SAP DMS Licence Policy

Hi All
We are using SAP ECC 6.0 at our organization.
Q1. What is the licencing policy for using SAP DMS. Is is based on per user licencen? How much cost is required per user?
q2. Does it come in bundle licence?
Please answer us.

Please be informed that SAP DMS is shipped with your ECC6.0 package,hence no additional licenses need to be procured.It only needs to be turned on/configured by a DMS Consultant as per your requirements.
For users to use DMS,only appropriate roles/authorizations for transactions(CV0Xn) must be granted.
Regards,
Pradeepkumar Haragoldavar

Similar Messages

Publishing of SAP DMS documents on local intranet

Hi all,
I have a scenario in DMS where I have to publish documents from DMS on local intranet. How can I achieve this? The documents e.g. are like Environment policy, saftey manual , travel policy which has to be viewed by each person of a company when he log-in into an intranet. We need to publish hyperlink on intranet such that as soon one click to this link, a document linked from SAP DMS should get opened.
We can do this in portal or through web DMS, but there again one cannot publish hyperlink. User has to search for the document in SAP DMS.
Please help.
Thanks and Regards,
Hemant

There are a number of ways to do this. The method I would recommend is to create a function module that issues a URL link to the document which can be put onto an external website. You can setup the url to check the SAP authorisation first to ensure that the person is authorised to view the document and to prevent people publishing sensitive links to the website.
This could be done as a button on the main DMS screen so you can create the url directly from the DIR.

SAP-DMS and NetWeaver Enterprise Search 7.2

Good day Experts,
I will be thankful to you if anyone can help me with the following query.
In SAP-DMS, we have got a reporting transaction CV04n which has got a facility to search for 'Text Search Within Original'. There is neat procedure if one wants to configure this feature for SAP-DMS. The procedure is as under
(Re: Document text search in cv04n with TREX)
1) Transaction: SRMO
Install TREX search engine, and create RFC destination to connect to
TREX.
2) Transaction: SKPR06
Check the flag to Document Area "DMS" to utilize this document area for
document search.
3) Transaction: SE38
Run the report program "RSTIRIDX_REINDEX" to create Index.
Also, run the report program "RSTIRIDX" to create Index as well.
4) SPRO IMG customizing; (Create MIME Types)
Cross-Application Components > Document Management System > General
Data > Settings for Storage Systems > Create MIME types for full
text search, Enter MIME type such as "application/msword",
"application/pdf".
5) Then, test retrieval document search using
Transaction: SKPR07.
Enter Document Class "DMS_PCD1", Language "EN", Document Class "DMS",
and try "TEST search".
We know from Karsten's SDN post (What is really 'SAP Netweaver Enterprise Search' ) that this feature is possible with NW Enterprise Search 7.2
u201CWith SAP NW Enterprise Search 7.2 having collected the Embedded Search indexes, the local search functionalities stay active and at the same time SAP NW Enterprise Search enables central search access to all Embedded Search systems in the landscape.u201D
Our query is as under
Does SAP NW Enterprise Search 7.2 ; which has got its own integrated TREX engine needs assistance from TREX engine from our landscape to make this feature work. This is important becuase then we have to have two different set ups.
A set up for SAP NW Enterprise Search 7.2 which is a separately licensed product.
A set up for TREX engine which is part of NetWeaver licence.
Regards,
Sham Bapat

Good day Sham!
The answer is:
No, you will not need the local PLM TREX anymore, as soon as you have installed SAP NWES 7.2 and pointed your PLM there instead of the local TREX.
And, I repeat, your local search functionality inside PLM will still work anyway.
Best, Karsten

XI Licence policy

Hi,
We are planning the upgrade and want to have XI module to be in place please throw some light on licence policy.

hi,
It's priced by message volume
(at least that's the lates promotion I've seen)
but please contant you regional SAP sales office
to get the mose occurate info
Regards,
michal

Some questions on SAP DMS

Hello
some questions on SAP DMS:-
- can versions of same document be shown graphically. ?
- can links be created for documents. can we make sure that links are not broken when document is moved ?(links to document on 1st location shall not be broken)
- is there a notification mechanism(user can recieve e-mail when document gets changed)
- is there a review mechanism, before doc. is archived.(sort life cycle)
Thanks

Hi Shovon,
1. can versions of same document be shown graphically?
You can display all existing versions of a document info record by using the menu 'Extras' >> 'Versions'. Then you will see all existing document version for this specific document number. Further you will see which is the current version at the moment.
2. can links be created for documents. can we make sure that links are not broken when document is moved ?(links to document on 1st location shall not be broken)
I'm not quite sure what you mean by links to documents. If you mean linking document info records together, I can confirm that this works also in DMS. You can maintain the object DRAW for object links in the customizing and then you will be able to link one document info record to another. The data for all document info records is stored in table DRAW.
If you are talking about originals which are linked to document info records, please note that if you check in an original the system creates a unique LOIO- and PHIO-ID which is stored in the Content Server and in the database tables DMS_DOC2LOIO and DMS_PHIO2FILE. But there are also different reports to migrate original data from one content Server to another (e.g. DMS_RELOCATE_CONTENT).
3. Is there a notification mechanism(user can recieve e-mail when document gets changed)
Yes you can activate an event type linkage for object
DRAW CHANGED DOKST
DRAW CHANGED DWNAM
in transaction SWE2. Here you just have to set the flag for 'Type linkage' (linkage activated). Then everytime the document is changed a notification is sent to the entered USER of this document info records.
4. Is there a review mechanism, before doc. is archived.(sort life cycle)
Normally there is no special lifecycle. You can control this by maintaining a released status and if there are more versions always version with the release status is the current one. But there is no specific date when the document info record expires or something like that.
Best regards,
Christoph
P.S.: Please reward points for useful information.

How to open files from the SAP DMS (DOC Mgt. System) ?

Hello All,
 I making the Transaction CV04N in BSP.
When I execute this CV04N I should give a DOC Nr and the list is generated for this DOC.Now in the List if I select one Record and then Press Display Icon then the content of this list is opened in a new window in it's respective format (PDF,Word,GIF,Image file etc).These are stored in the SAP DMS.
 I want to open a file from this SAP DMS .
This can be done in ABAP using the standard FMs. But in BSP we can't use these FMs as it will call a screen.
The Fm which I'm using is " DOCUMENT_SHOW_DIRECT ".
In Report prog. To this FM I'll pass the
a, DOC Type
b, DOC Number
c, Document part and
d, Document version.
then It'll directly open a PDF file in a new window.
But in BSP how should I acheive this as the FM calls a screen internally.
The content of the documents are stored in the DMS. Is there any TCODE or Table to get the files from the DMS ?
How should I proceed ? can any one help me out.....
Regards,
Deepu.K

Hello All,
 I found the FM : CVAPI_DOC_OPEN_CAD which wil return the file path.
But when I execute this in my BSP since the FM internally calls a screen it fails.
But can anyone tell me the alternative for this.
Should I create a FM omitting the GUI code ?
I found one more thread which says that I can use classes starting with cl_gos*.
But all the classes use a gui.
Dowload a document from R/3 DMS to BSP page
Am I wrong in the interpretation of the logic from the above thread ?
Please suggest me .
I too went thru the BSP Applications CVAW_ENTIRE, CVAW_DOCUMENT_DISPLAY.
But these are used to display only the thumbnails.
There is no code for displaying other formats like PDF,XLS etc.
Please correct me if I'm wrong and let me know the correct path to solve my problem.
Regards,
Deepu.K

DMS Document upload: does it pass through sap DMS ?

Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,

Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar

SAP DMS - Unable to check in the document

Hi All,
I am using SAP ECC 6.0 and working with SAP DMS.
When I am creating a D I R, I am not able to check in the document into content repository.
Following error flashes as soon as I try to save the D I R :
"Error while checking in and storing: D:\Documents and Settings\......\......"
The error massege number is 26 253.
I have searched for the related notes on service.sap.com. However all the related notes are relevant for the SAP 4.6 B to ECC 5.00.
Please help me in fixing the said issue
Edited by: Rahul Pathak on Jan 28, 2008 11:35 AM

Hi Rahul,
How you are trying to check-in the docuement?
Suggestion:
1) Which version of ACAD you are using and Which version of ACAD Integration you are using.
If you are using ACAD integration version 4.0.0.0 then please upgrade to ACAD integration version 4.5.0.0. Whichi is available in SAP Market Place.
2) In your configuration, are you trying to create JPG Conversion? if so then please remove the trigger CreateAutoNeutralFile from the config.
Create a new drawing and test the check-in functionality and let me know the result.
Regards,
MRK
(If the points are useful then pls reward points.)

SAP DMS: Read document binary data stored in a 3rd party repository

Hi,
I'm totally new regarding SAP DMS and I'm a bit confused about what can or can't do, so maybe the question will be quite generic and unclear.
The scenario in my company is that we have multiple repository servers where we store our documents. When a document is created or modified in one of these repositories a new record is also created/modified in SAP DMS, but this DMS entry only contains the basic metadata information and a URL link to the document, not the content. When the user is in SAP DMS, the only way to access the document content, is via the link that will open the browser outside of SAP GUI and access the repository data using the laptop credentials.
I would like to know if DMS provides some kind of interface to be able to access the document content from SAP. Now we only have this unidirectional interface from the repository that creates the record in DMS with the metadata but there is nothing to retrieve the content.
Our main purpose is that we want to download all the files linked to a user (we have a logic to determine if a DMS file is linked to a user). The content of these files may be stored in different content repositories. So I would like to read the binary data in SAP from the different repositories and then be able to download it.
Thank you in advance for your help.
- Marçal

Hi Sagar,
This FM can't work since there is nothing configured in SAP to access to the file content. The DMS record only has a URL pointing to it.
Actually what I want to know is what do I have to configure in SAP in order to be able to use a FM like the one you mentioned.

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Save a PDF in SAP DMS

Hi to all,
my scenario is: I have an adobe interactive form in a Web Dynpro view with some datas in it and I want to save it in SAP DMS (4.6c). Can I do this via RFC using DMS Bapis?
Thank you very much,
Antonio

Hi Antonio,
Yes you have to use DMS Bapi ofr this .
First you have to retrieve value from your PDF then generate a new one with the new value and store it into a temporary directory .
After add this document into a DIR .
Regards

How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

Migration of SAP DMS documents from RFC Archive to SAP HTTP Content Server

Can anyone verify the correct OSS for the migration of documents from an RFC Archive repository (non SAP) in SAP DMS to a SAP Content Server HTTP Repository. Most of the OSS notes seem to indicate HTTP to HTTP migrations or based storage category migrations.
Which is the most suitable for this?
Edited by: Athol Hill on Oct 30, 2009 2:35 PM

Dear Athol,
If you want to move the originals from an archive or vault to a Content
Server, please use the DMS_KPRO_CONVERT and DMS_KPRO_CONVERT2 report I
would kindly ask you to see teh documentation on DMS_KPRO_CONVERT report
in transaction SE38, which explains the whole process and gives
necessary information.
This conversion program offers two possibilites:
- Complete migration:
The meta data of the document info record and the checked-in original
application files are migrated together. The checked-in original
application files are transported into the storage catgories.
- Step-by-step migration:
In the first step meta data is migrated. The original application files
remain in the old storage data. The migration of original application
files starts after you have processed the files with the integrated
viewer and checked them into a secure storage area.
Best regards,
Christoph

Migration of Documents from 3rd party software to SAP DMS

Dear Experts,
We have implemented SAP DMS . Prior to DMS we were using Third party software for creating and storing the documents.
There are abot 3000 documents in the third party software, now the challege is how we must have to migrate the DATA from 3rd party software to SAP DMS with creating Dirs. Are there any upload programmes suffice the requirement or any development needs to be done or any possibilities.
Kindly help me out in the above scenario.
Regards
jayanth

Hi,
from DMS point of view I think that SDXA functionality could also be useful for this action. For further information on SXDA functions please see SAP note 817743.
Best regards,
Christoph

How to use XI to retreive document files from SAP DMS?

Hello XI experts,
We have external application php that runs on separate non-sap server.
I am willing to retrieve document from SAP DMS (documents management system) via XI and forward them to this application. The files are usually ms office format when you display them ( but I am not sure how they are stored in database)
Anyone can tell me please if I can use XI for this purpose?
How is going to be the connection and the retrieval done on DMS side ?
What adapter will be used and how the file will be transferred via XI?
Also I will appreciate any directions in connecting the php application side. What Adapters will be used , how doc file can be send (I guess as an attachments )?
Appreciate any help!

hi check
FG : CVBAPI
U have Standard BAPI to communicate with DMS system meeting your requrment
some bapis
BAPI_DOCUMENT_CHECKOUTVIEW     Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEW2    Check out document for display
BAPI_DOCUMENT_CHECKOUTVIEWX    Check out document for display
BAPI_DOCUMENT_CREATE                   Create Document
rgds
srini

SAP DMS Licence Policy

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