Saving or Archiving All Messages in Your Inbox

I'm going to revamp my entire OS & hard drive this weekend, but i want to make sure all my mail is saved. How would I go about saving or archiving all the messages in my inbox so when I finish reinstalling my OS, I can have all my messages saved and upload them back into mail (cause my emails come off the comcast server once I recieve them)

The Mail folder is found in your user folder -- Home/Library/Mail. Copy it, and the com.apple.mail.plist file found in Home/Library/Preferences, and you can restore everything using those two items. The Address Book is found in Home/Library/Applications Support/AddressBook -- copy that if you want to save contacts.
Ernie

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How to delete all messages in my inbox?

How to delete all messages in my inbox?

For messages, go to the conversation list (if viewing a conversation, tap Messages at the top left), tap the Edit button on the top left, tap the minus sign to the left of any of the conversations you want to delete, tap Done at the top.

How do archive all messages over 5yrs old for easy access if needed

My Thunderbird folders are very large after 10 years and I have over 100 sub-folders. I need to keep all messages but would like to keep the oldest, say over 5 years old, separate as I rarely need to see them again. Archiving would make navigation easier. Where in Thunderbird's help pages does it explain how to do this , as well as how to access the archive ? Is it better to make a new profile called Archive and move the archived messages to that ?

Assuming you have all your emails pre-organised in folders called : Acme, Brown, Carter etc
When you created the Archive options, if you had selected yearly and retain folder structure, then it would be archived as follows:
> Archives
> > 2008
> > > > Acme
> > > > Brown
> > > > Carter
> > 2009
> > > > Acme
> > > > Brown
> > > > Carter
If you selected monthly and retain folder structure:
> Archives
> > 2008
> > > >2008-01
> > > > > >Acme
> > > > > >Brown
> > > > > >Carter
This would mean that all the Acme, Brown, Carter folders would be in Archives, but the size of the folder will be smaller because it is divided by year, or even smaller if monthly is used. (If you only have a few emails per month then yearly would be ok). So, if you have not organised your emails into eg: Acme, Brown, Carter folders, then do this first, then when you Archive them they will still be located under Archives in a folder of that name, so easy to locate.
Folders containing emails that you see in the Folder Pane are in reality mbox files - not folders, and these files are stored in your profile folder.
Each file has emails stored one after the other, in the order they were downloaded, so emails are not stored in individual files. If you accessed your Profile folder and opened one of these mbox files using 'Notepad', you would see one huge long document. Each mbox file also has a .msf indexing file.
Large documents carry a greater risk, if something goes wrong, you could lose a lot of emails. The point of using the auto archiving is that this will sub divide those large files into smaller files and therefore carry less overall risk per file and use less memory when accessing.
http://kb.mozillazine.org/Performance_-_Thunderbird
'' Thunderbird loads a folder's *.msf file into memory whenever it opens the folder. By default it keeps up to 30 *.msf files open for 5 minutes (and their contents in memory), unless they are "special" folders, which it never closes. It loads the inbox.msf file for every account on startup. The best way to minimize the amount of memory used is to archive messages you have already read or otherwise no longer need in Inbox into folders that you rarely open. Moving a message to an archive folder opens it, so consider archiving messages by year and month rather than yearly so that the archive being used doesn't get excessively large. ''
If you choose to not use Archive options and instead manually created Acme, Brown, Carter folders in the Archives folder,it means you will have to manually move emails into those folders.
In which case, you will just be creating new large folders, which will get larger everytime you move an email. As they are Archive folders then they will end up with even more emails than you currently have, so I'm sure you can imagine what could happen over time. With Archived emails you need to consider the long term.
At the end of the day the choice is yours, but at least you now have some information to make an informed choice.

Inbox full message when not full, repair Inbox but all messages gone & empty Inbox keeps thinking

With an Inbox full message and couldn't download messages any more, I moved most messages to another folder under Archive but still get the same message. Reading from others' posts, I repaired Inbox but all messages there is gone and it keeps thinking forever. Tried compacting Inbox, it keeps thinking. Tried reboot and compacting (all) folders, it keeps thinking. Also deleted inbox.msf, which only one unused out of several email account's folder has, but no help. Sometimes when Inbox stops thinking, checking mail still gets Inbox full message. Wasted a whole morning already ... any idea please?

reboot your computer into safe mode with networking to stop your anti virus interfering and then compact your folders etc.

Why is my mac mail archiving all messages

I have owned a Mac for over 8 years and my current 2011 Intell Mac Book Pro was purchased new. I am running Maveric 10.9.2. In the last couple of months it has started archiving all my mail from google and gmx. All Incoming mail is automatically archived. If I select all in archive and delete it moves it to the trash if I select all in trash and delete it moves it all back into the archive folder. I have set up no rules.

To change this behavior you will have to login to your Gmail account in a web browser. Once logged in go to Settings and then click on the "Forwarding and POP/IMAP" tab. about 2/3rd's the way down you will see "When I mark a message in AMAP as deleted" set Auto Expunge to OFF.
Next, where you see "When a message is marked as deleted and expunged from the last visible IMAP folder:" You can change how the deleted mail acts.

Is there any way to have more than 200 messages in your inbox?

My iPhone 3gs only allows 200 messages in my inbox per email account. On the contrary, my girlfriends blackberry will hold 1500+ emails.
Does anyone know how to change the settings to allow more messages to be kept in the inbox or if the new iPhone 4 will allow more messages to be kept in the inbox?
Thanks for the help!

What you see in regards to the Show Recent Messages settings is the only thing available.
If a mailbox has more than 200 messages and you want to view more than the 200 most recent messages in the mailbox, there is a load more messages selection at the bottom of the mailbox or below the 200th most recent message.
Don't know if iOS4 will have different options available for the show most recent messages setting for a mailbox. iOS4 for existing 3G and 3GS iPhone will be released on 6/21. iPhone 4 will have iOS4 pre-installed.

How can I download all messages in my inbox to a CD?

I want to download my entire inbox to a CD. There are >600 messages, so I cannot do them one at a time. Is there a bulk way to do it?

This depends rather on what format you want to use to store the messages.
The safest route IMHO is to use the Thunderbird native .eml file format, which as far as possible stores your messages verbatim, including attachments. The downside is that you need an email client, such as Thunderbird, so be able to see the .eml files. Whilst eml is supposedly an industry standard, MS's email clients don't handle it well, so your store would not be useful to a huge proportion of the world's computer users.
Other options are to export your messages to plain text (which loses all the graphical content) or HTML format (which isn't always entirely accurate), or just to copy the mail store files, which are a variant of a standard known as mbox files.
The other consideration is your reason for placing messages on the CD. Is it to be able to refer to them, whiilst perhaps releasing space on your HDD, or is it a back-up against hardware failure? Each of these has an influence of the choice of methodology. Alternatively, if you want to move these messages to another computer, copying the whole profile might be a productive route.
[https://support.mozilla.org/en-US/kb/profiles-tb Thunderbird profile article]
For most of these export options, I'd be looking at the [https://addons.mozilla.org/en-US/thunderbird/addon/importexporttools/ ImportExportTools] add-on, which if you choose plain text or HTML, can also build index files which you can view in a browser. Recent versions also allow attachments to be preserved.
http://chrisramsden.vfast.co.uk/3_How_to_install_Add-ons_in_Thunderbird.html
Beware! A Thunderbird profile can often be several gigabytes in size, and won't necessarily fit on a standard data DVD.

All messages in my inbox disappeared!

So yesterday afternoon, I left my computer running with mail on, and I went out for some coffee. When I came back, Mail was no longer running, but there was no "application quit unexpectedly" message. I started mail up, and when it loaded, the inbox was completely empty. I went to me.com and checked my mail via a browser - empty. Per the instructions of mobileme support, I checked mail on my iPhone. Before the iPhone was able to sync with the server, all the messages were there; but as it updated, they all disappeared before my eyes.
All of my sent messages are fine, as are all of the deleted items that are in the trash bin. But nothing remains of anything that was in the inbox.
This also includes all of the messages that I had received through mail from another academic account. When I access that account directly through a browser, everything seems to have been deleted from the server.
No one seems to have any explanation or answer for how this could have happened. Apple says they find no problems with the server, and that they probably can't recover any of the messages because they don't backup "deleted items". Of course, I deleted nothing, but that how they're treating it.
I had cloned my hard drive a few months ago, so I have older messages backed up there. But the point is really this - HOW is it possible for messages to be wiped from the server that completely and that easily??? What could have caused this? A virus? Hacker? Magic? I'm completely mystified.

Hi,
For all of the people out there who have been having this problem (disappearing e-mails), I just wanted to let you know that MobileMe/Apple was able to recover my 100+ missing Inbox e-mails.
Now the fact that they recovered mine, doesn't mean I guess they would be able to recover everyone else's (I would think it would depend on which MobileMe server your e-mail resides at and how that server has been affected) but I wanted to let you know how I went about it.
I initiated an online chat with a MobileMe specialist (http://www.apple.com/support/mobileme/) and described the problem. They weren't able to resolve it on the spot, so they had it escalate. The next day they got back to me with an e-mail (you have to provide them with an alternate e-mail address other than your .Mac/Me "affected" one), I provided them with more info/details on my incident and the next day they sent me an e-mail telling me that they had recovered my e-mail and that it was residing in a "Recovered" folder they had created in my MobileMe account.
Best of luck to everyone,
Dimitris.

How to delete all messages in Alert Inbox

Hi Guys,
Recently I have done Alert configuration. After that I got around 400 messages(mails) in my inbox. I am able delete one by one, but it is very time consuming. Is there any way to delete all mails at once.
Advanced thanks,
gujjeti

Hi Jai,
We have configured alerts in July 2007 and there are lot of messages in ALRTDISP.
Does huge number of Alert messages cause any harm to functioning of SAP XI?
We want to DELETE all these alert messages (NOT the Alert) in Production environment.
Can you please let us know if there is any transaction code/program to do the same in production.
Thanks in advance.
Regards,
Rehan

Is there a way to delete all emails in your inbox?

I want to delete all of the emails in my inbox.

Hello,
Which mail you are using? If its gmail See the Pic, Check the Box surrounded by Yellow circle in Your Gmail Account. and choose delete option .
See the Pics Attached

Is there a way to archive text messages on your PC to be re-read later?

I just simply want to be able to save text messages on my computer so that I'll have an archive of them later. Is there a simple way to do this?

There are third party programs that do this (SyPhone, PhoneView, Missing Sync for iPhone), but I think only the Missing Sync one has a Windows version.
There are several more suggested programs/methods in the comments here:
http://lifehacker.com/399631/export-iphone-text-messages-to-a-spreadsheet

Inbox WAY too full, causes all messages to be lost!

A previous employee let her inbox grow to around 950MB! It was full of ads and pictures that take up lots of space. Her replacement accumulated another 20MB of emails and when she attempted to trash most of the old ones, all messages in the inbox disappeared. We followed the fix in the thread started by Diana_NC on Feb 3, 08 in this discussion and she now has a nice new inbox. The problem is that the old inbox, at 971MB, is too large to import. She does not need all the emails and would like to be able to open it just to sort out the not needed stuff and be able to keep the most recent emails. How can we accomplish this?
Thanks!
Jon

If the mbox file is too big for Mail to handle it, you’ll have to break it into smaller pieces. You can do that with an MBOX Breaker Script available at Allan Sampson’s website, or with Emailchemy. The former will ignore the Incoming_Mail file that I mention in the thread you referred to, but you may try importing that file directly if it’s not too big or just ignore it if all your messages are in mbox. Also, if you removed the .mbox suffix from the name of the mailbox in order to try to import the mbox files it contains, you may need to add the suffix back again for the script to recognize that folder as a mailbox.

Archiving Gmail messages

I saw one reference to someone changing their IMAP settings so that messages would be Archived in Gmail instead of Deleted when they deleted them on the Pre with a swipe. Is there, in fact, a way of doing this? I would love to be able to archive messages on my Pre and have yet to figure out how to. Archiving is probably my most used function in Gmail.
Thanks.
Post relates to: Pre p100eww (Sprint)

thanks! i'll give it a try. is it not truly archiving because it doesn't archive all messages in the thread? now, with your help, when i move messsages on my pre to the All Mail folder, they seem to disappear from my gmail inbox unless there are mulitple messages in the thread in my pre inbox. if i move all of the messages in the thread to All Mail, it seems to move the thread out of the inbox in gmail.
do you know what else archiving technically does?
thank you so much. this is a HUGE help to me.

Unable to clear inbox, still showing 1 message in inbox on icon when there are no messages in the inbox. How can I clear the 1 message from the icon indicator?

I am unable to clear 1 message in my email inbox showing on the icon. I have tried clearning out all messages in my inbox and it still shows 1 message remaining unread. I erased messages 5 days ago and since then it has been showing 1 message remaining. How can I clear this from the icon? Thanks

Ouit Mail app. (Remove from MultiTasking bar).
Double tap the home button to bring up the multitasking dock. Tap and hold an app. A red badge with a minus symbol will appear on the icons. Tap the minus symbol of Mail app to quit.

Is there a way to delete all my email messages in my inbox at once?

Is there a way to delete all my email messages in my inbox in one move, rather than selecting one at a time, then deleting?

You CAN delete all your email. Here's how: >> Open Inbox >> Edit >> Check/select the top message; it will highlight the move button. >> Press and hold the move button and uncheck the message that you had checked earlier. >> Lift all your fingers off from the ipad screen and leave it alone. Wait until all your messages pile up on the right hand portion of the screen (in ipad); iphone will give you the actual number of emails it has selected for the action. Now they are just waiting for your command to be moved ALL at once. >> Choose trash to delete all of them or any other folder where u want to move them, like one piece. Remember this will replicate your action on the server so you will ACTUALLY move them or delete them on the server and not just the ipad. Once you have moved all messages to the trash you can either leave them there for the scheduled cleaning or empty it right away by doing this: go to trash folder and touch Edit. The Delete All button shows up at the bottom of the screen. Hit it! You’re done! If you do not see the effects of your actions on the server make sure you have enabled your email accounts for such actions.

Saving or Archiving All Messages in Your Inbox

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