SAP DMS configuration

Hi all,
Can we upload primavera files in SAP DMS? What settings are required for that from configuration side of DMS.
Kindly help.

Hi,
generally you can add and upload all possible file formats in DMS. Before I would recommend you to create a special workstation application in transaction DC30 where you define the specific file format and all the other settings. You will find a detailed explanation on all the settings by clicking on the blue information button.
By defining the application which should be used for this file format I would recommend you to use the
parameter %AUTO% in ' Define workstation application in network' for all three application types (1-display, 2- edit, 3-print). Again you will find a detailed info in the blue button.
For further information and screenshots please see also the WIKI page
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/plm/2.Customizing%28CA-DMS-EAI%29&
But instead of the parameter 'EAIWeb.webviewer2D.1 %SAP-CONTROL%' use just %AUTO%. This parameter will grant that the correct external viewing application is used to display this kind of files from DMS transaction.
Best regards,
Christoph
P.S.: Please reward points for all useful information.

Similar Messages

SAP DMS Configuration Guide

Hi Experts,
I am an Super user of DMS module and am referring books and articles on web and PDF downloads to learn about DMS Configuration. Can any one provide me the best resource which I can refer for learning the configuration techniques of DMS module.
A step by step procedure guide would be very useful.
Thank You.
Regards,
Aditya Kulkarni

Dear Aditya,
could you please see the SDN WIKI area for DMS under the following link http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29
Here you will find also a link to the SAP Online documentation under http://help.sap.com
Best regards,
Christoph

SAP DMS & BADI configuration Guide

Hi experts,
pls anyone can send me the following step by step guide.
1.SAP DMS configuration guide
2.BADI implementation and definition guide
how BADI used in SAP DMS? pls send me the details to [email protected]
many thanks

Good morning,
The chances of receiving a guid are very slim.
What are the questions that you have?
Regards,
Freddie Botha
www.documation.co.za
SAP DMS, CAD Integration, Data Archiving, Imaging & Scanning, Workflow
[email protected]

Configuring trex for sap dms

Hi,
We have installed SAP DMS (ECC6.0) to manage some of our documentation. Now we are trying to configure TREX to index and search for those documents, which are stored inside the SAP Content Server. Right now we have the entire technical configuration completed, but we cannot find any documentation that explain us how to go through the rest of the process... We don't know what transactions to call or tables to maintain in order to configure indexes and search functionality. Please note that we use transaction CV04N to search for documents.
Can anyone please provide me information on how to configure TREX?
Thank you.
Kind regards,
Ricardo Inácio

I am facing the same problem: I need some documentation on how to use TREX search in CV04N.
There must be some docs, but I cannot find them.
Thanks in advance
Andy

Documentum Kpro configuration for SAP DMS

Hi Experts ,
We are planning to use Documentum Content server as the content store for SAP DMS . We want to configure the KPro configuration for this. Can somebody help with the details. We are currently using Documentum SAP archivelink (RFC ) . I know we can also use Documentum SAP archivelink (HTTP ) . What is the difference between using Documentum SAP archivelink (HTTP) over Kpro configuration.
Please guide me
Thanks
Regi

Thank You Seema and Nitin for your answer.
As I mentioned earlier I am aware of the configuration of the Content Store and othet Data Carrier .
I am also familiar with the regular Documentum SAP archive link (RFC/HTTP).
The new dimension we are bringing to our architecture is adding SAP DMS for SAP PLM and using Documentum as the content store.
We want to use KPRO as the integration configuration for the specific reason of more than 2 originals.
My question to all the gurus out there is did any one use Documentum KPRO configuration with SAP DMS and if so how does that work with ECL viewer .If you are using Archivelink , you need to use Documemntum Viewer to see documents from SAP.
Also any difference in viewing document from a Portal interface
Thanks
Regi

DMS Document upload: does it pass through sap DMS ?

Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,

Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar

SAP DMS - Unable to check in the document

Hi All,
I am using SAP ECC 6.0 and working with SAP DMS.
When I am creating a D I R, I am not able to check in the document into content repository.
Following error flashes as soon as I try to save the D I R :
"Error while checking in and storing: D:\Documents and Settings\......\......"
The error massege number is 26 253.
I have searched for the related notes on service.sap.com. However all the related notes are relevant for the SAP 4.6 B to ECC 5.00.
Please help me in fixing the said issue
Edited by: Rahul Pathak on Jan 28, 2008 11:35 AM

Hi Rahul,
How you are trying to check-in the docuement?
Suggestion:
1) Which version of ACAD you are using and Which version of ACAD Integration you are using.
If you are using ACAD integration version 4.0.0.0 then please upgrade to ACAD integration version 4.5.0.0. Whichi is available in SAP Market Place.
2) In your configuration, are you trying to create JPG Conversion? if so then please remove the trigger CreateAutoNeutralFile from the config.
Create a new drawing and test the check-in functionality and let me know the result.
Regards,
MRK
(If the points are useful then pls reward points.)

SAP DMS: Read document binary data stored in a 3rd party repository

Hi,
I'm totally new regarding SAP DMS and I'm a bit confused about what can or can't do, so maybe the question will be quite generic and unclear.
The scenario in my company is that we have multiple repository servers where we store our documents. When a document is created or modified in one of these repositories a new record is also created/modified in SAP DMS, but this DMS entry only contains the basic metadata information and a URL link to the document, not the content. When the user is in SAP DMS, the only way to access the document content, is via the link that will open the browser outside of SAP GUI and access the repository data using the laptop credentials.
I would like to know if DMS provides some kind of interface to be able to access the document content from SAP. Now we only have this unidirectional interface from the repository that creates the record in DMS with the metadata but there is nothing to retrieve the content.
Our main purpose is that we want to download all the files linked to a user (we have a logic to determine if a DMS file is linked to a user). The content of these files may be stored in different content repositories. So I would like to read the binary data in SAP from the different repositories and then be able to download it.
Thank you in advance for your help.
- Marçal

Hi Sagar,
This FM can't work since there is nothing configured in SAP to access to the file content. The DMS record only has a URL pointing to it.
Actually what I want to know is what do I have to configure in SAP in order to be able to use a FM like the one you mentioned.

SAP DMS Features vs MS Sharepoint

We are trying to find out the reasons why on why we should or should not use SAP DMS over MS Sharepoint
I am completely new to SAP DMS and I would like to do a comparison based on features/ease of implementation/cost etc.
SAP is already implemented in our company.
Now Could somebody please list out whether the following features are ( Readily available/can be customized/Not possible)
Co authoring (MS Sharepoint supports it)
Indexing features Supported?(File indexing/Meta data based)
Search functionality
2 Stage Recycle Bin (MS Sharepoint supports it) (Basically what happens when you delete a file from SAP? Is it easily recoverable?)
Permission configuration at folder level
Permission configuration at file level
Rights Permission for View, Edit, Add, Print, Download, Copy etc
Will DMS protect docs once it leaves the SAP system – for example after downloading it as a document in a Microsoft Office format, in PDF or other formats, without further enforcement, can such documents be copied, forwarded, printed, modified?
Can the engineering files such as .cal be opened in it?
Ease for OCR integration(Scanned files)
Also
1. Please elaborate on Ease of use as far as users are concerned? How exactly is Easy DMS different from SAP DMS?
2. Challenges involved in implementation of Easy DMS
3. Content Server would be provided by SAP right?
Would really appreciate if somebody can help me asap.
Thanks in anticipation

Also
1. Please elaborate on Ease of use as far as users are concerned? How exactly is Easy DMS different from SAP DMS?
Free product. A user interface which works like explorer, you can create folders and put your documents in it which creates in background a bill of document ( like BOM) which is not truely possible in ERp(possible but will be insane using it in SAP GUI).
2. Challenges involved in implementation of Easy DMS
Windows Vista and Windows / supprted. Not tested the other operating systems but it won't work for all operation systems and some basic bugs but setting up is very easy, download and just install it than enter the imformations like your router, İp etc which you were already entering for SAP.
3. Content Server would be provided by SAP right?
Yes it is also free together with MaxDB.
** Indexing features Supported?(File indexing/Meta data based)
You need another server called Trex 7.1 whic is also free ..
**Stage Recycle Bin
When you delete a document you just put a deletion flag in Document information record, you are not really deleting the original from server. You need archiving for that with SARA and run Delete all files after arcihing means that not that easy to delete.
Permission configuration at folder level
Permission configuration at file level
There is no real permission configuration for folders. It uses the same authorsation with SAP , document type based, statuı based etc.. But there is ALC authorisation if you use Easy DMS which uses Microsoft authorisation for windows but you do it for user saying the "the user" can enter "the" document.
**Rights Permission for View, Edit, Add, Print, Download, Copy etc
Do not hing the original and the data linked to original together. You should aware of that SAP can not manages the original itself. It can only manage the document information record which is the data like the document number and definition but not the original. SO the copy of document always possible although you give the display authorisation for the document. because it have to be checked out localy to your own computer to be displayed and this automatically causes the document to be copied if the user wants unless you are using another tool ECL viewer(SAP's another free tool to work on CAD files like DWG,DXF and alos supprts PDF etc, it has its own restrictions..)
And the story goes on...
From my side DMS has only one real advantage if you are already using SAP which is "object linking". You have to make development thing for the share point to link your originals to SAP object like material, equipment, notification etc. But in SAP it is very easy, usefull , and very easy to manage for both departments at the same time... And also classification and charcteristic support also very usefull which directly creates tabs in reporting too.. The last case yo use DMS is if you are using ECM(Engineering change management than it makes reasonable to use DMS which has direct integration..
Otherwise continue using sharepoint..
Regards
Ömür

SAP-DMS and NetWeaver Enterprise Search 7.2

Good day Experts,
I will be thankful to you if anyone can help me with the following query.
In SAP-DMS, we have got a reporting transaction CV04n which has got a facility to search for 'Text Search Within Original'. There is neat procedure if one wants to configure this feature for SAP-DMS. The procedure is as under
(Re: Document text search in cv04n with TREX)
1) Transaction: SRMO
Install TREX search engine, and create RFC destination to connect to
TREX.
2) Transaction: SKPR06
Check the flag to Document Area "DMS" to utilize this document area for
document search.
3) Transaction: SE38
Run the report program "RSTIRIDX_REINDEX" to create Index.
Also, run the report program "RSTIRIDX" to create Index as well.
4) SPRO IMG customizing; (Create MIME Types)
Cross-Application Components > Document Management System > General
Data > Settings for Storage Systems > Create MIME types for full
text search, Enter MIME type such as "application/msword",
"application/pdf".
5) Then, test retrieval document search using
Transaction: SKPR07.
Enter Document Class "DMS_PCD1", Language "EN", Document Class "DMS",
and try "TEST search".
We know from Karsten's SDN post (What is really 'SAP Netweaver Enterprise Search' ) that this feature is possible with NW Enterprise Search 7.2
u201CWith SAP NW Enterprise Search 7.2 having collected the Embedded Search indexes, the local search functionalities stay active and at the same time SAP NW Enterprise Search enables central search access to all Embedded Search systems in the landscape.u201D
Our query is as under
Does SAP NW Enterprise Search 7.2 ; which has got its own integrated TREX engine needs assistance from TREX engine from our landscape to make this feature work. This is important becuase then we have to have two different set ups.
A set up for SAP NW Enterprise Search 7.2 which is a separately licensed product.
A set up for TREX engine which is part of NetWeaver licence.
Regards,
Sham Bapat

Good day Sham!
The answer is:
No, you will not need the local PLM TREX anymore, as soon as you have installed SAP NWES 7.2 and pointed your PLM there instead of the local TREX.
And, I repeat, your local search functionality inside PLM will still work anyway.
Best, Karsten

Use of SAP DMS & SAP Archive Link both together

Dear DMS Experts,
I am little bit new to DMS and have very less idea about functionalities and capabilities of SAP DMS & Archive Link.
I have got few questions:
1. Is it possible to use both SAP DMS & SAP Archive link togther.
For example, there are certain objects like GRN, Invoice, Employee etc which are not supported in standard DMS.
However, they are supported in archive link.
But at the same time, there is requirement of setting and resetting of some statuses of the documents attached with PM notification or with PR / PO. This functionality is available with SAP DMS.
So I want to know, is it possible to use SAP archive link for few objects and SAP DMS for other objects.
2. In case of SAP archive link configuration, we need to define link between Object Type, Document type and content repository
in node "Edit Links" under "Basic Customizing" under "ArchiveLink".
Here we can not use all the content repository which we have created normally. But we can use only limited content repository ID.
How does system decides, which content repository id can be used.? Where can i define that.?
3. With SAP archive link, can i store my documents in the same content repository in which I am storing my all the documents with SAP DMS. I mean to say, both the SAP DMS & Archive link, can share the same content repository.
We are having a seperate content server and requirement is to store all the documents in content server only.
Would request you all to please help.
Thanks & Regards,
Mihir Popat

..is it possible to use SAP archive link for few objects and SAP DMS for other objects...
Yes,you may use Archivelink for static documents that would be required purely for reference while DMS can be configured to handle documents that are more dynamic in nature (that require status change,version,revisions et-al)
..both the SAP DMS & Archive link, can share the same content repository.We are having a seperate content server and requirement is to store all the documents in content server only...
Yes,you may store DMS and Archivelink documents can reside on the same Content Server.Content repository is a logical area/partition,hence you may create one content repository for DMS and another for Archivelink(on the same Content Server).
Regards,
Pradeepkumar Haragoldavar

SAP-DMS

Can somebody send information on SAP-DMS. Please asap.

Dear Venkatesh,
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Hope this helps you.
Do award points if you found them useful.
Regards,
Rakesh

Store documents in local machine of file system not in sap dms

Hi,
Can i store documents in local machine not in sap Database . Client will not use content server for storing document.
so how to store document in local file system n how to configure ?
please help.
Dipak.

Hello Sir,
When I try to check in in storage as 'VAULT' it send error 'Attempt to set up connection to failed'
attaching screen shot of error
I customize in DC20 for Vault:
For: "Define data carrier type "vault""
Data carr. type = ZD
For: "Define vault"
Data carr.name = ZDC_TEST
Data carr. type= ZD
Desprition = Test
Vault path = \\10.181.210.10\_SAP Practice\SAP DMS\DMS_Data_carrier -> this is the network path.
For: "Define data carrier type "server, front end"
Type (data carr. type) = DC
Description = Frontend test
Path = c:\temp\
For: "Define mount ponts/logical drive"
Data carr. = Default/ZDC
Prefix for access path = c:\temp\
Please tell me if have configured any wrong configuration or need to add any additional configuration
Thanks.
Dipak.

SAP DMS server installation

Hi all,
I am very new to DMS,seriously have no idea.I have to install SAP DMS server but have no idea from where to get the software.Can anyone help me please.
Also if any one can provide me the configuration document i will be highly thankful
Regards
Praveen

Praveen
Go to service.sap.com
Under support portal heading
Click on SAP Notes search
It wil prompt for the user name/Password
You have to give the OSS ID/Passwrd-Contact Basis consultant/client
Regards,
SVP

SAP DMS Licence Policy

Hi All
We are using SAP ECC 6.0 at our organization.
Q1. What is the licencing policy for using SAP DMS. Is is based on per user licencen? How much cost is required per user?
q2. Does it come in bundle licence?
Please answer us.

Please be informed that SAP DMS is shipped with your ECC6.0 package,hence no additional licenses need to be procured.It only needs to be turned on/configured by a DMS Consultant as per your requirements.
For users to use DMS,only appropriate roles/authorizations for transactions(CV0Xn) must be granted.
Regards,
Pradeepkumar Haragoldavar

SAP DMS configuration

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