SAP DMS Document reviewers

Hi Experts,
I am creating custom report based on CV03N transaction. I want to display core + additional reviewers for a document and add/remove additional reviewers for a document.
Please let me know is there any standard BAPI available for this functionality.
Thanks in advance.
Thanks,
Reddy.

How do you set reviewers? Maybe you could consider using the process route as of PLM7?
espen

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How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

Duet Enterprise 2.0 - Accessing SAP DMS Documents

Hi,
Is there any possibility to access the SAP DMS documents using Duet Enterprise 2.0 from SharePoint 2013?
If the answer is No, then what is the starter services in DE 1.0 and why the DMS functionality is included in that and not in DE 2.0, which will be the easy way to access SAP documents from the SharePoint. Is there any alternative?
Please clear my queries, i'm eager to know the reason behind it.
Thanks,
Kamal

Hi Kamal,
The DE 1.0 Starter Services models are available on the DE 2.0 Software package. To implement Starter Services for DE 2.0 you should follow all of the steps in the DE 1.0 FP1 documentation with the exception of importing on SharePoint. I have attached a document with the commands required to import the Starter Services to SharePoint.
Hope this helps.
Cheers,
Helen

Migration of SAP DMS documents from RFC Archive to SAP HTTP Content Server

Can anyone verify the correct OSS for the migration of documents from an RFC Archive repository (non SAP) in SAP DMS to a SAP Content Server HTTP Repository. Most of the OSS notes seem to indicate HTTP to HTTP migrations or based storage category migrations.
Which is the most suitable for this?
Edited by: Athol Hill on Oct 30, 2009 2:35 PM

Dear Athol,
If you want to move the originals from an archive or vault to a Content
Server, please use the DMS_KPRO_CONVERT and DMS_KPRO_CONVERT2 report I
would kindly ask you to see teh documentation on DMS_KPRO_CONVERT report
in transaction SE38, which explains the whole process and gives
necessary information.
This conversion program offers two possibilites:
- Complete migration:
The meta data of the document info record and the checked-in original
application files are migrated together. The checked-in original
application files are transported into the storage catgories.
- Step-by-step migration:
In the first step meta data is migrated. The original application files
remain in the old storage data. The migration of original application
files starts after you have processed the files with the integrated
viewer and checked them into a secure storage area.
Best regards,
Christoph

Publishing of SAP DMS documents on local intranet

Hi all,
I have a scenario in DMS where I have to publish documents from DMS on local intranet. How can I achieve this? The documents e.g. are like Environment policy, saftey manual , travel policy which has to be viewed by each person of a company when he log-in into an intranet. We need to publish hyperlink on intranet such that as soon one click to this link, a document linked from SAP DMS should get opened.
We can do this in portal or through web DMS, but there again one cannot publish hyperlink. User has to search for the document in SAP DMS.
Please help.
Thanks and Regards,
Hemant

There are a number of ways to do this. The method I would recommend is to create a function module that issues a URL link to the document which can be put onto an external website. You can setup the url to check the SAP authorisation first to ensure that the person is authorised to view the document and to prevent people publishing sensitive links to the website.
This could be done as a button on the main DMS screen so you can create the url directly from the DIR.

SAP DMS - Document Management System

Hi All,
pls can you help me
i want to create document using tcode cv0n1
it is used to create document
i want step by step how to create it
thanks
mars

Hi All,
pls can you help me
i want to create document using tcode CV01N
it is used to create document
i want step by step how to create it
thanks
mars

How to use XI to retreive document files from SAP DMS?

Hello XI experts,
We have external application php that runs on separate non-sap server.
I am willing to retrieve document from SAP DMS (documents management system) via XI and forward them to this application. The files are usually ms office format when you display them ( but I am not sure how they are stored in database)
Anyone can tell me please if I can use XI for this purpose?
How is going to be the connection and the retrieval done on DMS side ?
What adapter will be used and how the file will be transferred via XI?
Also I will appreciate any directions in connecting the php application side. What Adapters will be used , how doc file can be send (I guess as an attachments )?
Appreciate any help!

hi check
FG : CVBAPI
U have Standard BAPI to communicate with DMS system meeting your requrment
some bapis
BAPI_DOCUMENT_CHECKOUTVIEW     Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEW2    Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEWX    Check out document for display
BAPI_DOCUMENT_CREATE                   Create Document
rgds
srini

Access DMS documents from MDM ??

Hello folks
We have a customer that has SAP DMS (Document Management System from SAP ERP) where the product image files are stored on a SAP Content Server.
We are planning to implement MDM for rich product catalogue whereby end-users access MDM via Portal, but we need to access some documents on DMS too.
I know that there is standard PLM iviews that shows DMS documents linked to a Material, can we use these iviews to modify them so that they are launched on request of user after browsing in MDM iviews (managing same material numbers) ?
Has anyone of you made this ?
Any hint/help on this is most welcome !
Thanks
/Sooriya

Hi Sooriya,
We can get the Product ID from MDM Standard iview through EPCF Eventing. Based on that ID, we can fetch the documents from DMS.
I am new to DMS. Can you please share some information on fetching document links from DMS through standard or APIs?
In my scenario, i have to fetch the documents link from DMS for all Master records and store the link in MDM. Also, when a new master s created in MDM, I have to attach/upload documents for the master record and store the document link in MDM. The actual document is present in DMS. When I send the newly created Master data to ECC, I have to link the Master data and the documents in ECC also.
Your help is greatly appreciated!
Thanks,
Arun prabhu S

Documentation on SAP DMS

Hello,
Can anybody help me finding SAP or other documentation related with DMS (Document Management System)?
Thanks,
Regards,
Ana

Dear Kishore,
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Do award points if you found them useful.
Regards,
Rakesh

DMS Document stored in SAP DB: Not shown in SAP PLM Web UI

Dear Team,
Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
I get and error on the display document that " KPRO unchecked "
how ever in ECC i can see the document with originals and thumbnails and complete DIR..
Thanks for advice...!
Best regards,
Shashikumar BS

Hi,
Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
Best regards
Tamas

DMS Document upload: does it pass through sap DMS ?

Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,

Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar

DMS - Document upload in SAP

Hi,
We created document in SAP DMS by CV01N but those doucments are stored in PC. But we would like store those .xls, .pdf, .doc files in SAP server. So that users from any locations they can access the open the document.
Is there any possible way to store those doucments in SAP? Will it affect the system performance?
Regards,
Ajay

hi buddy,
i guess u hve created the docs using ur previous sap only ... so it is very easy to load the files in ur new sap servers.
if not then the docs must be in table format like excel one so that u can load the data in ur sap tables using sap std FM.
.......i thk u need the data to be in ur sap system n not in ur pc...
but since u r planning tat all ur users shld be able to access it then let me tell u buddy ur server performance will def reduce a lot.
Hope this will help you....
Dont forget to give pts....
Thanks & Regards,
Punit Raval.

SAP DMS - Unable to check in the document

Hi All,
I am using SAP ECC 6.0 and working with SAP DMS.
When I am creating a D I R, I am not able to check in the document into content repository.
Following error flashes as soon as I try to save the D I R :
"Error while checking in and storing: D:\Documents and Settings\......\......"
The error massege number is 26 253.
I have searched for the related notes on service.sap.com. However all the related notes are relevant for the SAP 4.6 B to ECC 5.00.
Please help me in fixing the said issue
Edited by: Rahul Pathak on Jan 28, 2008 11:35 AM

Hi Rahul,
How you are trying to check-in the docuement?
Suggestion:
1) Which version of ACAD you are using and Which version of ACAD Integration you are using.
If you are using ACAD integration version 4.0.0.0 then please upgrade to ACAD integration version 4.5.0.0. Whichi is available in SAP Market Place.
2) In your configuration, are you trying to create JPG Conversion? if so then please remove the trigger CreateAutoNeutralFile from the config.
Create a new drawing and test the check-in functionality and let me know the result.
Regards,
MRK
(If the points are useful then pls reward points.)

SAP DMS: Read document binary data stored in a 3rd party repository

Hi,
I'm totally new regarding SAP DMS and I'm a bit confused about what can or can't do, so maybe the question will be quite generic and unclear.
The scenario in my company is that we have multiple repository servers where we store our documents. When a document is created or modified in one of these repositories a new record is also created/modified in SAP DMS, but this DMS entry only contains the basic metadata information and a URL link to the document, not the content. When the user is in SAP DMS, the only way to access the document content, is via the link that will open the browser outside of SAP GUI and access the repository data using the laptop credentials.
I would like to know if DMS provides some kind of interface to be able to access the document content from SAP. Now we only have this unidirectional interface from the repository that creates the record in DMS with the metadata but there is nothing to retrieve the content.
Our main purpose is that we want to download all the files linked to a user (we have a logic to determine if a DMS file is linked to a user). The content of these files may be stored in different content repositories. So I would like to read the binary data in SAP from the different repositories and then be able to download it.
Thank you in advance for your help.
- Marçal

Hi Sagar,
This FM can't work since there is nothing configured in SAP to access to the file content. The DMS record only has a URL pointing to it.
Actually what I want to know is what do I have to configure in SAP in order to be able to use a FM like the one you mentioned.

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

SAP DMS Document reviewers

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