Secondary costs from WBS to an AuC

Hi,
1. I have executed Assessment[KSU5] that actually settled costs from secondary cost element[800099] to a WBS element [AAA]
2. Now I am trying to settle costs [which is secondary] from WBS element [AAA] to an AuC using CJ88 and I am getting below error
3. Just for info in allocation structure Z1, I have given settlement cost element for WBS, but still I am getting below error
Any advises/ideas, thanks
Complete allocation structure Z1
Message no. KD503
Diagnosis
During settlement, the system puts the sender debits into groups (assignments), which are settled using the same settlement cost element. The settlement assignment is made in the allocation structure, which is stored in the settlement rule for the sender (under settlement parameters).
Cost element 800099 cannot be assigned to a settlement cost assignment in allocation structure Z1, and therefore it cannot be assigned to a settlement cost element.
Procedure
Possible solutions are as follows:
If the posting under cost element 800099 was made to the sender because of an incorrect entry, and you can reverse the posting, and do not need to update the allocation structure. You only need to reverse the incorrectly assigned posting before repeating the settlement. Exception: For an investment measure with a line item settlement, you need to extend the allocation structure, even after the reversal.
If the posting was made correctly, you can do the following:
a) You can assign a different allocation structure to the sender: In the master data maintenance for the sender, choose "Settlement rule -> Goto -> Settlement parameters" and then enter a different allocation structure.
If necessary, also check whether the correct allocation structure is entered in the settlement profile. The allocation structure is defaulted in the settlement profile when you create sender master data or when you maintain the settlement rule.
You can update allocation structure Z1
Regards,
Sri
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:45 AM
Edited by: Sridhar Nagavarapu on Jul 4, 2008 12:47 AM

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
Thanks.

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Secondary cost from WBS to AUC

Hi All,
I am facing a problem in posting secondary costs from WBS to AUC.
In Project systems they are considering secondary costs from the activities in the network. i settled the cost from network to WBS. and when i tried to settle From wbs to AUC system is asking for settlement costelement for secondary cost. But the secondary cost should be settled to costcenter but not to AUC.
Please suggest how can we do the settlement from WBS to AUC. How to handle settlement of secondary costs in this scenario.
Any help will be greatly appriciated.
Rgds,
Kumar.

Through MM, contract is created (ME31N) whereby the settlement G/L accounts are identified.
The contract then is released through MM with TCode ME21N which prompts Commitment Costs to be entered, after which the Service Entry Sheet SES through TCode ME81L which then automatically updates into the WBS.
Through WBS, CJ88 would be the TCode you would have to use for settlement.
Hope this helps.
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Settle Secondary Cost from WBS to AUC

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Business Requirement --> Budget Control for all Material Procurement, thereafter settlement of cost thus booked under WBS to AUC or Asset as the case maybe.
Current Setup --> Material/Inventory/Balance Sheet A/c has been made Statistical i.e. CE category "90". This is enabling AVAC during procurement and budget control. However when trying to settle the WBS it is NOT settling, error - "no cost available to settle".
How to resolve the matters.
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Here is what SAP help says for cost element category 90:
90: Cost Elements for Balance Sheet Accounts in FI
Automatically assigned when you create cost elements in CO whose general ledger accounts in FI are asset reconciliation accounts (special balance sheet accounts), not income statement accounts. You cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of category
90. However, if you enter an account assignment, it is only recorded statistically for true objects.
Category 90 cost elements enable you to check the budget of an order or project when you acquire fixed assets that can be directly capitalized. To do this, enter the capital investment order or the WBS element in the corresponding field of the asset master data. Asset Management (AM) ensures that the specified order or WBS element is automatically entered in the document during the asset acquisition.
In CO the order or WBS element is debited statistically. This statistical debiting is checked by the system using the budget during availability control.
Notice the words in bold above. Apparently, CE category 90 is when you acquire fixed assets that can be directly capitalized. You need to specify the WBS element in the corresponding asset master data.
I think your candidate is CE category 22.
22: External Settlement
Used to settle order costs, project costs, or cost object costs to objects outside of CO. These objects could be assets (Asset Management), materials (Materials Management), or general ledger accounts (Financial Accounting). The R/3 System creates an accounting document when the costs are settled.
Cost elements of this category cannot be used for settlement within CO (cost centers, orders, projects, and so on). Use secondary cost element category 21 for this purpose. The system does not create an accounting document when costs are settled within CO.

WBS element is updated while settling cost from WBS to AUC

Hi Experts
At the time of settlement , when we settling the cost from WBS to AUC , WBS element is updated in AUC line item of accounting document , but it should not be updated actually.
As result AUC cost is loaded on WBS and budget of WBS is get affected , furthermore system is not allowing for MIGO even budget is available but in CJ30 it is showing assigned value is more then original budget.
Please suggest.
Thanks & Regards
shailesh

Hi Saurabh ,
I totally agree with you , but in our case system is not allowing(Error Message: Budget Exceeded) MIGO against capex PO - > WBS.
Note : in our case , system is checking budget at the time of MIGO also.
in our case , report S_ALR_87013558 is showing wrong actual value and also in CJ30 , total assigned value is larger then total distributable budget , As result our available budget gets negative figure in report S_ALR_87013558 , even i have already run CJEN->CJBN 2 or 3 times.
Note: Our Commitment value is correct.
Actually , according to report S_ALR_87013542 , system is showing correct actual value , that means we have sufficient available budget for further MIGO's
Now may be , due to WBS element is updated in AUC line item of accouning document of settlement (WBS to AUC) , system loads AUC values to WBS unnecessarily , our available budget gets negative figure.
For your reference , i am attaching screen shot of accounting document which is generated at the time of settlement from WBS to AUC.

Copy secondary costs from plan to plan

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Hi,
a plan assessment cycle contains CO-version information in its header date.
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I kindly ask you to tell me how can I move some costs (hour of personnel type of cost S43...) from a WBS on a project to a WBS on another project.
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S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
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For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Tc kb11n to repost costs from wbs to another wbs

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but i have this warning:
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how can I fix it?
I try to ignore the warning and I push enter. at this point I have this error:
WBS element 888 (the new wbs) is not an account assignment element
can anybody help me please?
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S43.. is of type indirect activity allocation,cost element category 43, hence can be used only with reference to activity allocation. Please use any other cost element, be it primary or secondary.
Or else you could cancel the original activity allocation through KB67 and renter through KB21N. You may also want to try reposting of activity allocation posting through KB65.
For number range, go to transaction KANK and enter the controlling area. Then click on Change groups icon on top left. Click on binoculars and search for KAMV (Manual Cost Allocation) This is SAP standard and most likely you will find it.

Real Cost from WBS to Activity

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We are entering hours using Acct Assgt to a WBS elements by CAT2.
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Thanks

KB15N seems a good way but we where looking for something not that manual. I'll try to find how settlement rules work.
About your question, as we have a multilevel WBS structure, we first confirm work at the higher level, (highest WBS of the project), second we distribute these cost along all the activities, and finally to the WBSE of each activity. It might seem a bit crazy, but our customer usually repeats parts of the projects and this seems the only way to record the actual cost of each of these parts.
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I'm not allowed to use a secondary cost element in a reposting.
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Hello,
You cannot use secondary cost element. You need to use primary only.
Please go through the following:
DISTRIBUTION =========== Distribution was created for transfer primary costs from a sender cost center to receiving controlling objects. During distribution, only cost centers or business process can be used as sender. A distribution receiver can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary Postings (such as, energy costs) are collected on a cost center, and allocated at the end of the period by means of the user-defined key. You can only distribute primary costs. During this process, the original cost element remains the same. Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded exactly. You can reverse distributions as often as required. You use the Cycle-Segment method to define sender-receiver relationships. PERIODIC REPOSTING ================= Differences between periodic reposting and distribution are due to information content and performance. For periodic reposting, no separate credit record is written on the sender for the cost element in the summary report. Instead, the totals record for the cost element is reduced on the debit side, which means that the original debit amount can no longer be checked there (u201Cunclean creditu201D). However, during distribution, the system writes a totals record for the credit (u201Cclean creditu201D). The information on the receiver is the same for periodic reposting and distribution (u201Cclean debitu201D). Compared with periodic reposting, during distribution, the system also updates the partner in the totals record for the sender. This means that the partner can be displayed in the information system on the totals record level. As fewer totals records are written during periodic reposting, performance is better than during distribution. ASSESSMENT =========== Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost center or business processes can be used as senders. The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary and secondary posting are allocated at the end of the period by the user-defined key. During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element category = 42). As the system writes fewer total records, the assessment has a better performance than periodic reposting and distribution. The system does not display the original cost elements in the receivers. Therefore, assessment is useful if the cost drilldown for the receiver is not important. Similar to distribution, the partner is updated in the totals record during distribution You can reverse assessments as often as required. You use the Cycle-Segment method to define sender-receiver relationships. Regards, Ravi

WBS settlement to AUC - use original cost elements?

Hello gurus
We have an allocation structure which settles project WBS costs to AUC.
The issue is that it is using a single settlement cost element for all the costs going to the AUC.
I notice there is a tick box 'by cost element' in the 'Allocation structure:settlement cost elements' entry for FXA.
What is the result of using this tick box?
We would like the original cost elements in the WBS to be credited rather than the single one.
Is this possible?
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Hi
- we do not have secondary cost elements posted
- we do not use budget checking
As I said, we would like the original cost elements against the WBS to be credited. The single one is causing problems because it posts in total to 55291 (as in the configuration) which does not reconcile back to the many cost elements posted to the WBS.
Is this possible?
What is the effect of the check box 'by cost element' as we do not understand the help text on this checkbox field and are not sure if this could solve the problem (or there is a downside to using this). If this is not possible we would like to know as well.
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Fields copied to AUC from WBS Element (when WBS Element is released)

Hi,
I would like to know what are the fields that are copied to AUC from WBS element (when WBS Element is released).
Regards,
Vivian

Hi Vivian,
menu path: Asset Accounting / Valuation / Determine Depreciation Areas in the Asset Class
Select there your asset under construction asset class.
Here you can fill in default values. (when you click on the fields you get more fields)
When you want to fill in other fields you can use a substitution ( Asset Accounting / Master Data / Define Substitution)
In our case, i think standard
The field description (WBS)
Req cost center (WBS)
Plant (WBS)
BA (WBS)

How to reclass WBS via secondary cost element

Hi team,
How can I reclass WBS A to WBS B via secondary cost element A1234567? For example, For CNY (LC1), I need to input certain amt, but for USD (LC2),I have to force in zero. When I do correction via manual allocation (KB15N), only USD currency is available for input.
Appreciate your feedback.
Thanks.

Hi,
In FB01 you need to use primary cost element, secondary cost element is internal to CO. In your case since that is a rectifaction and you want to eliminate the value in one currency you would need to follow the manual process. You can use same general ledger account for debit and credit with different WBS assigned so that there is no impact in FI and the values are transferred from one WBS to another.
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How to transfer costs from one WBS to another WBS?

Hi,
I want to transfer costs from one WBS to another. Remember two currencies are maintained viz. local and group.
So how can i transfer the balance such that both the local currency and group currency balance gets transferred.
Please ensure that the transfer should show 0 balance outstanding in CJI3 report.
I need to transfer because WBS is holding some value which was not settled in the previous year.

Hi
You can transfer the Amount from One WBS to Another through KB11N. In this you Choose the Screen Variant as "_WBS/Network_" and do necessary steps.
Hope it helps.
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Babu

TX CNS41 - settled cost from internal order to WBS element not displayed

Hi PS Expets,
I have a question regarding transaction CNS41 "Structure Overview" where cost settled from an internal order is not displayed in in the report for a selected project. This is in a ECC version 5.0
Settled costs from internal orders are posted with transaction type KOAO on WBS elements and when you check report RCNSTFCO you can see that the following transaction types are deselected when executing transaction CNS41:
delete t_rpsco_m where vorga = 'KOAO' "<   insert
                      or vorga = 'KOAL' "<   insert
                      or vorga = 'KOAP' "<   insert
                      or vorga = 'KOAQ' "<   insert
                      or vorga = 'KOAR'."<   insert
CALL FUNCTION 'HFPM_RPSCO_TO_RPSCO_LIS_CONV'
This is implemented according to OSS note 51971 in order to eliminate internal business volume in the project structure when executing a PS hierarchy report.
But this also eliminate the display of the cost from the internal order.
Any ideas or a work around in order to display settled cost from an internal order on a WBS element in transaction CNS41
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Transfering Cost from one WBS to Other while retaining CE

Dear Gurus,
My client requires to transfer cost from 1WBS of a project to several WBS's. We maintain different CoCd's for all the projects. Client also wants Fi document to keep track of the transaction, hence he has reject option of Manual reposting.
My requirement is as under, (for eg.)
WBSA CE(111) to WBS1 (CE111) amt 123
WBSA CE(222) to WBS2 (CE222) amt 655
WBSA CE(333) to WBS3 (CE333) amt 998
WBSA CE(444) to WBS4 (CE444) amt 456
WBSA CE(555) to WBS5 (CE555) amt 124
WBSA CE(666) to WBS6 (CE666) amt 564
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but in reality when I test settlement rule for 1st transaction, I realized a behavior of settlement rule as belows,
Cost 123 in WBSA CE(111) went to WBS1 but proportionally splitted to various CE's i.e. CE111= 5.2,CE111= 27.6,CE111= 42,CE111= 19.2,CE111= 5.2,CE111= 23.8.
Please assist.
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Hi once more ...
i will try to elaborate based on your example...
please use transaction OKEU to create source structure.
Create (for example) 1 source structure (ex ZZ) with
6 different assignments
(ex assignment 1 for cost element 111
assignment 2 for cost element 222
assignment 3 for cost element 333
assignment 4 for cost element 444
assignment 5 for cost element 555
assignment 6 for cost element 666)
Then you have to maintain the settlement rule of your sender wbs element WBSA and create 6 different segments as you may probably have done already.
Be careful when entering the settlement rule use F8 button to go to Settlement parameters and insert the source structure ZZ that you have created.
Then in each of the the assignments fill in the appropriate Source assignment field: in the example it will be
WBS1 assignment 1 for cost element 111 ->Source Assignment 1
WBS2 assignment 2 for cost element 222 ->Source Assignment 2
WBS3 assignment 3 for cost element 333 ->Source Assignment 3
WBS4 assignment 4 for cost element 444 ->Source Assignment 4
WBS5 assignment 5 for cost element 555 ->Source Assignment 5
WBS6 assignment 6 for cost element 666 ->Source Assignment 6...
This way the system will not take proportionally from each cost element the amount but will only look for the cost elements
you have specified.
If you have more cost elements in your wbs WBSA (sender) that you don't want to settle then create an assignment 7 with the rest of the cost elements that will not be settled.
Run the settlement to see the results (CJ88,CJ8G)
Try it and let me know for your findings....
Pan
Edited by: Panagiotis Papaspyridakos on Apr 7, 2010 4:50 PM

Secondary costs from WBS to an AuC

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