SAP ARCHIVE

Hi All,
Can anybody tell me what is the sap archive, how we can retrive data from archive, is there is any function module for retriveing data, if function module is there what is the name of the function module.
Thanks & Regards,
Murali

Hi DMK,
Please check this link
http://help.sap.com/saphelp_crm60/helpdata/en/8f/f3b142304cc511e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_crm60/helpdata/en/e1/f5fc37a0ca3144e10000009b38f8cf/frameset.htm
Data Archiving is a secure and reliable process through which data from closed business processes, meaning data that is no longer needed in online business, is written from the database to an archive, and then deleted from the database. Optionally the archived data can then be moved to an external storage system (ADK-based archiving). An important aspect of this entire process is that the archived data must be accessible at any time, in case it needs to be viewed again, for example as part of an audit or for business reasons. Data archiving provides several functions for the reading of archived data.
In terms of legal compliance some data can or even must be deleted, as soon as the required data retention period has been reached. This scenario variant offers different functions that allow you to store archived data separately based on specific criteria. This facilitates the deletion of the archived data later
Best regards,
raam

Similar Messages

Error when printing a PDF direct from SAP archive

Hi together,
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Have anybody an idea what the reason is?
Thank you.
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Thomas

The rundll32 error seems to have disappeared. Until this morning I had both this error and the rundll32. All other types of docs open fine. This one will open if saved to the desktop first, but not from Outlook.

Mass upload of documents through SAP Archive Link

Hi Experts,
Our client is having a requirement, to upload legacy (old) data from third party tool to DMS Content server through Archive link. Tool is implemented and it works fine for attaching individual document along with SAP Object like, Purchase Order, material, etc.
We dont have any idea as how to upload bulk of drawings for material, need your advice on this.
Regards,

Hi,
I am trying to get more info on how to bulk upload employee documentation through SAP Archive Link' OpenText Enterprise Scan into the categories in OAWD. Once the documents are in Enterprise Scan the Administrator needs to link these to the categories in SAP. This is a manual process - is there a way to bulk upload these documentation to the right categories? Since these documents vary I am not sure that OCR will be a help.
Pleae could you help in this regard.
Thank you.
Regards,
-- Gustav de Bruyn

Use of SAP DMS & SAP Archive Link both together

Dear DMS Experts,
I am little bit new to DMS and have very less idea about functionalities and capabilities of SAP DMS & Archive Link.
I have got few questions:
1. Is it possible to use both SAP DMS & SAP Archive link togther.
For example, there are certain objects like GRN, Invoice, Employee etc which are not supported in standard DMS.
However, they are supported in archive link.
But at the same time, there is requirement of setting and resetting of some statuses of the documents attached with PM notification or with PR / PO. This functionality is available with SAP DMS.
So I want to know, is it possible to use SAP archive link for few objects and SAP DMS for other objects.
2. In case of SAP archive link configuration, we need to define link between Object Type, Document type and content repository
in node "Edit Links" under "Basic Customizing" under "ArchiveLink".
Here we can not use all the content repository which we have created normally. But we can use only limited content repository ID.
How does system decides, which content repository id can be used.? Where can i define that.?
3. With SAP archive link, can i store my documents in the same content repository in which I am storing my all the documents with SAP DMS. I mean to say, both the SAP DMS & Archive link, can share the same content repository.
We are having a seperate content server and requirement is to store all the documents in content server only.
Would request you all to please help.
Thanks & Regards,
Mihir Popat

..is it possible to use SAP archive link for few objects and SAP DMS for other objects...
Yes,you may use Archivelink for static documents that would be required purely for reference while DMS can be configured to handle documents that are more dynamic in nature (that require status change,version,revisions et-al)
..both the SAP DMS & Archive link, can share the same content repository.We are having a seperate content server and requirement is to store all the documents in content server only...
Yes,you may store DMS and Archivelink documents can reside on the same Content Server.Content repository is a logical area/partition,hence you may create one content repository for DMS and another for Archivelink(on the same Content Server).
Regards,
Pradeepkumar Haragoldavar

External Storage Repository for SAP Archive Link

We are about use SAP Archive Link as part of a document scanning process. For storage, the intention is to use EMC Centera. We are on SAP ECC 6.0.
Does anybody know if any additional software or hardware is required, or would we already be capable of retrieving images from Centera storage without anything additional.
If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC Centera storage in the future without losing the link to the documents in SAP?
Many Thanks
Claire Crosby-Clarke

Hi,
>Does anybody know if any additional software or hardware is required, or would we already be capable >of retrieving images from Centera storage without anything additional.
If Centera storage is certified by SAP for Archivelink you will be OK.
In my company, we use Filenet and we had to purchase a special Archivelink connector.
We scan incoming invoices, do OCR, create automatically the SAP invoice and make the link with the scanned invoice in Filenet.
>If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC >Centera storage in the future without losing the link to the documents in SAP?
I don't think so, because the link in SAP is an identifier in the storage software.
Regards,
Olivier

GOS objects SAP Archive Link

Hello Experts,
In transaction such as IW21, VA01, etc when we attach documents ( Excel, word, PDf's) in GOS ( Generic Services Objects) the document is stored in the Content repository and has a SAP Archive Link for e.g '&SO_KProObjectID=SOFFLOIO 4A6D66F30E37466EE1000000921B4EDD'
Is its possible to convert this Archive Link into an URL?
OR
Is it possible to read the contents of the document at archvie Link into an internal table???
Kindly help with possible solutions.
Regards,
Mansi.

Hi,
check this wiki [page|https://wiki.sdn.sap.com/wiki/display/Snippets/ABAP-SendingGOSattachmentstoanemailaddress]. It contains an example of attaching GOS objects to an email.
Cheers

How to retrive data from SAP Archive (from Cluster or Content Table)

Hi,
I am working on HR -ABAP where i have a scenario to retive employee photo and disaplay as output in smartforms.And these employee photo are stored in Cluster table SDOKCONT1 in SAP Archive Link (storage type - SAP System Database).
Anybody can tell me the way how to retrive data ( employee Photo ) from this cluster and display its output in smartform dynamically.
Regards,
Sourabh Shrivastava

Hello Sourabh,
If I am not wrong, there are two parts two your query...
a) Data or Content Retrieval
b) Displaying Retrieved content
Here is my feedback
a) The Content can be Retrieved using the FM ARCHIV_GET_TABLE.
Pass the Archive Object, SAP Object and the SAP Object ID and based on the Connection table entries (TOA*), the underlying Content Repository (T-code OAC0) is determined and a request for synchronous retrieval is made to the Content Server.
b) Display of Retrieved content is normally done through dedicated viewers (Ex: Livelink Viewer) or front-end applications (Excel, Word) based on the Protocol (OAA3/OAA4) specified in the Content Reository Configuration. Hence, to my knowledge, you cannot display the content directly in the Smartform.
With Regards
Vijay Gajavalli

SAP Archiving & Document Access by Open Text installation problem

Hi!
Has anybody successfully installed the "SAP Archiving & Document Access by Open Text"?
Currently I'm trying to Install the "Runtime and Core Services 10.1.0" - a part of "Open Text Enterprise Library Services 10.1.0".
The install guides I follow: "Open Text Enterprise Library Services 10.1.0 Installation and Upgrade Guide.pdf" and "Open Text Runtime and Core Services - Installation and Upgrade Guide.pdf".
All the prerequisites a fulfilled, but the process of installation fails with message "The installation of Runtime and Core Services 10.1.0 returned an error". There is no any log or trace file created during the installation, so I cannot find out what causes the problems.
System configuration:
OS: Windows 2003 SP2 32-bit
DB: MS SQL 2005
AS: Tomcat 5.5
JAVA: JDK 1_5_0_22
Any idea?

Hi!
I had same problem with RCS 10.2.0. I've solved this with good JRE version, see KB : http://knowledge.opentext.com/knowledge/cs.dll/Open/21121763.

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

DI install is stuck at phase "unpack SAP archive"

I try to install a DI on an MSCS cluster/SQL.
On the phase called "unpack SAP archive", anyway SAPinst cannot move forward.
The sapinst_dev.log reads: (many repeated loops as follows)
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-03-31 18:37:33.681 NWInstall._getFiles()
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-03-31 18:37:33.681 NWInstall._getList(DBINDEP\SAPEXE.SAR)
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-03-31 18:37:33.681 NWInstall._getList() done: instance.lst
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-03-31 18:37:33.681 NWInstall._getFiles(): found archive in table.
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-03-31 18:37:33.681 NWInstall._getFiles() done: [
The sapinst.log reads:
WARNING 2009-03-31 14:52:04
Unable to get information about file
NT001C5555EP1\sapmnt\EP1\SYS\exe\uc\NTAMD64 using FindFirstFile. Operating system error message: You were not connected because a duplicate name exists on the network. Go to System in Control Panel to change the computer name and try again.
However explorer can access
NT001C5555EP1\sapmnt\EP1\SYS\exe\uc\NTAMD64 without any issue.
We can ping NT001C5555EP1 without errors.
DNS shows only one entry for above NT001C5555EP1.
How to fix it? Modify control.xml to allow the unpack anyway?
Points will be given. Thanks a lot!

Dear Friends:
I find out in the sapinst_dev.log:
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-04-01 15:03:41.212 NWInstall._needUnpacking() done:
NT001C5555EP1/sapmnt/EP1/SYS/exe/uc/NTAMD64/sapstartsrv.exe.new is missing, returning true.
TRACE      [iaxxcdialogdoc.cpp:142]
           CDialogDocument::evaluateDependsAndDependsNot()
Do front side checks at backend for dialog element unpack
TRACE      [iaxxgenimp.cpp:293]
           CGuiEngineImp::showDialogCalledByJs()
Dialog d_nw_unpack_now was skipped because of ( getCurrentDialog()->skip() or !getCurrentDialog()->shallShow() )returns true.
TRACE      [iaxxejsexp.cpp:199]
           EJS_Installer::writeTraceToLogBook()
2009-04-01 15:03:41.227 NWInstall._needUnpacking({
cd:UKERNEL
codepage:Unicode
destination:
NT001C5555EP1\sapmnt\EP1\SYS\exe\uc\NTAMD64
list:
needUnpacking:true
ownPath:
path:DBINDEP\SAPEXE.SAR
sid:QP1
unpack:false
wasUnpacked:false
In the control.xml, could you tell how to edit the follwoing so that the unpack can
take place? Now I am stuck at "unpack SAP archives":
NWInstall.prototype._needUnpacking = function(archive) {
NW.trace("NWInstall._needUnpacking(", dump_properties(archive), ")");
if (!archive.cd) {
    NW.trace("NWInstall._needUnpacking() done: optional archive, return false.");
    return false;
var dest = FSPath.get(archive.destination);
if (!dest.isExisting()) {
    if (installer.onUnix()) {
      // Handle the case where /usr/sap/SID/SYS/exe does not yet exist, but
      // /sapmnt/SID/exe is there. /usr/sap/SID/SYS/exe/run is a softlink to /sapmnt/SID/exe,
      // but /usr/sap/SID/SYS/exe/uc/platform should be /sapmnt/SID/exe/uc/platform.
      var destString = dest.toString();
      var sysExe = "/usr/sap/" + this.getSID() + "/SYS/exe";
      if (destString.indexOf(sysExe) == 0) {
        destString = this.getSAPMountDir() + "/" + this.getSID() + "/exe" + destString.substr(sysExe.length);
        destString = destString.replace(/\/run$/, "");
        NW.trace("NWInstall._needUnpacking() done: destination ", dest, " does not exist, testing ", destString);
        dest = FSPath.get(destString);
        if (!dest.isExisting()) {
          NW.trace("NWInstall._needUnpacking() done: destination ", dest, " does not exist, returning true.");
          return true;
      } else {
        NW.trace("NWInstall._needUnpacking() done: destination ", dest, " does not exist, returning true.");
        return true;
    } else {
      NW.trace("NWInstall._needUnpacking() done: destination ", dest, " does not exist, returning true.");
      return true;
var files = NWInstall._getFiles(archive);
for (var i = 0; i < files.length; ++i) {
    var f = dest.concat(files<i>);
    if (! f.isExisting()) {
      NW.trace("NWInstall._needUnpacking() done: ", f, " is missing, returning true.");
      return true;
NW.trace("NWInstall._needUnpacking() done: false");
return false;
Thanks!!

SAP Archive process

Hi all,
How to archive the data from SAP when the data have a delete tag?
can any one please explain the archive process in SAP? we have to delete production order data?
Thanks in advance.
Regards,
veera
Edited by: Veerab on Oct 3, 2011 9:52 AM

Hi,
Main transaction is SARA of all SAP archiving objects;
1) Complete the customization steps of the SAP archive object on SARA
2) In order to delete the documents, you need to archive the object successfully, first
3) Then, you can delete the archive session object
4) Do not forget to reorganize the archived tables and create the statistics
The object name is PP_ORDER.
Best regards,
Orkun Gedik

Prerequisite required for SAP Archival Link

Hello Friends,
I am new to SAP technology and have to work on SAP Archival Link. Could any body help me out how can i start off with.
What are the Pre-requisite for installing andf configuring SAP Archival Link.
Can anybody send me the SAP Archival Link Documentation.
Thanks well in advance.
my email id is [email protected]
Regards,
Ravi Shah<b></b>

Hi Prasad,
I am unable to access the url link which you have forwarded it is poping up with Authentication Message box and asking for (SAP Service Marketplace) Username and Password.
Please advise what to do?
Thanks and Regards,
Ravi Shah
Message was edited by: Ravi Shah

Informix Migration to oracle / sap archiving

In one location customer has database is informix and application is sap R/3 4.6C. the customer needs to do the folowing.
a. sap archiving
b. data migration from informix 7.3 to oracle.
could u anybody suggest first better to do b or a?
If any suggestions pls give the mail to below id.
Regards
Venkateswarlu Mudiganti
[email protected]

Hi Venkat,
The Oracle SAP Competency Center should be able to help you. Please contact [email protected]
Regards,
Jocelyn

SAP Archived object in MM . Cross verify and test.

Hi All,
We are on Process of Archiving data from Production, Configuration and Object done up to Quality client. We are started testing in Quality. As a functional consultant how to cross verify and check how the data like PO,PR,Material documents archived or not.
Now data archived for only May 2008. I would like to test the case with in the period, the data is properly archived or not. any difference is there??
Can you please let me know how to take care of this and do the testing for SAP archiving in MM perspective.
Thanks for all your help.

Hi Hare,
For SAP Data Archiving testing you have to look at mainly two things: residence period and business completion requirements. Residence period is the time the data needs to be in SAP before it's eligible to be archived (data old enough) and business completion requirements is basically checking that the object is "closed" before archiving it. For instance, you can not archive a service order that is opened or an equipment that is installed.
You should check different combinations like data old enough (for the period that you want) and not complete (should not be archived) and then data old enough and complete (should be archived).
Check the data before running the archiving jobs and see what should be / not be archived according to you, run the archiving jobs and then check the data again to see if results are expected.
Hope this guidelines help you.
Cheers.

SAP Archiving using Open Text

I need to know the basic understanding of what is SAP archiving using Open text ? I did go through Open Text web site and sdn but not of much help.
What would be the difference between archiving using SARA and Open text ?

The Questionnaire can include following questions :
1.what sources are available for getting information about the SAP data archiving ?
2. which persons are involved in the archiving project and how are the responsibilities shared ?
3.should an external consultant be involved in the project ?
4. Is there a time limit for the project.
5.Which sap release are we using and is a release change planned before archiving ?
6.How many r/3 systems are in use and are they allocated in different regions ?
More such questions can be found in the book which snap shots are available on books.google
Reference : efficient SAP R/3- data archiving : how to handle large data volumes .
Best Regards
Manthan.

Sap archiving steps

Hi
We are implementing sap archiving in our company. I have installed opentext and configured the archive server by creating pool/buffers/logical archive. I have gone through some couple of online docs where it talks about TAANA/ SARA/SARI, ADK and all the process but what i am looking for is how i connect my SAP ECC system to archive server. I have made the connection from archive server to R3 .Now i want to do configuration in r3 system where i can mention which object goes to which pool in archive server.
I am not able to find that documentation so if some one has steps or document which can tell me how to that configuration will be great.
Thanks in advance
Andy

So what i need is basically steps of "Configuring SAP R/3 for Archiving Server "

SAP ARCHIVE

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