Rg: Issues in Purchase order workflow.

Hi All,
I need to configure my workflow for purchase order to recive mail(SAP Inbox). These are the configuration I hvae done but still i am unable to recive mail.
1. Created Characteristic.
2. Created Class.
3. Created Release group, Approval is 2 level , done with release strategy.
4. The worklfow for release group is 1(Workflow bia plant,group) and agent is user
The release strategy are wotrking fine.
Now for configuration of recieving mail.
1. I have created a role and in the authorization tab i have maintained the release group and release code and in user tab i have maintained the user.
2. In SWDD i have copied the existing Release purchase order
in task i have given release pur order task TS20000166 and in agent i have given rule 20000027.
3. In PFTC i have given task which i have created in swdd and created the trigerring events.
Apart from this is there any configuration to be done.
Please help regarding this.
Thanks,
Srivatsan

Hi,
Check the settings in t-code SO13
you need to have an entery in automatig forwarding
Good luck
Shachar

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Issue in Purchase Order approval

Hi All,
I am facing an issue in purchase order approval process . Need suggestion from your end.
Purchase order approval gor failed in the work flow stage 'Get PO Attributes'.
I could find that this is because one of the line distribution has quantity ordered as 0 .
And the proc (PO_POAPPROVAL_INIT1.GET_PO_ATTRIBUTES) which is attached to the node 'Get PO Attributes' is ending in error (Divide mby zero error in the proc )
Workflow is failing on the node 'Get PO Attributes' .
Function which is getting called : PO_POAPPROVAL_INIT1.GET_PO_ATTRIBUTES
Since the quantity_ordered in one line Distribution is zero, the function is giving error (while trying to divide by zero).
Query which is failing is
" SELECT SUM( ROUND (POD.nonrecoverable_tax * DECODE(quantity_ordered, NULL, (NVL(POD.amount_ordered,0) - NVL(POD.amount_cancelled,0)) / NVL(POD.amount_ordered, 1), (NVL(POD.quantity_ordered,0) - NVL(POD.quantity_cancelled,0)) / NVL(POD.quantity_ordered, 1) ), X_precision ) )
INTO l_tax_amount
FROM po_distributions_all POD
WHERE po_header_id = POHdr_rec.po_header_id;"
My question is that, how to fix this issue now (any data fix possible? ). As far as I know I will not able to amend the PO now. Kindly give me a work around for this.
Thanks,
Arun

There is a generic datafix script shipped as a patch. This script will help in resetting the document to Incomplete / Requires Reapproval status. There after you can adjust the PO to have correct quantities and re-approve it.
The datafix script is $PO_TOP/sql/poxrespo.sql. Please read the documentation and try out in test instance first.

Purchase Order Workflow - getting de-activated

Hi All,
We have a Purchase Order workflow that has been working well for quiet some time now. Over this weekend, we installed Enhancement Packs 1 to 3 and in the midst of testing in QA, I have noticed that, each time a PO workflow gets triggered, it de-activates the workflow causing other instances of the workflow to not be triggered.
Each time, I have to go and re-activate the workflow.
Has anyone faced such an issue and if so, what did you do to prevent them occuring.
Thank you,
Satish

I think the person who is creating the PO do not have the Proper authorization hence this deactivating. This deactivating thing can be avoided by going to SWE2 and changing the Error on Feedback field to Do not change Linkage. I hope this will solve your issue. You can also try to find the event that have not triggered from Event Queue SWEQADM
Thanks
Arghadip

Error in Purchase Order Workflow

Hi,
I am facing an problem in Purchase Order Workflow. We are working on ECC6.0 Version. I activated the PO workflow WS20000075 (BUS2012) for the PO release strategy. I assigned an user for the task "Release Purchase Order effected" that is step 000107 and after that I deassigned that user from that step.
Now I am facing a problem, that the workflow is getting deactivated and unable to go further because it is getting an error in resolving the agent at that release effected step even after I deassigned the user. Every time I need to go to type event linkages to activate type event for the workflow.
The error it is raising is SWF_RUN 544.
So can anyone suggest me some solution for this and highly appreciated for the quick response.
Thanks & Regards,
Ramesh S

Hi Krishna,
Thanks for the reply. But here I donot want the agent to be assigned to that step. I already deassigned the agent from there but still it is giving me the error saying that unable to resolve the agent.
Thanks & Regards,
Ramesh S

MM Purchase order Workflow links

Dear friends,
I was working on MM Purchase order workflows.
Please specify Links for exploring MM workflows.
thanks and Regards,

Hi
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
<b>Reward points if useful</b>

Purchase order workflow generating mails to invalid peron for one plant

Hi,
I have a situation, where the user is receiving workitem mails to approve to outlook, even though he is not an approver. This is the case with only one plant. One more point is even in non-PO workflow, he is receiving the woritem mail execution mails, and plant is same as in PO workflow. Can anyone explain, where I can find the plant and this user relation and how it is happening.

Hi,
Check wrong user ID assigned release code in basis side in authorization(SU01 & PFCG) and also check wrong user ID assigned release code to following path:
SPRO ---> MM -> Purchasing- > Purchase Order- > Release Procedure for Purchase Orders- > Define Release Procedure for Purchase Orders--- > Workflow ---> Here against each release code assign OT as US and respective User ID's for Release
Regards,
Biju K

Issue at Purchase order Item Text Transferring

Hello,
I have an issue with Purchase order Item text transferring from SAP R/3 to EDI.
Here I am using Function Module - IDOC_OUTPUT_ORDERS.
within the function module i have user exit to populate this.
User Exit Name : EXIT_SAPLEINM_002
Include name : ZXM06U02
I need to populate data manually ( Hardcode ) for E1EDPT1 is 'LINK'.
and E1EDPT2 is " some text".
When I write the code at user exit ,it is populating so many time Link Field.
However i need to get only one time for each Item of Purchase order.
and also I have one more question as per SAP Standard Purchase order each item has :
1. Item text
2. Info record PO Text
3. Material PO Text
4. Delivery Text
5. Info Record Note
when Create PO and it created Idoc ,even when i fill all the text ,when i see data at WE02 ,it has only few text not all.
Please give me advice ,how should i follow.
Thanks
Seshu
Issue at Purchase order Item Text Transferring

Hi,
Do this check before adding the text..
IF INT_EDIDD-SEGNAM = 'E1EDPT1'.
add the text..
ENDIF.
Thanks,
Naren

Issues with Purchase order change documents

Hi Gurus,
I have some peculiar issues with Purchase order. The PO line item has deletion indicator set but I can't find who set the deletion indicator. The PO change documents doesn't show anything related to deletion indicator.
Please help to fix the Issue.
Regards,
Senthil

Hi
Check it in Tcode SE16
Table Name CDHDR and CDPOS
Regards,
Raman

Purchase order workflow issue

Hi All,
A PO is created and rejected by a user in user decision step.The workflow will end.If the PO is changed(amount) again,the release strategy is triggered for the same user.But the workflow is not triggering.If the release strategy is for a different user,its triggering the workflow.I have used a fork inside which 1 parallel branch contains a wait for significantly changed event & another branch contains the user decision step,po release step & rejection reason scenario.
Please refer the thread below.
PO Release Strategy Issue
Replies will be greatly appreciated.
Edited by: Feddie on Jan 3, 2008 11:43 AM

Hi,
This is not workflow issue(work flow is different term)
It seem problem of BADI (program written for creation of purchase order based on sales order)
Take help of ABPer so he/she can solve this issue
Kapil

Purchase Order Workflow

I have Configured MM Purchase Order release procedure with Workflow.
Total three Release Hierarchies i.e. Buyer, Manager, director
Workflow is working fine and notifications are coming to SAP Business Work place (inbox)
I have added send mail step in my workflow to forward the mails form SAP Business Workflow to Lotus Notes.
I maintained the following binding in send mail step.
WORKFLOW.........................STEP u201CPO RELEASE PROCEDURE TO USERu201D
.............................................&EXPRESS&
G.......................................... &TYPEID&
&_WF_INITIATOR&.................&ADDRESSSTRINGS&
&_ATTACH_OBJECTS&..........&ATTACHMENTS&
&PURCHASEORDER&...........&PURCHASEORDER&
Iu2019m facing the following two issues:
1. Workflow is placing the mails correctly in SAP inbox, but mail is being sent to Workflow Initiator not Receiver.
Example:If Buyer releases the PO, workflow notification is going to Manager inbox, but mail is being forwarded to Buyer's email ID.
How to fix this problem, please suggest.
2. Attachments (I want to send sap GUI exe) are not going to lotus Notes, just plain mail is going to Lotus Notes.
Please suggest how to fix these problems.
Any immediate help would be highly appreciated.
SUNIL KUMAR
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:34 AM

Hi Martin
Your solution working fine, but I'm facing the following problem
In my work flow i have three hierarchies.
1.Buyer
2.Supply Chain Manager
3. Director
when buyer releases the PO, system sending the notification mail to Supply chain Manger.
but also sending one mail to Buyer
When Supply chain manger release the PO, system sending the notification to Director.
but it also sending mail to SCM
How to avoid this.
Please suggest
Thanks
SUNIL KUMAR

Purchase Order Workflow message for previous level approver

Hi folks!!
We are implementing PO workflow through which we want to notify the next level releaser as well as we also want to notify the previous levels releaser as well as Purchase requisition creator (if PR has been used as reference document to create PO).
I have already successfully implemented the workflow, in which next level of approver gets the notification in his/her SAP Business Workplace as soon as the PO gets approved by the previous level.
But my requirement is on final approval of PO, notification should also send back to the previous levels approver of PO and Requisition creator.How can I achieve it, please help.
Best regards

Hi,
A check can be made during final level of approval for which e-mail will get triggered to the previous approver and the requisitioner. you would need to provide a Logic to your developer with the message body whihc will trigger an e-mail during final approver and mail recipients will be the previous approver and the Requisitioner which can be picked from Line item in Purchase Order.
Prashant

Issue on Purchase order creation with Delivery schedule line items per PR

Hi
Note->Developed inbound FM to create PO's in SAP through IDOC.
We are creating purchase orders from vendor which is coming from Inbound IDOC. Here we are using as BAPI_PO_CREATE1
to create PO's. before that i am passing all the inbound data of the IDOC and getting some Purchase requisions for plant and material wise from EBAN table where we have open PR's and split the inbound line item qauntity as per Open quantity in Purchase requisions. Problem here we are modifing schdule line data as per purcahse requisitions and post the all the shehduline data into above functional module, we are using creation date as delivery date in the scheduling line for each line.
Set1- If we have multiple requisions for each material and plant in the inbound IDOC item , while creating PO using above BAPI
creating PO with delivery date is taken from Purchase requesion date, this only will happend in the first schudle line item always, second line scheulde has taken correctly from creation data as delivery date.
Set2-If we have one requisition for each line item, it will creating correctly for schulding line item as with correct delivery , whcih is not taken from requstion delivery date.
Set 2 is working correctly, but Set1 has problem with delivery date in the scheduling lines particulary for first schduling line item.
Please help me on this issue.
Advance wishes

Hi Satish
Thanks for the reply.
I checked the parameters and it is creating 2 PO when the Indicator Ordering address is set.If I uncheck this Indicator then only one PO is created.
But now my question is from where is the Ordering address taken because for both line items Vendor is same and ordering address is also same.
Then why the system is creating new PO?
Regards
Vaibhav Mahajan

Need to add two activities in Purchase order workflow template

Hello,
I got a requirement for purchase order at workflow template level need to add two activities like below
a) p.o changed
b) p.o cancelled.
once p.o changed based on agent determination agent will receive the mail in his inbox same functionality for p.o cancelled.
also at work item level need to add attributes .
but currently standard workflow for PO release it WS200000075 have only release activity .
how to add activity types to be available workflow template also please let me how to do binding for above activities once created?

Hi vinoth,
yes this p.o workflow based on release strategy. i was copied the standard workflow template added activities
one is for changed and another is rejection.
once functional guy rejected the purchase order rejection activity not working properly
also same problem faced for changed step also while change the p.o value at item level.
i am using business object BUS2012 adding attributes for work item.
please guide me how to achieve above functionality also how to do binding for changing and rejection activities?

Date difference issue for Purchase order in R/3 and APO

Hi,
I am sending the purchase order from APO to R/3. When I transfer the data through CIF and see the curresponding entries in stock requirement list in R/3, purchase order is 1 day earlier than in SCM.
However, when this purchase order is CIFed back to SCM, date appears correct in SCM ( as what it was before). Is this something because of timezone that difference in date appears in SCM and R/3.
Can someone who came across date issues for transaction data transfer between SCM and R/3 elaborate in more detail please.
Thanks,
Sanjay

Hello Somnath ,
I am also facing the same issue which sanju was facing earlier in PRs .
In APO I am not able to understand how system calculates the opening , start and end date .In my case the transportation time is 48 hrs , planned delivery time is 1 day and all calenders are 5*24 , GR proceeeing time .01 day . When I am creating PR at destination location on 06/06/2008 , 24:00:00 Hrs . System calculates the dates as follows :-
Start date -06/05/2008 , 00:45:00 , end date -06/06/2008, 24:00:00 , opening date -05/20/2008 ,23:25:00 Hrs . I tried to understand the formula given by you in your reply as Opening Date = Requirement Due Date - GR Time - Planned Delivery Time
Start Date = Requirement Due Date - GR time - Transportation Duration
End date = Requirement Date.
But I am not getting the desired results.
Could you let me know why the system is behaving in such way.I also want to know does system can create orders in such a way the opening date lies in past. If yes then can we restrict that ?
Regards ,
Mukesh
Edited by: Mukesh Kumar on Mar 9, 2008 1:59 PM

Activating conditions for Purchase Order workflows in EBP

Dear SRMer's,
I am facing the following problem:
System Info :SRM Server 5.5, ECC 6.0
Scenario 1:
All start conditions for Purchase Order in SAP Business Workflow are activated.
I created a direct procurement shopping cart (DP) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP PO.
When Ordering, the follow on Documents are created, but says the PO is waiting for approval. When I check for this PO in the Backend R/3 system in the Me22n (Display PO changes), I don't see the PO.
Scenario 2:
All Start conditions for Purchase Order in SAP Business Workflow are de-activated
I created another direct procurement shopping cart (DP2) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP2 PO (Status is held).
When Ordering, I get the Warning message, no workflow found, contact system administrator.
Please advice what needs to be configured for the PO to be ordered successfully.
Thanks in advance
Raj

Hi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann

Rg: Issues in Purchase order workflow.

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