Searching with in a SharePoint 2013 Document Library
Hi,
i want to search document library by passing values from Search box to Search Results webpart. I m not able to search with in the document library although i have configured content source and result sources.
With Regards,
Jaskaran Singh
You can try using a web form html webpart in a web part page instead.
Use Designer to add additional search columns and you should be able to create something usable.
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.
Similar Messages
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Can't open MS Word .doc files from SharePoint 2013 document library?
Hello,
I have uploaded some MS Word files with .doc extension into a SharePoint 2013 document library, but they don't open when clicked. I can do a number of things to the file, like view and edit properties, download and other things, but it does not
open up when mouse clicked. There are PDF files in the document library and they open up just fine. Any ideas?
I should add that MS Word 2010 .docx files can not be opened either.
Thanks.
PaulHi,
Whether you use office 2013.
Considering this .doc file can be smoothly opened in Office if you downloaded it to your local, it indicates that the Word document and Microsoft Word doesn’t have any problems. The issue may be caused by the compatibility between Office
and your site.
1.Check whether you have the SharePoint OpenDocuments Class add on enabled at first.
Internet Explorer >Tools iron > Manage add-ons >
Choose to Show All add-ons. Find SharePoint OpenDocuments Class and make sure it’s enabled.
2.go to Compatibility view settings > add your SharePoint site to compatibility view
3.go to Internet Options,
Advanced > Reset… > Check Delete personal settings and reset
Security > Trusted sites > sites > add SharePoint sites to trusted sites
4.If it doesn’t work, please open Word, go to Options > Trust Center > Trust Center Settings > Protected View > Uncheck all.
Best Regards,
Lisa Chen
Lisa Chen
TechNet Community Support -
SharePoint 2013 document library, permissions to upload and view shared document only
SharePoint 2013 document library I want to give access to client where they can upload and view their uploaded document and can see all documents shared with them.
I have managed to show all document shared with them only by deactivating a feature but now they can't upload any document, If I create a permission set to allow them to upload documents, they will see all other documents as well which are not shared with them.
Any suggestions?Hi Sharaqat, the best way to handle your situation is to have a separate library or site for the client. You could use item level permissions per Thilosh, but fine-grained permissions become a major headache. You could also use web parts and audience
targeting, but that's not truly secure.
cameron rautmann
I am thinking to have a separate document library for client, where they can upload/view/edit etc, we will upload documents in a "secure" library with a column saying this is a private document or public document, if we mark a document public,
a workflow will move that document to the client's document library. I don't think there would be a problem to move a document from 1 library to another in a workflow.
That's the easiest solution I have found so far. -
2GB of video file upload to SharePoint 2013 document library
Hi All,
We have a requirement of uploading a 2GB of video file to a SharePoint 2013 document library. Will there be any issue due to increasing the maximum file size?
Many Thanks,
sudesh withanageIt will be better if you save all your videos at one location,i.e Asset Library.Check the link for Asset libraries
http://technet.microsoft.com/en-us/library/ee414275(v=office.15).aspx
In case you want to add other files (i,e excel ,word) along with videos you will need to increase library size,
Check the following link to increase the file size ,as well as the issues and workaround to solve the problems
http://blogs.technet.com/b/praveenh/archive/2012/11/16/issues-with-uploading-large-documents-on-document-library-wss-3-0-amp-moss-2007.aspx
Please Mark it as answer if this reply helps you in resolving the issue,It will help other users facing similar problem -
Email attachments from SSRS email subscription are not being uploaded to an email enabled SharePoint 2013 document library.
I have tested the library using a standard email (with attachment) to the library and this works fine.
I have monitored the drop folder on the server and I can see both emails being picked up in drop and processed by SharePoint. The email sent from a regular email account is uploaded with the attachment, whereas the email sent via SSRS subscription
email is uploaded and the attachment (report) is missing.An update on this. The email when sending from SSRS subscription is received in the library and the attachment is contained within the .EML file uploaded.
The behaviour that I would like from SSRS subscription emails are to just have the document and not the email.
Below is a snippet of the .EML files I quick copied from the Drop folder.
Email attachment snippet sent from SSRS Subscrption:
----boundary_2477_75fa3d73-56de-4948-ad82-6588f3a35b95
Content-Type: application/octet-stream; name="Toilet Usage by Month.docx"
Content-Transfer-Encoding: base64
Content-Dis;
filename="=?utf-8?B?VG9pbGV0IFVzYWdlIGJ5IE1vbnRoLmRvY3g=?="
Content-ID: <10722c0f-749e-4ecb-ac3f-206317bae734>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 attachment snippet sent from Outlook:
--_004_A4C6DCEDE4346446A79AFF493D278530FB87FA07MELABCDEXA1airp_
Content-Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document;
name="Toilet Usage by Month.docx"
Content-Description: Toilet Usage by Month.docx
Content-Dis; filename="Toilet Usage by Month.docx";
size=76574; creation-date="Thu, 12 Mar 2015 00:41:14 GMT";
modification-date="Thu, 12 Mar 2015 00:41:14 GMT"
Content-Transfer-Encoding: base64
UEsDBBQAAAAIAMJcbEY4Xh4a5nsAAPJtMQARABwAd29yZC9kb2N1bWVudC54bWwgohgAKKAUAAAA
AAAAAAAAAAAAAAAAAAAAAAAA7N1rr1/XcSforyL4VRooR3vd9to76Kihjto9I8T2TDvAzFuaPrE1
kUiCouxWPv38DyX50nHSniCdyS96bIAUL+d/LnxO7Vq11qr6j//pv3/x+Qe/fnr75WevX/3lD9qf
Hz/44OnVy9e/+OzVL//yB1+9+9sfXj/44Mt3L1794sXnr189/eUPvn768gcf/KeP/uNv/uIXr19+
9cXTq3cfPF7h1Zd/8evHH/7q3bs3f/Hhh1++/NXTFy++/PPXb55ePf7wb1+//eLFu8cv3/7ywy9e
vP27r9788OXrL968ePfZzz/7/LN3X3/Yj+P8wbcv8/rxXt+++otvX+KHX3z28u3rL1//7bvnN/mL -
Connecting a SharePoint 2013 Document Library to Outlook 2010 client
Good Day,
Can someone please confirm if you can connect a SharePoint 2013 Document Library to Outlook 2010 client?
I have seen articles, like the one shown below for Outlook 2013 to SharePoint 2013;
http://www.sharepointgeoff.com/how-to-connect-a-sharepoint-2013-document-library-to-outlook-2013/
Please provide a link to documentation to validate what Outlook Office versions will support viewing Document Library from Outlook client from a SharePoint 2013 Document Library.
Thanks in advance for taking the time to review my request.
Regards,
MarkHi Mark,
Per my understanding, you might want to connect SharePoint 2013 Document Library to Outlook 2010 client application.
Yes, SharePoint 2013 Document Library can connect to Outlook 2010 client application, the connecting process is similar as what SharePoint 2013 connect to Outlook
2013 client application does.
Thanks
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
SharePoint 2013 document library workflow to send emails when document changes
Hi All,
Need a email alerts to setup when documents get change in a SharePoint 2013 document library. Mail should go to all the members in a SharePoint Security group.
Many Thanks
sudesh withanageOut of the box , You cannot set alerts for SharePoint group. You may try -
1- Create a group in active directory, add users to the ADgroup. Add that ADgroup in Sharepoint and configure alert.
2- You can set up a new user and change their email to that of a distribution list, and then assign the alerts to this user.
3- You can create a custom workflow/action or event receiver that will send an email to a distibution list or programmatically traverse the SPGroup's members and send them the notification email, whenever an item is added or changed.
4- You can try this , this was for WSS3 -
http://advancedalert.codeplex.com/
5- you can to use SharePoint Designer and create a workflow that send an email to SharePoint group.
Thanks
Ganesh Jat [My Blog |
LinkedIn | Twitter ]
Please click 'Mark As Answer' if a post solves your problem or 'Vote As Helpful' if it was useful. -
Hi,
We have a SharePoint 2013 doc library based on a custom template, which has been migrated from 2010.
We are unable to see existing documents in a Document library created using this template while saving a document directly in it using explorer mode, However we can save files and even see them in explorer mode, only when we try to save a new document there
directly, we cant see the old docs.
All the OOB libraries work fine.
Below is the normal behavior while saving a file, however nothing comes up when saving on this custom template librarySolved it myself guys... (Well the major part)
Got help from here...
https://www.nothingbutsharepoint.com/sites/devwiki/articles/pages/blank-open-save-dialog-when-browsing-document-library-from-office-clients.aspx
and
http://www.sharepointconfig.com/2011/02/vs2010-list-definition-template-missing-file-dialog-view/
with some tweaks of my own..
Still working on it because its showing SharePoint 2010 header... And I need 2013 look... -
Hi,
To achieve these are the steps that I had followed :
1. Add the document Library path into Central Admin -> Application Mgmt -> Manage Service App -> Excel Service App -> Trusted File Locations
2. Add Documnet Library link to Trusted Connection Proivder
3. Open Visual Studio as Run as Administrator
4.Create an SharePoint 2013 Empty Project.
5.Add Service Reference : http:\\<server>\_vti_bin/excelservice.asmx
6.Service added successfully
7.Create a class file and add the Service Reference namespace
There is no such class as ExcelService to call.
Please let me know if somebody knows how to open the Excel file into C#(2012) either using ExcelService or any other way to open. I tried old methods of Sharepoint 2010 server but it's not able to access classes.
Requirement is :
Need to read the excel sheet from Document Library and transfer all data into DataTable.
Please help asap.Hi,
This is the forum to discuss questions and feedback for Microsoft Office, I'll move your question to the SharePoint 2013 development forum
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/home?forum=sharepointdevelopment
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
George Zhao
TechNet Community Support -
Get Document ID based on specific folder in SharePoint 2013 document library
Hi,
I have created document library with multiple folders in SharePoint 2013.I have created workflow to assign file name convention like this "attachment name-ID".When i created document in one folder the ID is 1 and when I created document in another
folder, the Id is 2.
But my requirement is to create Id based on the folder means if document is not there in the folder then the document id should start from 1 and Id should ends within that folder and in another folder it should start from 1 again
Any help?
Thank you.In this case you will have to build a custom document id provider, see here:
http://www.sharepointeurope.com/blog/2013/11/21/how-to-create-a-custom-document-id-provider-with-sharepoint-2013
Here's code taken from that post that shows the minimal implementation of such a provider:
using System.IO;
using Microsoft.Office.DocumentManagement;
using Microsoft.SharePoint;
namespace CustomDocumentIDProvider.Components
class CustomDocumentIDProvider : DocumentIdProvider
public override string GenerateDocumentId(SPListItem listItem)
string retParam = "SPDocID-";
string path = Path.GetRandomFileName();
path = path.Replace(".", "");
retParam += path.Substring(0, 8).ToUpper();
return retParam;
public override string GetSampleDocumentIdText(SPSite site)
return "SPDocID-HT7G4SP7";
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com -
How to create column for attachment in SharePoint 2013 Document Library.
I've created document Library where user can upload the file while click on Upload option (OOTB).
Now in this Library I want to create one more column where user can put some comment and attach one more file for reference.
For comment I can create "Single line of text" type calumn where user can put some comment but for attachment not sure which type of column I have to create.
Want to know is there OOTB feature/column available which I can use to Add / create a one more column to upload a document for reference.Hi,
For issue 1, please refer
To manage the permissions for a Document Set, you must have at least the Design or Full Control permission level.
On the Welcome Page for the Document Set, click the Manage tab of the Document Set ribbon, and then click Permissions.
Do one of the following:
To change the permission settings for the document library itself, click Manage Parent.
To stop inheriting permissions from the document library and create unique permissions for this Document Set individually, click Stop Inheriting Permissions.
To view the specific permissions an individual has, click Check Permissions, and then type the name of the user or group you want to check.
To inherit permissions from the parent document library (if the Document Set was previously configured to stop inheriting them) click Inherit Permissions.
For more information about working with permissions, see the links under See Also.
https://support.office.com/en-in/article/Create-and-manage-Document-Sets-c71d5796-d559-48de-b1b3-42383bdd13ea?ui=en-US&rs=en-IN&ad=IN
For Issue 2:
You can create a link in the Quick Launch bar
http://support.sherweb.com/Faqs/Show/how-to-add-a-link-to-the-quick-launch-toolbar-in-sharepoint-sharepoint-2013
Please don't forget to mark it answered, if your problem resolved or helpful. -
Sharepoint 2013 Document Library MetaData Key Filter
Hello,
I created a document library with some fields like Client Name(text), Client Type(choice), Document Type(choice). After that I would like to use that metadata to help me to search documents. I realized that only choice fields are included in the
key filetr(Client type and Document Type). Is there any way to add the client Name in the Key Filter section, so I can search documents by client name also.
I am not sure if this problem can be fixed using metadata key filter or I should create a folder structure in the document library to do what I need.
If you have any advise about the best way to impolement this problem will be appreciate.
Thank in advance.
Jhonny MarceloYes you can do that.
You need to add custom column to get indexed and the use it on search results page. Try below:
http://www.tautic.com/refining-a-moss-search-to-a-column-value
http://www.sharepointtalk.net/2011/10/using-custom-fields-in-search-results.html
http://waelmohamed.wordpress.com/2011/05/31/add-custom-search-properties-in-your-advanced-search-sharepoint-2010/ -
Using SharePoint 2013 Document Library for Office 2010 Workgroup Templates
Dear all,
we are about to introduce SharePoint 2013 and are looking for a way to use it as location for our Office 2010 workgroup templates. But when I try to configure it with in Word options it tells me that URLs are not allowed here.
I've searched this forum but saw no thread that has a solution so far.
So I just want to know if anyone implemented this feature or even has an idea that could work...
Thank you in advance,
UweHi,
Based on my tested in my environment ( Word 2010 & Share Point 2013), we can't point to the SharePoint library URL directly with Workgroup Templates.
Please try the workaround:
Sync the SharePoint site libraries to local disk.
http://office.microsoft.com/en-us/support/sync-onedrive-for-business-or-sharepoint-site-libraries-to-your-computer-HA102832401.aspx
Set the Workgroup Template to a local drive (to create the reg key)
Open regedit and set the location to the mapped drive:
Setting Name: SharedTemplates (Type REG_SZ)
Reg Key: HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Common\General
Quote From:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/93f2e50b-9af7-43ac-8151-ea66072afc5b/how-do-i-get-ms-word-to-look-at-sharepoint-for-workgroup-templates?forum=sharepointadminlegacy
http://sharepointfeaturesandfailures.blogspot.com/2010/11/mapping-office-shared-template-location.html
http://www.experts-exchange.com/OS/Microsoft_Operating_Systems/Server/MS-SharePoint/Q_27950770.html
http://www.endusersharepoint.com/EUSP2010/2010/07/01/consuming-sharepoint-content-types-in-office-2010/
Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of
this information.
Regards,
George Zhao
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs. -
Upload file to nested file in SharePoint 2013 document library
Hi,
I want to retrieve foders & subfolder from document library and bind it with a dropdownlist.I am able to bind all folder & subfolderto the dropdownlist as below image.
Now I want upload a file to folder selected in the drop down list.By using the below code I am able to add files in the root folder,but while submitting the file to sub folder it showing "Value does not fall in this range"
if (item.Title == ddlFolderName.SelectedValue)
if (item != null)
SPFolder selfold = lifolder.RootFolder.SubFolders[ddlFolderName.SelectedValue];
SPFile fFile = selfold.Files.Add(System.IO.Path.GetFileName(FileUpload1.PostedFile.FileName),
byt);
fFile.Item.Update();
fFile.Update();
lblMsg.Text = "File added";
}}Please help.Thank youHi Aditi,
For uploading a file into a nested folder you could consider the following approach:
ensure the target folder exist using the method provided below
upload a file using
SPFileCollection.Add method
How to ensure a nested Folder exist using SharePoint SSOM
internal static class SPFolderExtensions
/// <summary>
/// Ensure SPFolder
/// </summary>
/// <param name="web"></param>
/// <param name="listTitle"></param>
/// <param name="folderUrl"></param>
/// <returns></returns>
public static SPFolder EnsureFolder(this SPWeb web, string listTitle, string folderUrl)
if (string.IsNullOrEmpty(folderUrl))
throw new ArgumentNullException("folderUrl");
var list = web.Lists.TryGetList(listTitle);
return CreateFolderInternal(list, list.RootFolder, folderUrl);
private static SPFolder CreateFolderInternal(SPList list, SPFolder parentFolder, string folderUrl)
var folderNames = folderUrl.Split(new char[] {'/'}, StringSplitOptions.RemoveEmptyEntries);
var folderName = folderNames[0];
var curFolder =
parentFolder.SubFolders.Cast<SPFolder>().FirstOrDefault( f => System.String.Compare(f.Name, folderName, System.StringComparison.OrdinalIgnoreCase) == 0);
if (curFolder == null)
var folderItem = list.Items.Add(parentFolder.ServerRelativeUrl, SPFileSystemObjectType.Folder,
folderName);
folderItem.SystemUpdate();
curFolder = folderItem.Folder;
if (folderNames.Length > 1)
var subFolderUrl = string.Join("/", folderNames, 1, folderNames.Length - 1);
return CreateFolderInternal(list, curFolder, subFolderUrl);
return curFolder;
How to create nested Folder using SharePoint SSOM
internal static class SPFolderExtensions
/// <summary>
/// Ensure SPFolder
/// </summary>
/// <param name="web"></param>
/// <param name="listTitle"></param>
/// <param name="folderUrl"></param>
/// <returns></returns>
public static SPFolder CreateFolder(this SPWeb web, string listTitle, string folderUrl)
if (string.IsNullOrEmpty(folderUrl))
throw new ArgumentNullException("folderUrl");
var list = web.Lists.TryGetList(listTitle);
return CreateFolderInternal(list, list.RootFolder, folderUrl);
private static SPFolder CreateFolderInternal(SPList list, SPFolder parentFolder, string folderUrl)
var folderNames = folderUrl.Split(new char[] {'/'}, StringSplitOptions.RemoveEmptyEntries);
var folderName = folderNames[0];
var curFolder =
parentFolder.SubFolders.Cast<SPFolder>()
.FirstOrDefault(
f =>
System.String.Compare(f.Name, folderName, System.StringComparison.OrdinalIgnoreCase) ==
0);
if (curFolder == null)
var folderItem = list.Items.Add(parentFolder.ServerRelativeUrl, SPFileSystemObjectType.Folder,
folderName);
folderItem.SystemUpdate();
curFolder = folderItem.Folder;
if (folderNames.Length > 1)
var subFolderUrl = string.Join("/", folderNames, 1, folderNames.Length - 1);
return CreateFolderInternal(list, curFolder, subFolderUrl);
return curFolder;
Key points:
Ability to create a nested folder(s)
Existing folders will not be affected
The following example demonstrates how to ensure the following folder structure exist under
Documents library and upload a file into it:
Orders
|
A --
|
A1
Example:
var folder = web.CreateFolder("Documents", "Orders3/Orders A/Orders A1");
Example: how to upload a file into a nested folder
var targetFolder = web.EnsureFolder("Documents", "Orders3/A/A1");
var fileContent = System.IO.File.ReadAllBytes(fileName);
var fileUrl = Path.GetFileName(fileName);
targetFolder.Files.Add(fileUrl, fileContent);
Thanks & Regards
Indul Hassan
www.indulhassan.com -
Remote upload into sharepoint 2013 document library (cloud based)
We have a sharepoint 2013 in the cloud.
Is it possible to have some kind of service (windows or web based) that can access a document library on said cloud server and put files into said document library?
I don't think we have a lot of behind the scenes access to the cloud instance of 2013.Hi,
As I said above, we could use the Client Object Model to upload the files without the user having to go to SharePoint in the browser first and logging in.
We can use the credentials in the code as below, the code would copy files to SharePoint online, it worked well in my environment, you can check whether it works.
public static void CopyDocuments(string srcUrl, string srcLibrary, string destUrl, string destLibrary)
// set up the src client
ClientContext srcContext = new ClientContext(srcUrl);
SecureString passWord1 = new SecureString();
foreach (char c in "Password01!".ToCharArray()) passWord1.AppendChar(c);
srcContext.Credentials = new SharePointOnlineCredentials("[email protected]", passWord1);
Web srcWeb = srcContext.Web;
List srcList = srcWeb.Lists.GetByTitle(srcLibrary);
ListItemCollection itemColl = srcList.GetItems(new CamlQuery());
srcContext.Load(itemColl);
srcContext.ExecuteQuery();
// set up the destination context
ClientContext destContext = new ClientContext(destUrl);
SecureString passWord = new SecureString();
foreach (char c in "Password01!".ToCharArray()) passWord.AppendChar(c);
destContext.Credentials = new SharePointOnlineCredentials("[email protected]", passWord);
// get the destination list
Web destWeb = destContext.Web;
destContext.Load(destWeb);
destContext.ExecuteQuery();
foreach (var doc in itemColl)
try
//if (doc.FileSystemObjectType == FileSystemObjectType.File) //Field or Property "FileAttachement not found."
// get the file
File file = doc.File;
srcContext.Load(file);
srcContext.ExecuteQuery();
// build destination url
string nLocation = destWeb.ServerRelativeUrl.TrimEnd('/') + "/" + destLibrary.Replace(" ", "") + "/" + file.Name;
// read the file, copy the content to new file at new location
FileInformation fileInfo = File.OpenBinaryDirect(srcContext, file.ServerRelativeUrl);
File.SaveBinaryDirect(destContext, nLocation, fileInfo.Stream, true);
catch (Exception ex)
http://blog.blumshapiro.com/blog/2012/08/22/sharepoint-2010-using-the-client-object-model-to-move-files-and-folders-across-site-collections-and-subsites/
Thanks,
Jason
Forum Support Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected].
Jason Guo
TechNet Community Support
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