT_REV_POST'

Hi All,
I have posted a document using the FM 'BAPI_ACC_DOCUMENT_POST' and it is working fine .
How can I reverse the same posted document using the FM
'BAPI_ACC_DOCUMENT_REV_POST'?
What are the mandatory parameters to be filled?
Can anyone explain me with a example
Thanks in Advance.

Hi Siva,
The bapi you have mentioned is the correct one.
Look at the BAPI documentation which is pretty informative.
In case you don't have it, i'm just copy pasting it.
Functionality
Reversing an external document in Accounting. (negative posting)
The method "Reverse" can be used to reverse the relevant document in the accounting components.
Parameters
REVERSAL
Reference information for reversal in Accounting
Description
Parameter for transferring a reversal document. The reversal document for the source document is not transferred - the reversal documents are generated in the individual components from the documents to be reversed. This is only possible however, if the corresponding documents are available, meaning that line item update is active in all components and no documents have been archived. If this is not the case, an appropriate error message is issued in the return parameter. If this happens, the document can only be reset by means of a corresponding inverse posting by the sender.
You must make entries in the following fields
Reversal document number:
OBJ_TYPE     Sender ID
OBJ_KEY     Reference number of the reversal document (source document)
OBJ_SYS     Logical system
OBJ_KEY_R     Reference number of the document to be reversed.
Default
All other fields are transferred from the FI document to be reversed.
BUS_ACT
Business Transaction
Description
To reverse the document, the same business transaction must be entered that was used for the posting.
OBJ_TYPE
Reference procedure
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
AWTYP (OBJ_TYPE) Reference transaction
Sender ID
AWKEY (OBJ_KEY) Reference key
Source document number
The reference key is made up of:
AWREF Reference document number (10 digits)
Source document number
AWORG Reference organizational unit (10 digits)
Number range ID (if required)
AWSYS (OBJ_SYS) Logical system
Logical system of source document
When the document is being processed, the system checks whether a reference document number (first part of the reference key) has been transferred.
Notes
Use a separate value in the OBJ_TYPE field (reference transaction). You must maintain an entry for this value in table TTYP, which could be a function module that is called when the user wants to branch back to the source/sender document from an accounting document. This makes it possible for documents updated using BAPIs to be included in the document navigation (revision). If you use SAP defined characters in the field OBJ_TYPE, errors can occur in the navigation.
The FI and CO line item suppression is defined separately for each reference transaction.
It is not necessary to separate the reference key into reference document number and reference organizational unit. This means that reference document numbers that are longer than 10 digits can be transferred into the reference key.
OBJ_KEY
Reference Key
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
OBJ_SYS
Logical system of source document
Source document
Description
When a business transaction is updated in Accounting, it may be that several documents are updated at the same time (FI document, CO document, etc). If the business transaction is not initiated in Accounting, a source document must exist outside Accounting. The information from this document must be transferred when the FI/CO interface is called up. The source information is updated in all accounting documents, and is made up of the following fields:
AWTYP (OBJ_TYPE) Reference transaction
RETURN
Return Parameter
Description
This table contains the return messages from the method call.
Value range
The first message contains the general status of processing:
Type ID Number Message
S RW 605 Document posted successfully
S RW 614 Document check without errors
A RW 609 Error in document
The fields MESSAGE_V1, MESSAGE_V2 and MESSAGE_V3 contain the following information:
Reference transaction ( OBJ_TYPE)
Reference key ( OBJ_KEY)
Logical system of source document ( OBJ_SYS)
Additional messages are transferred with the following information:
Parameter ( PARAMETER)
Row ( ROW)
Field ( FIELD)
in which the error occurred.
REgards.
Ravi

Reversing a document

how do we reverse a particular document and how do we split dos documents in FP08? Is there any BADI for it?

Hi ,
You can use following BAPI to reverse the document.
BAPI_ACC_GL_POSTING_REV_POST
Thanks and regards,
Narendra.Somarouthu

Reversing a document with MR8M diff value in GR/IR

When reversing a document with MR8M, differrent amount is posted to GR/IR account and PPV account
Actual Transaction
Vendor 123 = 100
GR/IR account = -80
PPV account = -20
After Reversal:
Vendor 123 = -100
GR/IR account = 78
PPV account = 22
Please let me know what could be the reason?
Edited by: Rickyy on Apr 27, 2011 9:33 PM

This sap note explains exactly my problem, but now how do I clear GR/IR account?
                     GRIR Account       PPV account
CreditMemo     39,319.31        17,834.96
MR8M             57,294.48
So I cannot clear GRIR account because of the amount difference :-S
Thanks

How to block the usage of reversed billing document for future

Hello,
A billing document that we reversed earlier was printed later. Billing document type is S1 and output type assigned to it is RD00. We don't want them the users to print the document that was reversed or cancelled. How can we make this document printed by only certain users? And do I just have to remove the output type if we never want the reversed billing documents to be printed?
Thank you very much.
H

Hi ,
i think removing the output condition type may work , after your printing is done , u can manually remove the output type in the
document itself. so that the document will not be printed by others.
Please let me know if you still need any more help.
Thanks and regards,
Rajeshwar

Reversal Of Document.

Hi,
User has posted one KZ document with number A
After that i have reversed that document with doc no B
Now user came to know that he was wrongly reversed this document, so he wants to reverse the document B.
When he is trying to reverse document B with Tcode FB08 system is showing error document already reversed
Again if he is trying to reset the cleared items with Tcode FBRA also system is throwing error like below
Resetting this reverse document is not possible
Message no. F5579
*Diagnosis
The system required a reverse document to be created after resetting a clearing procedure as otherwise documents would have been generated in the system which could not have been processed correctly. The following cases require the clearing document to be reversed:*
Exchange rate differences were posted.
Earlier even i have reversed so many reversal documents by FBRA and FB08.
Could any one give valuable info on this.
Thanks,
Srinu

Hi Naveeen,
I agree with you, this is also a way to fix this issue.
But my main concern is earlier i am bale to reverse reversed documents with Tcode FBRA, it will ask with a dialog window with you want to reset the cleared items or want to reset and reverse the document.
There i used to select reset and reversal option to reverse the issue.
Then why iam not able to do the same.
I didnt understand why this is happening?
Thanks,
Srinu

Reverse payment document from F110

Hi
Due to entering of wrong exchange rate for group currency we need to correct a payment document that was created via automatic payment program (f110). I.e. to reverse and reset payment document and assign the same cheque number to the new payment document.
I tried the option of void/delete check information (FCHE/FCH9) and then reversing and re-setting (FBRA) the payment document and then to do a fresh payment and assign the same cheque number (since there is no issue with the cheque and the payment has been already made).
However, I noticed that it is not possible to delete the cheque information for an individual document that is created via F110.
Input on this is greatly appreciated.
Thanks
NW

Hi,
Delete the check information from F110 itself. Goto Environment > Check Information > Delete > For Payment Run.
Then reverse the document.
It will work.
Regards
Subhash

REVERSED BILLING DOCUMENT

Hi
Until 15th June 2011, all the Billing reversal documents has posting key as 12. The original billing document and even the reversal billing documents are getting cleared. But from 15th June 2011 onward all the reversal documents are posted with posting key 11 and both are open documents. How to change the status of both documents as cleared documents by putting the original billing document in clearing doc field.
Presently In OB41 against 01 posting key, reversal posting key assigned is 12 only. But in OBXW the posting key is 01 and 11 for reversal. No changes made recently.
Please suggest is there any BADI or User exit.
Regards
prakash.

Hi,
As far as I understand there seems to be a change in the treatment of business transactions from 15-Jun-11 onwards.
Before this date the Invoice was getting reversed (posting key 11) and because of this, there is no open item.
From 15-Jun-11 onwards it is Credit memo (posting key 12) and because of this it is an open item.
Please use T.Code: F-32 to clear the customer open items.
Regards,
Kiron Kumar T.

Error with Function Module for Automatically Reversing FI Documents

We are trying to use BAPIACREV to automatically reverse a document as part of workflow but get an error with 2 of the import parameters stating they were never transferred:
1) OBJ_KEY_R
2) OBJ_SYS
Does anyone know how to resolve this?

Hi,
OBJ_KEY : Reference Key
This key value must be created while posting the document and this key must be maintained in any of SAP tables
for example : If the it is Accounting document then all detail found in BKPF and BSEG table, you can find OBJ_KEY in BKPF-AWKEY field.
OBJ_SYS : Logical system of source document
Logical system may be maintained in some table.
for example : If the it is Accounting document then all detail found in BKPF and BSEG table, you can find OBJ_SYS in BKPF-AWSYS field.
or you can use following FM to get logical system
CALL FUNCTION 'OWN_LOGICAL_SYSTEM_GET'
IMPORTING
OWN_LOGICAL_SYSTEM = L_V_OWN_LOGICAL_SYSTEM
EXCEPTIONS
OWN_LOGICAL_SYSTEM_NOT_DEFINED = 1
OTHERS = 2

Reverse CO document post from CAT7

Hi all,
How to do a reversal for CO document which post from CAT7 (time sheet)?
Thanks

If I reverse the document through KB24N, it will prompt error message:-
"You want to reverse a CO document which has an external reference. You cannot reverse the external document within the Controlling component. The reversal must run via the external document number."
I can change it to warning message, but is there a better way to do this? Can we reverse via the external document dumber?
Can this function BAPI_ACC_ACT_POSTINGS_REVERSE workable? How to execute it?
Thanks.

Reverse CO Document

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