SAP Email from Workflow.

Hello Gurus.
we have Work flow for Purchase order release strategy.
Now in our customisation we have change the Agent id name.
But work flow do not send any SAP Email to that Newly Agent id.
Workflow works fine before changes in Customisation.
i am waiting your reply.
Regards,
Riten patel
Moderator message: please have a look in the dedicated Workflow forum.
Edited by: Thomas Zloch on Jan 4, 2011 2:30 PM

Hi Swapnil,
You need to create a background method for this, use FM SWW_SRV_MAIL_SEND to send an email to the outlook instead of sap. This is one way.
Otherwise,
You can use a step type notification email, in that you need to choose the recipient type as email address and specify the email address.

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Email from Workflow.

Hello Gurus.
we have Work flow for Purchase order release strategy.
Now in our customisation we have change the Agent id name.
But work flow do not send any SAP Email to that Newly Agent id.
Workflow works fine before changes in Customisation.
I also have checked in Workflow log, system shows Newly agent name and send SAP Email By Executing Manually.. But this is Manually process. System Do not send Automatically.
i am waiting your reply.
Regards,
Riten patel

Dear GURPRIT BHATIA .
We do not configure for external email. We just Use SAP Inbox Id.
Hope you understand.
I am waiting Your reply.
Thanks & regards,
Riten Patel

Authentication error when sending email from workflow but list alters email work fine

I have a list. When a user enables alert on this list then he/she is able to receive email from SharePoint when someone adds a new item or change item.
But emails sent by SharePoint workflow or Nintex workflow are not being sent. Error is:
Error 530 5.7.1 Client was not authenticated
Why emails are not being sent by workflows?
EDIT
And by SharePoint workflow, I mean OOB Publishing workflow.

Hi Frank,
For solving your issue , you can do as the followings:
1. Check all the email addresses are valid and they are not blocked by your SMTP admin
2. Check firewall settings if emails are blocking by any firewall or antivirus
3. You need to also check SPLog file if anything log there
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Here is a similar article for you to take a look at:
http://techsuite.wordpress.com/2008/12/08/workflow-history-the-email-message-cannot-be-sent-make-sure-the-outgoing-email-settings-for-the-server-are-configured-properly/
I hope this helps.
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Wendy
Wendy Li
TechNet Community Support

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I have a couple of questions regarding generating emails to MS Outlook:
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
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Hi,
I will try to answer your questions
1. Do we have the ability to use RTF format for emails generated out of SAP Workflow to MS Outlook? The default is standard text.
Email can be send to MS Outlook using SAPConnect Interface.
You need to call the Task TS99700021 for execution. Using this Task message can be predefined.
Otherwise there is also possibilty to use ABAP Objects to trigger the mail out to MS Outlook.
Note : SAPConnect needs to be configured as prelimary requirement and also Mail Rely needs to be set to send mails to Exchange Server or other mail server,
2. Do we have the ability to set a follow-up flag (i.e. date/time) on email generated from SAP Workflow to MS Outlook?
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I've used WF_INITIAITOR in the Expression. I need to send the mail not to the approver but to the creator of the workflow.
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Neha

Hi,
the event is also triggered from my Id but in that case I do not recieve any e-mail. None of the users recieve the e-mail in the SAP Inbox for the mail step after the decision.
In workflow Log the last step shows the details as
name of the manager and the workflow background for mail sent step as shown below
Sumit Vij     Background work item created     10.01.2012     12:08:43
Sumit Vij     Execution started automatically     10.01.2012     12:08:43
Workflow Hintergrund     Work item processing complete     10.01.2012     12:08:44
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Amar,
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I have a simple sharepoint workflow that sends and email to users. I know that the mail portion works because I can put a user's email address in the to: field and it sends fine. If I use a string variable with the email address, I get a workflow
error.
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Create a new workflow in SPD (I have tried a list workflow and site workflow)
Create a workflow variable named email.
Set the variable to an email address where the user is in the site
Send email and do a variable lookup to the email variable just set.
The workflow just hangs in this scenario
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Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP BadRequest to https://[tenant].sharepoint.com/_api/sp.utilities.utility.SendEmail
Correlation Id: 568e9c68-ea75-d057-ab9f-d86f6cae3021 Instance Id: 9cc721a4-78e6-456f-812b-67351dfc9710
The e-mail message cannot be sent. Make sure the e-mail has a valid recipient.
Retry now

Simple answer... When I used the variable, I marked it as a string. There is an email address setting.

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I have a requirement to navigate to MM03 from a link in used decision step in SAP-Inbox.
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How to send the email to different email addresses from Workflow

Hello,
i an not getting that how to send the email from Workflow in SAP.
plz give the steps to do that.
i have done lots of time but system is not sending the email to different email address.

Hi,
lot of configuration is invloved in sending
mail to external email id. check BASIS to
configure for external mails ans also check
debug FM and see which conditions exceptions
(Document not sendis raised)
also check below code
CLEAR: DOC_CHNG, OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST,
RECIPIENT_INT, DOC_SIZE,TAB_LINES.
REFRESH: OBJTXT, OBJBIN, OBJPACK, OBJHEAD, RECLIST.
OBJBIN[] = CONTENT_OUT[].
Populate e-mail title
DOC_CHNG-OBJ_NAME = 'MAIL'.
CONCATENATE 'EETS for Contract #'(245)
OIA01_TAB-EXGNUM
INTO DOC_CHNG-OBJ_DESCR SEPARATED BY SPACE.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
It is a text document
CLEAR OBJPACK-TRANSF_BIN.
The document needs no header (head_num = 0)
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but it has a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type RAW
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Create the attachment (the list itself)
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
It is binary document
OBJPACK-TRANSF_BIN = 'X'.
we need no header
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
but a body
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
of type PDF
OBJPACK-DOC_TYPE = 'PDF'.
OBJPACK-OBJ_NAME = 'Attachment'(239).
CONCATENATE 'EETS_' OIA01_TAB-EXGNUM '_'
IT_ZMMTACCUID-ACCTUSRID
'_' SY-DATUM '_' SY-UZEIT '.PDF'
INTO OBJPACK-OBJ_DESCR.
READ TABLE OBJBIN INDEX TAB_LINES.
DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJBIN ).
OBJPACK-DOC_SIZE = DOC_SIZE.
APPEND OBJPACK.
Get e-mail address
CLEAR IT_ADDRESS.
READ TABLE IT_ADDRESS WITH KEY ACCTID = IT_ZMMTACCUID-ACCTUSRID
BINARY SEARCH.
IF SY-SUBRC = 0.
RECIPIENT_INT-ADDRESS = IT_ADDRESS-SMTP_ADR.
ENDIF.
*Send email to external mail address
RECLIST-RECEIVER = RECIPIENT_INT.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
CLEAR RECLIST.
*Send email to SAP Office mail address
RECLIST-RECEIVER = IT_ZMMTACCUID-ACCTUSRID.
RECLIST-REC_TYPE = 'B'.
APPEND RECLIST.
CLEAR RECLIST.
SEND THE DOCUMENT BY CALLING THE SAPOFFICE API1 MODULE
FOR SENDING DOCUMENTS WITH ATTACHMENTS
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
exporting
document_data = doc_chng
put_in_outbox = 'X'
importing
sent_to_all = sent_to_all
tables
packing_list = objpack
object_header = objhead
contents_bin = objbin
contents_txt = objtxt
receivers = reclist
exceptions
too_many_receivers = 1
document_not_sent = 2
operation_no_authorization = 4
others = 99.
also check
https:/Re: mail sending problem
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amole

SCOT don't work correctly when I send mail from Workflow

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I setting from SU01 the mail of users. I send an email from Workflow, I find this mail in SCOT.
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Hi Angela,
I don't think your problem lies in SAP. You need to check with the exchange guys to see if the e-mail you send is relayed in the exchange server. Depending on your sending address it is possible the exchange server will not send it on. Depending on the place the exchange server is, there is a possibility there still is a firewall which blocks smtp communication.
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I want to delete a email from SAP inbox, without logging into SAP with that person's userid.   Please let me know how to do it.
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Hi Experts
I have configured SAP Email Services from the Mailer Service and Customer can send emails all the while,
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Iam using the Same Machine, Same Database with Manager Login, I can send Email from SAP with Attachments
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