SAP forms to pdf and email

I need to email sales orders as PDF files. Is there a fairly easy way to do this? I have the "SAP" email function working, Just need to send the form as PDF instead of JPG.
Thanx,
Tim Pope

Hi Tim,
In the 2007A version, the PDF format will be available in the standard email function. I had heard a rumour that they would release the same functionality in the 2005A SP1 enhancement pack that has just been released but I cannot see it in the documentation.
Other options are to use a third-party report writer or add-on (Third Wave make a Crystal-based add-on that should have the functionality you need). The ALD might also be capable of exporting and emailing in PDF format. Your final option is to write your own add-on and use the PrintEvent to capture the data from the sales order in XML format and convert it into PDF (search the forum as I'm sure I saw posts about available APIs that can do this).
Kind Regards,
Owen

Similar Messages

How to convert sap script to pdf and send it as email attachment

hi,
my requirement is to convert a standard sales order form to pdf and send it as email attachment. get me some sample code for the same
thanks in advance

Hi
See this sample code and after that use the fun module to send the mail
SO_NEW_DOCUMENT_ATT_SEND_API1
REPORT zzz_jaytest .
Types Declaration
TYPES : BEGIN OF ty_pa0001,
pernr TYPE pa0001-pernr,
bukrs TYPE pa0001-bukrs,
werks TYPE pa0001-werks,
END OF ty_pa0001.
Internal Table Declaration
DATA : i_pa0001 TYPE STANDARD TABLE OF ty_pa0001, "For pa0001 Details
i_otf TYPE STANDARD TABLE OF itcoo, "For OTF data
i_content_txt TYPE soli_tab, "Content
i_content_bin TYPE solix_tab, "Content
i_objhead TYPE soli_tab,
Work Area Declaration
w_pa0001 TYPE ty_pa0001, "For pa0001 Details
w_res TYPE itcpp, "SAPscript output
"parameters
w_otf TYPE itcoo, "For OTF
w_pdf TYPE solisti1, "For PDF
w_transfer_bin TYPE sx_boolean, "Content
w_options TYPE itcpo, "SAPscript output
"interface
Variable Declaration
v_len_in TYPE so_obj_len,
v_size TYPE i.
Constants Declaration
CONSTANTS : c_x TYPE c VALUE 'X', "X
c_locl(4) TYPE c VALUE 'LOCL', "Local Printer
c_otf TYPE sx_format VALUE 'OTF', "OTF
c_pdf TYPE sx_format VALUE 'PDF', "PDF
c_printer TYPE sx_devtype VALUE 'PRINTER', "PRINTER
c_bin TYPE char10 VALUE 'BIN', "BIN
c_name TYPE string VALUE 'C:\ZZZ_JAYTEST.PDF',"Downloading
"File Name
c_form(11) TYPE c VALUE 'ZZZ_JAYTEST'. "Form Name
START-OF-SELECTION.
Selecting the records from pa0001
SELECT pernr bukrs werks FROM pa0001
INTO TABLE i_pa0001 UP TO 10 ROWS.
Setting the options
w_options-tdcopies = 1 ."Number of copies
w_options-tdnoprev = c_x."No print preview
w_options-tdgetotf = c_x."Return of OTF table
w_options-tddest = c_locl."Spool: Output device
Opening the form
CALL FUNCTION 'OPEN_FORM'
EXPORTING
form = c_form
device = c_printer
language = sy-langu
OPTIONS = w_options
IMPORTING
RESULT = w_res.
LOOP AT i_pa0001 INTO w_pa0001.
Writting into the form
CALL FUNCTION 'WRITE_FORM'
EXPORTING
element = 'MAIN'
window = 'MAIN'.
ENDLOOP.
Closing the form
CALL FUNCTION 'CLOSE_FORM'
IMPORTING
RESULT = w_res
TABLES
otfdata = i_otf
EXCEPTIONS
unopened = 1
bad_pageformat_for_print = 2
send_error = 3
spool_error = 4
codepage = 5
OTHERS = 6.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Converting OTF data to single line
LOOP AT i_otf INTO w_otf.
CONCATENATE w_otf-tdprintcom w_otf-tdprintpar
INTO w_pdf.
APPEND w_pdf TO i_content_txt.
ENDLOOP.
Converting to PDF Format
CALL FUNCTION 'SX_OBJECT_CONVERT_OTF_PDF'
EXPORTING
format_src = c_otf
format_dst = c_pdf
devtype = c_printer
CHANGING
transfer_bin = w_transfer_bin
content_txt = i_content_txt
content_bin = i_content_bin
objhead = i_objhead
len = v_len_in
EXCEPTIONS
err_conv_failed = 1
OTHERS = 2.
v_size = v_len_in.
Downloading the PDF File
CALL FUNCTION 'GUI_DOWNLOAD'
EXPORTING
bin_filesize = v_size
filename = c_name
filetype = c_bin
TABLES
data_tab = i_content_bin.
If you r using this function module check it once....
call function 'CONVERT_OTF'
EXPORTING
format = 'PDF'
max_linewidth = 132
IMPORTING
bin_filesize = v_len_in
TABLES
otf = i_otf
lines = i_tline
EXCEPTIONS
err_max_linewidth = 1
err_format = 2
err_conv_not_possible = 3
others = 4.
Fehlerhandling
if sy-subrc <> 0.
endif.
or u can use the standard program RSTXPDFT4 to download the script into PDF format onto a particular location
follow this link for sample program.
http://searchsap.techtarget.com/tip/0,289483,sid21_gci1121833,00.html
check...
How to send smart form via email
/people/pavan.bayyapu/blog/2005/08/30/sending-html-email-from-sap-crmerp
Regards
Anji

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Dynamic CRM 2013 Online how to execute Report, generate PDF and email

Dear All,
I am using Dynamic CRM 2013 online. For quote, I have workflow and Dialogue processes for review process. On approval, I want the system to generate a PDF of quote report, attach the PDF and email it to the Customer.
Better I would like, When approver, clicks on the approve button, the system should auto generate a PDF of quote report, attach the PDF and email it to the Customer, without any further input from the user. If its not possible, I may have to put button on
quote form.
I am using the attached code, but facing various issues.
1. Under prepare the SOAP Message coding part, I am not sure what should be the below URL for CRM 2013 Online?
xHReq.Open("POST", "/mscrmservices/2007/CrmService.asmx", false);
2. What should be the emailid here? Is it Recepient Contact id(Guid) ?
var emailid = resultXml.selectSingleNode("//CreateResult").nodeTypedValue;
alert("emailid" + emailid.toString());
3. Using this code, not able to create Entity for "ActivityMimeAttachment", I am getting newEntity as undefined.
Below is the code I am using. Please check and help me out, where I am going wrong. Let me know if any better way to implement it. At present, I have put one button on quote form, on click event, below code will get executed.
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<title></title>
<script type="text/javascript">
var Xrm;
if (window.opener) { Xrm = window.opener.Xrm; }
else if (window.parent) { Xrm = window.parent.Xrm; }
function getReportingSession() {
var reportName = "Quotation_Report"; //set this to the report you are trying to download
var reportId = "7C39D18F-1DC6-E311-8986-D89D6765B238"; //set this to the guid of the report you are trying to download
var recordid = Xrm.Page.data.entity.getId();
// recordid = recordid.substring(1, 37); //getting rid of curly brackets
alert(recordid);
var pth = Xrm.Page.context.getServerUrl() + "/CRMReports/rsviewer/reportviewer.aspx";
var retrieveEntityReq = new XMLHttpRequest();
retrieveEntityReq.open("POST", pth, false);
retrieveEntityReq.setRequestHeader("Accept", "*/*");
retrieveEntityReq.setRequestHeader("Content-Type", "application/x-www-form-urlencoded");
retrieveEntityReq.send("id=%7B" + reportId + "%7D&uniquename=" + Xrm.Page.context.getOrgUniqueName() + "&iscustomreport=true&reportnameonsrs=&reportName=" + reportName + "&isScheduledReport=false");
var x = retrieveEntityReq.responseText.indexOf("ReportSession=");
var ret = new Array();
ret[0] = retrieveEntityReq.responseText.substr(x + 14, retrieveEntityReq.responseText.indexOf("&", x) - x - 14); //the session id
x = retrieveEntityReq.responseText.indexOf("ControlID=");
ret[1] = retrieveEntityReq.responseText.substr(x + 10, retrieveEntityReq.responseText.indexOf("&", x) - x - 10); //the control id
return ret;
function createEntity(ent, entName, upd) {
var jsonEntity = JSON.stringify(ent);
var createEntityReq = new XMLHttpRequest();
var ODataPath = Xrm.Page.context.getServerUrl() + "XRMServices/2011/OrganizationData.svc";
createEntityReq.open("POST", ODataPath + "/" + entName + "Set" + upd, false);
createEntityReq.setRequestHeader("Accept", "application/json");
createEntityReq.setRequestHeader("Content-Type", "application/json; charset=utf-8");
createEntityReq.send(jsonEntity);
var newEntity = JSON.parse(createEntityReq.responseText).d;
alert("new entity" + newEntity);
return newEntity;
function createAttachment() {
var params = getReportingSession();
var recordid = Xrm.Page.data.entity.getId();
alert("recordid " + recordid);
var orgName = Xrm.Page.context.getOrgUniqueName();
var userID = Xrm.Page.context.getUserId();
//create email record
// Prepare the SOAP message.
var xml = "<?xml version='1.0' encoding='utf-8'?>" +"<soap:Envelope xmlns:soap='http://schemas.xmlsoap.org/soap/envelope/'" +
" xmlns:xsi='http://www.w3.org/2001/XMLSchema-instance'" +
" xmlns:xsd='http://www.w3.org/2001/XMLSchema'>" +
"<soap:Header>" +
"</soap:Header>" +
"<soap:Body>" +
"<Create xmlns='http://schemas.microsoft.com/crm/2007/WebServices'>" +
"<entity xsi:type='email'>" +
"<regardingobjectid type='quote'>" + recordid + "</regardingobjectid>" +
"<subject>" + "Email with Attachment4" + "</subject>" +
"</entity>" +
"</Create>" +
"</soap:Body>" +
"</soap:Envelope>";
// Prepare the xmlHttpObject and send the request.
var xHReq = new ActiveXObject("Msxml2.XMLHTTP");
xHReq.Open("POST", "/mscrmservices/2007/CrmService.asmx", false);
xHReq.setRequestHeader("SOAPAction", "http://schemas.microsoft.com/crm/2007/WebServices/Create");
xHReq.setRequestHeader("Content-Type", "text/xml; charset=utf-8");
xHReq.setRequestHeader("Content-Length", xml.length);
xHReq.send(xml);
// Capture the result
var resultXml = xHReq.responseXML;
// alert("resultXml " + resultXml);
// Check for errors.
var errorCount = resultXml.selectNodes('//error').length;
if (errorCount != 0) {
alert("ERROR");
var msg = resultXml.selectSingleNode('//description').nodeTypedValue;
alert(msg);
var emailid = resultXml.selectSingleNode("//CreateResult").nodeTypedValue;
alert("emailid" + emailid.toString());
//var emailid = userID;
var post = Object();
post.Body = encodePdf(params);
var email = new Array();
email[0] =new Object();
email[0].id = emailid;
email[0].entityType ='email';
post.Subject ="File Attachment";
post.AttachmentNumber = 1;
post.FileName ="Report.pdf";
post.MimeType ="application/pdf";
post.ObjectId = Object();
post.ObjectId.LogicalName ="email";
post.ObjectId.Id = email[0].id;
post.ObjectTypeCode ="email";
alert(post.ObjectId.Id);
createEntity(post,"ActivityMimeAttachment", "");
alert("created successfully");
email.Subject = "Your Order";
//Set The current order as the Regarding object
email.RegardingObjectId = {
Id: Xrm.Page.data.entity.getId(), //Get the current entity Id , here OrderId
LogicalName: Xrm.Page.data.entity.getEntityName()//Get the current entity name, here it will be “salesOrder”
//Create Email Activity
SDK.JScriptRESTDataOperations.Create(email, "Email", EmailCallBack, function (error) { alert(error.message); });
// Email Call Back function
function EmailCallBack(result) {
email = result; // Set the email to result to use it later in email attachment for retrieving activity Id
var activityPartyFrom = new Object();
// Set the From party of the ActivityParty to relate an entity with Email From field
activityPartyFrom.PartyId = {
Id: customerId, // id of entity you want to associate this activity with.
LogicalName: "contact"
// Set the "activity" of the ActivityParty
activityPartyFrom.ActivityId = {
Id: result.ActivityId,
LogicalName: "email"
// Now set the participation type that describes the role of the party on the activity).
activityPartyFrom.ParticipationTypeMask = { Value: 2 }; // 2 means ToRecipients
// Create the from ActivityParty for the email
SDK.JScriptRESTDataOperations.Create(activityPartyFrom, "ActivityParty", ActivityPartyFromCallBack, function (error) { alert(error.message); });
var activityPartyTo = new Object();
// Set the From party of the ActivityParty to relate an entity with Email From field
activityPartyTo.PartyId = {
Id: ownerId, // id of entity you want to associate this activity with.
LogicalName: "systemuser"
// Set the "activity" of the ActivityParty
activityPartyTo.ActivityId = {
Id: result.ActivityId,
LogicalName: "email"
// Now set the participation type that describes the role of the party on the activity). activityPartyTo.ParticipationTypeMask = { Value: 1 }; // 1 means Sender
// Create the from ActivityParty
SDK.JScriptRESTDataOperations.Create(activityPartyTo, "ActivityParty", ActivityPartyToCallBack, function (error) { alert(error.message); });
//ActivityParty From Callback
function ActivityPartyFromCallBack(result) {
//ActivityParty To Callback
function ActivityPartyToCallBack(result) {
var StringMaker = function () {
this.parts = [];
this.length = 0;
this.append = function (s) {
this.parts.push(s);
this.length += s.length;
this.prepend = function (s) {
this.parts.unshift(s);
this.length += s.length;
this.toString = function () {
return this.parts.join('');
var keyStr = "ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz0123456789+/=";
function encode64(input) {
var output = new StringMaker();
var chr1, chr2, chr3;
var enc1, enc2, enc3, enc4;
var i = 0;
while (i < input.length) {
chr1 = input[i++];
chr2 = input[i++];
chr3 = input[i++];
enc1 = chr1 >> 2;
enc2 = ((chr1 & 3) << 4) | (chr2 >> 4);
enc3 = ((chr2 & 15) << 2) | (chr3 >> 6);
enc4 = chr3 & 63;
if (isNaN(chr2)) {
enc3 = enc4 = 64;
else if (isNaN(chr3)) {
enc4 = 64;
output.append(keyStr.charAt(enc1) + keyStr.charAt(enc2) + keyStr.charAt(enc3) + keyStr.charAt(enc4));
return output.toString();
var bdy = new Array();
var bdyLen = 0;
function concat2Bdy(x) {
bdy[bdyLen] = x;
bdyLen++;
function encodePdf(params) {
bdy = new Array();
bdyLen = 0;
var retrieveEntityReq = new XMLHttpRequest();
var pth = Xrm.Page.context.getServerUrl() + "/Reserved.ReportViewerWebControl.axd?ReportSession=" + params[0] + "&Culture=1033&CultureOverrides=True&UICulture=1033&UICultureOverrides=True&ReportStack=1&ControlID=" + params[1] + "&OpType=Export&FileName=Public&ContentDisposition=OnlyHtmlInline&Format=PDF";
retrieveEntityReq.open("GET", pth, false);
retrieveEntityReq.setRequestHeader("Accept", "*/*");
retrieveEntityReq.send();
BinaryToArray(retrieveEntityReq.responseBody);
return encode64(bdy);
</SCRIPT>
<SCRIPT type=text/vbscript>
Function BinaryToArray(Binary)
Dim i
ReDim byteArray(LenB(Binary))
For i = 1 To LenB(Binary)
byteArray(i-1) = AscB(MidB(Binary, i, 1))
concat2Bdy(AscB(MidB(Binary, i, 1)))
Next
BinaryToArray = byteArray
End Function
</SCRIPT>
</head>
<body>
<input type="button" onclick="createAttachment();" value="Attach Report" />
</body>
</html>
Thanks. and waiting for your valuable comments.
- Mittal

Hello,
Yes, I was able to make my code working as below. Tested on CRM online 2013.
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<title></title>
<script src="https://ajax.googleapis.com/ajax/libs/jquery/1.4.1/jquery.min.js"></script>
<script type="text/javascript">
if (typeof (SDK) == "undefined")
{ SDK = { __namespace: true }; }
SDK.JScriptRESTDataOperations = {
_context: function () {
if (typeof GetGlobalContext != "undefined")
{ return GetGlobalContext(); }
else {
if (typeof Xrm != "undefined") {
return Xrm.Page.context;
else { return new Error("Context is not available."); }
_getServerUrl: function () {
var serverUrl = this._context().getServerUrl()
if (serverUrl.match(/\/$/)) {
serverUrl = serverUrl.substring(0, serverUrl.length - 1);
return serverUrl;
_ODataPath: function () {
return this._getServerUrl() + "/XRMServices/2011/OrganizationData.svc/";
_errorHandler: function (req) {
return new Error("Error : " +
req.status + ": " +
req.statusText + ": " +
JSON.parse(req.responseText).error.message.value);
_dateReviver: function (key, value) {
var a;
if (typeof value === 'string') {
a = /Date$([-+]?\d+)$/.exec(value);
if (a) {
return new Date(parseInt(value.replace("/Date(", "").replace(")/", ""), 10));
return value;
Create: function (object, type, successCallback, errorCallback) {
var req = new XMLHttpRequest();
req.open("POST", this._ODataPath() + type + "Set", true);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json; charset=utf-8");
req.onreadystatechange = function () {
if (this.readyState == 4 /* complete */) {
if (this.status == 201) {
successCallback(JSON.parse(this.responseText, SDK.JScriptRESTDataOperations._dateReviver).d);
else {
errorCallback(SDK.JScriptRESTDataOperations._errorHandler(this));
req.send(JSON.stringify(object));
Retrieve: function (id, type, successCallback, errorCallback) {
var req = new XMLHttpRequest();
req.open("GET", this._ODataPath() + type + "Set(guid'" + id + "')", true);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json; charset=utf-8");
req.onreadystatechange = function () {
if (this.readyState == 4 /* complete */) {
if (this.status == 200) {
successCallback(JSON.parse(this.responseText, SDK.JScriptRESTDataOperations._dateReviver).d);
else {
errorCallback(SDK.JScriptRESTDataOperations._errorHandler(this));
req.send();
Update: function (id, object, type, successCallback, errorCallback) {
var req = new XMLHttpRequest();
req.open("POST", this._ODataPath() + type + "Set(guid'" + id + "')", true);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json; charset=utf-8");
req.setRequestHeader("X-HTTP-Method", "MERGE");
req.onreadystatechange = function () {
if (this.readyState == 4 /* complete */) {
if (this.status == 204 || this.status == 1223) {
successCallback();
else {
errorCallback(SDK.JScriptRESTDataOperations._errorHandler(this));
req.send(JSON.stringify(object));
Delete: function (id, type, successCallback, errorCallback) {
var req = new XMLHttpRequest();
req.open("POST", this._ODataPath() + type + "Set(guid'" + id + "')", true);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json; charset=utf-8");
req.setRequestHeader("X-HTTP-Method", "DELETE");
req.onreadystatechange = function () {
if (this.readyState == 4 /* complete */) {
if (this.status == 204 || this.status == 1223) {
successCallback();
else {
errorCallback(SDK.JScriptRESTDataOperations._errorHandler(this));
req.send();
RetrieveMultiple: function (type, filter, successCallback, errorCallback) {
if (filter != null) {
filter = "?" + filter;
else { filter = ""; }
var req = new XMLHttpRequest();
req.open("GET", this._ODataPath() + type + "Set" + filter, true);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json; charset=utf-8");
req.onreadystatechange = function () {
if (this.readyState == 4 /* complete */) {
if (this.status == 200) {
successCallback(JSON.parse(this.responseText, SDK.JScriptRESTDataOperations._dateReviver).d.results);
else {
errorCallback(SDK.JScriptRESTDataOperations._errorHandler(this));
req.send();
__namespace: true
</script>
<script type="text/javascript">
//Create Email and link it with Order as Regarding field
var Xrm;
var email = new Object();
var ownerID = "";
var CustomerId = "";
if (window.opener) { Xrm = window.opener.Xrm; }
else if (window.parent) { Xrm = window.parent.Xrm; }
//Get ownerid who send email of quotation to customer
function GetOwnerID() {
var owner = Xrm.Page.getAttribute("ownerid").getValue();
ownerID = owner[0].id;
var ownerName = owner[0].name;
var entityType = owner[0].entityType;
GetToEmailGUID();
//Get customerid who receive email of quotation from owner
function GetToEmailGUID() {
var Customer = Xrm.Page.getAttribute('customerid').getValue();
CustomerId = Customer[0].id;
var CustomerName = Customer[0].name;
var entityType = Customer[0].entityType;
//if CustomerId is type of "Account" then get Primary Contact id of that account
if (entityType == "account") {
var contact = Xrm.Page.getAttribute("customerid").getValue();
if (contact === null) return;
var serverUrl = Xrm.Page.context.getClientUrl();
var oDataSelect = serverUrl + "/XRMServices/2011/OrganizationData.svc/AccountSet(guid'" + contact[0].id + "')?$select=PrimaryContactId";
var req = new XMLHttpRequest();
req.open("GET", oDataSelect, false);
req.setRequestHeader("Accept", "application/json");
req.setRequestHeader("Content-Type", "application/json;charset=utf-8");
req.onreadystatechange = function () {
if (req.readyState === 4) {
if (req.status === 200) {
var retrieved = JSON.parse(req.responseText).d;
CustomerId = retrieved.PrimaryContactId.Id;
else {
alert(this.statusText);
req.send();
function CreateEmail() {
GetOwnerID();
email.Subject = "Email with Report Attachment";
//Set The current order as the Regarding object
email.RegardingObjectId = {
Id: Xrm.Page.data.entity.getId(), //Get the current entity Id , here OrderId
LogicalName: Xrm.Page.data.entity.getEntityName()//Get the current entity name, here it will be “salesOrder”
//Create Email Activity
SDK.JScriptRESTDataOperations.Create(email, "Email", EmailCallBack, function (error) { alert(error.message); });
// Email Call Back function
function EmailCallBack(result) {
email = result; // Set the email to result to use it later in email attachment for retrieving activity Id
var activityPartyFrom = new Object();
// Set the From party of the ActivityParty to relate an entity with Email From field
activityPartyFrom.PartyId = {
Id: CustomerId, //"79EBDD26-FDBE-E311-8986-D89D6765B238", // id of entity you want to associate this activity with.
LogicalName: "contact"
// Set the "activity" of the ActivityParty
activityPartyFrom.ActivityId = {
Id: result.ActivityId,
LogicalName: "email"
// Now set the participation type that describes the role of the party on the activity).
activityPartyFrom.ParticipationTypeMask = { Value: 2 }; // 2 means ToRecipients
// Create the from ActivityParty for the email
SDK.JScriptRESTDataOperations.Create(activityPartyFrom, "ActivityParty", ActivityPartyFromCallBack, function (error) { alert(error.message); });
var activityPartyTo = new Object();
// Set the From party of the ActivityParty to relate an entity with Email From field
activityPartyTo.PartyId = {
Id: ownerID, //"79EBDD26-FDBE-E311-8986-D89D6765B238", // id of entity you want to associate this activity with.
LogicalName: "systemuser"
// Set the "activity" of the ActivityParty
activityPartyTo.ActivityId = {
Id: result.ActivityId,
LogicalName: "email"
// Now set the participation type that describes the role of the party on the activity).
activityPartyTo.ParticipationTypeMask = { Value: 1 }; // 1 means Sender
// Create the from ActivityParty
SDK.JScriptRESTDataOperations.Create(activityPartyTo, "ActivityParty", ActivityPartyToCallBack, function (error) { alert(error.message); });
//ActivityParty From Callback
function ActivityPartyFromCallBack(result) {
//ActivityParty To Callback
function ActivityPartyToCallBack(result) {
GetReportId('Quotation');
//Create attachment for the created email
function CreateEmailAttachment() {
//get reporting session and use the params to convert a report in PDF
var params = getReportingSession();
//Email attachment parameters
var activitymimeattachment = Object();
activitymimeattachment.ObjectId = Object();
activitymimeattachment.ObjectId.LogicalName = "email";
activitymimeattachment.ObjectId.Id = email.ActivityId;
activitymimeattachment.ObjectTypeCode = "email",
activitymimeattachment.Subject = "File Attachment";
activitymimeattachment.Body = encodePdf(params);
activitymimeattachment.FileName = "Report.pdf";
activitymimeattachment.MimeType = "application/pdf";
//Attachment call
SDK.JScriptRESTDataOperations.Create(activitymimeattachment, "ActivityMimeAttachment", ActivityMimeAttachmentCallBack, function (error) { alert(error.message); });
//ActivityMimeAttachment CallBack function
function ActivityMimeAttachmentCallBack(result) {
var features = "location=no,menubar=no,status=no,toolbar=no,resizable=yes";
var width = "800px";
var height = "600px";
window.open(Xrm.Page.context.getServerUrl() + "main.aspx?etc=" + 4202 + "&pagetype=entityrecord&id=" + email.ActivityId, "_blank", features);
// To open window which works in outlook and IE both
//openStdWin(Xrm.Page.context.getServerUrl() + "main.aspx?etc=" + 4202 + "&pagetype=entityrecord&id=" + email.ActivityId, "_blank", width, height, features);
//This method will get the reportId based on a report name that will be used in getReportingSession() function
function GetReportId(reportName) {
var oDataSetName = "ReportSet";
var columns = "ReportId";
var filter = "Name eq '" + reportName + "'";
retrieveMultiple(oDataSetName, columns, filter, onSuccess);
function retrieveMultiple(odataSetName, select, filter, successCallback) {
var serverUrl = Xrm.Page.context.getServerUrl();
var ODATA_ENDPOINT = "/XRMServices/2011/OrganizationData.svc";
var odataUri = serverUrl + ODATA_ENDPOINT + "/" + odataSetName + "?";
if (select) {
odataUri += "$select=" + select + "&";
if (filter) {
odataUri += "$filter=" + filter;
$.ajax({
type: "GET",
contentType: "application/json; charset=utf-8",
datatype: "json",
url: odataUri,
beforeSend: function (XMLHttpRequest) {
XMLHttpRequest.setRequestHeader("Accept", "application/json");
success: function (data) {
if (successCallback) {
if (data && data.d && data.d.results) {
successCallback(data.d.results);
else if (data && data.d) {
successCallback(data.d);
else {
successCallback(data);
error: function (XmlHttpRequest, errorThrown) {
if (XmlHttpRequest && XmlHttpRequest.responseText) {
alert("Error while retrieval ; Error – " + XmlHttpRequest.responseText);
function onSuccess(data) {
reportId = data[0].ReportId.replace('{', ").replace('}', ");
CreateEmailAttachment(); // Create Email Attachment
//Gets the report contents
function getReportingSession() {
var pth = Xrm.Page.context.getServerUrl() + "/CRMReports/rsviewer/reportviewer.aspx";
var retrieveEntityReq = new XMLHttpRequest();
var Id = Xrm.Page.data.entity.getId();
var quotationGUID = Id.replace('{', ""); //set this to selected quotation GUID
quotationGUID = quotationGUID.replace('}', "");
var reportName = "Quotation"; //set this to the report you are trying to download
var reportID = "7C39D18F-1DC6-E311-8986-D89D6765B238"; //set this to the guid of the report you are trying to download
var rptPathString = ""; //set this to the CRMF_Filtered parameter
var strParameterXML = "<fetch version='1.0' output-format='xml-platform' mapping='logical' distinct='false'><entity name='quote'><all-attributes /><filter type='and'><condition attribute='quoteid' operator='eq' uitype='quote' value='" + quotationGUID + "' /> </filter></entity></fetch>";
retrieveEntityReq.open("POST", pth, false);
retrieveEntityReq.setRequestHeader("Accept", "*/*");
retrieveEntityReq.setRequestHeader("Content-Type", "application/x-www-form-urlencoded");
rptPathString = "id=%7B" + reportID + "%7D&uniquename=" + Xrm.Page.context.getOrgUniqueName() + "&iscustomreport=true&reportnameonsrs=&reportName=" +
reportName + "&isScheduledReport=false&p:CRMAF_Filteredquote=" + strParameterXML;
//remove the part starting from &p:salesorderid if your report has no parameters
retrieveEntityReq.send(rptPathString);
var x = retrieveEntityReq.responseText.indexOf("ReportSession=");
var ret = new Array();
ret[0] = retrieveEntityReq.responseText.substr(x + 14, retrieveEntityReq.responseText.indexOf("&", x) - x - 14); //the session id
x = retrieveEntityReq.responseText.indexOf("ControlID=");
ret[1] = retrieveEntityReq.responseText.substr(x + 10, retrieveEntityReq.responseText.indexOf("&", x) - x - 10); //the control id
return ret;
var bdy = new Array();
var bdyLen = 0;
function concat2Bdy(x) {
bdy[bdyLen] = x;
bdyLen++;
function encodePdf(params) {
bdy = new Array();
bdyLen = 0;
var retrieveEntityReq = new XMLHttpRequest();
var pth = Xrm.Page.context.getServerUrl() + "/Reserved.ReportViewerWebControl.axd?ReportSession=" + params[0] +
"&Culture=1033&CultureOverrides=True&UICulture=1033&UICultureOverrides=True&ReportStack=1&ControlID=" + params[1] +
"&OpType=Export&FileName=Public&ContentDisposition=OnlyHtmlInline&Format=PDF";
retrieveEntityReq.open("GET", pth, false);
retrieveEntityReq.setRequestHeader("Accept", "*/*");
retrieveEntityReq.send();
BinaryToArray(retrieveEntityReq.responseBody);
return encode64(bdy);
var StringMaker = function () {
this.parts = [];
this.length = 0;
this.append = function (s) {
this.parts.push(s);
this.length += s.length;
this.prepend = function (s) {
this.parts.unshift(s);
this.length += s.length;
this.toString = function () {
return this.parts.join('');
var keyStr = "ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz0123456789+/=";
function encode64(input) {
var output = new StringMaker();
var chr1, chr2, chr3;
var enc1, enc2, enc3, enc4;
var i = 0;
while (i < input.length) {
chr1 = input[i++];
chr2 = input[i++];
chr3 = input[i++];
enc1 = chr1 >> 2;
enc2 = ((chr1 & 3) << 4) | (chr2 >> 4);
enc3 = ((chr2 & 15) << 2) | (chr3 >> 6);
enc4 = chr3 & 63;
if (isNaN(chr2)) {
enc3 = enc4 = 64;
} else if (isNaN(chr3)) {
enc4 = 64;
output.append(keyStr.charAt(enc1) + keyStr.charAt(enc2) + keyStr.charAt(enc3) + keyStr.charAt(enc4));
return output.toString();
</script>
<script type="text/vbscript">
Function BinaryToArray(Binary)
Dim i
ReDim byteArray(LenB(Binary))
For i = 1 To LenB(Binary)
byteArray(i-1) = AscB(MidB(Binary, i, 1))
concat2Bdy(AscB(MidB(Binary, i, 1)))
Next
BinaryToArray = byteArray
End Function
</script>
</head>
<body>
<input type="button" onclick="CreateEmail();" value="Attach Report" />
</body>
</html>
Thank you,
Mittal.

Convert sap script to pdf and send mail before close_form

hi experts,
I am converting a sap script to PDF and then sending that pdf to vendor mail ids.
I am getting the Data for the conversion of pdf From close_form.But it contains the data for all the vendors . But i have to Send the mail to the specific vendors.For ex if my script output has 5 sheets each with different vendors . I have to send 1 sheet as a pdf mail for that particular vendor. so,1 sheet each for 5 differrent vendors . But the data i get from close_form is the data for all the 5 vendors. How to split the data ?. can any one help me on this issue.
with thanks in advance,
syed

Hi,
    Change your driver program so that it calls the script n no of times .. and every time send mail to particular vendor ..
    Loop at vendors.
     call the form ...
     send mail ...
    endloop ...
Regards,
Srini.

How do I submit my form as PDF in email?

I just completed a PDF form with a Submit by email button, I was able to set the email id but when i press Submit by Email button, it attaches an XML. How do I make LiveCycle Designer save the form as pdf and attach it to the set email id? Help please

Open your form in Acrobat Professional. Using the Advanced pull down menu choose, "Extend Features in Adobe Reader". You'll get a warning message which includes the following note - "Once reader enabled, certain functions,such as editing document content or inserting and deleting pages will be restricted." Read so you are sure this is what you want then choose Save Now. Reader rights are now enabled.
To answer your question on usage rights, I went right to the acrobate users group and copied their indepth explanation
"To summarize the EULA as it relates to enabling PDFs, you are granted permission for enabling a PDF for a maximum of 500 uses. This means that if you post a PDF enabled form on your Web site and 500 people fill out the form, you're within the licensing agreement. If you enable a form where more than 500 people fill out and submit the form back to you, you're not complying with the licensing in the EULA. There are many uses for staying within the 500 limit. You might want to enable files used as a purchase order form, a travel expense form, a vacation leave form, etc. The form can be used by several Adobe Reader users many times, but needs to stay within the 500 use limitation.
For a huge number of appliications this new enabling feature is designed for people who don't have industrial strength needs for forms distribution that require purchase of LRES. A charity golf tournament, a small conference, a PTA event, etc. are all likely candidates for using the new enabling features in Acrobat Professional."

Custom sapscript to PDF and email

Hi all,
I have a requirement to create a new sapscript that can be converted to PDF and emailed. I have done this for regular reports but have no idea about doing it for sapscript.
Does anybody know how I can do this?
I've search the forums here but I haven't found a definate solution.
Cheers,
      Tony

Here is a sample program.
REPORT ZRICH_0003.
DATA: ITCPO LIKE ITCPO,
      TAB_LINES LIKE SY-TABIX.
* Variables for EMAIL functionality
DATA: MAILDATA   LIKE SODOCCHGI1.
DATA: MAILPACK   LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: MAILHEAD   LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: MAILBIN    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILTXT    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: MAILREC    LIKE SOMLREC90 OCCURS 0 WITH HEADER LINE.
DATA: SOLISTI1   LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
PERFORM SEND_FORM_VIA_EMAIL.
*       FORM SEND_FORM_VIA_EMAIL                                      *
FORM SEND_FORM_VIA_EMAIL.
CLEAR:    MAILDATA, MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
REFRESH: MAILTXT, MAILBIN, MAILPACK, MAILHEAD, MAILREC.
* Creation of the document to be sent File Name
MAILDATA-OBJ_NAME = 'TEST'.
* Mail Subject
MAILDATA-OBJ_DESCR = 'Subject'.
* Mail Contents
MAILTXT-LINE = 'Here is your file'.
APPEND MAILTXT.
* Prepare Packing List
PERFORM PREPARE_PACKING_LIST.
* Set recipient - email address here!!!
MAILREC-RECEIVER = '[email protected]'.
MAILREC-REC_TYPE = 'U'.
APPEND MAILREC.
* Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = MAILDATA
            PUT_IN_OUTBOX              = ' '
       TABLES
            PACKING_LIST               = MAILPACK
            OBJECT_HEADER              = MAILHEAD
            CONTENTS_BIN               = MAILBIN
            CONTENTS_TXT               = MAILTXT
            RECEIVERS                  = MAILREC
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            OPERATION_NO_AUTHORIZATION = 4
            OTHERS                     = 99.
ENDFORM.
*      Form PREPARE_PACKING_LIST
FORM PREPARE_PACKING_LIST.
CLEAR:    MAILPACK, MAILBIN, MAILHEAD.
REFRESH: MAILPACK, MAILBIN, MAILHEAD.
DESCRIBE TABLE MAILTXT LINES TAB_LINES.
READ TABLE MAILTXT INDEX TAB_LINES.
MAILDATA-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( MAILTXT ).
* Creation of the entry for the compressed document
CLEAR MAILPACK-TRANSF_BIN.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 0.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'RAW'.
APPEND MAILPACK.
* Creation of the document attachment
* This form gets the OTF code from the SAPscript form.
* If you already have your OTF code, I believe that you may
* be able to skip this form. just do the following code, looping thru
* your SOLISTI1 and updating MAILBIN.
<b> PERFORM GET_OTF_CODE.
LOOP AT SOLISTI1.
    MOVE-CORRESPONDING SOLISTI1 TO MAILBIN.
    APPEND MAILBIN.
ENDLOOP.</b>
DESCRIBE TABLE MAILBIN LINES TAB_LINES.
MAILHEAD = 'TEST.OTF'.
APPEND MAILHEAD.
** Creation of the entry for the compressed attachment
MAILPACK-TRANSF_BIN = 'X'.
MAILPACK-HEAD_START = 1.
MAILPACK-HEAD_NUM = 1.
MAILPACK-BODY_START = 1.
MAILPACK-BODY_NUM = TAB_LINES.
MAILPACK-DOC_TYPE = 'OTF'.
MAILPACK-OBJ_NAME = 'TEST'.
MAILPACK-OBJ_DESCR = 'Subject'.
MAILPACK-DOC_SIZE = TAB_LINES * 255.
APPEND MAILPACK.
ENDFORM.
*      Form GET_OTF_CODE
FORM GET_OTF_CODE.
DATA: BEGIN OF OTF OCCURS 0.
          INCLUDE STRUCTURE ITCOO .
DATA: END OF OTF.
DATA: ITCPO LIKE ITCPO.
DATA: ITCPP LIKE ITCPP.
<b> CLEAR ITCPO.
ITCPO-TDGETOTF = 'X'.</b>
* Start writing OTF code
CALL FUNCTION 'OPEN_FORM'
       EXPORTING
            FORM     = 'ZTEST_FORM'
            LANGUAGE = SY-LANGU
            OPTIONS = ITCPO
            DIALOG   = ' '
       EXCEPTIONS
            OTHERS   = 1.
CALL FUNCTION 'START_FORM'
       EXCEPTIONS
            ERROR_MESSAGE = 01
            OTHERS        = 02.
CALL FUNCTION 'WRITE_FORM'
       EXPORTING
            WINDOW        = 'MAIN'
       EXCEPTIONS
            ERROR_MESSAGE = 01
            OTHERS        = 02.
* Close up Form and get OTF code
CALL FUNCTION 'END_FORM'
       EXCEPTIONS
            ERROR_MESSAGE = 01
            OTHERS        = 02.
MOVE-CORRESPONDING ITCPO TO ITCPP.
CALL FUNCTION 'CLOSE_FORM'
       IMPORTING
            RESULT = ITCPP
<b>       TABLES
            OTFDATA = OTF</b>
       EXCEPTIONS
            OTHERS = 1.
* Move OTF code to structure SOLI form email
<b> CLEAR SOLISTI1. REFRESH SOLISTI1.
LOOP AT OTF.
    SOLISTI1-LINE = OTF.
    APPEND SOLISTI1.
ENDLOOP.</b>
ENDFORM.
Please make sure to award points for helpful answers and Welcome to SDN!!!
Regards,
Rich Heilman

How do I take a snapshot of a form in pdf and import onto a ppt slide?

How do I take a snapshot of a form in pdf and import onto a ppt slide?

Can't you use the standard method for taking screenshots of what is on your screen? (which depends on your platform and OS version).

How to: 1. Submitt form as PDF and not XML 2. Allow user to save to computer Thanks

How to:
1. Submitt form as PDF and not XML
2. Allow user to save to computer
Thanks

Thanks For the Post!!
Please be advised that this forum is for discussions about
the Acrobat.com online services only. Your best source of questions
and answers for Acrobat would be in the
Acrobat Windows
Forums or the
Acrobat Macintosh
Forums.

Convert to PDF and Email crashes

Hi,
Encountered this problem when I right click on a word file and select "Convert to PDF and Email". It will always crashes with the error "Adobe Elements had stopped working" and the message indicating something to do with ADIST.DLL.
Had tried the followings but still the error persists.
1. Uninstall/reinstall Acrobat Pro XI. Had deleted anything related to "Adobe" including Flash player and still no avail.
2. Update the version to 11.0.07 and still the error is there.
3. Only happens when converting Word 2010 documents. Excel, Outlook and others are fine.
4. Valid licensed product from Adobe
5. Tried renaming the "Adobe Elements" folder and does not work at all.
6. Tried registering ADIST.DLL but encountered error.
I am running on a Win 7 Pro 64 bit PC and due to this error, when i try using mail merge with a word doc, it also crashes. Anyone can assist on this? Many thanks in advance!
Tan

Crashes with distiller are pretty rare. Fonts can cause distiller to crash. A bad graphic in a file can cause distiller to crash. Maybe a corrupt job options file. Create a simple text file (one page), no graphics. Use the Times New Roman font. Print to Adobe PDF instance. Does the error still happen?

PDF and Email Functionality

Hi all
Please guide me how to send smartform as an attachment through email.and the attachment should be PDF. I am new to this kind of thing. please guid me step wise.
regards
Pkumar

Hi,
Check this prog...
*& Report ZSPOOLTOPDF *
*& Converts spool request into PDF document and emails it to *
*& recipicant. *
*& Execution *
*& This program must be run as a background job in-order for the write *
*& commands to create a Spool request rather than be displayed on *
*& screen *
REPORT zspooltopdf.
PARAMETER: p_email1 LIKE somlreci1-receiver
DEFAULT '[email protected]',
p_sender LIKE somlreci1-receiver
DEFAULT '[email protected]',
p_delspl AS CHECKBOX.
*DATA DECLARATION
DATA: gd_recsize TYPE i.
Spool IDs
TYPES: BEGIN OF t_tbtcp.
INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
wa_tbtcp TYPE t_tbtcp.
Job Runtime Parameters
DATA: gd_eventid LIKE tbtcm-eventid,
gd_eventparm LIKE tbtcm-eventparm,
gd_external_program_active LIKE tbtcm-xpgactive,
gd_jobcount LIKE tbtcm-jobcount,
gd_jobname LIKE tbtcm-jobname,
gd_stepcount LIKE tbtcm-stepcount,
gd_error TYPE sy-subrc,
gd_reciever TYPE sy-subrc.
DATA: w_recsize TYPE i.
DATA: gd_subject LIKE sodocchgi1-obj_descr,
it_mess_bod LIKE solisti1 OCCURS 0 WITH HEADER LINE,
it_mess_att LIKE solisti1 OCCURS 0 WITH HEADER LINE,
gd_sender_type LIKE soextreci1-adr_typ,
gd_attachment_desc TYPE so_obj_nam,
gd_attachment_name TYPE so_obj_des.
Spool to PDF conversions
DATA: gd_spool_nr LIKE tsp01-rqident,
gd_destination LIKE rlgrap-filename,
gd_bytecount LIKE tst01-dsize,
gd_buffer TYPE string.
Binary store for PDF
DATA: BEGIN OF it_pdf_output OCCURS 0.
INCLUDE STRUCTURE tline.
DATA: END OF it_pdf_output.
CONSTANTS: c_dev LIKE sy-sysid VALUE 'DEV',
c_no(1) TYPE c VALUE ' ',
c_device(4) TYPE c VALUE 'LOCL'.
*START-OF-SELECTION.
START-OF-SELECTION.
Write statement to represent report output. Spool request is created
if write statement is executed in background. This could also be an
ALV grid which would be converted to PDF without any extra effort
WRITE 'Hello World'.
new-page.
commit work.
new-page print off.
IF sy-batch EQ 'X'.
PERFORM get_job_details.
PERFORM obtain_spool_id.
Alternative way could be to submit another program and store spool
id into memory, will be stored in sy-spono.
*submit ZSPOOLTOPDF2
to sap-spool
spool parameters %_print
archive parameters %_print
without spool dynpro
and return.
Get spool id from program called above
IMPORT w_spool_nr FROM MEMORY ID 'SPOOLTOPDF'.
PERFORM convert_spool_to_pdf.
PERFORM process_email.
if p_delspl EQ 'X'.
PERFORM delete_spool.
endif.
IF sy-sysid = c_dev.
wait up to 5 seconds.
SUBMIT rsconn01 WITH mode = 'INT'
WITH output = 'X'
AND RETURN.
ENDIF.
ELSE.
SKIP.
WRITE:/ 'Program must be executed in background in-order for spool',
'request to be created.'.
ENDIF.
FORM obtain_spool_id *
FORM obtain_spool_id.
CHECK NOT ( gd_jobname IS INITIAL ).
CHECK NOT ( gd_jobcount IS INITIAL ).
SELECT * FROM tbtcp
INTO TABLE it_tbtcp
WHERE jobname = gd_jobname
AND jobcount = gd_jobcount
AND stepcount = gd_stepcount
AND listident <> '0000000000'
ORDER BY jobname
jobcount
stepcount.
READ TABLE it_tbtcp INTO wa_tbtcp INDEX 1.
IF sy-subrc = 0.
message s004(zdd) with gd_spool_nr.
gd_spool_nr = wa_tbtcp-listident.
MESSAGE s004(zdd) WITH gd_spool_nr.
ELSE.
MESSAGE s005(zdd).
ENDIF.
ENDFORM.
FORM get_job_details *
FORM get_job_details.
Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
IMPORTING
eventid = gd_eventid
eventparm = gd_eventparm
external_program_active = gd_external_program_active
jobcount = gd_jobcount
jobname = gd_jobname
stepcount = gd_stepcount
EXCEPTIONS
no_runtime_info = 1
OTHERS = 2.
ENDFORM.
FORM convert_spool_to_pdf *
FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
EXPORTING
src_spoolid = gd_spool_nr
no_dialog = c_no
dst_device = c_device
IMPORTING
pdf_bytecount = gd_bytecount
TABLES
pdf = it_pdf_output
EXCEPTIONS
err_no_abap_spooljob = 1
err_no_spooljob = 2
err_no_permission = 3
err_conv_not_possible = 4
err_bad_destdevice = 5
user_cancelled = 6
err_spoolerror = 7
err_temseerror = 8
err_btcjob_open_failed = 9
err_btcjob_submit_failed = 10
err_btcjob_close_failed = 11
OTHERS = 12.
CHECK sy-subrc = 0.
Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
TRANSLATE it_pdf_output USING ' ~'.
CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
DO.
it_mess_att = gd_buffer.
APPEND it_mess_att.
SHIFT gd_buffer LEFT BY 255 PLACES.
IF gd_buffer IS INITIAL.
EXIT.
ENDIF.
ENDDO.
ENDFORM.
FORM process_email *
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
perform send_email using p_email2.
ENDFORM.
FORM send_email *
--> p_email *
FORM send_email USING p_email.
CHECK NOT ( p_email IS INITIAL ).
REFRESH it_mess_bod.
Default subject matter
gd_subject = 'Subject'.
gd_attachment_desc = 'Attachname'.
CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
it_mess_bod = 'Message Body text, line 1'.
APPEND it_mess_bod.
it_mess_bod = 'Message Body text, line 2...'.
APPEND it_mess_bod.
If no sender specified - default blank
IF p_sender EQ space.
gd_sender_type = space.
ELSE.
gd_sender_type = 'INT'.
ENDIF.
Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
tables it_mess_bod
it_mess_att
using p_email
'Example .xls documnet attachment'
'PDF'
gd_attachment_name
gd_attachment_desc
p_sender
gd_sender_type
changing gd_error
gd_reciever.
ENDFORM.
FORM delete_spool *
FORM delete_spool.
DATA: ld_spool_nr TYPE tsp01_sp0r-rqid_char.
ld_spool_nr = gd_spool_nr.
CHECK p_delspl <> c_no.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
EXPORTING
spoolid = ld_spool_nr.
ENDFORM.
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
Send email
FORM send_file_as_email_attachment tables it_message
it_attach
using p_email
p_mtitle
p_format
p_filename
p_attdescription
p_sender_address
p_sender_addres_type
changing p_error
p_reciever.
DATA: ld_error TYPE sy-subrc,
ld_reciever TYPE sy-subrc,
ld_mtitle LIKE sodocchgi1-obj_descr,
ld_email LIKE somlreci1-receiver,
ld_format TYPE so_obj_tp ,
ld_attdescription TYPE so_obj_nam ,
ld_attfilename TYPE so_obj_des ,
ld_sender_address LIKE soextreci1-receiver,
ld_sender_address_type LIKE soextreci1-adr_typ,
ld_receiver LIKE sy-subrc.
data: t_packing_list like sopcklsti1 occurs 0 with header line,
t_contents like solisti1 occurs 0 with header line,
t_receivers like somlreci1 occurs 0 with header line,
t_attachment like solisti1 occurs 0 with header line,
t_object_header like solisti1 occurs 0 with header line,
w_cnt type i,
w_sent_all(1) type c,
w_doc_data like sodocchgi1.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
Fill the document data.
w_doc_data-doc_size = 1.
Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name = ld_attfilename.
t_packing_list-doc_size = t_packing_list-body_num * 255.
APPEND t_packing_list.
Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
EXPORTING
document_data = w_doc_data
put_in_outbox = 'X'
sender_address = ld_sender_address
sender_address_type = ld_sender_address_type
commit_work = 'X'
IMPORTING
sent_to_all = w_sent_all
TABLES
packing_list = t_packing_list
contents_bin = t_attachment
contents_txt = it_message
receivers = t_receivers
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
Populate zerror return code
ld_error = sy-subrc.
Populate zreceiver return code
LOOP AT t_receivers.
ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.
reward points if it is helpful..
regards,
Omkar.

Smart form to PDF and send it by mail

Hi ,
I have smartform whihc i have to conver into pdf and send by mail. nay inputs is higghly appreciated

Hi,
You call the smartform-function module from within your printprogram.
That smartform-function module has some standard import en export
parameters(tables).
One of the parameters (OTF) you have to mark (X).
Than after the processing of the smartform(-function module) you get your
otf back in an internal table.
You have to convert this table to pdf with FM convert_to_pdf (or something
like that).
The output of this FM can be downloaded to the presentation server (pc) (FM
gui_download) or written to the application server (SAP server) (transfer
statement).
Then use this link to send mail
http://www.sap-img.com/abap/sending-email-with-attachment.htm
Reward if useful!

PDF and email issue

Not sure where to post this. My problem is this: my tax agent sent me a tax organizer in the PDF format where I enter all of our tax information. I completed the document and emailed it back. When he opens it, the only information that shows up are check marks that I put in certain boxes. No text, no figures. My tax guy is using a PC. I then sent it to another PC user friend and he had the same result.
Is this an issue on my end or the PC end? Any ideas?

He probably created the PDF fill-in form in Adobe Acrobat. These forms often don't work properly unless both parties have the same version of the full Acrobat product (Standard or Pro).
It's also possible that you worked on the document in Preview rather than Acrobat, another case in which the form fields may or may not work.
If you don't have Acrobat on your Mac, you could download the free Acrobat Reader and try this again. Version 8 and later are supposed to support filling in form fields. Version 9 is the current release.

Issues with LiveCycle ES4 - "Distribute Form" greyed out and "email button" not functioning

Bought this software on 8/1/13.
Designed my first form, "saved to repository" and proceeded to test. The email function for whatever reason does not work. Went back and examined the properties to the button, I have it set up correctly. In fact the XMS format works perfect, but I want the form to come via PDF when emailed. This feature is not coming through on email.
I am not sure if the above two issues are related however I did read that in the stand-alone software, the "distribute form" is not offerred which I wonder if this the reason it is greyed out.
Can anyone help me work through the "email button" issue?

If the PDF submits to a server-side script URL it can bypass client-side email software.
Try the online PDF submission examples and see if it works for you in Mozilla FireFox:
http://www.pdfemail.net/examples/
You should also make sure the browser is using the Adobe Reader plugin as the default PDF reader.
http://helpx.adobe.com/acrobat/using/display-pdf-browser-acrobat-xi.html

Convertion of Smart form to pdf and sending mail to vendor for Invoice

Hi All...
now I am getting the output form of Invoice by the T-code VF02
here Im using Zreport & Zform...
my requirment is to convert smartform output to PDF and send as an e-mail attachment on my Existing report
where I use the FM - CONVERT_OTF_2_PDF ..
here my code
REPORT yinvoice_is.
TABLES: vbrk,vbrp, vbak, vbap, vbkd .
DATA : it_vbap TYPE STANDARD TABLE OF vbap WITH HEADER LINE ,
       it_vbrk LIKE STANDARD TABLE OF vbrk with header line,
       it_vbkd TYPE STANDARD TABLE OF vbkd WITH HEADER LINE ,
       it_vbrp TYPE STANDARD TABLE OF vbrp WITH HEADER LINE ,
       it_vbrp1 TYPE STANDARD TABLE OF vbrp WITH HEADER LINE ,
       it_vbfa TYPE STANDARD TABLE OF vbfa WITH HEADER LINE ,
       it_adrc1 TYPE STANDARD TABLE OF adrc WITH HEADER LINE,
       it_adrc2 TYPE STANDARD TABLE OF adrc WITH HEADER LINE.
DATA: sum TYPE vbrp-kzwi5.
DATA: v_vkbur TYPE vkbur,
      v_adrnr1 TYPE adrnr,
      v_adrnr2 TYPE adrnr,
      v_vbelv TYPE vbelv,
      v_delch TYPE vbeln,
      v_bstkd TYPE bstkd,
      v_kdmat TYPE kdmat,
      v_kwert TYPE kwert.
DATA : fm_name TYPE rs38l_fnam.
PARAMETER p_inv_no LIKE vbrk-vbeln OBLIGATORY .
Selecting Data
SELECT VBELN
        ERDAT
        VKORG
        KUNRG
        STCEG
        NETWR
        MWSBK
        KNUMV
        KUNAG
        REGIO
FROM vbrk
INTO CORRESPONDING FIELDS OF TABLE it_vbrk
WHERE vbeln = p_inv_no .
SELECT matnr
       kzwi1
       kzwi2
       kzwi3
       kzwi4
       kzwi5
       netwr
       mwsbp
       meins
       fklmg
       arktx
       FROM vbrp
INTO CORRESPONDING FIELDS OF TABLE it_vbrp
WHERE vbeln = p_inv_no .
Selecting Sales Order No.
SELECT SINGLE vbelv
FROM vbfa
INTO v_vbelv
WHERE vbeln = p_inv_no
AND   vbtyp_v = 'C'.
IF sy-subrc = 0.
Selecting Delivery Challan...
SELECT SINGLE vbeln
    FROM vbfa
    INTO v_delch
    WHERE vbelv = v_vbelv
    AND   vbtyp_n = 'J'.
SELECT SINGLE bstkd
    FROM vbkd
    INTO v_bstkd
    WHERE vbeln = v_vbelv .
SELECT matnr kdmat
    FROM vbap
    INTO CORRESPONDING FIELDS OF TABLE it_vbap
    WHERE vbeln = v_vbelv.
ENDIF.
READ TABLE it_vbrk INDEX 1.
IF sy-subrc = 0.
SELECT SINGLE kwert
    FROM konv
    INTO v_kwert
    WHERE knumv = iT_vbrk-knumv
    AND   kschl = 'HD00'.
ENDIF.
Selecting From Address
SELECT SINGLE vkbur
FROM vbak
INTO v_vkbur
WHERE vbeln = v_vbelv.
IF sy-subrc = 0.
SELECT SINGLE adrnr
    FROM tvbur
    INTO v_adrnr1
    WHERE vkbur = v_vkbur.
IF sy-subrc = 0.
    SELECT SINGLE *
      FROM adrc
      INTO CORRESPONDING FIELDS OF it_adrc1
      WHERE addrnumber = v_adrnr1.
      APPEND it_adrc1.
ENDIF.
ENDIF.
APPEND it_adrc.
Selecting TO Address
SELECT SINGLE adrnr
FROM vbpa
INTO v_adrnr2
WHERE vbeln = p_inv_no
AND   parvw = 'RE'.
IF sy-subrc = 0.
SELECT SINGLE *
    FROM adrc
    INTO CORRESPONDING FIELDS OF it_adrc2
    WHERE addrnumber = v_adrnr2.
    APPEND it_adrc2.
ENDIF.
Calling Function Module
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
    formname                 = 'YINVOICE_IS'
VARIANT                  = ' '
DIRECT_CALL              = ' '
IMPORTING
   fm_name                  = fm_name
EXCEPTIONS
NO_FORM                  = 1
NO_FUNCTION_MODULE       = 2
OTHERS                   = 3
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Calling Function Module
CALL FUNCTION fm_name
*'/1BCDWB/SF00000496'
EXPORTING
ARCHIVE_INDEX              =
ARCHIVE_INDEX_TAB          =
ARCHIVE_PARAMETERS         =
CONTROL_PARAMETERS         =
MAIL_APPL_OBJ              =
MAIL_RECIPIENT             =
MAIL_SENDER                =
OUTPUT_OPTIONS             =
USER_SETTINGS              = 'X'
    i_vbelv                    = v_vbelv
    i_bstkd                    = v_bstkd
    i_kdmat                    = v_kdmat
    i_kwert                    = v_kwert
    i_delch                    = v_delch
IMPORTING
DOCUMENT_OUTPUT_INFO       =
JOB_OUTPUT_INFO            =
JOB_OUTPUT_OPTIONS         =
TABLES
    it_vbrk                    = it_vbrk
    it_vbrp                    = it_vbrp
    it_vbap                    = it_vbap
    it_adrc1                   = it_adrc1
    it_adrc2                   = it_adrc2
EXCEPTIONS
FORMATTING_ERROR           = 1
INTERNAL_ERROR             = 2
SEND_ERROR                 = 3
USER_CANCELED              = 4
OTHERS                     = 5
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM.                    "ENTRY

hi,
use this code..
DATA: i_otf    TYPE itcoo OCCURS 0 WITH HEADER LINE,
      i_tline TYPE TABLE OF tline WITH HEADER LINE,
      i_record LIKE solisti1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
      i_objpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
      i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_objbin LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
Variables declarations
      v_len_in LIKE sood-objlen,                            "#EC NEEDED
      v_lines_txt TYPE i,
      v_lines_bin TYPE i,
Work Area declarations
      w_ctrlop    TYPE ssfctrlop,
      w_return    TYPE ssfcrescl,
      w_compop    TYPE ssfcompop,
      wa_objhead TYPE soli_tab,
      wa_doc_chng TYPE sodocchgi1,
      wa_buffer   TYPE string.            "To convert from 132 to 255
Put a IF ELSE condition whether u want form output or E-mail output..
if it is a E-mail.. then call a small Sub-routine within your program..
FORM f_email .
w_ctrlop-getotf    = 'X'.
w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION fnam
    EXPORTING
      control_parameters = w_ctrlop
      output_options     = w_compop
      nast               = nast
      v_tcode            = v_tcode
    IMPORTING
      job_output_info    = w_return
    TABLES
      it_vbdkr           = it_tvbdkr[]
      it_vbdpr           = tvbdpr[]
      it_zglentitycode   = it_zglentitycode[]
      it_vttk            = it_vttk[]
      it_kna1            = it_kna1[]
      it_t005            = it_t005[]
      it_adrc            = it_adrc[]
      it_ekpo            = it_ekpo[]
      it_ekko            = it_ekko[]
      it_vbrp            = it_vbrp[]
      it_mara            = it_mara[]
      it_vbrk            = it_vbrk[]
      it_likp            = it_likp[]
      it_vttp            = it_vttp[]
      it_t001            = it_t001[]
      it_zlogdely        = it_zlogdely[]
      it_prod            = it_prod[]
      it_lineitems       = it_lineitems[]
      it_tvzbt           = it_tvzbt[]
      it_t173t           = it_t173t[]
      it_t005t           = it_t005t[]
      it_zplant          = it_zplant[]
      it_stxbitmaps      = it_stxbitmaps[]
      it_prod_desc       = it_prod_desc[].
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
            WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
i_otf[] = w_return-otfdata[].
*Converting the OFT format data to PDf format
CALL FUNCTION 'CONVERT_OTF'
    EXPORTING
      format        = 'PDF'
      max_linewidth = 132
    IMPORTING
      bin_filesize = v_len_in
    TABLES
      otf           = i_otf
      lines         = i_tline.
LOOP AT i_tline.
    TRANSLATE i_tline USING '~'.
    CONCATENATE wa_buffer i_tline INTO wa_buffer.
ENDLOOP.
TRANSLATE wa_buffer USING '~'.
DO.
    i_record = wa_buffer.
    APPEND i_record.
    SHIFT wa_buffer LEFT BY 255 PLACES.
    IF wa_buffer IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
Attachment
REFRESH:
    i_reclist,
    i_objtxt,
    i_objbin,
    i_objpack.
CLEAR wa_objhead.
i_objbin[] = i_record[].
Create Message Body
Title and Description
i_objtxt = 'COMMERCIAL INVOICE'.
APPEND i_objtxt.
DESCRIBE TABLE i_objtxt LINES v_lines_txt.
READ TABLE i_objtxt INDEX v_lines_txt.
wa_doc_chng-obj_name   = 'COMMERCIAL INVOICE'.
wa_doc_chng-expiry_dat = sy-datum + 10.
wa_doc_chng-obj_descr = 'COMMERCIAL INVOICE'.
wa_doc_chng-sensitivty = 'F'.
wa_doc_chng-doc_size   = v_lines_txt * 255.
CLEAR i_objpack-transf_bin.
i_objpack-head_start = 1.
i_objpack-head_num   = 0.
i_objpack-body_start = 1.
i_objpack-body_num   = v_lines_txt.
i_objpack-doc_type   = 'RAW'.
APPEND i_objpack.
Attachment
(pdf-Attachment)
i_objpack-transf_bin = 'X'.
i_objpack-head_start = 1.
i_objpack-head_num   = 0.
i_objpack-body_start = 1.
DESCRIBE TABLE i_objbin LINES v_lines_bin.
READ TABLE i_objbin INDEX v_lines_bin.
i_objpack-doc_size = v_lines_bin * 255 .
i_objpack-body_num = v_lines_bin.
i_objpack-doc_type = 'PDF'.
i_objpack-obj_name = 'COMMERCIAL INVOICE'.
i_objpack-obj_descr = 'COMMERCIAL INVOICE'.
APPEND i_objpack.
IF it_adr6[] IS NOT INITIAL.
    LOOP AT it_adr6 INTO wa_adr6.
      CLEAR i_reclist.
      i_reclist-receiver = wa_adr6-smtp_addr.
      i_reclist-rec_type = 'U'.
      i_reclist-com_type = 'INT'.
      APPEND i_reclist.
    ENDLOOP.
    CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
      EXPORTING
        document_data = wa_doc_chng
        put_in_outbox = 'X'
      TABLES
        packing_list = i_objpack
        object_header = wa_objhead
        contents_bin = i_objbin
        contents_txt = i_objtxt
        receivers     = i_reclist.
ENDIF.
ENDFORM.                    " f_email
regards
vijay

SAP forms to pdf and email

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