SAP Public Sector - Fund Accounting - Cash Control

Hi Gurus,
I am in a project where my client wants to implement the following functionalities.
Has anyone worked on the following functionality relating to Cash control and distribution of  income in Public Sector:.
SAP Public Sector  -  PSM, Fund Accounting
- Ehp4 - Allocations Based on Average Daily Balances (ADBs)
- Ehp5 -Cash control function to monitor the cash balance on the basis of predefined control objects
I would appreciate any assistance in this regard.
Thanks
Kalyan

hello A P,
We are implementing SAP PS for South Carolina.
Iam new to PS industry and iam looking after Asset Management. Can you provide some related PS - Fixed Assets related documentation to [email protected]
Thanks for your help in advance.

Similar Messages

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    Hi ,
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  • SAP - Public Sector can conquer the World!

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    Regards,
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    Hi Siva kumar D,
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  • SAP PUBLIC SECTOR INSTALLATION PROBLEM

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  • What are the minimum SAP processes for public sector ?.

    Dear  Expert
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    Government Purchases
    Formulation of Public Sector Accounting and Budget
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    Social Security
    Government Programs
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    - SAP Supply Chain Management
    - SAP Supplier Relationship Management
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    Dear SAP
      SAP Sector Público –  Tiene los siguientes   Procesos de Negocios :
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    Compras de Gobierno
    Formulación de Contabilidad del Sector Público y Presupuesto
    Servicios Sociales
    Seguridad Social
    Programas de Gobierno
    Impuestos e Ingresos de Gestión
    Seguridad Pública
    Gestión Organizacional
    Apoyo Organizacional
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    - Software SAP Customer Relationship Management
    - Software ERP SAP
    - SAP Product Lifecycle Management
    - SAP Supply Chain Management
    - SAP Supplier Relationship Management
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    Todas sus recomendaciones serán bienvenidas.
    Muchas gracias por su apoyo y recomendaciones

    Dear,
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    Procurement for Public Sector - Public Sector - SCN Wiki
    PPS -Procurement for Public Sector- enhancements - Supplier Relationship Management - SCN Wikiii
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       La fase de licitación
       La fase de ejecución del contrato
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    publica, como la gestión de pliegos.
    2. Gestión de contratos eficaz para garantizar mas transparencia,control y auditabilidad.
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    4. Posibilidad de gestionar contrataciones más complejas electrónicamente.
    5. Simplificar la arquitectura de sistemas y reducir así el coste de integración. SAP PPS - Firma digital.
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    Thanks

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    Thanks,
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    Edited by: vengalrao jalgam on Nov 14, 2011 8:21 PM
    help.sap.com

    HI Ritesh
    Which version of XI do you have
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  • Public sector Vs private sector

    Hi,
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    Hi,
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    Regards
    Albert .

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  • Funds Management(4.6C) migration to EA-Public Sector 2.0

    We have a requirement of upgrading the Funds Management (FI-FM) component to Enterprise Public Sector EA-PS 2.00. Regarding this requirement we had consulted Note no: 669764, 429225 and 520965 respectively as we are using R/3 release 4.6C.
    It would be highly appreciated if you can help us on upgrading this component in step by step manner.
    Looking forward for your response.
    Thanking You,
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    This is a really BIG project
    > Query
    >
    > 1)     What is the possibility of merging this two system
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  • SRM 7.0 for Public Sector integrated with FM (Budget Control System)

    Hello!
    I'm starting an implementation project of ERP 6.0 and SRM 7.0 for Public Sector.
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    Is it possible? has anyone experience on it?
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    Marcela.-

    Hi,
    Certainly... If you have FM implemented in your project, you will have to make integration with SRM.
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    Eli

  • Interface to SAP Financials for Public Sector

    Hi Team
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    Sunder

    Hi Sunder,
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    Hi colleagues,
    How does one activate the Public Sector menu folder so that it displays in the SAP standard access menu. Where is it activated in the system?
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    Regards,

    Hello Akin,
    In EA-PS the Funds Management is an Extension Set. If you want         
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    IS-PS "Public Services" in SPRO under                                  
    "Activation Switch for SAP R/3 Enterprise Extension Set".              
    This is the activity in SPRO.                                                                               
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    Apart from that you also need to activate the functionalities
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    release and now want to continue using the functionalities, please also 
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    regards, Mar.

  • I want a SAP Financial Accounting and Controlling question,

    hi

    Hi
    Can u send me your personal Email ID, I will forward it again.
    Enterprise Structure
    What is a Company Code and what are the basic organizational
    assignments to a company code?
    Company Code is a legal entity for which financial statements like Profit
    and Loss and Balance Sheets are generated. Plants are assigned to the
    company code, Purchasing organization is assigned to the company code,
    and Sales organization is assigned to the company code.
    What is the relation between a Controlling Area and a Company
    code?
    A Controlling area can have the following 2 type of relationship with a
    Company code
    a. Single Company code relation
    b. Cross Company code relation
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    different company codes. Controlling can have a one is to one
    relationship or a one is to many relationship with different company
    codes.
    Controlling Area is the umbrella under which all controlling activities of
    Cost Center Accounting, Product Costing, Profit Center and Profitability
    Analysis are stored.
    In a similar way Company Codes is the umbrella for Finance activities.
    How many Chart of Accounts can a Company code have?
    A single Company code can have only one Chart of Account assigned to
    it. The Chart of Accounts is nothing but the list of General Ledger
    Accounts.
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    Fiscal year is nothing but the way financial data is stored in the system.
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    four special periods. These periods are stored in what is called the fiscal
    year variant.
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    · Calendar Year – e.g. Jan-Dec
    · Year Dependent Fiscal Year .
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    In a year dependent fiscal year variant the number of days in a month
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    ends on 30th. This is applicable to many countries especially USA. Ever
    year this fiscal year variant needs to be configured in such a case
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    special periods?
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    periods are only applicable for the FI module. They are required for
    making any additional posting such as closing entries, provisions. which
    happen during quarter end or year end.
    How many currencies can be configured for a company code?
    A company code can have 3 currencies in total. They are local currency
    ie company code currency) and 2 parallel currencies. This gives the
    company the flexibility to report in the different currencies.
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    Where only 2 currencies are configured (Company code currency and a
    parallel currency) there is no need for an additional ledger. In case the
    third parallel currency is also configured and if it is different than the
    second currency type, you would then need to configure additional
    ledger.
    If there are two company codes with different chart of accounts how
    can you consolidate their activities?
    In this case you either need to write an ABAP program or you need to
    implement the Special Consolidation Module of SAP. If both the company
    codes use the same chart of accounts then standard SAP reports give
    you the consolidated figure.
    FI-GL
    Give some examples of GL accounts that should be posted
    automatically through the system and how is this defined in the
    system.
    Stock and Consumption accounts are instances of GL accounts that
    should be automatically posted . In the GL account master record, a
    check box exists wherein the automatic posting option is selected called “
    Post Automatically Only”
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    An Account group controls the data that needs to be entered at the time
    of creation of a master record. Account groups exist for the definition of a
    GL account, Vendor and Customer master. It basically controls the fields
    which pop up during master data creation in SAP.
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    Suppressed
    Mandatory
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    A Document type is specified at the Header level during transaction entry
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    · It controls the type of accounts that can be posted to eg
    Assets, Vendor, Customer, Normal GL account
    · Document type to be used for reversal of entries
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    to depict the manner in which the financial accounts like Profit and Loss
    Account and Balance Sheet needs to be extracted from SAP. It is freely
    definable and multiple FSV's can be defined for generating the output for
    various external agencies like Banks and other Statutory authorities.
    How are input and output taxes taken care of in SAP?
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    1. Document level
    2. Line item level
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    The default exchange rate type picked up for all SAP transactions is M
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    Is it possible to configure the system to pick up a different exchange
    rate type for a particular transaction?
    Yes it is possible. In the document type definition of GL, you need to
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    checkbox is there in the General Ledger Master Record called Open Item
    Management. It helps you to manage your accounts in terms of cleared
    and uncleared items. A typical example would be GR/IR Account in SAP
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    GR/IR is an interim account. In the legacy system of a client if the goods
    are received and the invoice is not received the provision is made for the
    same.
    In SAP at the Goods receipt stage the system passes an accounting entry
    debiting the Inventory and crediting the GR/IR Account .Subsequently
    when an invoice is recd this GR/IR account is debited and the Vendor
    account is credited. That way till the time that the invoice is not received
    the GR/IR is shown as uncleared items.
    How many numbers of line items in one single entry you can have?
    The number of line items in one document you can accommodate is 999
    lines.
    A Finance Document usually has an assignment field. This field
    automatically gets populated during data entry. Where does it get
    its value?
    This value comes from the Sort key entered in the Gl master record.
    How do you maintain the number range in Production environment?
    Do you directly create it in the Production box or do you do it by
    means of transport?
    Number range is to be created in the production client. You can
    transport it also by way of request but creating in the production client is
    more advisable.
    In customizing “company code productive “means what? What does
    it denote?
    Once the company code is live(real time transactions have started) this
    check box helps prevents deletion of many programs accidentally. This
    check box is activated just before go live.
    What is done by GR/IR regrouping program?
    The balance in a GR/IR account is basically because of 2 main types of
    transactions:-
    Goods delivered but invoice not received – Here the Goods receipt is
    made but no invoice has yet been received from the vendor. In such a
    scenario GR/IR account will have a credit balance.
    Invoiced received but goods not delivered – Here the Invoice is
    received from the vendor and accounted for, but goods have not been
    received. In such a scenario GR/IR account will have a debit balance.
    The GR/IR account would contain the net value of the above two types of
    transactions. The GR/IR regrouping program analyses the above
    transactions and regroups them to the correct adjustment account. The
    balance on account of first transactions will be regrouped to another
    liability account and the balance on account of second transactions will
    be regrouped to an asset account.
    What are the functionalities available in the financial statement
    version?
    In the financial statement version the most important functionality
    available is the debit credit shift. This is more important in case of
    Bank overdraft accounts which can have a debit balance or a credit
    balance. Thus in case of a debit balance you would require the overdraft
    account to be shown on the Asset side. In case of credit balance you
    would require the account to be shown on the Liability side.
    Is it possible to print the financial statement version on a SAPscript
    form?
    Yes. It is possible to print the financial statement version on a SAPscript
    form.
    How do you configure the SAPscript form financial statement
    version?
    It is possible to generate a form from the financial statement version and
    print the financial statements on a SAPscript form. In the customizing for
    financial statement version select the FSV you created and choose Goto
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    You can also copy form from the standard system.
    Is it possible to generate a financial statement form automatically?
    Yes. It is possible to generate a form automatically.
    Is it possible to keep the FI posting period open only for certain GL
    codes?
    Yes. It is possible to keep open the FI posting period only for certain GL
    codes.
    How do you keep the FI posting period open only for certain GL
    codes?
    In transaction code OB52 click on new entries and maintain an interval
    or a single GL code for the account type S with the posting period
    variant. If the GL codes are not in sequence then you need to maintain
    further entries for the posting period variant and account type S.
    Can posting period variant be assigned to more than 1 company
    code?
    Yes. Posting period variant can be assigned to more than one company
    code.
    Accounts Receivable and Accounts
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    At what level are the customer and vendor codes stored in SAP?
    The customer and vendor code are at the client level. That means any
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    Vendor payments can be made in the following manner:
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    Payment medium programs
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    Whether payment advice required
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    view)?
    The payment term in the accounting view of the customer master comes
    into picture if the transaction originates from the FI module. If an FI
    invoice is posted (FB70) to the customer, then the payment terms is
    defaulted from the accounting view of the customer master.
    The payment term in the sales view of the customer master comes into
    picture if the transaction originates from the SD module. A sales order is
    created in the SD module. The payment terms are defaulted in the sales
    order from the sales view of the customer master.
    Where are Payment terms for vendor master maintained?
    Payment terms for Vendor master can be maintained at two places i.e. in
    the accounting view and the purchasing view.
    Which is the payment term which actually gets defaulted in
    transaction (accounting view or purchasing view)?
    The payment term in the accounting view of the vendor master comes
    into picture if the transaction originates from the FI module. If an FI
    invoice is posted (FB60) to the Vendor, then the payment terms is
    defaulted from the accounting view of the vendor master.
    The payment term in the purchasing view of the vendor master comes
    into picture if the transaction originates from the MM module. A
    purchase order is created in the MM module. The payment terms are
    defaulted in the purchase order from the purchasing view of the vendor
    master.
    Explain the entire process of Invoice verification from GR to Invoice
    verification in SAP with accounting entries?
    These are the following steps:
    A goods receipt in SAP for a purchased material is prepared referring a
    purchase order.
    When the goods receipt is posted in SAP the accounting entry passed is:-
    Inventory account Debit
    GR/IR account credit
    A GR/IR (which is Goods receipt/Invoice receipt) is a provision account
    which provides for the liability for the purchase. The rates for the
    valuation of the material are picked up from the purchase order.
    When the invoice is booked in the system through Logistics invoice
    verification the entry passed is as follows:-
    GR/IR account debit
    Vendor credit
    How are Tolerances for Invoice verification defined?
    The following are instances of tolerances that can be defined for Logistic
    Invoice Verification.
    c. Small Differences
    d. Moving Average Price variances
    e. Quantity variances
    f. Price variances
    Based on the client requirement, the transaction can be “Blocked” or
    Posted with a “Warning” in the event of the Tolerances being exceeded.
    Tolerances are nothing but the differences between invoice amount and
    payment amount or differences between goods receipt amount and
    invoice amount which is acceptable to the client.
    Can we change the reconciliation account in the vendor master?
    Yes. Reconciliation account can be changed in the vendor master
    provided that the authority to change has been configured. Normally we
    should not change the reconciliation account.
    What is the impact on the old balance when the reconciliation
    account in the vendor master is changed?
    Any change you make to the reconciliation account is prospective and
    not retrospective. The old items and balances do not reflect the new
    account only the new transactions reflect the account.
    There is an advance given by the customer which lies in a special GL
    account indicator A. Will this advance amount be considered for
    credit check?
    It depends on the configuration setting in the special GL indicator A. If
    the “Relevant to credit limit” indicator is switched on in the Special GL
    indicator A the advances will be relevant for credit check, otherwise it will
    not be relevant.
    In payment term configuration what are the options available for
    setting a default baseline date?
    There are 4 options available:-
    1) No default
    2) Posting date
    3) Document date
    4) Entry date
    What is generally configured in the payment term as a default for
    baseline date?
    Generally document date is configured in the payment term as a default
    for base line date.
    How do you configure a special GL indicator for Customer?
    You can use an existing special GL indicator ID or create a new one.
    After creating a special GL indicator id, update the chart of accounts and
    the Reconciliation account. Also as a last step you need to update the
    special GL code.
    The special GL code should also be marked as a Reconciliation account.
    Switch on the relevant for credit limit and commitment warning
    indicators in the master record.
    Bank Accounting:
    How is Bank Reconciliation handled in SAP?
    The bank reco typically follows the below procedure:
    First, the payment made to a Vendor is posted to an interim bank
    clearing account. Subsequently, while performing reconciliation, an entry
    is posted to the Main Bank account. You can do bank reconciliation
    either manually or electronically.
    How do you configure check deposit?
    The following are the steps for configuring check deposit:-
    Step1: Create account symbols for the main bank and incoming check
    account.
    Step2: Assign accounts to account symbols
    Step3: Create keys for posting rules
    Step4: Define posting rules
    Step5: Create business transactions and assign posting rule
    Step6: Define variant for check deposit
    What is the clearing basis for check deposit?
    In the variant for check deposit we need to set up the following
    a) fields document number ( which is the invoice number),
    b) amount
    c) Short description of the customer.
    The document number and the invoice amount acts as the clearing
    basis.
    How do you configure manual bank statement?
    The following are the steps for configuring manual bank statement:-
    Step1: Create account symbols for the main bank and the sub accounts
    Step2: Assign accounts to account symbols
    Step3: Create keys for posting rules
    Step4: Define posting rules
    Step5: Create business transaction and assign posting rule
    Step6: Define variant for Manual Bank statement
    How do you configure Electronic bank statement?
    The steps for Electronic Bank Statement are the same except for couple
    of more additional steps which you will see down below
    Step1: Create account symbols for the main bank and the sub accounts
    Step2: Assign accounts to account symbols
    Step3: Create keys for posting rules
    Step4: Define posting rules
    Step5: Create transaction type
    Step6: Assign external transaction type to posting rules
    Step7: Assign Bank accounts to Transaction types
    Fixed Assets
    What are the organizational assignments in asset accounting?
    Chart of depreciation is the highest node in Asset Accounting and this is
    assigned to the company code.
    Under the Chart of depreciation all the depreciation calculations are
    stored.
    How do you go about configuring Asset accounting?
    The configuration steps in brief are as follows:-
    a) Copy a reference chart of depreciation areas
    b) Assign Input Tax indicator for non taxable acquisitions
    c) Assign chart of depreciation area to company code
    d) Specify account determination
    e) Define number range interval
    f) Define asset classes
    g) Define depreciation areas posting to general ledger
    h) Define depreciation key
    Explain the importance of asset classes. Give examples?
    The asset class is the main criterion for classifying assets. Every asset
    must be assigned to only one asset class. Examples of asset class are
    Plant& Machinery, Furniture & Fixtures, Computers etc. The asset class
    also contains the Gl accounts which are debited when any asset is
    procured. It also contains the gl accounts for depreciation calculation,
    scrapping etc
    Whenever you create an asset master you need to mention the asset
    class for which you are creating the required asset. In this manner
    whenever any asset transaction happens the gl accounts attached to the
    asset class is automatically picked up and the entry passed.
    You can also specify certain control parameters and default values for
    depreciation calculation and other master data in each asset class.
    How are depreciation keys defined?
    The specifications and parameters that the system requires to calculate
    depreciation amounts are entered in Calculation methods. Calculation
    methods replace the internal calculation key of the depreciation key.
    Depreciation keys are defaulted in Asset Master from the asset class.
    Refer to the configuration for more details of how depreciation is
    calculated.
    A company has its books prepared based on Jan –Dec calendar year
    for reporting to its parent company. It is also required to report
    accounts to tax authorities based on April- March. Can assets be
    managed in another depreciation area based on a different fiscal
    year variant?
    No. Assets accounting module cannot manage differing fiscal year variant
    which has a different start date (January for book depreciation and April
    for tax depreciation) and different end date (December for book
    depreciation and March for tax depreciation). In this case you need to
    implement the special purpose ledger.
    What are the special steps and care to be taken in Fixed asset data
    migration into SAP system especially when Profit center accounting
    is active?
    Data migration is slightly different from a normal transaction which
    happens in Asset accounting module.
    Normally, in asset accounting the day to day transactions is posted with
    values through FI bookings and at the same time the asset reconciliation
    is updated online realtime. Whereas In data Migration the asset master
    is updated with values through a transaction code called as AS91. The
    values updated on the master are Opening Gross value and the
    accumulated depreciation. The reconciliation GL account is not
    automatically updated at this point of time.
    The reconciliation accounts (GL codes) are updated manually through
    another transaction code called as OASV.
    If profit center is active, then after uploading assets through AS91 you
    should transfer the asset balances to profit center accounting through a
    program.
    Thereafter you remove the Asset GL code (reconciliation accounts) from
    the 3KEH table for PCA and update the Asset reconciliation account (GL
    code) through OASV.
    After this step you again update the Asset reconciliation account in the
    3KEH table.
    The reason you remove the Asset reconciliation code from 3KEH table is
    that double posting will happen to PCA when you update the Asset
    reconciliation manually.
    Is it possible to calculate multiple shift depreciation? Is any special
    configuration required?
    Yes it is possible to calculate multiple shift depreciation in SAP for all
    types of depreciation except unit of production. No special configuration
    is required.
    How do you maintain multiple shift depreciation in asset master?
    The following steps are needed to maintain multiple shift depreciation:
    1. The variable depreciation portion as a percentage rate is to be
    maintained in the detail screen of the depreciation area.
    2. The multiple shift factor is to be maintained in the time dependent
    data in the asset master record. This shift factor is multiplied by
    the variable portion of ordinary depreciation.
    Once you have done the above the SAP system calculates the total
    depreciation amount as follows:-
    Depreciation amount = Fixed depreciation + (variable depreciation * shift
    factor)
    Let’s say you have changed the depreciation rates in one of the
    depreciation keys due to changes in legal requirements. Does
    system automatically calculate the planned depreciation as per the
    new rate?
    No. System does not automatically calculate the planned depreciation
    after the change is made. You need to run a program for recalculation of
    planned depreciation.
    What are evaluation groups?
    The evaluation groups are an option for classifying assets for reports or
    user defined match code (search code). You can configure 5 different
    evaluation groups. You can update these evaluation groups on to the
    asset master record.
    What are group assets?
    The tax requirements in some countries require calculation of
    depreciation at a higher group or level of assets. For this purpose you
    can group assets together into so-called group assets.
    What are the steps to be taken into account during a depreciation
    run to ensure that the integration with the general ledger works
    smoothly?
    For each depreciation area and company code, specify the following:
    1 The frequency of posting depreciation(monthly,quarterly etc)
    2 CO account assignment (cost center)
    3 For each company code you must define a document type for
    automatic depreciation posting: This document type requires its
    own external number range.
    4 You also need to specify the accounts for posting. (Account
    determination)
    Finally to ensure consistency between Asset Accounting and Financial
    Accounting, you must process the batch input session created by the
    posting report. If you fail to process the batch input session, an error
    message will appear at the next posting run.
    The depreciation calculation is a month end process which is run in
    batches and then once the batch input is run the system posts the
    accounting entries into Finance.
    How do you change fiscal year in Asset Accounting?
    n Run The fiscal year change program which would open new annual
    value fields for each asset. i e next year
    &#159; The earliest you can start this program is in the last posting period of
    the current year.
    &#159; You have to run the fiscal year change program for your whole
    company code.
    &#159; You can only process a fiscal year change in a subsequent year if the
    previous year has already been closed for business.
    Take care not to confuse the fiscal year change program with year-end
    closing for accounting purposes. This fiscal year change is needed only in
    Asset Accounting for various technical reasons.
    Is it possible to have depreciation calculated to the day?
    Yes it is possible. You need to switch on the indicator “Dep to the day” in
    the depreciation key configuration.
    Is it possible to ensure that no capitalization be posted in the
    subsequent years?
    Yes it is possible. You need to set it in the depreciation key
    configuration.
    How are Capital Work in Progress and Assets accounted for in SAP?
    Capital WIP is referred to as Assets under Construction in SAP and are
    represented by a specific Asset class. Usually depreciation is not charged
    on Capital WIP.
    All costs incurred on building a capital asset can be booked to an
    Internal Order and through the settlement procedure can be posted onto
    an Asset Under Construction. Subsequently on the actual readiness of
    the asset for commercial production, the Asset Under Construction gets
    capitalized to an actual asset.
    The company has procured 10 cars. You want to create asset
    masters for each of this car. How do you create 10 asset masters at
    the same time?
    While creating asset master there is a field on the initial create screen
    called as number of similar assets. Update this field with 10. When you
    finally save this asset master you will get a pop up asking whether you
    want to maintain different texts for these assets. You can update
    different details for all the 10 cars.
    FI-MM-SD Integration
    How do you go about setting the FI MM account determination ?
    FI MM settings are maintained in transaction code OBYC. Within these
    there are various transaction keys to be maintained like BSX, WRX,
    GBB, PRD etc. In each of these transaction keys you specify the GL
    accounts which gets automatically passed at the time of entry.
    Few examples could be: BSX- Stands for Inventory Posting Debit
    GBB-Standsfor Goods Issue/Scrapping/delivery
    of goods etc
    PRD- Stands for Price Differences.
    At what level is the FI-MM, FI-SD account determination settings?
    They are at the chart of accounts level.
    What are the additional settings required while maintaining or
    creating the GL codes for Inventory accounts?
    In the Inventory GL accounts (Balance sheet) you should switch on the
    ‘Post automatically only’ tick. It is also advisable to maintain the
    aforesaid setting for all FI-MM accounts and FI-SD accounts. This helps
    in preserving the sanctity of those accounts and prevents from having
    any difference between FI and MM, FI and SD.
    What is Valuation and Account assignment in SAP?
    This is actually the link between Materials Management and Finance.
    The valuation in SAP can be at the plant level or the company code level.
    If you define valuation at the plant level then you can have different
    prices for the same material in the various plants. If you keep it at the
    company code level you can have only price across all plants.
    Valuation also involves the Price Control .Each material is assigned to a
    material type in Materials Management and every material is valuated
    either in Moving Average Price or Standard Price in SAP. These are the
    two types of price control available.
    What is Valuation Class?
    The Valuation Class in the Accounting 1 View in Material Master is the
    main link between Material Master and Finance. This Valuation Class
    along with the combination of the transaction keys (BSX,WRX,GBB,PRD )
    defined above determine the GL account during posting.
    We can group together different materials with similar properties by
    valuation class. Eg Raw material,Finsihed Goods, Semi Finished
    We can define the following assignments in customizing :
    All materials with same material type are assigned to just one valuation
    class.
    Different materials with the same material type can be assigned to
    different valuation classes.
    Materials with different material types are assigned to a single valuation
    class.
    Can we change the valuation class in the material master once it is
    assigned?
    Once a material is assigned to a valuation class in the material master
    record, we can change it only if the stocks for that material are nil. If the
    stock exists for that material, then we cannot change the valuation class.
    In such a case, if the stock exists, we have to transfer the stocks or issue
    the stocks and make the stock nil for the specific valuation class. Then
    only we will be able to change the valuation class.
    Does the moving average price change in the material master during
    issue of the stock assuming that the price control for the material is
    Moving Average?
    The moving average price in the case of goods issue remains unchanged.
    Goods issue are always valuated at the current moving average price. It
    is only in goods receipt that the moving average price might change. A
    goods issue only reduces the total quantity and the total value in relation
    to the price and the moving price remains unchanged. Also read the
    next question to learn more about this topic.
    If the answer to the above question is ‘Yes’, then list the scenario in
    which the moving average price of the material in the material
    master changes when the goods are issued.
    The moving average price in the material master changes in the scenario
    of Split Valuation which is sometimes used by many organizations. If the
    material is subject to split valuation, the material is managed as Several
    partial stocks and each partial stock is valuated separately.
    In split valuation, the material with valuation header record will have ‘v’
    moving average price. This is where the individual stocks of a material
    are managed cumulatively. Here two valuation types are created, one
    valuation type can have ‘v’ (MAP) and the other valuation type can have
    ‘s’(standard price).
    In this case, whenever the goods are issued from the respective valuation
    types, always the MAP for the valuation header changes.
    What is the accounting entry in the Financial books of accounts
    when the goods are received in unrestricted use stock? Also
    mention the settings to be done in the ‘Automatic postings’ in SAP
    for the specific G/L accounts.
    On receipt of the goods in unrestricted-use stock, the Inventory account
    is debited and the GR/IR account gets credited. In customization, in the
    automatic postings, the Inventory G/L account is assigned to the
    Transaction event key BSX and the GR/IR account is assigned to the
    Transaction event key WRX.
    If a material has no material code in SAP, can you default the G/L
    account in Purchase order or it has to be manually entered?.
    If a material has no material code in SAP, we can still, default the G/L
    account with the help of material groups. We can assign the valuation
    class to a material group and then in FI-automatic posting, we can
    assign the relevant G/L account in the Transaction event key. The
    assignment of a valuation class to a material group enables the system to
    determine different G/L accounts for the individual material groups.
    What is the procedure in SAP for Initial stock uploading? Mention
    the accounting entries also.
    Initial stock uploading in SAP from the legacy system is done with
    inventory movement type 561( a MM transaction which is performed).
    Material valuated at standard price: For a material valuated at
    standard price, the initial entry of inventory data is valuated on the basis
    of standard price in the material master. If you enter an alternative value
    at the time of the movement type 561, then the system posts the
    difference to the price difference account.
    Material valuated at moving average price: The initial entry of
    inventory data is valuated as follows : If you enter a value when
    uploading the initial data, the quantity entered is valuated at this price.
    If you do not enter a value when entering initial data, then the quantity
    entered is valuated at the MAP present in the material master.
    The accounting entries are: Inventory account is debited and Inventory
    Historical upload account is credited.
    How do you configure FI-SD account determination?
    The FI-SD account determination happens through an access sequence.
    The system goes about finding accounts from more specific criteria to
    less specific criteria.
    This is the sequence it would follow:
    1) It will first access and look for the combination of Customer
    accounts assignment grp/ Material account assignment grp/
    Account key.
    2) If it does not find the accounts for the first combination it will look
    for Customer account assignment grp and account key
    combination.
    3) Furthermore, if it does not find accounts for the first 2 criteria’s
    then it will look for Material account assignment grp/Account key.
    4) If it does not find accounts for the all earlier criteria’s then finally it
    will look for Account key and assign the GL code.
    Thus posting of Sales Invoices into FI are effected on the basis of a
    combination of Sales organization, Account type, or Customer and
    Material Account assignment groups and following are the options
    available.
    a. Customer AAG/Material AAG/Account type
    b. Material AAG/Account type
    c. Customer AAG/Account type
    For each of this option you can define a Gl account. Thus the system
    uses this gl account to automatically pass the entries.
    Logistics Invoice Verification
    Can you assign multiple G/L accounts in the Purchase order for the
    same line item?
    Yes, we can assign multiple G/L accounts in the Purchase order for the
    same line item. The costs can be allocated on a percentage or quantity
    basis. If the partial goods receipt and partial invoice receipt has already
    taken place, then the partial invoice amount can be distributed
    proportionally, i.e. evenly among the account assigned items of a
    Purchase order. Alternatively the partial invoice amount can be
    distributed on a progressive fill-up basis, i.e. the invoiced amount is
    allocated to the individual account assignment items one after the other.
    What is Credit memo and subsequent debit in Logistics Invoice
    verification?
    The term credit memo refers to the credit memo from the vendor.
    Therefore posting a credit memo always leads to a debit posting on the
    vendor account. Credit memos are used if the quantity invoiced is higher
    than the quantity received or if part of the quantity was returned.
    Accounting entries are : Vendor account is debited and GR/IR account is
    credited.
    Subsequent debit : If a transaction has already been invoiced and
    additional costs are invoiced later, then subsequent debit is necessary. In
    this case you can debit the material with additional costs, i.e. GR/IR
    account debit and Vendor account credit. When entering the Subsequent
    debit, if there is no sufficient stock coverage, only the portion for the
    available stock gets posted to the stock account and rest is posted to the
    price difference account.
    What do you mean by Invoice parking, Invoice saving and Invoice
    confirmation?
    Invoice parking : Invoice Parking is a functionality which allows you to
    create incomplete documents and the system does not check whether the
    entries are balanced or not. An accounting documents is also not created
    when the invoice is in parked mode.
    Thus you can create incomplete documents and then post it later to
    accounting when you feel it is complete. You can even rectify the Parked
    invoice. This feature is used by many companies as on many occasions
    all data relating to the invoice might not be available.
    Invoice saving : This is also called Invoice processing or Invoice posting.
    The accounting document gets created when the invoice is posted in SAP.
    Invoice confirmation : There is no terminology in SAP as Invoice
    confirmation.
    What are Planned delivery costs and Unplanned delivery costs?
    Planned delivery costs: are entered at the time of Purchase order. At
    goods receipt, a provision is posted to the freight or customs clearing
    account.
    e.g. FRE is the account key for freight condition, hence the system can
    post the freight charges to the relevant freight revenue account and FR3
    is the account key for Customs duty, hence the system can post the
    customs duty to the relevant G/L account.
    These account keys are assigned to the specific condition types in the
    MM Pricing schema.
    In terms of Invoice verification : If the freight vendor and the material
    vendor is the same : then we can choose the option : Goods service items
    + Planned delivery costs.
    If the freight vendor is different from the material vendor: then for
    crediting only the delivery costs, we can choose the option: Planned
    delivery costs.
    Unplanned delivery costs: are the costs which are not specified in the
    Purchase order and are only entered when you enter the invoice.
    What is the basis on which the apportionment is done of unplanned
    delivery costs?
    Unplanned delivery costs are either uniformly distributed among the
    items or posted to a separate G/L account.
    For a material subjected to Moving average price, the unplanned delivery
    costs are posted to the stock account, provided sufficient stock coverage
    exists.
    For a material subjected to Standard price, the unplanned delivery costs
    are posted to the Price difference account.
    There are cases where Invoice verification is done first before the
    Goods receipt is made for the purchase order . In these cases with
    what values would the Goods receipt be posted ?
    Since the invoice verification has been done first the Goods Receipts will
    be valued with the Invoice value.
    FI Month End Closing Activities
    What are the Month End Closing Activities in Finance?
    1. Recurring Documents.
    a) Create Recurring documents
    b) Create Batch Input for Posting Recurring Documents
    c) Run the Batch Input Session
    2. Posting Accruals or Provisions entries at month end
    3. Managing the GR/IR Account-Run the GR/Ir Automatic Clearing
    4. Foreign Currency Open Item Revaluation-Revalue Open Items in
    AR.AP
    5. Maintain Exchange Rates
    6. Run Balance Sheets –Run Financial Statement Version
    7. Reclassify Payables and Receivables if necessary
    8. Run the Depreciation Calculation
    9. Fiscal Year Change of Asset Accounting if it is year end
    10. Run the Bank Reconciliation
    11. Open Next Accounting Period
    Controlling Module
    Explain the organizational assignment in the controlling module?
    Company codes are assigned to the controlling area. A controlling area
    is assigned to the operating concern.
    Controlling Area is the umbrella under which all controlling activities of
    Cost Center Accounting, Product costing, Profitability Analysis and Profit
    Center are stored.
    Operating Concern is the highest node in Profitability Analysis
    What is primary Cost element and secondary cost element?
    Every Profit and Loss GL account that needs to be controlled has to be
    defined as a cost element in SAP. Just as in FI General Ledger Accounts
    exist, in Controlling we have Cost element.
    Each FI General Ledger Account that is a Profit and Loss Account is also
    created as a Cost element in SAP.
    Primary Cost Elements are those which are created from FI general
    Ledger Accounts and impact the financial accounts eg. Travelling
    expenses, consumption account infact, any Profit and Loss GL account
    Secondary Cost Elements are those which are created only in
    controlling and does not affect the financials of the company. It is used
    for internal reporting only. The postings to these accounts do not affect
    the Profit or Loss of the company.
    The following categories exist for secondary cost elements:
    21 Internal Settlement:
    Cost elements of this category is used to settle order costs to objects in
    controlling such as cost centers, pa segments etc.
    31 Order/Results Analysis:
    Used to calculate WIP on the order/project
    41 Overhead
    Used to calculate indirect costs from cost centers to orders
    42. Assessment
    Used to calculate costs during assessment
    43 Internal Activity Allocation
    Used to allocate costs during internal activity allocation such as Machine
    Labour etc
    What are cost objects?
    A cost object means a cost or a revenue collector wherein all the costs or
    revenues are collected for a particular cost object. Examples of this could
    be cost center, production order, internal order, projects, sales order
    So whenever you look at any controlling function the basic thing you
    need to ask yourself is What is the cost element(expense) I want to
    control and what is the cost object ( i.e. either the production order, sales
    order, internal order) I am using to control this cost element. Sounds
    confusing read it again it is very simple
    Controlling is all about knowing the cost element and the cost
    object. Every time pose this question to yourself what is the cost
    element what is the cost object.
    At the end of the period all costs or revenues in the cost object are settled
    to their respective receivers which could be a gl account, a cost center,
    profitability analysis or asset.
    It is very important that you understand this otherwise you would
    struggle to understand Controlling.
    Cost Center Accounting:
    How is cost center accounting related to profit center?
    In the master data of the Cost Center there is a provision to enter the
    profit center. This way all costs which flow to the cost center are also
    captured in the profit center.
    Cost centers are basically created to capture costs e.g. admin cost center,
    canteen cost center etc
    Profit centers are created to capture cost and revenue for a particular
    plant, business unit or product line.
    What is a cost element group?
    Cost element group is nothing but a group of cost elements which help
    one to track and control cost more effectively. You can make as many
    number of cost element groups as you feel necessary by combining
    various logical cost elements.
    What is a cost center group?
    In a similar line the cost center group is also a group of cost centers
    which help one to track and control the cost of a department more
    effectively. You can make as many number of cost centers as you feel
    necessary by combining various logical cost centers
    Infact you can use various combinations of cost center group with the
    cost element group to track and control your costs per department or
    across departments
    What is the difference between Distribution and Assessment?
    Distribution uses the original cost element for allocating cost to the
    sender cost center. Thus on the receiving cost center we can see the
    original cost element from the sender cost center. Distribution only
    allocates primary cost.
    Assessment uses assessment cost element No 43 defined above to
    allocate cost. Thus various costs are summarized under a single
    assessment cost element. In receiver cost center the original cost
    breakup from sender is not available. Assessment allocates both primary
    as well as secondary cost.
    What are the other activities in Cost center?
    If you have a manufacturing set up, entering of Activity prices per cost
    center/activity type is an important exercise undertaken in Cost center
    accounting.
    What is an Activity Type?
    Activity types classify the activities produced in the cost centers.
    Examples of Activity Type could be Machine, Labour, Utilities
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    In the activity type master you need to select price indicator 1 – Plan
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    Normally when activity price is calculated through system it is shown as
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    The configuration setting is to be done in the cost center accounting
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    Original business transaction – The original business transaction is
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    this piece of information across to them? The cost center report
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    in real handy in such situations. In the above scenario the controlling
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    Costing Sheets - This is used to calculate the overhead in
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