SAP INBOX FEATURES/CAPABILITIES.

Hi,
Please send me some links which have the the general SAP inbox features and SAP inbox features from a workflow perspective.
Regards,
Sukumar.

Was able to handle it, thanks to SAP suppied standard docs...

Similar Messages

Error While Opening PDF File in SAP Inbox

Hello Experts,
I am facing a weird error in SAP Inbox while opening a PDF files (both created by custom ABAP programs as well as the one attached to a new SAP Inbox message from my desktop & sent to my Inbox as a test).
The error states that "This file does not have a program associated with it for performing this action. Please install program or, if one is already installed, create an association in the Default Programs control panel.".
I checked TCode DC30 also & found an appropriate program is already maintained for PDF.
I couldn't make out more out of this error message. Any inputs in this regard will be highly appreciable.
Regards,
Shaurya

Hi,
Find out the FM that's generating the actual error through de-bug and analyze the same by looking in OSS and or SDN.
Regards
Narasimhan

Attachment in portal not getting displayed in SAP Inbox

Hi All.
While creating travel expense requests from Enterprise Portal, travelers create few attachments and then save the travel expense reports.
A workflow then gets triggered and these travel expense reports reach SAP Inboxes of the checkers [in the finance department].
The issue here is that these checkers do not have access to enterprise portal and they expect to see the attachments [that the traveler has created via the portal] via corresponding work items in their SAP Inboxes u2013 which currently is not happening!
I checked the trip transaction that got created [in the backend / in SAP] and found the u2018attachment listu2019 menu option in GOS being disabled [may be because there is not even one attachment that has come to the backend!]
What needs to be done so that the attachments can even be viewed from the backend / from SAP Inbox? Please suggest!
Br,
Hari

Hi,
You may have to check with the stylesheet, Check if the iVIews are using portal stylesheets from portal theme. If you want to use WD style sheets, The parameter for the web dynpro to use special theme "sap.useWebDynproStyleSheet" should be "true" (configuration adapter->webdynpro->sap.com->tcwddispwda) in visual admin. If you want to set this option for particular iViews only, then from the WD iView properties, set 'Supply Portal stylesheet' property to 'No'.
Regards,
Harini S

Credit block SAP inbox message

Hello All,
This is my actual requirement:
When the sales order goes into a credit block, KRML output triggers SAP inbox message to the credit manager/credit representative as per the output records maintained.
In standard SAP, the inbox message is read as
"Order for customer XXXX blocked due to credit limit being
exceeded."
where XXXX denotes the customer number.
My requirement is to bring out sales order number, Sales order value, Ship to party name, Reason for Credit block (Like Oldest open item, dynamic check etc) etc in this SAP inbox message.
I checked KRML output mails and titles and i added the above fields as eg. &VBAK-VBELN&, &VBAK-NETWR& etc but this is not getting reflected in the SAP inbox message.
I am unable to figure out from where the standard mail message "Order for customer XXXX blocked due to credit limit being exceeded." is coming from. If the source of this message can be found, other fields can be added to it as per my requirement.
Please let me know if anyone has any idea how to achieve this.

did u checked tcode NACE--->processing routines -->program + form names.
regards
Prabhu

Reply from the notifiaction mail (from outlook) to sap Inbox

HI
I have a requirement where in I am sending a notification mail to user saying Document verification is OPEN(pending) in your name.1s he finshes that task he will reply to the same mail saying ClLOSED.
Now can we get this mail reply to SAP Inbox of the reply receiver ?
And If yes How can we process that either by subject or body content to close that activity.
(We dont want to send workitem shortcut to the user,This will make us not to involve user into SAP S\W)

Hi- you could refer below thread
http://forums.sdn.sap.com/thread.jspa?threadID=2132333
vinoth

Displaying workitem/task execution online rather than in SAP inbox

Hi All,
I am using the workflow WS01000045 when implementing the ESS scenario - Employment and Salary Verification.
The user has the option of printing or faxing these details.
When the user clicks PRINT the step 81(Print Employment and Salary Verification,Task TS01000076) creates a workitem in the user's SAP inbox.The user can print the details by executing the workitem from the SAP inbox.My requirement is to actually execute the workitem online and show the print preview screen to the user instead of going to SAPinbox(logical because all the employees in a company can't have dialog access to SAP system).
We are on SAP 4.7(WAS 620) : SAP_BASIS SAPKB62059
SAP_HR SAPKE47055
EA-HR SAPKGPHA55
ESS is implemented on EP6.0
Pls advice how to avoid the SAP inbox.
Regards,
Kiran.

Hi Kiran,
We have a similar requirement. Have you found a solution to your problem?
Thanks
Renaud

Error when reading a pdf attachment file in sap inbox

Hi all,
I have created a RFC which sends mail from an external user to my sap inbox with attachment.
the problem is with the PDF attachment where when i received the mail in my sap inbox in sbwp, it says that there is an error that it wasnt correctly decode.
I used the class cl_document_bcs...
and used the method add_attachment...
would plz help me out

this is my code
FUNCTION ZMAIL_READ.
*"*"Local Interface:
*" IMPORTING
*"     VALUE(SUBJECT) TYPE SO_OBJ_DES
*"     VALUE(TEXT) TYPE STRING
*"     VALUE(SENDER) TYPE ADR6-SMTP_ADDR
*"     VALUE(RECEIVER) TYPE ADR6-SMTP_ADDR
*"     VALUE(ATTACHMENTS) TYPE Z_T_XATTACH OPTIONAL
*" EXPORTING
*"     VALUE(MESSAGE) TYPE STRING
DATA: lo_sender TYPE REF TO if_sender_bcs VALUE IS INITIAL,
      lo_bcs_send_request TYPE REF TO cl_bcs,
      l_send type ADR6-SMTP_ADDR ,
      l_rec type ADR6-SMTP_ADDR .
data: it_text type table of soli,
      wa_text type soli.
DATA: lo_send_request TYPE REF TO cl_bcs VALUE IS INITIAL.
DATA: lo_recipient TYPE REF TO if_recipient_bcs VALUE IS INITIAL.
DATA: lv_recipient_uid TYPE uname,
      lv_recipient_mail TYPE adr6-smtp_addr.
data: lo_message type ref to cx_send_req_bcs value is initial,
      text_val type string.
data: it_userlist type table of BAPIUSNAME,
      wa_userlist type BAPIUSNAME.
data: it_selection_range type table of BAPIUSSRGE,
      wa_selection_range type BAPIUSSRGE.
data: wa_attachment TYPE ZXATTACH,
      attachment_sub type SO_OBJ_DES.
DATA: xstr type xstring,
      str TYPE string,
      str1 type string,
      it_str2 type table of soli,
      wa_STR2 TYPE SOLI.
DATA: LOC_CONV TYPE REF TO CL_ABAP_CONV_IN_CE,
      wa_solix type solix,
      it_solix type table of solix,
      wa_soli type soli,
      it_soli type table of soli.
data result TYPE boolean.
data: i_ext(10) type c,
      i_type type soodk-objtp.
wa_text-line = text.
append wa_text to it_text.
CLASS cl_bcs DEFINITION LOAD.
try.
lo_send_request = cl_bcs=>create_persistent( ).
catch cx_send_req_bcs.
endtry.
* Message body and subject
data: lo_document TYPE REF TO cl_document_bcs VALUE IS INITIAL.
try.
lo_document = cl_document_bcs=>create_document(
     i_type = 'RAW'
     i_text = it_text
     i_subject = subject ).
catch cx_send_req_bcs.
catch cx_document_bcs.
catch cx_address_bcs.
endtry.
loop at attachments into wa_attachment.
attachment_sub = wa_attachment-file_name.
it_str2 = wa_attachment-attach.
loop at it_str2 into wa_str2.
str1 = wa_str2-line.
try.
CALL FUNCTION 'SSFC_BASE64_DECODE'
EXPORTING
    B64DATA                        = str1
*   B64LENG                        =
*   B_CHECK                        =
IMPORTING
    BINDATA                        = xstr
* EXCEPTIONS
*   SSF_KRN_ERROR                  = 1
*   SSF_KRN_NOOP                   = 2
*   SSF_KRN_NOMEMORY               = 3
*   SSF_KRN_OPINV                  = 4
*   SSF_KRN_INPUT_DATA_ERROR       = 5
*   SSF_KRN_INVALID_PAR            = 6
*   SSF_KRN_INVALID_PARLEN         = 7
*   OTHERS                         = 8
IF SY-SUBRC <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
*         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
catch cx_sy_dyn_call_illegal_type.
endtry.
CALL METHOD CL_ABAP_CONV_IN_CE=>CREATE
      EXPORTING
        INPUT       = xstr
        ENCODING    = 'UTF-8'
*        REPLACEMENT = '?'
*        IGNORE_CERR = ABAP_TRUE
      RECEIVING
        CONV        = loc_CONV.
TRY.
    CALL METHOD LOC_CONV->READ
      IMPORTING
        DATA = STR.
CATCH CX_SY_CONVERSION_CODEPAGE.
CATCH CX_SY_CODEPAGE_CONVERTER_INIT.
CATCH CX_PARAMETER_INVALID_TYPE.
CATCH CX_PARAMETER_INVALID_RANGE.
ENDTRY.
wa_solix-line = xstr.
append wa_solix to it_solix.
wa_soli-line = str.
append wa_soli to it_soli.
endloop.
try.
CALL FUNCTION 'SA_KW_RFC_FILENAME_EXT_GET'
EXPORTING
   AREA            = 'IWBSOLAR'
    MIMETYPE        = wa_attachment-type
IMPORTING
   EXTENSION       = i_ext
catch cx_sy_dyn_call_illegal_type.
endtry.
i_type = i_ext.
if i_ext <> 'pdf'.
try.
lo_document->add_attachment(
EXPORTING
    i_attachment_type = i_type
    i_attachment_subject = attachment_sub
    i_att_content_hex = it_solix ).
       CATCH cx_document_bcs.
endtry.
clear wa_solix.
refresh it_solix.
else.
TRY.
CALL METHOD LO_DOCUMENT->ADD_ATTACHMENT
    EXPORTING
      I_ATTACHMENT_TYPE     = i_type
      I_ATTACHMENT_SUBJECT = attachment_sub
*      I_ATTACHMENT_SIZE     =
*      I_ATTACHMENT_LANGUAGE = SPACE
      I_ATT_CONTENT_TEXT    = it_soli
*      I_ATT_CONTENT_HEX     =
*      I_ATTACHMENT_HEADER   =
   CATCH CX_DOCUMENT_BCS .
ENDTRY.
ENDIF.
endloop.
try.
lo_send_request->set_document( lo_document ).
CATCH cx_send_req_bcs.
endtry.
wa_selection_range-PARAMETER = 'address'.
wa_selection_range-field = 'e_mail'.
wa_selection_range-sign = 'I'.
wa_selection_range-option = 'EQ'.
wa_selection_range-low = receiver.
append wa_selection_range to it_selection_range.
try.
CALL FUNCTION 'BAPI_USER_GETLIST'
* EXPORTING
*   MAX_ROWS              = 0
*   WITH_USERNAME         = ' '
* IMPORTING
*   ROWS                  =
TABLES
    SELECTION_RANGE       = it_selection_range
*   SELECTION_EXP         =
    USERLIST              = it_userlist
*   RETURN                =
catch cx_sy_dyn_call_illegal_type.
endtry.
read table it_userlist into wa_userlist index 1.
try.
lo_sender = cl_cam_address_bcs=>create_internet_address( sender ).
lo_send_request->set_sender(
     EXPORTING
     i_sender = lo_sender ).
catch cx_send_req_bcs.
catch cx_document_bcs.
catch cx_address_bcs.
return.
endtry.
try.
    lo_recipient = cl_sapuser_bcs=>create( wa_userlist-USERNAME ).
    lo_send_request->add_recipient(
       EXPORTING
         i_recipient = lo_recipient ).
*         i_express = 'X' ).
catch cx_send_req_bcs.
catch cx_document_bcs.
catch cx_address_bcs.
endtry.
try.
** Send email
     LO_SEND_REQUEST->SET_SEND_IMMEDIATELY( 'X' ).
     lo_send_request->send( EXPORTING
     i_with_error_screen = ' '
     RECEIVING
     result = result ).
     COMMIT WORK.
CATCH CX_DOCUMENT_BCS.
CATCH CX_SEND_REQ_BCS INTO lo_message.
CATCH CX_ADDRESS_BCS.
text_val = lo_message->IF_MESSAGE~GET_TEXT( ).
endtry.
if result = 'X'.
message = 'E-Mail sent'.
else.
message = 'E-Mail not sent'.
endif.
ENDFUNCTION.

The work item not coming in SAP inbox ....

Hi experts,
I am doing PR realese workflow.It is moved to quality server from development. In quality it is activated and showing no error.When a PR is created mail is send to approver and the workflow is waiting for his approval. But the work item is not available in his SAP inbox. Even he is getting the remainder mails.But the work item is not available in his business workplace(SBWP).I cross checked user ids of approvers. But still its not working ....the mails are sent to approvers external mail ID.....
Is there any configurations to make for making the SBWP active ?????
Pls anyone give me a solution for this problem...
Thanks & regards,
Jayaraj

Hello,
The best solution would be to take your mouse, move your cusror to the top part of your screen, and click on the "Before you ask (here are many workflow answers)" thread. If you've tried everything that is proposed there then please reply to this thread explaing what you have tried.
Cheers,
P.

Custom field in SAP Inbox

Hi Experts,
I have a requirement of adding a custom field in SAP Inbox.
Ex: If an Invoice Wrok flow is triggered..the Invoice number number will be generated and it will be shown in the Title column.
Now I have a requiremnt of adding a two Custom field as 'Supplier Name' and 'Document number'.
1. Is it possible to add the custom field in SAP Inbox?? if Yes can you guys let me know the procedure?? Also if I add a custom field Can that be controlled for specific work flow?
2. Also I have seen the field Dynamic Columns in in the layout, Can I use that filed to populated the Supplier name and document number?? is Yes how to proceed further?? ( Does the efforts vary for Standard workflow and Custom Work flow??
Your <removed by moderator> response is higly appriciated.
Cheers,
Sriram.
Edited by: Thomas Zloch on Jul 4, 2011 4:18 PM

Hi Krishna,
To solve your issue, you need to know the linkage between the WF and event.
You can go to t-code SWE2 to find the event linkage between Workflow & Business Object event.
You can also open t-code PFTC, select the task type as Worflow Template and give the TASK / WF number without prefix WS, then go to EVENT tab to know the event.
Regards
Saumya

Issue in sending mail to SAP Inbox from Workflow

Hi All,
I need to send the mail to the creator of the document about the user decision. If i am executing the workflow through the event ( ouput type) , the workflow processing in SWIA is complete but the mail is not sent in the SAP Inbox. But If i try to manually execute the workflow, mail is sent to the SAP Inbox.
I've used WF_INITIAITOR in the Expression. I need to send the mail not to the approver but to the creator of the workflow.
Thanks,
Neha

Hi,
the event is also triggered from my Id but in that case I do not recieve any e-mail. None of the users recieve the e-mail in the SAP Inbox for the mail step after the decision.
In workflow Log the last step shows the details as
name of the manager and the workflow background for mail sent step as shown below
Sumit Vij     Background work item created     10.01.2012     12:08:43
Sumit Vij     Execution started automatically     10.01.2012     12:08:43
Workflow Hintergrund     Work item processing complete     10.01.2012     12:08:44
Thanks

How can I get SAP INBOX emails in to PORTAL UWL?

Hi One & All,
In the process of leave request we have two level approval. we configured two level approval and it is working fine. We also put send email when any action taken by approving manager.
For example If first level manager approves the leave then a mail notification has to be sent to employee who applied for that leave. the notification is like "First level manager approves your leave and it is sent for second level approval".
That message is cumming in SAP INBOX but it is not cumming in to UWL. How can I get this, help me in this.
Thanks & regards,
Ksanj.

If you had followed the substitution method then check the following:
- Transaction Code RMPS_SET_SUBSTITUTE updates/inserts values into table HRUS_D2 which drives substitution
- Substitution Profile used for Absences or check with "ALL" profile.
- In view structure of HRUS_D2
Active substitute will receive tasks right away
Passive substitute on Universal Worklist need to specify View tasks on behalf of the manager
Hope this helps you resolve the issue.

How to download adobe form in sap inbox and process it

Hello experts,
I have a query like how we can download the adobe forms in sap inbox and process process the forms using some program which will convert form data in to XML.
thanks in advance.

Hello Samad arif,
May be you can reuse the code that placed in this document to covert the PDF form to XML format.
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c2567f2b-0b01-0010-b7b5-977cbf80665d
Thanks,
Bharath.K

Sap inbox, shared folders docs should not be deleted except by author

Dear All
I have put some User trainig manuals in SAP inbox Shared folders and I kept the attribute as 'changeable by author'. But, Users can able to delete these files or documents. Is it possible to make that deletion is also only allowed by Author?
Also, is it possible to track who deleted these documents?
Thanks
Edited by: srini v on Aug 6, 2009 12:54 PM

hi,
1. yes u can control delet original through defining Authorization objects for respective user. refer DMS authrization objects
u can use this object and set activities. like create only, delet only. etc in 'C_DRAW_TCS ' This object controls which users can process which document info records, based on a combination of activity, document type, and status.
2. Also check tc --STAT, ask bassis regarding monitoring of user activities.
Benakaraj
??P

SAP Inbox to My Mail Account

Hi
I need to send the mail from the SAP Inbox (i.e. from Tcode SO01) to my personal mail account.
In Tcode SO01, I am creating a new message and under recipient I am providing my mail ID (for eg [email protected]), and I am selecting Recp. Type as Internet Mail.
I am checking the status in SOST, It is showing error messge 806 and 817.
So How to proceed future and is there any thing else to configure in my system.
If so, Please send me the relavant document which explains the step to step solution.
U can reach me at [email protected] or [email protected]
Thanks and Regards
Vijay Kumar Varma

Hi Amit
As you told that some configuration should be wrong in SCOT. In my company, I need to take care of basis job also. So can u please help me out what should be configured in SCOT.
If any suitable document from yourside will be a great help for me.
Thanks and Regards
Vijay Kumar Varma

RE: Mail sent to SAP inbox-Urgent.

Hi,
I sent mail with attachment( internal table contents) to SAP inbox using the below codw.
   DATA: l_text TYPE char255. " Text
*DATA: l_text(280) TYPE c. " Text
DATA: l_lines TYPE i,
      l_size    TYPE sood-objlen.      " Size of Attachment
Mail related
DATA: i_content         TYPE   soli_tab, " Mail content
      i_attach          TYPE   soli_tab. " Attachment
DATA: l_send_request    TYPE REF TO    cl_bcs,   " E-Mail Send Request
      l_document        TYPE REF TO    cl_document_bcs,   " E-Mail Attachment
      l_recipient       TYPE REF TO    if_recipient_bcs, " Distribution List
      l_sender          TYPE REF TO    if_sender_bcs,     " Address of Sender
      l_uname           TYPE           salrtdrcpt,        " Sender Name(SY-UNAME)
      l_bcs_exception   TYPE REF TO    cx_document_bcs,   " BCS Exception
      l_addr_exception TYPE REF TO    cx_address_bcs,    " Address Exception
      l_send_exception TYPE REF TO    cx_send_req_bcs.   " E-Mail sending Exception
DATA: l_recipient_soos TYPE           soos1.
*data : p_uname TYPE ad_smtpadr .
FORM send_to_sap_mail .
Preparing body of the Mail
MOVE 'Pending Delivery Documents List' TO l_text.
APPEND l_text TO i_content.
Preparing contents of attachment with Change Log
PERFORM prepare_attachment.
Creates persistent send request
TRY.
      l_send_request = cl_bcs=>create_persistent( ).
Creating Document
      l_document = cl_document_bcs=>create_document(
                                    i_type = 'RAW'
                                    i_text = i_content[]
                                    i_subject = 'Pending Delivery Documents' ).
     DESCRIBE TABLE i_mara LINES l_lines.
DESCRIBE TABLE it_output LINES l_lines.
Size to multiplied by 2 for UNICODE enabled systems
      l_size = l_lines * 2 * 255.
Adding Attachment
      CALL METHOD l_document->add_attachment
        EXPORTING
          i_attachment_type    = c_ext
          i_attachment_size    = l_size
          i_attachment_subject = 'Pending Delivery Documents'
          i_att_content_text   = i_attach[].
Add document to send request
      CALL METHOD l_send_request->set_document( l_document ).
Get Sender Object
      l_uname = sy-uname.
      l_sender = cl_sapuser_bcs=>create( l_uname ).
      CALL METHOD l_send_request->set_sender
        EXPORTING
          i_sender = l_sender.
E-Mail
      TRANSLATE p_uname TO UPPER CASE.
     l_recipient_soos-recesc = 'B'.
     l_recipient_soos-recnam = p_uname.
Preparing recepient from SAP Logon Name
          CALL METHOD cl_send_request_bcs=>create_recipient_from_soos1
                EXPORTING
                  i_soos1 = l_recipient_soos
                RECEIVING
                  result = l_recipient.
Add Recipient
      CALL METHOD l_send_request->add_recipient
        EXPORTING
          i_recipient = l_recipient
          i_express    = 'U'
          i_copy       = ' '
          i_blind_copy = ' '
          i_no_forward = ' '.
*Trigger E-Mail immediately
      l_send_request->set_send_immediately( 'X' ).
      CALL METHOD l_send_request->send( ).
      COMMIT WORK.
    CATCH cx_document_bcs INTO l_bcs_exception.
    CATCH cx_send_req_bcs INTO l_send_exception.
    CATCH cx_address_bcs INTO l_addr_exception.
ENDTRY.
Refresh it_output.
clear l_text.
clear I_content.
refresh I_attach.
ENDFORM.                    " Send_to_sap_mail
*&      Form prepare_attachment
      text
--> p1        text
<-- p2        text
FORM prepare_attachment .
FIELD-SYMBOLS: <lfs_table>,    " Internal table structure
                 <lfs_con>.      " Field Content
DATA: l_text TYPE char1024.     " Text content for mail attachment
DATA: l_text(1280) TYPE c.     " Text content for mail attachment
DATA: l_con(50) TYPE c.        " Field Content in character format
Columns to be tab delimeted
LOOP AT it_output ASSIGNING <lfs_table>.
    DO.
      ASSIGN COMPONENT sy-index OF STRUCTURE <lfs_table>
             TO <lfs_con>.
      IF sy-subrc NE 0.
        CONCATENATE c_cr l_text INTO l_text.
        APPEND l_text TO i_attach.
        EXIT.
      ELSE.
        CLEAR: l_con.
        MOVE <lfs_con> TO l_con.
        CONDENSE l_con.
        IF sy-index = 1.
          CLEAR: l_text.
          MOVE l_con TO l_text.
        ELSE.
          CONCATENATE l_text l_con INTO l_text
             SEPARATED BY c_tab.
        ENDIF.
      ENDIF.
    ENDDO.
ENDLOOP.
ENDFORM.                    " prepare_attachment
Here my problem is in my internal table i have 30 columns and the row output length is more than 255 char,
and the SOLI structure fields defined as CHAR255, thats why when i am opening the sap mail attachment in Excel sheet, last three fields data is not displaying can any one please let me know the answer.

loop at output_table.
concatenate g_string
                     filed1
                     filed2
                 CL_ABAP_CHAR_UTILITIES=>CR_LF
into g_string separted by
           CL_ABAP_CHAR_UTILITIES=>HORIZONTAL_TAB.
endloop.
now pass the filled string to
CALL FUNCTION 'SCMS_STRING_TO_FTEXT'
    EXPORTING
      text            = g_string
IMPORTING
    LENGTH          = LENGTH
    TABLES
      ftext_tab       = obj_bin.
pass this objbin to SO_NEW_DOCUMENT_ATT_SEND_API1
now you will get the desired excel sheet.
NOte: dont put urgent in your subject.it is arule that people should not ans question which have urgent.
Edited by: S.r.v.r.Kumar on Jun 18, 2008 10:25 PM

SAP INBOX FEATURES/CAPABILITIES.

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