Searching and printing from address book

Is there a way to do a find or sort on an address book field? That is, I'd like to find within "all" or a specific group which entries have (or don't have) an e-mail address associated with it. I'm aware that I can choose fields to display when printing, but it's not quite what I need. Is this a case for scripting or exporting? Or am I overlooking something really obvious? Thanks for any tips.

Sorry, you can't do that. You can only search for text found in a name field for a card or group of cards, not for anything else.
Mulder

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Cannot print from Address Book! Print freezes and will not proceed.

I want to print an address list for Christmas cards. When I select the Group, select all and select Print I get the option box. I then select my printer and use the down arrow to open the dialog box that shows I am printing from Address Book and gives the different forms I can use (ie list, label, envelope) as well as the fields to include in the list. Once I have everything selected I click the Print radio button. All of the information under the Address Book options line disappears. Print remains highlighted and my printer Que never opens or appears. If I manually open the printer there is no print job showing. At this point the Address Book application is frozen. I cannot select cancel on the print dialog box (I can click it, but it does not highlight and it does not close the dialog box! In order to get out of this situation I have had to close Address Book. The quit option on the menu does work and Force Quit is unnecessary.
I actually spoke with AppleCare on this issue on Friday 05 Dec 2008. The tech I spoke with knew of no other such situations, but when I started checking on this discussion page I see a posting from REECO from clear back on 24 Sept 2008. His posting can be found at http://discussions.apple.com/message.jspa?messageID=8161605&tstart=0
The technician had me do several things. One was to pull my Caches folder out of my system Library folder. He also had me remove some Address Book preference items. The end result of these actions was a Mac Pro that would not boot! (The failure followed an Address Book crash with a "KERPROTECTIONFAILURE" and the message that some QualityMedia plugin might have created the problem!)(I could find no such plug in either on my system or via Google search!) The tech had asked me to boot to safe mode by booting while holding down the shift key untill the spinning gear appeared. The machine never progressed to a successful boot! I ended up having to use a 2nd hard drive and physically place it in internal slot 1 on my Mac Pro proceeding to reinstall Tiger! The bad news is that this did NOT solve my printing problem.
If I am attempting to print from a new install with just the Apple address card and the Owner's card in Address book the print proceeds fine. Once I import my data I am back to the same print failure.
Some diagnostic steps I have tried. I have tried USB local printers and bonjour printers. I have used Epson and Canon printers. I have tried to print to a PDF. I have tried printing from another computer (12 inch PowerBook) with identical results!
At this point I am going to call AppleCare Monday morning and see if anyone there has any more suggestions. Any suggestions this forum has will be received gratefully!

I was having the same crash or "just not print" problem as seen in other posts. I was able to fix it however, by making changes in some of the address cards I was going to print. By editing the "parent", "child", "spouse" fields which will get added to the name line of the label, I was able to get labels to print (or pdf preview) without difficulty.
I did not try and determine exactly what the problem was, but basically did a data cleanup. Since I didn't know that those fields would print, I had previously included information beyond just a name in the fields, like birthdates and such, eg. "Jimmy - 12/1/05". After either removing the fields entirely where I didn't really need them, or just cleaning them down to names only, they printed just fine. I'd considered trying to disable the feature entirely but the data cleanup was not hard for a dozen or so names.

Can't drag and drop from Address Book to Mail?

Hi,
I have always used Address Book to store my email contact information in SL. When I wanted to send an email, I would drag and drop from Address Book to the "To:" field in Mail and it would add the contact information to Mail. I upgraded to Lion, and now when I try this, the address icon moves like it should, the little green circle with the + in it appears when I hover over the field, but when I release it does not add the address to Mail. The drag and drop does not work at all, but it looks like it should. I have searched all around but have not found any information about this. Does anyone know what's up with this? How can I fix it? Thanks in advance.

Are you dragging from the actual AddressBook application, or the Address icon you can add to the NewMail and Reply toolbars in Mail? (It ought to be there by default, but isn't).
Either should work, but if AB doesn't, try the icon method:

How do you control layouts of label printing from address book / contacts

Has anyone found a smart way or some smart software to help me with this ?
I want to select a subset of my contacts in address book and give the group a name, like "Xmas cards". As I add new contacts I want to occasionally add some of them to this sub group.
Then at Xmas I want to print off the postal addresses of the contacts in this sub group onto standard Avery labels to use on my Xmas card envelopes.
I know there is a way of printing from address book to labels, but I don't seem to have any control on the label font, font size or layout.
Ideally I would like to use a currently unused field in address book to store the way I would like the first line of the contact to print such as " Mr and Mrs Smith" or "John Smith and Jane Doe" - which may be different from the way record the "name" field. So I need flexibility of choosing which fields to print in which order on the labels
Does anyone else do something like this and how? Do you use some third party software to help manage it?

Hi jhrichmond,
Welcome to the Support Communities!
The article below may be able to help you with this issue.
You might be able to do something with the Company field from the Print menu.
Address Book 6.x: Print contact information
http://support.apple.com/kb/ph4683
Cheers,
- Judy

Problem printing labels and envelopes from Address Book

I am very frustrated by the impossibility, when printing labels or envelopes from Address Book, of including both an individual name and a company name on the label or envelope. The Address book will only print one or the other. When sending correspondence to a person in a large company or building, the correspondence will not get to that person with only the company name or the individual name. It shocks me that in all these years I have been a Mac user, Apple has never noticed and fixed this fundamental problem. I would now like to buy an Ipod or an Ipad, but I am reluctant because I do not want to have to sync my addresses to Apple's juvenile address book. Is there any solution to this?

!http://i46.tinypic.com/2nvn6f.gif!
"It shocks me that in all these years I have been a Mac user, Apple has never noticed and fixed this fundamental problem.
Is there any solution to this?"
Upgrade to Snow Leopard!
Or check out the Mail & Address Book - Tiger Forums & ask if there is a work-a-round.
!http://i50.tinypic.com/izvwo1.gif!

Mail label printing from Address Book

I am trying to print labels for Christmas cards using the label printing feature in Address Book (Tiger version). The cards in my group include First and Last Names as well as the Spouse Name. Sometimes the label prints with the person name and the spouse in the form: John Doe and Jane. Other times the spouse is left off. I would like consistent behavior. At this point it truly seems random. I've tried deleting cards, rebooting and reentering new cards without effect. Can anyone help?
Does anyone know if the problem is resolved in Leopard? If so, I could convert my MacBook and print from it. I can't convert the MacPro yet because some 3rd party software that I rely on is not yet compatible with Leopard.

I encountered the same issue last year around Christmas time. This is what I learned about how Address Book works when printing labels:
If you have a spouse or child listed on contact card it will print them all on the mailing label IF the first name of each person is unique to your entire address book. For example, if the contact is John Brown and the spouse is listed as Susan Brown and the child is listed as Chester Brown, the expectation is that the label would print as:
John, Susan and Chester Brown
This assumes that there are no other contacts in your address book with the first name of Susan or Chester. However, if, for example, you have another person in your contact list named Susan (the last name could be anything), Address Book will print:
John and Chester Brown
This is because Address Book looks at all the first names in your contact list and if it sees a first name that is also listed in one of the spouse or child fields then it looks to see if the the other contact shares the same address as the contact you are trying to print. If the address is the same, then it prints properly on the label. If not, then it doesn't print on the label. So if you have two Susans - Susan Anderson and Susan Brown - Address book looks at the address on each card and determines that Susan Brown has the same address as the contact you are trying to print (John Brown) and therefore prints her name on the label.
So, to make a long story short, if you want consistent and predictable results when printing your labels you should assign a unique card to each person that you want to appear on the label and make sure that the individual cards have the same address listed on each. So, in the above example, there would be a card for John Brown, a card for Susan Brown, and a card for Chester Brown. On John Brown's card, Susan Brown would be listed as spouse and Chester Brown would be listed as child. Print John Brown's card and you should get:
John, Susan and Chester Brown
Although this makes logical sense, it's not incredibly intuitive and not very well documented by Apple. I was hoping they would enhance Address Book in Leopard since this seems like a feature that a lot of people would use around this time of year. Unfortunately, that wasn't the case this time around.
The next issue that you will probably encounter is what I'm dealing with now: I want to send Christmas cards to the home address of some people on my list and to the business address of others. When printing labels, you can choose to print home addresses, business addresses, all addresses (prints two labels, one for home and one for business) and Distribution List. You can choose your preferred/default mailing address for each contact in your group in the Edit Distribution List menu item. I did this and picked the default address that I wanted for each person on my list. The proper address for each contact should print perfectly when I print labels using the "Distribution List" option. Indeed, all my contacts print to the proper address BUT spouse and child names don't print on any of the cards - they only print when you choose All, Home, or Business!
Good luck!

Printing from Address Book

Anyone know of a way to print only ONE PHONE NUMBER from Address Book? I want to print only the mobile numbers for reference. The only option seems to be to print all phone numbers or none.
Another solution might be to export the list to Numbers and edit. Any help there? It only moves Last name, First name, the 1st phone number in the list, and email. ? No way to specify anything.

Ron
In order to try to help you, I need you to answer the
question: Is it only envelope printing that causes a
crash? Can you, for example, print a list of
contacts?
AK
Hey Austin,
Yea, everything prints except envelopes
R

Envelop printing from address book - how to ?

hi,
if i want to print envelopes from address book, how would i go about that ?
thanks !

this issue has been discussed in the following thread: http://discussions.apple.com/thread.jspa?messageID=11298715#11298715.
happy easter holidays !

Bulk mailing possible using address and information from Address Book?

Hello,
I'd like to send some bulk mailings utilizing data from Address Book like unique names, email addresses, and some other information in each message. Is there a nice clean way to do with with OSX components or iWork '09, or is some 3rd party software needed?
Thank you,
Jacob

There are several 3rd party tools available -some of them are listed atemail.about.com. You can't do it with just Mail and AddressBook.
AK

Cannot print name and company from address book...

When you choose to show and sort by COMPANY in address book, though there is also a person in the entry, only the company shows when you print using Mac's print options.
If the PERSON is shown and sorted on, then the COMPANY can also appear. But not other way around.
Is there a 3rd party software that gets by this?
I'm switching from PC, and this is the sort of nonsense I thought I was leaving.

Welcome to Discussions
Yes real pain this problem
I use SnailMail from http://nixanz.com/ it does a good job
Read the info about setting up and it should do most things but it is really for envelopes not labels but I think labels could be done with a bit of thought
Happy New Year
chris

Snow leopard and envelopes from address book

I was able to print out an entry from my address book onto an envelope--easily and intuitively even
for an over sized envelope. However, I can't figure out how to get both the return address name (mine) and the recipient's name to print with first name before last name. How do I do this?

Go to preferences int the address book. Select 'general' tab and you should see option to display first name before or after last name. Select the way you want.
Then select an entry, go to print... select 'envelope' and you should be able to see a preview of how it will print. Cheers!!
Message was edited by: Meherally

Envelope failing to print from Address Book

Previously had no problems printing to my Epson 1290S from AB but recently the command to print (generally to C6/7) is accepted and processed but the envelope simply passes through the printer without printing. Irritating!

Thanks for the reply David
Address Book itself seems pretty stable (unlike me) and has, in the past, printed envelopes for my entire Christmas list. Now it is just the final part of the printing process that fails. Data registers in the printing pane, the blue bar fills and the printer goes through the motions and feeds the envelope through but without actually printing anything on it. Weird.
Have checked through my addresses but some, by the very nature of my contacts and the information made available to me, do not always include a full address, merely an email/phone number - but I would not be including these in a mail shot any way.
Les

Trying to Print from Address Book

I'm using my Macbook with a canon i70. With the usb connector it was recognized right away, when I go to file and click print everything works but......nothing is on paper????
Any idea's
Thanks

I worked on this some more and figured out how to get my files into Word and hence onto the Rolodex cards:
*under Preferences in Address Book choose Vcard, change to 2.1 and keep Western text
*export chosen cards to desktop from File dropdown (remember to return your Preferences Vcard setting to 3.0)
*Open Word
*choose open document and import Vcard file, you get a long list which you will then have to modify (I put returns for the Begin Vcard text to seperate cards), choose the lines you want printed, format text, size, etc
*following rolodex printer card instructions you can merge your formated data and print!
Yay, finally. Why doesn't Apple allow this simple type of programability, even labels have been a chore for me.

Envelope printing from Address book

Does anyone know how to get Address book to print envelopes?
I can print lables etc but application quits when I try to print envelopes.
Cheers
Ron

Does anyone know how to get Address book to print
envelopes?
I can print lables etc but application quits when I
try to print envelopes.
Cheers
Ron
When the print window opens you have 3 tabs 'layout', 'label' and 'orientation' in a row below the selection for 'style: envelopes'. Click on the label tab and you should see a tick beside 'print my address'. Untick this box and then it will print without a problem. Whats happened is you have not created your own card: Menu - Card - Go to my card. When you create your own card and leave the box ticked then your address will be printed in the top left. The application simply could not find your address it was instructed to print and quit. There should be no need to mess around with anything else although you might find that the address does not get printed in the middle of the envelope. I think it looks better to change the layout to a custom DL and change the recipient top: 44 to 24 especially on business envelopes. I hope this helps a few people because it had my head wrecked as well.
Derek

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Searching and printing from address book

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