Search string for 3 digit check number?

Question

For electronic bank statement,uploading file contains 3-digit check number eg;416
but in FCHI-Check lots we defined six-digit check numbers.
so system is not able match the check nos. as they are different, and auto reco is not happening.
we have gone through search strings documentation but
we dont know what to enter in search strings configuration.
Kindly help me what to enter for 3 digit check no?
Edited by: KUMAR on Dec 2, 2008 1:35 PM

Answer 1

You'll first need to create search strings to "find" the check numbers in the note to payee information.  Then when you set up the search string use, you'll assign a mapping prefix of "000000" to format the check numbers with the leading zeros so they are 6-digits long.
To set up the search string, you'll need to look at the note to payee information at the text either before or after the check numbers.  Let's say, for example, that the word "CHECK" always preceeds the check numbers in the note to payee:
CHECK 456
or
CHECK 1234
Because you have some check numbers coming through the bank statement as 3 digits and some as 4 digits, I'm thinking you'll need to set up two search strings, one with search string value "CHECK ###" and the following mapping:
C ->
H ->
E ->
C ->
K ->
   ->
-> #
-> #
-> #
And the second with search string "CHECK ####" and the following mapping:
C ->
H ->
E ->
C ->
K ->
   ->
-> #
-> #
-> #
-> #
In the search string use, you assign each search string to the relevant company code, house bank and account ID. You can also leave these fields blank, in which case the search strings will be relevant for all company codes, house banks and accounts IDs.  You'll also need to populate the interpretation algorithm with the same algorithm that you assigned in the Global EBS config for the external transaction for checks.  The target field should be Check-/DME Reference-/Assignment number.  Fill in the mapping prefix with 000000 - and be sure to check the Active indicator.  If you are on ECC 6.0, you will also have fields for external transaction and +- (these fields may also be available in ECC 5.0 - but I know they are not available in 4.7 or prior).  If you see these fields, you can fill them in to further limit when the search string is used - for example, only for Negative transactions or only for Negative transactions with a particular external transaction value.
Let me know if you have any other questions.
Regards,
Shannon
Edited by: Shannon Moberg on Dec 3, 2008 6:05 PM