SC Workflow - BBP_WFL_SECURITY

Hallo,
we are using a copied and modified workflow for Shopping Cart Approval.
But we don't want that it comunicates with personalisation of BBP_WFL_SECURITY.
Is it somehow possible to cut off the connection between BBP_WFL_SECURITY and our workflow?
Thank you
Petra

Hi,
You can then implement the BADI "BBP_WFL_SECUR_BADI".This will overwrite the settings maintained in personalisation of BBP_WFL_SECURITY.
BR,
Disha.
Pls reward points for useful answers.

Similar Messages

Workflow WS14000030 for vendor approval from OPI

Hi,
 The task TS14007942(approve creation of vendor) is included in the workflow WS14000030(Vendor One-Step Approval). Also included the agent assignment (Rule 00000157 for Manager).
It is given in help.sap.com as below ..
A vendor that has been transferred to the EBP System via OPI provisionally receives the status locked (all documents containing this vendor temporarily lose their validity). The system now checks the authorization of the purchaser / requester relating to transaction BBPMAININT:
· If the purchaser / requester possesses the change authorization, the 0-step approval workflow WS14000043 starts and the vendor is released immediately.
Depending on the Customizing settings, a workflow notification follows.
· If the purchaser / requester does not possess the change authorization, the 1-step approval workflow WS14000030 starts and the manager of the purchasers purchasing organization receives a work item with a request to approve or reject it.
When I checked the same,
 The Transaction 'BBPMAININT' is under the package 'BBP_BUPA'. There is only one authorization object under this package by name 'BBP_BUYER'.
 The documentation says "The object consists only of the field Activity.The activity has only one variant, 70 for 'Administration'; in other words: an 'All or nothing' as far as the data of the purchasing company is concerned".
can anyone help me in running the workflow??? How can I restrict the authorization for the transaction BBPMAININT.
Thanx,
Sivagami.R

Hi
Please try this ->
You have to assign authorization for changing shopping carts during the approval process. This is controlled by means of a role-based attribute BBP_WFL_SECURITY, and is set in the transaction PFCG on the Personalization tab page. There are four possible levels of authorization:
1) High: Workflow is never restarted.
2) Medium: Workflow is restarted based on start conditions.
3) Low: Workflow is always started.
4) No: No changes to the shopping cart allowed during approval.
Please refer to these links.
0-step approval
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
1-step approval
http://help.sap.com/saphelp_srm50/helpdata/en/b8/92303fdcf66d37e10000000a11405a/frameset.htm
Setting Up SAP Business Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/ee/277e3c281f1817e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5f1d85d011d2b42d006094b92d37/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
If nothing helps, create a custom authorization object to meet your requirements and you need to attach the same to the particular user role (Take help of BASIS team in this case).
Here are few links ->
http://help.sap.com/saphelp_47x200/helpdata/en/52/671624439b11d1896f0000e8322d00/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/52/67168c439b11d1896f0000e8322d00/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/43/237440116fd279e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2e/6629383d5ec70ce10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/08/237440116fd279e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8e/707440c56ed479e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8e/1f7a40cf6bcd62e10000000a155106/frameset.htm
Regards
- Atul

Workflow Restart

Hello,
We are facing a problem with workflow approval.
Once Shopping cart is available in the approvers inbox If approver is trying to save the shopping cart instead of approving it entire workflow getting restarted.
Here I am explaining the problem we are facing:
For example.
1.Shopping cart ordered.
2.It contains approvers list : A,B,C,D.
3.A & B approved the SC by clicking on right arrow(green color icon)
4.Now,it's in C's approval inbox, if C is trying to save the SC(by clicking on the sc description and save), the entire workflow is getting restarted. That means again this SC will be waiting for A and B's approval.
Could anybody suggest the proper approach to resolve the issue.
Any hint greatly appreciated.
Thanks,
kanaka

Hello kanaka,
Please check the BBP_WFL_SECURITY attribute value? Goto PFCG transaction and display the manager role then goto personalization tab.
Regards,
Masa

Workflow 14500015

Hi Gurus
We would like to implement a user exit in WS14500015 from where a work item will not be sent back the to Requester upon a change from an Approver, as we would like the approval flow to continue.
This is our scenario:
1. Requester creates a shopping cart. Due to applied workflow logic the
SC will have to be approved by a purchaser and a financial approver
2. The purchaser gets the work-item in his inbox
3. The purchaser changes the price of one ore more items and approves
the shopping cart
4. The work item is returned to the Requester for approval/acceptance
5. The financial approver receives the work-item in his inbox and
approves it (it does not goes back to the requester!)
6. The shopping cart has now been approved.
We would like to skip step 4 if the change in price is less than a certain percentage or amount so to continue straight on to the financial approver.
Our question is then:
Does any of you Gurus have experience with similar situations?
Would any of you have a good idea of where would be a good place to enter the user-exit in the flow?
We look forward to your guru input on this matter.
//Maria and Co.

Hi,
Havent come across such a reqt but you can try this.You can change the parameter "BBP_WFL_SECURITY " in the Personalization tab in trascn PFCG for the Approval role.Acc the workflow behaviour will change when changes are made to the SC by the Approver.
For more deatils,refer the foll link:
http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
BR,
Disha.
Pls reward points for useful answers.

BBP_WFL_SECURITY

Hi SRM Gurus,
I would like to know if BBP_WFL_SECURITY settings are only relevant to Shopping Carts or it works for PO Workflows in extended classic scenarios also.
Currently in my case we are on an extended classic scenario. As a buyer, I am able to change any PO which is waiting for approval by some other approver. I have kept my security settings to 'Low' which means I should not be able to change anything neither should the PO workflow trigger.
Thanks
Regards
Dip

please check, the following..
Not defined Initial setting: Authorization level on delivery.
No authorization
Changes to the document are not allowed while it is being approved.
Low
Changes can be made to the document. The approval workflow is restarted after every change.
Medium
Changes can be made to the document. After every change, the approval workflow either continues or is restarted.
The system evaluates the start conditions and restarts the workflow if a new approval is required as a result of the change. If this is not the case, the approval workflow continues.
High
Changes can be made to the document. The current approval process always continues. A new approval workflow is not started when the document is changed.
>
according to the above , only security level None will not be able to make any changes...
and also , security level is retrived by the system from the following..
1) user level.
2) also roles which are given to the user , even ROLE will have key for security level.

SC workflow start when pressing button held

Hi,
When we create a SC and then press button hold the approval workflow is started in status waiting. The problem with that is that it already has decided the approvers from the values in the SC when hold was pressed. If we then changes something in the SC that has an impact on the approval it is not considered when we press button order. The workflow continues with the first found approvers.
I have tested to set BBP_WFL_SECURITY to 2 (restart workflow when changes), but this does not seem to have an impact before the SC has been ordered.
Is it possible to turn of the start of the workflow until the button order is pressed? We do not want the workflow to start on hold button and then just wait for the order button to be pressed before continuing..
All tips are appriciated!
Regards,
Kicki Wennerbo

Hi,
Which WF are you using for the SC approval?
BR,
Disha.

Overwrite sec level in order to restart workflow especially in parked SC

Dear Friends
how can you achieve generally the following requirement.
Generally in our company all user have the security level BBP_WFL_SECURITY= 4 in the personalization tab of TXN
SU01.
How to achieve that workflow is always restarted when changes are made in parked SC. After this changes are
made the user will order this SC.
Anyhow it is not possible to overwrite security level BBP_WFL_SECURITY= 4 which is set in the personalization.
Because after clicking Order button the privously determined agents are displayed as Approver.
Regards
Marco

Hi,
did you mean BBP_WFL_SECUR_BADI ???
if so, sorry I forget to post our
implementation in this BADI due to which we have tried to achieve this req.
Regards
Marco
Z_EBP_WFL_SECUR_BADI -
our implementation
IF i_e_header-created_by = actual_user.
SELECT * FROM sww_wi2obj INTO TABLE lt_sww_wi2obj WHERE
    instid = object_id
    AND typeid = 'BUS2121'.
    LOOP AT lt_sww_wi2obj INTO ls_sww_wi2obj.
      SELECT * FROM swwwihead INTO TABLE iswwwihead WHERE
        wi_id = ls_sww_wi2obj-wi_id AND
        wi_stat = 'WAITING'.
      IF sy-subrc = 0.
        new_sec_level = 2.
        EXIT.
      ENDIF.
    ENDLOOP.
ENDIF.

Workflow retrigger for shopping cart

Hi All,
What is the procedure to retrigger workflow manually for shopping cart?and what the precautuions to be taken when retriggering workflow for SC.
Thank you
Regards,
Yshu

Hi,
What is your business scenario, you can trigger the workflow again when you change the shopping cart once it is created.
This can be:
1) When users create a shop, hold and then on a later date they want to change the shop and complete the action.
2) When the shopping cart is created always the employees need to have the change functionality till the approval takes place for that particular shopping cart.
This can be achieved by using the different parameters in the BBP_WFL_SECURITY in the Personalization tab in the SU01 , Personalization Object Key and the authorization level 0,1,2,3,4
Best regards,
Sridhar

'Reinitialization' of workflow

Hi experts,
Is it possible to reinitialize a workflow after the modification of a shopping card by the approver, since the email notification to the requester is sent to inform him his SC has been modified.
Thank you in advance for your answer.
Best regards.

Hi,
I think you can control this by setting the apropriate value in the parameter "BBP_WFL_SECURITY".
BBP_WFL_SECURITY has following values -
NONE Not possible to change shopping cart during approval Workflow continues
LOW It is possible to change the document The approval workflow restarts after each change is made
MEDIUM It is possible to change the document The system evaluates the workflow start conditions and starts the approval workflow again if the change necessitates a new approval If this is not the case, the approval workflow continues
HIGH It is possible to change the document The current approval workflow continues
BR,
Disha.
Pls reward points for helpful answers.

SRM 7 Workflow queries

Hi Exeprts,
I have few queries related to us eof BADI's in SRM 7 process controlled workflows;
1. BBP_CHNG_AGNT_ALLOW is obselete in SRM 7.How do we control the chnage of approvers when the user clicks on the "Approver" name in Approval preview in Shopping cart?
2.BBP_CHNG_AGNT_GET is obselete in SRM 7.How dow e control the list of users which can be added using the "ADD APPROVER" button in Approval preview screen in Shopping cart?
3.in SRM 5,the no of levels of approval were determined using the parameter in BBP_WFL_APPROV_BADI.In SRM 7,is it done through customizing or some other badi?
4. Which is the BADI to be implemented for determining the AGENT/APPROVER for the work item/shopping cart?
5. Is changing of the shopping cart during "Approval" process controlled through parameter BBP_WFL_SECURITY?
6.Is restart of workflow after change of cart also controlled through parameter BBP_WFL_SECURITY?
Pls advise.
Thanks.

Hi,
Hence you are using PCW.
1. BBP_CHNG_AGNT_ALLOW is obselete in SRM 7.How do we control the chnage of approvers when the user clicks on the "Approver" name in Approval preview in Shopping cart?
yes
2.BBP_CHNG_AGNT_GET is obselete in SRM 7.How dow e control the list of users which can be added using the "ADD APPROVER" button in Approval preview screen in Shopping cart?
yes
3.in SRM 5,the no of levels of approval were determined using the parameter in BBP_WFL_APPROV_BADI.In SRM 7,is it done through customizing or some other badi?
yes - here are badi's
Determining the approver's /SAPSRM/BD_WF_RESP_RESOLVER
increasing the process leve dynamically /SAPSRM/BD_WF_PROCESS_CONFIG
4. Which is the BADI to be implemented for determining the AGENT/APPROVER for the work item/shopping cart?
Determining the approver's /SAPSRM/BD_WF_RESP_RESOLVER
5. Is changing of the shopping cart during "Approval" process controlled through parameter BBP_WFL_SECURITY?
obseleted
6. Is restart of workflow after change of cart also controlled through parameter BBP_WFL_SECURITY?
obseleted
Saravanan

Error while deploying a workflow in OWB

Hi,
I am getting the below error while deploying a workflow in Control Center.
ORA-29532: Java call terminated by uncaught Java exception: java.sql.SQLException: The file /u01/app/oracle/product/11.2.0.2/dbhome_1/owb/bin/admin/rtrepos.properties cannot be accessed or has not been properly created on the server XXXXXX. If the file does not exist or if the database owner (normally user 'oracle') does not have the required file permissions or if the file has not been properly created then the file can be recreated by running the SQL*Plus script /u01/app/oracle/product/11.2.0.2/dbhome_1/owb/rtp/sql/reset_repository.sql (in a RAC environment the file must be manually copied to each server which is used for OWB). Otherwise if using a 10.2 database instance, then please run the SQL*Plus script /u01/app/oracle/product/11.2.0.2/dbhome_1/owb/UnifiedRepos/reset_owbcc_home.sql.
Did any one faced this issue before?
Kindly let me know the steps to resolve the issue.
Thanks.

Hi Vidyanand,
Did you create the runtime access user using the runtime assistant? Did you select the correct runtime repository (if you have more) to associate your runtime access user with?
Note that there are 4 database roles being created when you create a runtime repository owner:
- OWB_A_<runtime repository owner>
- OWB_D_<runtime repository owner>
- OWB_R_<runtime repository owner>
- OWB_U_<runtime repository owner>
If you would grant those roles to a user, then that user becomes an access user for the user with username <runtime repository owner>.
Note that you can also use the runtime repository credentials to connect to the runtime repository for deployment purposes, but you may not want that because of security concerns.
Thanks,
Mark.

Questions on OCS and workflow

I am wondering whether I can configure the following:
- Can I have multiple views? Example, view documents by Author, Project, Category? Can I customize document
views?
- Can I control access rights on a single document?
- Can I monitor or extract a report on how often a document is accessed?
In addition, I have the following problems with OCS Workflow:
- The Workflow has no default email notification. Documentations indicated that Email Notification has to be configured to work with SendMail. Can Email notification be configured with OCS Mail instead?
It does not make sense to use SendMail instead of OCS Mail.
- Document can be viewed by Workspace members once it is uploaded. What is the purpose of workflow then?
- Document has to be manually submitted for review to initiate a Workflow process. Can this be performed automatically?
- WorkFlow approver is defined by the user. It should have predefined approvers.
- In Workflow notification, Notification Detail provides the URL but does not have a URL link back to the document. In this case, the review process is manual because the approver does not have an easy
way to preview the document.
Are my comments correct? Are there any workarounds?

Roger,
1) The default SPINCOUNT value is 0 (no spinning) for all platforms that are supported today. (At one time we had a default value of 5000 for Sequent hardware, but it has been many years since we supported that platform.) The SPINCOUNT value that will work best for any application depends on many factors, including the number of CPUs on the machine, the hardware platform, and the indvidual application. SPINCOUNT will only be useful when the machine has more than one CPU.
2) /Q logs Q_CAT:1447 after 50 unsuccessful attempts to obtain the semaphore when the semaphore has never been released and reobtained by a different process or the same process during that period. The Access Control List code uses the same rule for logging LIBTUX_CAT:1511. If TMSPINCOUNT is set, then the number of unsuccessful attempts to obtain the semaphore is incremented by 1 only after TMSPINCOUNT spins have been done.
Code for the BB semaphore and the semaphore used by /Domain follows a different rule. This code will log LIBTUX_CAT:5005 or LIBGW_CAT:5010 if a process has to wait for the semaphore for 10 seconds and the semaphore has never been released by the original owner during this time period.
3) TMSPINCOUNT is used for the BB semapahore, AOM semaphore, ACL semaphore, /Domain semaphore, and /Q semaphore. Locking the GTT uses the same BB semaphore that used to lock other tables in the BB.
Regards,
Ed

How can I display a SP 2010 out of the box workflow's task assignees via powershell?

There are days where one of the 250+ workflows at the site has attempted to send email to someone no longer at the company.
I would like to find a way to go through the farm and display all the list URLs that have workflows, and the mail addresses associated to the workflows.
This way I can track down the workflows that need to be updated to remove the missing users.
I have started a bit of script to do this. In my script, I just had a site collection - I figured that if I can get that to work, then surely wrapping another loop for the rest of the farm won't be bad.
However, for some reason, I am not seeing the output that I expected to show the mail addresses.
I am hoping a different set of eyes might see what I am missing. It was my understanding that the AssociationData property was XML that contained information about the assignees for tasks, the carbon copy list, etc.
Maybe I misunderstood something that I read?
$outLoc = "d:\temp\wfdata.txt"
$web = Get-SPWeb -Identity "http://myfarm/sites/it/"
foreach ($list in $web.Lists)
$associationColl=$list.WorkflowAssociations
foreach ($association in $associationColl)
$association.AssociationData | Out-File $outLoc
$web.Dispose()
I want to thank you for the helpful tips that so often appear on this list. They help me when I am reading over old threads to figure out what to do. I am hoping that tips on this thread will likewise be helpful.

Hi,
With
SPWorkflowAssociation.AssociationData property, we can get the assignees’ information. Your script can
be able to retrieve a XML format data which contains the user name we need:
So the next step would be getting the user name by parsing the XML data we got.
The two links below will show how to parse XML with PowerShell:
http://stackoverflow.com/questions/18032147/parsing-xml-using-powershell
http://blogs.technet.com/b/heyscriptingguy/archive/2012/03/26/use-powershell-to-parse-an-xml-file-and-sort-the-data.aspx
With the user name, we can get the
Email property of an user with the scripts as the link below provided:
http://davidlozzi.com/2012/03/07/using-powershell-to-access-sharepoint-sites/
Best regards
Patrick Liang
TechNet Community Support

Creating a Role view in a workflow

I'm trying to create a role view in my workflow with the following code but it gives me an error: com.waveset.util.InternalError: Unable to locate ViewHandler for 'role'.
<Action application='com.waveset.session.WorkflowServices'>
 <Argument name='op' value='createView'/>
 <Argument name='type' value='Role'/>
 <Return from='view' to='view'/>
 </Action>Has anyone created a role from a workflow, java or SPML?

nvm figured it out.
<Action id='0' application='com.waveset.session.WorkflowServices'>
 <Argument name='op' value='createView'/>
 <Argument name='type' value='Role'/>
 <Argument name='viewId' value='Role'/>
 <Argument name='Form' value='Empty Form'/>
 <Argument name='authorized' value='true'/>
 <Return from='view' to='role'/>
 </Action>

Note: Due to heavy load, the latest workflow operation has been queued. It will attempt to resume at a later time

Dear all,
sorry for opening another thread on this.
I think I have a performance issue with workflows attached to document sets in SharePoint. And I say “I think” because people keep telling me that this is the way it just is.
The user creates a new document set, which triggers a workflow in which the user has to confirm/review/approve a series of tasks. The time it takes from clicking the OK button on those task form to the workflow status moving to the next step is about 4 seconds.
And visiting that status page within those 4 seconds brings up the infamous “Note: Due to heavy load, the latest workflow operation has been queued. It will attempt to resume at a later time.” message.
Hitting Refresh in the browser after those 4 seconds will make the new workflow status appear and the red text go away.
Is that normal? Is that the performance that everyone else is seeing as well?
I struggle to see why simply moving a workflow from one task to another should take that on a machine that isn’t doing anything else at the time.
(1)
I have a standalone (non-clustered) SharePoint box, 4 CPUs, 8 GB of memory, more than half of that available, acting as application server and wfe; only the database is on different box.
(2)
The CPU only goes up to 18 or 19%, so CPU does not seem to be the bottleneck. Half the RAM is also still free.
(3)
The workflow is designed with Nintex, and has about 9 flexi and review tasks – the last 2 of them in a loop iterating over typically 3 or 4 items.
(4)
Looking at the logs it looks like the processing in Nintex only takes about 1 second – I don’t know where the other 3 seconds are going.
(5)
There is nothing obvious in the logs.
(6)
We’ve looked at all the “theoretical” improvements around throttling and batch sizes etc. – none of them appeared make any difference. And the workflow is so small that it looks like my tasks gets executed straight away. The problem appears
to be that the execution takes too long(?) and therefore has not finished by the time the page get redrawn.
(7)
I am running perfmon and I can e.g. see one(!) workflow being loaded into memory – as expected as I am the only user.
(8)
I am seeing a total of 3(?) SQL queries being executed(?). I get the Bytes Sent/sec spiking at 25K, and Bytes received at 18K. But is this good or bad or a bottleneck?
Where do I take it from here?
I have been told that “[…] most customers have no issue with this as they are used to the way SP operates and it can be slow at times.” Is it really that bad?
If it is worth watching more performance counters then I’d need to know what to compare them to.
Is there something else I am missing?
Thanks
Martin

Hi,
Before considering an additional hardware try to change following configurations for workflow:
Increase Throttle Size
Increase Batch Size
Time Out
Workflow Timer Interval
AutoCleanUpDays
Increase Throttle Size
The Workflow throttle setting controls how many Workflows can be processing at any one time on the entire server farm. By increasing the throttle it will allow the number of Workflows execution or can be initiated at a time.
Use below PowerShell command to get the current Throttle Size:
Get-SPFarmConfig | Select WorkflowPostponeThreshold
Use below PowerShell command to set new Throttle Size:
Set-SPFarmConfig -WorkflowPostponeThreshold 100
Increase Batch Size
This is the size that determines number of events processed for a single Workflow instance. Default value is 100, but it can be range from 1 to any number.
Use below PowerShell command to get the current Batch Size:
Get-SPFarmConfig | Select WorkflowBatchSize
Use below PowerShell command to set new Batch Size:
Set-SPFarmConfig -WorkflowBatchSize 200
Time Out
This decides the time out of the Workflow event. The default value is 5 and can be any integer. The time is in minute.
Use below STSADM command to get the current Time Out value:
stsadm -o getproperty -pn workflow-eventdelivery-timeout
Use below STSADM command to get the current Time Out value:
stsadm -o setproperty -pn workflow-eventdelivery-timeout -pv “15″
Workflow Timer Interval
This setting is applicable at Web Application level and not the farm level. The workflow timer interval specifies how often the workflow SPTimer job fires to process pending workflow tasks. This interval also represents the granularity of delay timers within
your workflow. If a timer is set to delay for one minute, but the interval timer fires only every five minutes, the workflow delays for five minutes, not one minute.
Use below STSADM command to get the current Workflow Timer Interval value:
stsadm -o getproperty -pn job-workflow -url <Web Application Url>
Use below STSADM command to get the current Workflow Timer Interval value:
stsadm -o setproperty -pn job-workflow -pv “Every 10 minutes between 0 and 30″ -url <Web Application Url>
Here is the url for reference :
http://praveenkasireddy.wordpress.com/2013/06/14/workflow-due-to-heavy-load-the-latest-workflow-operation-has-been-queued-it-will-attempt-to-resume-at-a-later-time/

SC Workflow - BBP_WFL_SECURITY

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