ROLES IN WORKFLOW

how to find the linkage between workflow, tasks with roles.
In workflow, mostly all the tasks and workflow template are assigned to Roles. So, based on the roles assigned to users, The respective set of workflow are available to each users. so, how to find that each roles have set of workflows and tasks assigned to it?? is there any table or transactions for it. (for eg : like event linkage with tasks and workflows)

Hi,
One slight point that I'd make is to insert the word "can" - they can exist for a defined period of time, then they are removed from the tables using the purge program.
Setting an expiration date is completely optional, so you can keep your ad-hoc roles for as long as you want to - I know a number of clients that choose never to purge their ad-hoc roles.
As you say, though, if you need to notify someone who isn't in the directory service as standard, then you need an ad-hoc role.
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://www.workflowfaq.com/blog ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

Similar Messages

How to use rules and roles in workflow?

Hi experts,
I am a beginner in workflow. Could any one tell me how to use rules and roles in workflow ?
Can u pls tell me the steps to follow?
and more over what are all the <b>important things</b> we have to learn in workflow module ??
I shall be thankful to u.
Thanks
uma

Hi
Workflow automates the steps and activities in a business process according to predefined procedures and rules.
Workflow presents information and documents to the appropriate knowledge worker or agent (another entity such as a program) to make a decision or perform an activity.
Workflow tracks each and every step in the process flow and maintains an ongoing status.
Workflow also collects and reports all of the metrics associated with the execution and completion of the process.
Check the below links u will get lot of info..
http://www.sap-press.com/product.cfm?account=&product=H950
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Go through the following links on FORK :
http://help.sap.com/saphelp_nw04/helpdata/en/24/e2283f2bbad036e10000000a114084/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/8d/25f1e7454311d189430000e829fbbd/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
http://www.insightcp.com/res_23.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
For more reference on workflow: http://****************/Tutorials/Workflow/Workflow.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/9277a346f311d189470000e829fbbd/frameset.htm
Check these links.
http://www.sapgenie.com/workflow/index.htm
/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Workflow tutorials with step-by-step and with screenshots are available at http://www.****************/Tutorials/Workflow/Workflow.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/42/c14a9b55103116e10000000a1553f7/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
http://www.sapgenie.com/workflow/
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
Debug a workflow.
This has a step by step procedure :
http://fuller.mit.edu/workflow/debugging.pdf
www.erpgenie.com/sap/workflow/debugging.htm
http://www.erpgenie.com/workflow/debugging.htm?2b5de440
Workflow tutorials with step-by-step and with screenshots are available at
http://www.****************/Tutorials/Workflow/Workflow.htm
http://www.sapgenie.com/workflow/
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
http://www.sapbrain.com/TUTORIALS/TECHNICAL/WORKFLOW_tutorial.html
Regarding Work Flow
work flow scenarios.
1. applying for a leave.
2. approval process.
3. material creation process.
4. mainly work flow is for notification purpose.
chk this links
http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.erpgenie.com/workflow/index.htm
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
http://www.insightcp.com/res_23.htm
A good tutorial
http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
/people/alan.rickayzen/blog
/people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
a good book
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.sap-press.com/downloads/h950_preview.pdf
Check the following PDF
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
also seach the workflow forum: SAP Business Workflow
Regards
Anji

Role removal workflow

Hi experts,
I'm trying to understand what's needed to remove user roles using workflow. My understanding was that I needed to use the same workflow for user provisioning and just treat the removal as a user change (SAP_GRAC_ACCESS_REQUEST) but when executing the workflow I get the word "ERROR" under "Stage Status" (even thought nothing is showing up on SLG1 or ST22). Is there something that needs to be added to the workflow to allow the removal of roles? We are on GRC 10.1

This is what I see on GRFNMW_DBGMONITOR_WD. The detour condition is coming with an Error but when I simulate the conditions for that request I get expected results. After the error message the request staus goes to "Decision Pending" but it doesnt show any approver.

SOD Detour in Role Approval Workflow possible?

Hello GRC Experts,
we have implemented an Access Request Approval Workflow with a Detour Rule (GRAC_MSMP_DETOUR_SODVIOL).
The second workflow we are working at is the Role Approval Workflow. Is it possible to use the SOD Detour Rule also in Role Approval Workflow? I didnt find the SOD Detour Rule in the MSMP Role Approval Workflow.
We would like to implement a following Scenario:
if the role contains an SOD the request should take Path 1 and if not Path 2.
Is it in MSMP Standard possible or should we use BRF+ for creating a Detour Rule?
Thanks,
Best Regards
Sabrina

Hi Sabrina,
For Access Request workflow, we generally use GRAC_MSMP_DETOUR_SODVIOL to implement routing rule(based on detour condition - risk found). Purpose of same (if I am not mistaken) is to through the request to another level of approver wherein mitigation monitor agent reviews the mitigation performed by role owner stage and approve/reject the request.
But, when we create a role same is not the condition as we do not mitigate role level risk thus no need to go for mitigation monitor stage. May be you have some business scenario, if you can let us know will be gr8.
For the rule ID, did you try adding the rule ID ?(you may already know, still would like to cross check with you).
GRAC_MSMP_DETOUR_SODVIOL under list of rules for "
Role Approval Workflow" In the screenshot you have shown, just click on ADD feed -
Rule ID -GRAC_MSMP_DETOUR_SODVIOL.
Rule description - same as Access request.
Rule type - Function module based
rule kind - routing rule.
Add this and check if it works and let us know the result too.
Regards,
Nishant

Role Approval workflow and generation

hi to all,
can you just suggest me, what is the role approval workflow and tell brief about it
give me any workflow
thanks in advance
Ramesh

Hi Ramesh,
Approval workflow is the way you can think of a process for approving a user to be created or assigned a group in the org. Example : User Create in HR -
> Manager gets email notification -
> Manager approves the user----
> Division manager gets notified -
> email sent to Helpdesk for a PC -
> etc.
Role Approval sounds like if the user is to be assigned a ROLE via an Approval Process before it gets created in LDAP. The provisioning will happan not just for the User but for the appropriate group according to the Role.
Dev

Roles vs Workflow for manual update record issue

I am sorry for taking your time but I need some HELP as we go life with MDM and there is still one open topic that is connected to workflow implementation.
Do you have maybe someone who can advice me a solution or workaround to solve this issue. See description below.
We are using role based workflow (few of workflows triggered one by one depends on the task that needs to be performed)
As agreed with our client the several users are not allowed to:
Modify (add/remove) original records
Start workflows
Check out / roll back records
Our solution provides them with option to do any kind off modification on Check Out records, and that action is triggered as automatic result of import records.
NOW a small issue appeared since the import from MDP is made based on a new rapport that does not have several fields that we where using to determinate what items from materials will change.
So the next idea was to do that manually since it happens only few times a year for more or less 10 items. And that is where the problems started.
I want to have a small workflow that will do as follows:
Check Out Record -> Allowed to make changes -> Send to the next step (Approval process will be started)
but we do not want to allow them do Checkout record or add to job
(It can be only acceptable if we can allow them to add to ONE of the workflows but not all of them)
I tried also to use the trigger actions Record Update2 but Workflow checkout occurs after record update (update applied to original record) so that is not applicable to, as since we want to keep original data in case someone rejects the new changes (that way we can always go back to original records). I would rather need something like Record Import only without the import part (it checks out the record and only then it allows to do any changes). ;P
If the description is not clear let me know I will try to translate it to easier English
Hope to hear from someone soon
Aleksandra

From reading your question, I gather the following:
You would like for users to be able to edit a record, which will automatically trigger a workflow, and if it's rejected then it should roll back the changes. However, the user should not be able to manually start the workflow, it must be started and launched automatically on record edit. Does that sound correct?
If so, then you may have an issue. While an edit can be used to launch a workflow, the workflow is not geared towards approving that edit. It's assumed that other changes will be made, and those changes are the ones that will be approved or rejected. This seems a bit strange I know, and hopefully this issue will be addressed in future versions. However, I think you're only alternative is to have the users be able to start their own workflows. You can probably use a security role such that a user can't modify normal records, but can only modify records that are checked out to them. Then you would have to modify your workflow such that it only contains one record at a time, this way the user would not be able to add multiple records to the workflow.
Does that make sense? I hope this helps.

Issue with Inactive Approver Role in Workflow definition

Hi Experts,
we are having issue with Inactive Approver Role in workflow definitions.
we have created workflow for Master agreements and Projects. Phases and workflow are working fine.
But the issue is when a programmatically added approver has completed the approval activity, collaborator role is not changing from approver role to Inactive Approver Role mentioned in workflow definition. For example, you might select Reviewer in Inactive Approver Role, Then Selected collaborator role to be given to programmatically added approvers when the approval activity is completed.
This is functionality not happening when project or contract document approved and workflow completed in project and MA. we have followed all the standard functionality when we have created workflow. Please see screen shot for the same.
Can anyone please tell me is there any functionality we missed it or do we need to write any script in xpdl or do we need to check anything with collaborator role or with security profiles.
we have checked with other roles also same issue coming.
This Reviewer is in active state and have Readonly profile. We don't have Pre script in this workflow because we are using standard approval.
Thanks in advance!
Lava

Thanks gary for your helpful answer.
As per your answer We have added the approver role in the prescript so that it gets added programmatically , still no luck.
here is the script we wrote in prescript.
import com.sap.eso.api.common.*;
import com.sap.eso.api.projects.*;
import com.sap.odp.api.workflow.*;
import com.sap.odp.api.usermgmt.masterdata.*;
import com.sap.eso.api.doc.collaboration.*;
import com.sap.eso.api.doccommon.masterdata.*;
import com.sap.eso.api.ibean.*;
import com.sap.odp.api.ibean.*;
import com.sap.eso.api.contracts.*;
import com.sap.odp.api.doc.collaboration.*;
collaboratorsCollection = doc.getCollectionMetadata("COLLABORATORS").get(doc);
if (collaboratorsCollection.size() > 0)
   for (int i = collaboratorsCollection.size() - 1; i >= 0; --i)
        collaboratorsCollection_member = collaboratorsCollection.get(i);
        if (hasValue(collaboratorsCollection_member))
           collaboratorRole = collaboratorsCollection_member.getCollaboratorRole().getDisplayName();
            // Get approver of Role "Approver".
           if(collaboratorRole.equals("Approver"))
                principal = collaboratorsCollection_member.getPrincipal();
if (hasValue(principal))
     addApprover(principal);
Do you have any other suggestions? or if you have any related code snippet please share with us.

How to create Role in Workflow

Hi,
In Oracle documentation setting global workflow preferences, the Workflow Administrator should be set to A responsibility, not to A user.
My questions are:
1. How can I create A responsibility?
Is it using A PL/SQL API?Or using insert statement?
2. How can I set The responsibility for an administrator and for a non administrator?
I mean what previlege the we have to grant to an administrator responsibility and previlege for non administrator?
3. What are The differences between a Role and a responsibility?
4. In The workflow requisition demo, There are some Roles (Administrator, Manager, Worker, and Other) What are the differences between them?
5. Can I create A new Role? How?
How to set The link access previlege in Workflow Home Page?
In example I create a new Role : myAdminRole which have access to all links in workflow home page.
And I create my user Role which only has access to five stop links in the left side of Workflow Home Page.
6. How can I grant my new Role?
i.e: I create five new user: User1, User2, User3, User4, and User5.
How can I grant my admin Role to User1 and User2
How can I grant my user Role to User3, User4, User5.
Many Thanks,
Imelda

Hi,
1 - You need to define responsibilities through the System Administrator responsibility in eBusiness Suite. There probably is an API to do it, but the best way is through the GUI.
2 - You need to set the global administrator role to a responsibility you have chosen (e.g. Workflow Administrator). Any users who have been given this responsibility will be able to administer Workflows; those without it cannot.
3 - Responsibility is an eBusiness Suite term. Role is a Workflow term. As standard, eBusiness Suite responsibilities are mapped to Workflow roles, but you can create additional Workflow roles that do not map to eBS responsibilities.
4 - The different roles have differnet approval limits and hierarchies which the demo workflow references.
5 - You can create a new role either by creating a new eBS responsibility, or by calling the standard API WF_DIRECTORY.CreateAdHocRole
6 - You grant Workflow roles to users either by passing the users into the call to create the adhoc role, or by calling WF_DIRECTORY.AddUsersToAdHocRole
HTH,
Matt
Alpha review chapters from my book "Developing With Oracle Workflow" are available on my website:
http://www.workflowfaq.com
http://forum.workflowfaq.com
NEW! - WorkflowFAQ Blog at http://thoughts.workflowfaq.com

Role Expert Workflow issue

Hello ,
I have an issue with Role expert. We want to have 2 workflows one for the creation of new role and the other for the changes to the existing role.I have configured the same and try uploading the roles into role expert which has taken the workflow as i designed.
After i have uploaded the roles with the worklow i have deisgned my business people have come up with a new workflow for the existing roles and which made me to change the design as per the business requirements.Now i notice the change in the workflow is not affetcing the roles which is already been upladed onto role expert and is applicalble only for the roles i am uploading newly.
Can any one help me in this regard???
Regards,
Raghu.

I think you cannot directly change it since some of the roles are associated with your old workflow.
However, you can contact SAP for the same and ask for the script.
Regards,
Faisal

Role Expert Workflow Approval Criteria

Hi,
I am trying to add workflow approval criteria to Role Expert
I have gone to the configuration menu -->workflow --> approval criteria
I have set-up an approval expression 'Functional Area' = Finance. However when I go to search for an approver or alternate approver no results are returned. i have AE approvers set up in UME. Where does Role Expert pull this list of users information from?
Thanks Gary

I think you cannot directly change it since some of the roles are associated with your old workflow.
However, you can contact SAP for the same and ask for the script.
Regards,
Faisal

0 risks found in while approving role in workflow of CUP

Hi All,
I am using one stage work flow. I created one change request to add one role , it is created and while manager is approving the role, he ran the risk analysis, but it is showing zero risks. where as in RAR/CC for the same role we have 2 risks.
I configured all steps of integration of CUP , RAR .(i.e WSDL Updation).
Please suggest me , where i am going wrong.
Thanks,
Joseph

Have you checked whether there isn't a mitigation somewhere for the role assignment or the RAR check has some critical risks only checked?
Another possibility (just speculating here..) is that RAR can check for risks within a single role (which is where you found these 2) however the CUP workflow is checking for risks associated with the user's existing roles and the new one in the request. But I would class this as a functional deficiency and hope it is not the case.
Cheers,
Julius

ABAPer Role in workflow

Hi Friends,
I am a pure abap guy. I like to learn ABAP Workflow. I have created some simple workflow using SWDD.
My questions are, What are the roles and responsibilites of abaper in workflow?.
When & Why we nedd to create abap program to intiate workflow?.
Kindly give me real time scenario with simple example program.
( Befor posting , I had searched SDN but i can only able to find some general introduction materail
and solutions to the particular problem).
Thanks in advance,
s.senthil kumar

Hi,
You can Enhance workflow and also build your own workflow.
Refer the below links you will get an Idea.
[Link1|https://wiki.sdn.sap.com/wiki/x/aYDUAw] [Link2|https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/e0bbdb3c-d640-2a10-d3b2-e4d9b90536a6] [Link3|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/f0cef150-e18d-2a10-e998-f16f7ec1cd9f] [Link4|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/30488d68-8451-2a10-d993-bb36e56a1dc8].
Regards,
Surjith

Adhoc roles in workflow

Can someone please tell me why we should create adhoc roles? I thought if the user has his fnduser name and an email address in fnd_user table, then he/she gets the notification.
Thanks
Jim

Hi,
One slight point that I'd make is to insert the word "can" - they can exist for a defined period of time, then they are removed from the tables using the purge program.
Setting an expiration date is completely optional, so you can keep your ad-hoc roles for as long as you want to - I know a number of clients that choose never to purge their ad-hoc roles.
As you say, though, if you need to notify someone who isn't in the directory service as standard, then you need an ad-hoc role.
HTH,
Matt
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Send Email Notification to Assignees in Role Approval Workflow in OIM 11g

Hi Experts,
I am using a Custom Workflow for Role Approval in OIM (11.1.1.5.4). It is a two stage Approval Process.
First level Approval is Requester's Manager and Second Level Approver are Role Owners(Two users who are Role Owner in OIM).
I want to send a Email Notification to this Assignees when a request is assignd to them . So i have done Email configurations in SOA. and i am receiving Mail in English.
But, the requirement is the mail's language should be dependent on Locale of these users.
for example if locale of Manager is German then Manager should recieve mail of Request assigned in German Language.
and after manager Accepts the request, Request goes to Role Approvers where we have two User, So mail should go to this two users according to their Respective Locale.
So how can i achive this????
Thanks!!
TJ

One option would be to create views and then use the oob daily alert for each manager. If the number of managers is too much, then you should consider a custom timer job.
Your suggested approach is possible, but has potential issues in execution. I'd suggest the timer job first.
Andy Wessendorf SharePoint Developer II | Rackspace [email protected]

Design pattern for role based workflows

Hello,
I'm new to APEX and I am wondering whether it is easily possible to design a multi role workflow application without creating a new page for each workflow step.
I'll try to explain what I mean:
Assume we have 2 roles and a workflow with several steps. The 2 roles work on one single document, and they complete it step by step. In each step, additional information is added to the document by one of the roles while information already entered is visible, but cannot be changed any more (except if the user goes one step back to a state where the information can be edited).
Is there an easy way to define such a flow of steps (which can be modeled by a state machine) ?
Is there an easy way to define which fields in a page are visible or editable depending on the current step (i.e. on the state of the document) ?
Is there an easy way to define which fields in a page are visible or editable depending on the role of the user ?
Maybe you can point me to some documentation or give me some APEX specific key words as a hint.
Thank you,
Markus

I am wondering whether it is easily possible to design a multi role workflow application Depends on your definition of easily ;-)
>
I'll try to explain what I mean:
Assume we have 2 roles and a workflow with several steps. The 2 roles work on one single document, and they complete it step by step. In each step, additional information is added to the document by one of the roles while information already entered is visible, but cannot be changed any more (except if the user goes one step back to a state where the information can be edited).
Is there an easy way to define such a flow of steps (which can be modeled by a state machine) ?
>
Not clear on what's really involved here. Could you expand on what you mean by "document"? What's involved in completing a step? Do you have an existing implementation of a "state machine"?
without creating a new page for each workflow step.Can you clarify this requirement? All steps in a workflow are shown on one page? Or you want a generic workflow application (based on an underlying flexible data model/"state machine"?) rather than an APEX application that automates one particular workflow?
Is there an easy way to define which fields in a page are visible or editable depending on the current step (i.e. on the state of the document) ?Yes. See Conditional Rendering and Processing and Displaying Read Only Page Items.
Is there an easy way to define which fields in a page are visible or editable depending on the role of the user ?Yes. See Authorization.

ROLES IN WORKFLOW

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