Save a numbers file after collaborating

I am sharing a spreadsheet my son created in his iCloud. He sent me a share link. I've modified his document (using Numbers through the web interface), but I cannot figure out how to save it. Seems like if I close the Safari window, I might lose it all.

Hi Dan,
Go ahead and close the Safari window, you don't have to save the document because the edits are saved in real time. The document below provides more details about sharing and editing Numbers for iCloud beta documents
Numbers for iCloud beta: Share and edit a spreadsheet with others
http://support.apple.com/kb/PH14755
iCloud keeps your spreadsheet up to date on iCloud.com and on all your devices, so you and your collaborators always have the latest version.
Note: If you’re on the web, edits you and others make to the spreadsheet appear in real time.
-Jason

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I am trying to update a chart in Pages that I created in Numbers, but the refresh button does not show up after I save the Numbers file. Thoughts?

I am trying to update a chart in Pages that I created in Numbers, but the refresh button does not show up after I save the Numbers file. Thoughts?

It is hard to exactly understand what you have done or not by you one sentence description. My thought is have you read in the Pages User Guide? Here is what it says about updating a chart in Pages:
Updating a Chart Copied from a Numbers Document
If you’ve created a chart in Numbers, you can copy it and paste it into your Pages document. After it’s been pasted into Pages, the chart remains linked to the data tables it references in Numbers. To change the chart data, open the original Numbers document and edit the data there, save the Numbers document, and then refresh the chart data in Pages.To update a chart after you’ve updated its linked Numbers table:
Select the chart on the page and click the Refresh button that appears.
Note: You must save the Numbers document before copying and pasting your chart into your Pages document and after editing the Numbers data tables that the chart references.
I hope it has helped you.

Preflight keeps saying "Unable to save the PDF File after post processing"

I'm at a loss how to overcome this. Spent almost a whole day, together with another person, trying to fix it with no success!
I use Adobe pro CC on a PC
I usually receive pdf files from this one client who edits and formats a book in Mac Pages. Up until a few days ago I had no problems converting the client's pdfs into pdf/x3, but the last three versions of the latest file have stumped me.
Just to test, I first just tried to convert the file (33MB), unchanged, to pdf/x3 using the save as other option - message reads "the document has been saved, however, it could not be converted according to the selected standard profile: convert to PDF/X. Please use preflight with the profile "Convert to PDF/X" in order to identify those properties of the document which prevent it from being compliant to this profile"
if I then choose under Profiles - convert to PDF/X3 - it says no problems found, and appears to have saved the file. If I try to save again as a pdf/x3, just to make sure, it then tells me it's not pdf/x3 compliant
OK - so then I go back to preflight - and choose the standards function - then pdf/x3, then continue with the default colour profile. About halfway through the conversion, at the point of saving the file, I get the message "unable to save the pdf file after post processing"
So far I've had no luck figuring out what this is.
I then choose the option of "verify compliance of ppdf/x3" - message reads "pdf/x3 version key (GTS_PDFXVersion) missing", and "Trapped key not true or false"
Help!! How can I be sure the file converted / or not?
kim

Yes I was/am aware of Preflight's inability to play nicely over cloud technologies in certain cases, especially wrt Standards technologies, this will be partially addressed in an upcoming version of Preflight without saying too much. But the same thing could theoretically have happened if the file was also located on another local network client or server. Leaving aside the argument that this may violate the Acrobat User Agreement - since purchasing the software, the user agrees to employ its functionality on a single host system and precludes host-client-based scenarios - this simply is not a supported use, meaning the user may not have expectations that it will work at all, if the applications requirements are not observed. There do exist server-solutions for Preflight files within networks, but Acrobat and by extension Acrobat Preflight is not one of those solutions, and (still) belongs in the single host-based desktop environment.
However most (99.9%) functions within Acrobat <-> acrobat.com file exchange are supported, file syncing across multiple devices will soon be supported, but Standards compliance is still admittedly a problem at this point. Some testing has been done using 3rd party cloud technologies starting with enterprise-based solutions, such as Office 365, and this will continue to ramp up to include other 3rd party products.
As for the second point, Preflight will usually change the PDF version to be complaint, are you saying that it was unable to do so in this case? It seems that this error should have popped up during the normal Preflight conversion attempt. Personally I think solving a workflow problem using the print path is a little bit of a heavy-handed approach, but if helped and the results are acceptable, then that is good. Since that path is non-existent on a Mac, as one needs to Save as Adobe PDF from the Print dialog's PDF drop-down menu, I am assuming your workflow involved file creation on a Mac, then further processing on Windows using the PDF printer. I am wondering if a simple resave/Save As... to PDF with overwrite on a Mac, or Preflighting the file using a PDF version compatibility profile before the PDF/X conversion would have helped. Since there are such a multitude of methods that a PDF can be created, there are also many ways within Acrobat that a user can shape the file to be compatible with the expected workflow, ie, 'many ways to skin a cat', without being morbid.

How to save a numbers file on macbook to iCloud?

i have just started using icloud and want to save a numbers file on my macbook pro via icloud so i can use it on my iphone 5 please!!??

While we all have MacBooks in this forum most of us don’t use iCloud. There's an iCloud Support Community where everybody uses iCloud. You should also post this question there to increase your chances of getting an answer. https://discussions.apple.com/community/icloud/icloud_on_my_mac

Can't open Numbers file after moving it back to Mac from Dropbox

Please help! Can't open Numbers file after moving it back to iMac from Dropbox. Says I need the newer version of Numbers each time I tried to open the file. I am 100% sure that I had the newest version. Spoke to the AppleCare guy and after doing the checks he is also sure that I had the latest version of Numbers and AppleCare can't help. He suggested that maybe i should run it on a file repair program...any suggestion?... please help...

I've read reports of people having trouble when storing Numbers 3 documents on Dropbox. I think it's related to the fact that they're not really "files." They're "packages" that look like files. I had thought that Dropbox had cleared this up with their latest update. You should be on Dropbox version 2.4 or later.
If you have Time Machine you may have some luck going back in time and restoring the document from a previous version.
Storing Numbers documents on iCloud works much better, at least for me, and (unlike Dropbox) iCloud facilitates automatic syncing to other Macs and iOS devices signed into the same Apple ID.
Perhaps you could consider keeping Numbers documents in iCloud instead. iCloud is deeply integrated into the app, and now works well.
SG

How to save a numbers file to a pdf file of multiple pages instead of one giant long page?

How to save a numbers file to a pdf file of multiple pages instead of one giant long page?

Hi DW,
Numbers 3.2.2
Instead of Menu > File > Export To, use Menu > File > Print...
That takes you to Print Preview.
In the Print Setup panel, Click on the Print... button lower right (it won't print yet).
That opens the Print Dialogue.
Click on the PDF Pop-Up Menu lower left.
Choose Open PDF in Preview or Save as PDF.
That will have page breaks and will be full sized.
Print from Preview.
Regards,
Ian.

Can i reduce the size of a numbers file after creating it?

I have created a template using numbers and after adding the information and photographs the file appears too big to email; can the numbers file be reduced after created to enable emailing?

Hi there.
Have you considered mailing a link to Dropbox, iDrive or some other cloud storage?
Compressor is designed primarily for audio and video, and graphics file formats. If you have a lot of photos that are ballooning the size of your spreadsheets, I'd use a photo editor to reformat/resize them. It doesn't have to be Photoshop. Preview, for example, can do that.
Also…there is a an active iWork discussion forum in the ASC, and you might consider asking your question here.
Russ

Why can't I save my indesign file after I import a pdf file?

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See this post: http://forums.adobe.com/message/2445821#2445821

How do I save my numbers files as an xls for others to view with Mavericks

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Save changes to numbers file to iCloud

How do I save a numbers file into the cloud from my mac? Downloading the file (from iCloud) editing and then Save a Version does not update the iCloud file.

So a two step process? They already exist in iCloud, I just want to save changes back to the iCloud.
This is seamless from my devices. But a cumbersome process from my mac?

Sample Applescript: scraping values from numbers files into a master file

Hi, I have programming experience in c and other languages, but am new to applescript and so am learning a lot from this forum.
My goal is to make a timesheet system for my Dad (for a bday present) where every time he helps a client, he fills out a newly created numbers file - and after a week or so, he can run a script that scrapes certain values from each numbers file and places it into a master numbers file. Then saving and closing the file.
Vince, it sounds like you've written a script that does this feature of looping through all numbers files in a folder and putting select values from each numbers file into a master numbers file (after clearing the previous values of the master file).
Specifically, I'm looking for a sample script that opens up a numbers file, clears its table, then fills this table by scraping one value from a particular cell in every numbers file in a folder.
If anyone has a similar script they would be willing to post or email to me, for me to use as a foundation and to learn from, I would be very very very grateful. My email is forman.jq at gmail dot com.

I guess that this script may be a good starting point.
--[SCRIPT fromfolder_2spreadsheet1]
The target spreadsheet must be open at front and must contain the sheet sheet_destination which much contain the table table_destination.
Choose the folder supposed to store the source sopreadsheets.
Yvan KOENIG (VALLAURIS, France)
2010/08/18
--=====
(* Edit these height properties to fit your needs *)
property destination : "destinationDoc.numbers"
property sheet_destination : "destination"
property table_destination : "insert here"
property premierelignedestination : 2
property colonne_destination : 2
property ledossierhabituel : "Macintosh HD Maxtor:Users:yvan_koenig:Desktop:dossier habituel:"
property ligne_source : 2
property colonne_source : 2
--=====
on run
my activateGUIscripting()
Select the folder storing the spreadsheets from which we will extract values *)
set dossier_source to choose folder with prompt "Choose folder storing the Numbers documents…" default location (ledossierhabituel as alias)
Build a list of disk items available in the selected folder *)
tell application "System Events"
set les_elements to every disk item of folder (dossier_source as text) --whose (get type identifier) is in
set les_tableurs to {}
Extracts the list of the Numbers spreadsheets available in the selected folder *)
repeat with refsurelement in les_elements
if type identifier of refsurelement is in {"com.apple.iwork.numbers.numbers", "com.apple.iwork.numbers.sffnumbers"} then
copy path of refsurelement to end of les_tableurs
end if
end repeat
end tell -- System Events
if les_tableurs is {} then
No Numbers documents available so we stop the process. *)
set rapport to "The folder “" & dossier_source & "” doesn’t contain Numbers documents !"
else
set rapport to {}
end if
Check that the target Numbers document is open at front
and that it embed the defined sheet embedding the defined table. *)
tell application "Numbers"
activate
set existants to name of documents
if destination is not in existants then
copy "The document " & destination & " is not open !" to end of rapport
else
tell document destination
if sheet_destination is not in (name of sheets) then
copy "the sheet " & sheet_destination & " is unavailable in the document " & destination & " !" to end of rapport
else
tell sheet sheet_destination
if table_destination is not in (name of tables) then copy "The table " & table_destination & " is unavailable in the sheet " & sheet_destination & " of the document " & destination & " !" to end of rapport
end tell -- sheetSource
end if
end tell --document destination
end if
If target document is not at front or if it doesn't match the defined requirements,
we quit the process. *)
if rapport is not {} then error my recolle(rapport, return)
Clean the target table, minus row 1 supposed to be storing columns headers *)
tell document destination to tell sheet sheet_destination to tell table table_destination
set selection range to range ("A2 : " & name of last cell)
end tell --document destination
end tell -- Numbers
my selectMenu("Numbers", 4, 9) (* Suppress *)
set liste_valeurs to {}
tell application "Numbers"
repeat with un_tableur in les_tableurs
Open the spreadsheets and extract from each of them the wanted value *)
open un_tableur
tell document 1 to tell sheet 1 to tell table 1
set une_valeur to value of cell 2 of column 2
end tell
if une_valeur is 0.0 then
copy "empty" to end of liste_valeurs
else
copy une_valeur as text to end of liste_valeurs
end if
close document 1
end repeat
Now, it's time to insert the values in the target table *)
set ligne_destination to premierelignedestination
tell document destination to tell sheet sheet_destination to tell table table_destination
repeat with une_valeur in liste_valeurs
if not (exists row ligne_destination) then add row below last row
if une_valeur is not "empty" then
set value of cell ligne_destination of column colonne_destination to une_valeur
end if
set ligne_destination to ligne_destination + 1
end repeat
end tell -- document destination
save document destination
end tell -- Numbers
end run
--=====
on recolle(l, d)
local oTIDs, t
set oTIDs to AppleScript's text item delimiters
set AppleScript's text item delimiters to d
set t to l as text
set AppleScript's text item delimiters to oTIDs
return t
end recolle
--=====
on activateGUIscripting()
(* to be sure than GUI scripting will be active *)
tell application "System Events"
if not (UI elements enabled) then set (UI elements enabled) to true
end tell
end activateGUIscripting
--=====
my selectMenu("Pages",5, 12)
==== Uses GUIscripting ====
on selectMenu(theApp, mt, mi)
tell application theApp
activate
tell application "System Events" to tell process theApp to tell menu bar 1 to ¬
tell menu bar item mt to tell menu 1 to click menu item mi
end tell -- application theApp
end selectMenu
--=====
--[/SCRIPT]
I apologize, I'm too busy to write more explanations.
Yvan KOENIG (VALLAURIS, France) mercredi 18 août 2010 21:38:04

You can save a pdf file can be edited in a non-editable pdf format ????

I need to save the pdf file after compiling it in a non-editable format

Sign it using a digital signature.

How do I save a Numbers spreadsheet as an ASCII spreadsheet

I need to convert an Appleworks spreadsheet to a Numbers spreadsheet and then save it as an ASCII file in order to upload it to my internet site.
Conversion of the AW SS to Numbers is no problem. However, unlike AW, there is no selection I can make in the "Save As" menu to save the Numbers file as an ASCII.
Any suggestions?

Peggy:
As you suggested, I copied and pasted my 450 row Numbers table into Pages (12 pages in total) and then converted it to text - I saved it to my desktop and renamed the file with a ".txt" tag. Then I uploaded to the server.
The result when seen on the net is a page with 10 offices with total sales volume, units sold, etc. However, using the above procedure, while I do get the names of the 10 offices, I get no numbers.
If any of you wish to contact my by email, I will direct you Peggy, Jerry and Brie, to the site to see the present result and future effort results.
Thank you for your time and efforts.
[email protected]

Cannot save a Numbers document

I get a message when I try to save a Numbers file: "Coundn't auto-save document. How do I fix this?

In Finder hold down the option key and in the menu Go > Library > Mobile Documents > com~apple~Numbers.
With luck your document will be in that folder (where Numbers stores local copies of documents synced with iCloud).
If you use Time Machine you might also try going back in time in that folder to 'Restore' your document.
SG

Save a numbers file after collaborating

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