RFQ workflow

Dear Experts,
I am using std workflow WS20000080 for RFQ. I have used rule 20000030 for agent assignment. Also I have made my task as general for all activity steps. But although i have made all settings in workflow side when i test it i am getting error in workflow log as "Element purchase order is not available in the container. Error in resolution of rule 'AC20000030' for step. Agent determination failed". I found a similar thread in forum that i given below. but there is no solution given for that thread.
[RFQ Workflow: Agent assignment]
i used swu_obuf and then tested. I creating RFQ but Why does it look for purchase order in the error. kindly tell me what is that i am missing.
Kind Regards,
S Bharath

Hello,
" I just executed the whole process after 1 day. Surprisingly its working now."
That sounds like SWU_OBUF. Are you certain you did that?
regards
Rick Bakker
Hanabi Technology

Similar Messages

RFQ Workflow: Agent assignment

Dear All,
We are working on the Release RFQ workflow.
Per my understanding, the IMG settings determine the users/OUs who should be receiving mails
to release the RFQ. This multilevel approval is in place.
Now, I have created an RFQ, this triggered the workflow, but there is an error in the release activity.
The error says "Purchase reqn number is not found".
Do we need to explicitly mention the release rule 20000030 in the agent assignment section
of the workflow? Why does the error abt purchase reqn appear?
Does it look if the RFQ is created w.r.t Purchase reqn?
As this is both MM/workflow related doubt, Iam posting it in both the forums
Please help me.
Thanks,
nsp.

Thanks for your response.
These steps are already taken care of.
Now, what I have done is, I have created an RFQ with reference to a purchase requisition. In SWEL, I see workflow WS20000080 triggered. But I get an error saying "Element purchase order is not available in the container. Error in resolution of rule 'AC20000030' for step. Agent determination failed"
Can you advise me? Why does it look for purchase order ?
Thanks,

RFQ Workflow is not retriggering after it is changed

HI ,
We have a custowm RFQ workflow which has two events,1.Releasestepcreated which is triggered for releasing the RFQ workflow and 2.Significantlychanged event which should trigger on change.But it is not happening.
The issue is whenever the RFQ is rejected,it goes to initiator/requestor after rejected from the approver and when initiator change it in tcode ME42 and save it,it neither trigger the RFQ workflow nor it goes to the next level for apporval.
could you please help me immediately?
Regards
Pradeep

Hi Pradeep,
I think you are new to workflows.
I suggest you to follow the below steps:
go to t-code swels t-code and switch on the trace.
now run the process what ever you are following.
now go to t-code swel to display the event trace. You will find the corresponding events which are triggered. Now pass the same events in the workflow and activate the same to trigger the workflow.
Cheers,
Vijay.
Edited by: vijay kalluri on Mar 2, 2010 1:02 PM

Workflow: Auto forward for next level for decision with object (RFQ)

Hi all,
I have the same requirement as the one in this post but for RFQ approval instead of PO
Workflow -Auto forward for next level for decision with object (PR)
I have tried deadline monitoring, but I need to capture the level in which the RFQ is in order to escalate.
Can someone let me know how to proceed further.
Regards,
nsp.

Hi Aamir,
As you said we have to use deadline monitoring here.
For this case use 'Requested Start'. From your i came to know this workitem should be a dialog workitem, so the workflow will wait for the time what you have specified in the requested start and when it is reached it places the workitem in the corresponding recipient inbox.
Regards
Balaji E.

RFQ Approval Process through Workflow

Dear experts,
We are on planning phase of RFQ release approval through SAP Workflow. There is an issue I would like to hear from your valuable thoughts.
When an RFQ is created, ME41, all individual bids are collected under a unique collective number. Once price maintain process is done through ME47 for all bidder, we would like to send all RFQu2019s, with necessary information, which are linked to a collective number in one e-mail even if there are tens of RFQu2019s linked a collective number, not one by one sending it as we do in PO workflow process.
Is it possible to realize this case within SAP standard approval process? Because so far I noticed that once fundamental customizing is done after price maintaining step RFQu2019s are send individually, one by one, to approvers.
Cheers

Dear Melih,
I suppose you want to get approved the best offer in the bid. The best practice is to have a strong rules based on predefined criteria which quotation to be choosen by Purchasing. Then PO/contract/scheduling agreement/PIR can be maintained.
What we have done in our system is that the PO created goes for approval based on Chart of authority via Enterprise portal. A report, displaying the key figures from the RFQs in the bid, vendor evaluation scoring for each vendor, if available and some other data, is linked to the workflow item and displayed during approval process.
Regards,
Ognian

Making RFQ mandatory for creation of purchase order

Hi,
I need to set up the following:
1. For specific purchase order document types, RFQ should be mandatory i.e. it should not be possible to create purchase order before RFQ is created.
2. Purchase orders can be created only if RFQ is approved. How can i set up the release strategy in RFQ?
Thanks in anticipation of your reply.

Hello Sameet,
1. You can use default parameter EVO to make the RFQ manadatory for purchase order. In the parameter you need to flag mark "reference to reference document " indiactor on Fast processing tab and assign this parameter to the user profile.
2. For setting up RFQ approval process, please follow the steps:
You must perform the following steps:
1. Create characteristics and classes
        For more on this topic, see Edit Characteristics and Edit Classes.
Note
If you wish to link your release procedure to workflow, you must perform steps 2 and 3. You make these settings in Customizing for Business Workflow (Basis -> Business Management).
Otherwise, continue with step 4.
2. Define organizational plan
        For more on this topic, see Edit Organizational Plan.
3. Assign standard tasks and activate event-receiver linkage.
        For more on this topic, see Perform Task- Specific Customizing.
4. Set up release procedure for RFQs
    a) Create release group
    b) Create release code
    c) Create release indicator
    d) Create release strategy
Hope this helps
Regards
Arif Mansuri

N-Step workflow for invoice

1. Is there a way to implement n-step (more than 2 )approvals for invoices? Can I use the same BADI for n-step approval for shoupping cart?
2. If a vendor is not on supplier portal is there a way send a offline RFQ and get the bid somehow in the system without having vendor being created in the system?

Hi
Please go through this ->
It is possible to copy the standard workflow and make you custom workflow acordingly.You just have to copy standards workflow and all subworkflow under this as well.You have to take care of attributes of workflow in same way as standard workflow.
Implementing a BADI - BBP_WFL_APPROV_BADI using SE18 Transaction is also feasible solution.
Invoice rejected in the invoice workflow.
Re: Invoice Workflow : Dialog work item created
Re: Sample Code needed for N-step approval SC BADI
Re: Invoice BUS2205 Workflow
Approval workflow is ambiguious- for Invoice WF
Please refer to these links as well.
N-step Approval workflow
http://help.sap.com/saphelp_srm40/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/content.htm
N-step Dynamic approval
http://help.sap.com/saphelp_srm50/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/frameset.htm
SRM Business Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
Dynamic Modification - Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Item-based Approval for Shopping carts
http://help.sap.com/saphelp_srm50/helpdata/en/a3/a6a34098022a54e10000000a1550b0/frameset.htm
Business Add-Ins
http://help.sap.com/saphelp_srm50/helpdata/en/bc/6129383d5ec70ce10000009b38f8cf/frameset.htm
Do let me know incase you face any issues in Design / coding of this N-level Approval workflow.
For the 2 point, it is not sure. I don't think there is any way to send offline RFQ.
Hope this will help.
Regards
- Atul

Unable to create RFQ in ME41 transaction

Hi,
I have been trying to create RFQ in ME41 transaction after providing the requisite entries. After click on Save button, I get a message mentioning "Document Created <RFQNum> and immediately I get a popup "Express document Update was terminated recieved from author <username>. And the RFQ number is not available in Table EKKO.
Kindly suggest what should be the issue causing the RFQ created to be terminated.
Thanks in advance.
Thanks,
Guru

Hi,
That's the message you get from the workflow. I think the workflow of RFQ must be implemented in ur company. Sometimes it gives this message bcoz of some functional related issues. Ask the MM consultant for furthur clarifications.
Regards,
Jeet K Bhatt

Charge Account Is Not Copied From PR to PO When Created From PR to RFQ to Quotation to PO

Hi,
We are using Autocreate functionality (Forms) for creating PO.
Now when we create PO directly from PR, distribution account gets copied correctly from PR, but when when we create PR>>RFQ>>Quotation>>PO , it takes from Inventory org material account.
I want to use the same account from PR to be copied into PO.
Please Advise,
Thanks Nikhil

You may find the following links to be helpful
Incorrect PO Accrual Account when PO is created from a Purchase Requisition (Doc ID 1136853.1)
How to Set Up and Use Category-based Account Default in Purchasing (Doc ID 293046.1)
How To Diagnose Issues In Autocreate (CREATEPO) Workflow (Doc ID 559009.1)

Agent determination for RFQ

Hi All,
My requirement is like this.
When an RFQ is created in ME41, the workflow has to trigger and based upon some conditions, i have to find the approver from a ztable.
When i create a RFQ the workflow is getting triggered and my flow is going good, but my issue is at the point of release.
Issue
When the approver receives the workitem, he can make any one this discission 1. Release 2. Reject
When the approver goes for Release option, i am calling the method "SingleRelease" of the business object BUS2010, and i am assinging the agent as an expression in the activity creation screen of SWDD.
But when i checked the log it says "No selected agents". I don't why it happens like this, and how to correct it. Kindly help me to solve it. So that i can learn.
Thanks and Regards
Balaji K.

HI,
As IA was mentioning, pl check if you have the task as either "general task" or maintaining possible agents.
THis is a typical error. Sometimes, during transport, the agent assignment is lost in the target system. Look into OOCR txn or do it manually in the target system(you don't need to be in the Change mode of SWDD or PFTC to kinda..activate the linkage of this agent assignment to the task).
Hope this helps
venu

Standard workflow trigger..

I have a standard workflow (WS20000080 for release of RFQ, u can check it) in SWUI transaction.
Now I want to know what are all the steps that I have to do ->
So that that workflow will trigger automatically whenever we release that RFQ.
Is anything I have to do in that workflow WS20000080, u can see that..??(like agent assignment or in event start??)

https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/9180cbaf-0801-0010-f882-f2af6dc975d0
http://help.sap.com/saphelp_nw04s/helpdata/en/90/83ed38f5f41a28e10000000a114084/content.htm
for creating events
http://help.sap.com/saphelp_nw04s/helpdata/en/56/ad923ebab311d2b47c006094b9ea0d/content.htm
Check the weblog too
/people/jocelyn.dart/blog/2006/07/27/raising-abap-oo-events-for-workflow?page=last&x-maxdepth=0 [original link is broken]
/people/jocelyn.dart/blog/2006/07/27/raising-abap-oo-events-for-workflow
Also this tutorial from service.sap.com
https://websmp103.sap-ag.de/~iron/fm/011000358700000755501999E/99/*//BIT601/X//
Please reward for the same.

PO workflows possible by line item?

Hello experts,
In SRM 5.0 can we use/configure workflows per line item and not the entire document?
Thanks!
Regards,
Gilberto Gallardo

Dear Gilberto Gallardo,
External purchasing documents (i.e. purchasing documents other than requisitions) are released at header level. Item-by-item release is not possible. These documents can only be released using the release procedure with classification.
Release procedures can be defined for the following documents:
Purchase Requisition
The external purchasing documents purchase order (PO), contract, scheduling agreement, request for quotation (RFQ), and service entry sheet
Regards,
Naveen.

PO workflow - escalator at plant level

Hi SAP people,
do you know if it is possible to set the time for workflow escalator at plant level?
I have implemented the PO approval flow but i want to define 2 different escalator...
Thanks in advance
Michela

Hi,
Either goto spro>MM>Procurement>Environment Data>Define attributes of system messages and make 06/341 as Error or Warning, as required.
Or
Make source list mandatory in material master.
Or
Source List mandatory at plant in Source List config.
Or
Remove the pricing condition PBXX from your prcing that means you will have only PB00 (Gross price) condition in your PO which is determine the gross price from Info or contract or SA or RFQ but can't allow user to enter the price at PO level w/o any source document
Or
Customer exit MM06E005-EXIT_SAPMM06E_012
Regards,
Ashish.

Help on Workflows

hi all.
I am working on SRM E-Sourcing.I have to draw workflows for project,contract and RFQ document approval.I am using Java Workflow Editor for creating workflows (XPDL) but facing difficulties in the following areas and need help....
1.Frcitionless SRM provided some scripted functions like (int getApprovalStatus(), void appApprover(ObjectReferenceIfc principal)). Plz tell me how to use these scritped functions and where to use.It is defined in workflow.bsh but I ma unable to find that file.
2.Since I have to add approvers at the run time (i.e. dynamically).Plz tell me how to do that.How will I get the ObjectReferenceIfc of an User.
3.Workflow is not excuting after Approving/Rejecting a document.It strucks there at the approvel activity PreScript.It is not executing POSTScript attribute.So do we have to UNLOCK document or it will be done automatically?
Explanation with examples (i.e. scripts files or workflow files) will be of great help.
Looking forward for a positve reply...
Thanks and Regards,
HImanshu Sharma
Edited by: HImanshu Sharma on Feb 2, 2009 11:44 AM

Thanks Vinod for your immediate response, yes I am new to this forum, I want workflows on plantmaintenance i have to develop workflows on permit issues can you guide me in this or can you guide me how to develop a custamized workflow from scratch.
Thanks & Regards,
Ram.

Can you any body tell about release codes in workflow

Hi,
Can any body tell about release codes in workflow.
Regards,
Boddu Rosaiah.

Hi Naidu,
You use this component if you wish to set up approval procedures for purchase requisitions or other purchasing documents. Under such a procedure, if a purchase requisition or external purchasing document fulfills certain conditions (e.g. the total order value exceeds $10,000), it has to be approved (by the cost center manager, for instance) before it can be processed further. This process of approving (clearing, or giving the "green light" to) a proposed item of expenditure is replicated in the SAP System by the "release procedure".
It is sensible to define separate release procedures for different groups of materials for which different departments are responsible, and to define separate procedures for investment goods and consumption goods.
Features
Each person involved in the release procedure effects release (signifies approval) via a release transaction, using his or her release code. Once effected, a release can also be cancelled with the same code (that is to say, the original status is reinstated).
If linkage to SAP Business Workflow has been defined for a release code, rejection is also possible. This is only possible for purchase requisitions.
Which Documents Can be Released (Approved)?
Release procedures can be defined for the following documents:
Purchase Requisition
The external purchasing documents purchase order (PO), contract, scheduling agreement, request for quotation (RFQ), and service entry sheet

RFQ workflow

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