SAP Journal Entry Approval

I would like to know how to go about configuring the SAP journal entry approval process and the business scenarii in which it makes sense to use this functionality. If you could explain a business scenario for which you have used this functionality, that would be very helpful.

Your requirement fulfills as below:
Only Journal entry park and post options are available.
As per my Knowledge there is no seperate process for journal entry approval. One user can park the document and approval user can post the document.

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G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11

Hi,
G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
I am creating an independent AP Invoice, there are two issues:
1. On line level G/L Account field is not open for selection
2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
Need help its urgent.
Thanks in advance.

Invoice is Item Type.
G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
Issue seems to be on AP side only.
As required please find attached the screen shots.
JEwith mapped GL Account on Warehouse
JEwith different GL Account on line Level via Form Settings
Thanks & Regards
Sonil

Getting Internal Error (-1101) occured (message 131-183) on SAP B1 Journal Entry.

Hi,
Im inputting data on journal entry module on SAP B1 when the message showed up, my computer is running on windows 8. (is it an OS problem?) Is there anyway that i could get rid of this error.
Thanks and Regards,
Christian

Hi Christian,
Please check below link.
https://helpdesk.coresystems.ch/entries/20781833-Internal-error-131-occurred-131-183-FAQ-10062-
SAP B1 client system we got error Internal Erro... | SCN
Internal error (-1101) occurred [Message 131-183]
Internal error (-1101) occured [Message 131-183]
Hope this help
Regards::::
Atul Chakraborty

Is it possible that Manual Journal Entry go for approval

Hi All,
If it is possible to Journal Entry go for approval. I see in Approval Template there is no Document like check box Journal entry, so please any one can help in this.
Regards,
Arbaaz.

Hi,
Use Journal Vouchers instead of journal Entry.
For Ex :
1.User Enter Journal Vouchers.
2. Finance manager or Accts manager open the
Journal vouchers and convert it to Journal Entry.
*Close the thread if issue solved.
Regards
Jambulingam.P

SAP Sales Journal Entry

Hi to all,
I am currently implementing SAP SD in my company.
With my current configuration and conditions following journal entry is posted in FI :
Customer AC        100    Debit
                     Sales Revenue           80   Credit
                     Sales Tax Payable      20   Credit
In above scenario , we are recording the net sales. But my clients also have a requirement to know what gross sales are , as in this case gross sales in 100. They need to publish this in public documents.
Please any one can advice how can i record gross sales , as net sales are derived from condition and are posted to Fi based on the account key.
Thankign you all in advance.
Have a nice day,
Best Regards,
Samad Farooq
00923332131219

HI Samad Farooq,
This can be done through by using subtotal column in pricing procedure.
In pricing procedure for final step take a total for net value and Tax. Then assign one subtotal to that. Once you save a billing document the gross value will get copied in Standard billing table. From there you can pick the sum value.
Tis data will be saved in VBRK table wrt to billing doc,
Hope this will be helpful.
Regards,
Nagesh

Parked journal entry when approve and post it - posts to other accounts...

Help!!!!
We have a parked Journal Entry! When we open it to approve and post - sometime it changes the G/L account and makes an entry to some other account.
How can that be?
It happened couple times!

The user must have changed erronously.
Otherwise, if we are posting to the same account, the parking document should not be changed.
When there are no substituions in the system, I do not think any other possibility to happen this.
You can ask the user again to park to the same account and try to post again to double check whether it is being posted to other account or not. If it is really posting to different account, then there is an issue to be looked into.
Regards,
Ravi

Manual Journal entry limitations in sap b1

Hi friends,
We are creating Manual JE in sap b1. We give the access only two users for creating Manual JE. Now we will plan one more thing . Limitation of JE . it is means, per user we will go to allow only 1000 manual journal entries only creating by the user. if they reached their limitation we block that . How i will block ? Is it possible in sap b1 ? or any store procedure is there?

Number of Journal Entries could be limited by giving user specific document numbering series for a particular user.
Hope this helps.
Regards
Iftikhar

Approval for Journal Entries

Hello Experts,
Is it possible to apply approval templates for a journal entry??If yes how??

Hi Divya..........
Its not possible to have approval procedure for JEs
For that you have to use journal vouchers where in you can save the JEs and get it approve from the authorised person.
Regards,
Rahul

Approval Procedures for Journal Entry

Hi all,
My client requirement is that they want to have Approval procedures of Journal Entry. As i know we dont have approval procedures for JE so is there any work around for that. Please let me know waiting for your reply.
Thanks & Regards,
Murtuza Ahmed.

hi murtaza,
Apply Full Authorization to Journal Vouchers,
Apply No Authorization to Journal entry for non super users.
Journal Vouchers can be approved/posted by Super Users.
Jeyakanthan

Approval Process For Journal Entries

We are increasingly being asked to configure approval process for Journal Entries, especially from our larger customers. A move in the right direction was the addition of Stock. However no such addition was mode for journals. Has anyone developed such a solution or can Development give some indication as to where or if this requirement is on the consideration list.
Responses would be appreciated.
Earl

No replies to closed.

SAP 9 PL07 Journal Entry unrelated to invoices

Hi Experts !
I just migrate my DB to PL07 SAP 9 and noticed that the Journal Entry is no more link to the source notes as in previous PL.
Someone also noticed this difference?
This version is a failure or a change in behavior?
The following 2 pictures comparing the versions.
Thank you.
Att
Eliezer

Hi Eliezer,
Actually it happens to Brazil location, please check the notes for this release and if you can not find any information about it talk to SAP support or your local partner.
Patch Information:
1904912 - Overview Note for SAP Business One 9.0 PL07 (Patch)
I hope this tip helps you!
Regards,
Marcelo Silva Santos

How to get Data from SAP B1 through Journal Entries objects (Excel VBA)

Hi Genius
i had try to login SAB B1 thorugh MS Excel VBA code and it worked well. but i need some questions regards getting the data from after login. that means i want the Posting date, Transaction No, account code, debit and credit amount from Journal entries posted in a particular day through MS excel VBA into excel sheets 1 cell A1:E1
how i get it if any possible ways to do that
here my code to login
Public Sub login()
    Sheets("Login").Select 'access the login tab
    Worksheets("Login").Range("B1").Activate 'put focus on cell B1 (manager)
    B1UserID = Trim(ActiveCell.Value2) 'set Businsss One user
    ActiveCell.Offset(1, 0).Activate
    B1Password = Trim(ActiveCell.Value2) 'set Business One password
    ActiveCell.Offset(1, 0).Activate
    sqluser = Trim(ActiveCell.Value2) 'set SQL user
    ActiveCell.Offset(1, 0).Activate
    sqlpass = Trim(ActiveCell.Value2) 'set SQL password
    ActiveCell.Offset(1, 0).Activate
    Db = Trim(ActiveCell.Value2)      'set Database name
    ActiveCell.Offset(1, 0).Activate
    Server = Trim(ActiveCell.Value2) 'set Server name
    Set company1 = New SAPbobsCOM.Company 'initialate DI company object
    company1.DbServerType = dst_MSSQL2005
    company1.Server = Server
    company1.DbUserName = sqluser
    company1.DbPassword = sqlpass
    company1.CompanyDB = Db
    company1.UserName = B1UserID
    company1.Password = B1Password
    'connect to the database
     lRetCode = company1.Connect
        If lRetCode <> 0 Then
            sErrMsg = company1.GetLastErrorDescription
            MsgBox (sErrMsg)
        Else
            MsgBox ("Connected to: " & company1.CompanyName)
        End If
End Sub
pls help me
advance thanks to solvers

Gordons way is the easiest - just query the OJDT table for journal entry headers and JDT1 for journal entry lines if needed.
But if you want to work with the business objects:
'Journal entry
   Dim oJE As SAPbobsCOM.JournalEntries
   Set oJE = company1.GetBusinessObject(oJournalEntries)
   oJE.GetByKey(1234)
   Dim postingDate as String
   postingDate = oJE.DueDate
'etc etc

PARK & POST Journal Entry and auto reversal

Dear All,
Our auditors has offered the following changes to be implemented in SAP system.
1. JE approval: Configure the system functionality to place journal entries in a u201Choldu201D status when entered into the system, then the supervisor/manager review and approval then required to release the journal entry from the u201Choldu201D status and post the entry to the general ledger. The reviewer should not have the ability to initiate a journal entry.
2. JE reversals: Utilize the functionality to automatically reverse journal entries, booked in prior month as u201Creversing,u201D when new period is opened.
3. 3-way match: Utilize the SAP functionality to perform an automated 3-way match process between invoice, purchase order, and goods receiving documentation. If invoices meet the 3-way match criteria based on established variance thresholds, invoices should automatically be approved for payment. If variances are noted, which exceed tolerance thresholds set by Management within the system, work flows should be used within the system to automatically route the invoice for the require approval.
How this changes can incorporated in the system.
Do suggest.
Regards,

For point 1, there is a functionality in SAP where all parked documents will be blocked and then released by the authorized person. There is a standard workflow for that. You may want to check Make and CHeck Settings for Document Parking. If this doesn't satisfy, then there's a need to create a customized workflow. Plus authorizations must be checked so that the users will not be able to Post but only Park. Note that, there is another functionality in Document posting called "Hold" this one, system doesn't assign any financial document. You can assign any reference/number to the document.
For point 2, there is a Mass Reversal functionality in SAP called the F.80. For accruals, you may use FBS1 which you can input the reversal date and run F.81 to run the reversal.
For point 3, it is a standard SAP functionality. You must set tolerance as to qty or price variance and the system automatically blocks the invoice for posting and the authorized person is required to release the approved invoices to remove the block for payment. In SAP, when you enter the PO for a particular invoice, it will give you how much or how many is actually goods received for that particular PO. in that sense you will be able to see whether the invoice is completely billed for the whole PO or not.

Cannot preview journal entry in AP Invoice

Dear Experts,
Good day!
One of the users who create AP Invoice cannot preview the journal entry while adding such document. SAP B1 automatically directs it to the approval process? What would be the possible cause of this? He is a limited financial user with full authorization in AP invoice, Journal Entry etc.
I hope you could help me with this.
Thank you.
Regards,
Alven

Hi Sir,
Thank you for your response.
But in my unit i can preview the journal entry before SAP activates its approval process. By the way I am using SAP v9.0 PL12 and my client use only v9.0 PL05..
I just discovered that its a program error and such bug was fixed in PL08.
Please see SAP Notes below.
http://service.sap.com/sap/support/notes/1905717
http://service.sap.com/sap/support/notes/1925757
Regards,
Alven

Journal Entries

Hello i am recently got a job and facing some problem in understanding the logic behind the job.:
Please help me with following query
1) What would be the journal entry for goods transfered to sperate location in SAP for damage and destory?
When we get the goods damaged during transits or in warehouse then we move the goods to sperate location and at the end of the month after taking necessary approval we sale it to the scrap vendor or destroyed it as per the company policy.
similarly when goods cross the Expiry date then it will be sold out or destroied as unfit for consumption
Please note that we are in FMCG business
Now, please help me what would be the journal entry when goods are received and transfer to specific location.
for example: If there is STO of 100 product and we received 90 product in good condition and remaining in damaged condition, then we will do the grn for full amount of order and then using movement type will transfer the 10 damaged goods to DDIT (damaged and destory goods in transits) and then at the end of the month after necessary approval, this goods are sold out or burn or dump below the earth.so what would be the journal entry along with logic if possible.

Hi,
Please go through the user guides of various modules which give you information on JE created for various transactions.
Or go through the online documentation on various modules.
for example -
For AR the userguide shows the various accounting entries in Chapter 7 -25.
for all transactions
I hope this helps
thanks and regards,
Raj..

SAP Journal Entry Approval

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