Secondary mailbox permissions

Hi there,
we have many user's who use a confidential mailbox for sensitive internal emails (due to secretaries having access to their primary accounts).
The user's access this via active sync and outlook (by adding a mailbox to their outlook profile). but it's been noticed that if a calendar invitation is sent to the confidential account and marked as "Private" then this doesn't come through
to their outlook inbox even though their primary accounts have been granted "Full Access" to the confidential accounts.
we are using outlook/office 2010 with Exchange 2010 and can't seem to tweek the permissions to allow private items to be visible to the main account.
Any ideas?

Hi,
It is by design that Exchange user with full access permission can’t view private items in shared mailbox. If you are configured as a Outlook Delegate and with the option “Delegate can see my private items”, you can view the private items in shared mailbox.
For detailed information about this, please refer to the Which application should you use to give permissions to your items part in the following blog:
http://blogs.technet.com/b/outlooking/archive/2013/03/01/conflicting-permission-sets-when-working-with-shared-or-delegated-folders.aspx
Thanks,
Winnie Liang
TechNet Community Support

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Messages sent from secondary mailboxes getting stuck in Outbox.

I have two users who recently began having a problem with messages sent from secondary mailboxes getting stuck in their Outbox.
The details:
We're using Exchange Server 2010 version 14.03.0224.002
Windows 7 Professional Service Pack 1
Office 2010 version 14.0.7140.5002 (32-bit)
The user in question whom I will call Jane has full rights and send as rights to the department's mailbox (which I will call "Common"), however, the Outlook profile on her computer is setup so that Common is the default mailbox
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Setting EX2007 mailbox permissions with Exchange Management Shell not reflected in Exchange Management Console

Hello,
I'm trying to use PowerShell to script some mailbox permissions. The mailbox permissions I set in the shell are not displaying in the EMC. The command I'm using is:
add-MailboxPermission -accessrights fullaccess -identity $username -user MYDOMAIN\$supervisor -confirm:$false
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Hi,
The cmdlet you use to grant full access permission is right. If your case, please let "mysupervisor" access to this user's mailbox and verify if he/she can access it. Maybe Exchange Management Console has not been updated well.
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

Using security groups to grant Full Mailbox Permissions

Hi, I've of course found several articles discussing granting full mailbox permissions to universal security groups in Exchange 2010, however, most of them are outdated and provide contradicting information.
So I figured I'd ask here to generate a more 'current' discussion of this and get the real answers.
If I do the following:
1. Create a shared mailbox
2. Create a Universal Security group (USG)
3. Add User X to the USG
4. Grant the USG Full Access Permissions to the shared mailbox
Q1: Will the shared mailbox automatically show up in User X's mailbox? I've read posts/articles claiming both NO and YES to this question. Some say you have to still go through the 'open additional mailboxes' setting in Outlook.
Q2: According to the below thread, this is actually still a bug in Exchange 2010 in that when you assign Full Access to a Universal Group, it is supposed to auto-populate, but doesn't. Further, there are claims that USG replication takes a good 12-24 hours
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So what is the real truth here when using USGs to grant Full Access?
https://social.technet.microsoft.com/Forums/exchange/en-US/9840fd13-daf8-45aa-ab35-4a827f1ba1e0/exchange-2010-unable-to-assign-full-access-permissions-using-a-security-group?forum=exchangesvrgenerallegacy
Thanks,

Hi squishmike,
Thank you for your question.
Q1: Will the shared mailbox automatically show up in User X's mailbox? I've read posts/articles claiming both NO and YES to this question. Some say you have to still go through the 'open additional mailboxes' setting in Outlook.
A: By my testing, we still go through the ‘open addition mailbox’ setting in outlook when we open outlook with new profile.
Q2: According to the below thread, this is actually still a bug in Exchange 2010 in that when you assign Full Access to a Universal Group, it is supposed to auto-populate, but doesn't. Further, there are claims that USG replication takes a good 12-24
hours before showing up in the user's Outlook. Some say you actually need to restart the Information Store before it will take affect. This is in stark contrast to granting full access to an individual user account, which takes affect immediately.
So what is the real truth here when using USGs to grant Full Access?
A: Question 1 has been answered it. It will show share mailbox by ‘open additional mailbox’, we will add shared mailbox manually.
If there are any questions regarding this issue, please be free to let me know.
Best Regard,
Jim

Outlook crashing whilst searching secondary mailbox (non cached)

Hello,
We are experiencing an issue where outlook is crashing when searching a secondary mailbox. This mailbox is accessed by 4 people, and they all experience the same issue.
Initially, the mailbox was running in cached mode, but now the primary mailbox is cached and the secondary mailbox is non cached. After the mailbox was put in non cached, we performed a reindex. This prevented the issue from reoccurring for about a week,
however it has started to crash again.
Below are the folder statistics of the inbox\completed, will this affect anything?
ItemsInFolder : 16574
DeletedItemsInFolder : 0
FolderSize : 2.145 GB (2,303,242,422 bytes)
ItemsInFolderAndSubfolders : 16574
DeletedItemsInFolderAndSubfolders : 0
FolderAndSubfolderSize : 2.145 GB (2,303,242,422 bytes)
OS: Windows 8/8.1
Office: 2013
Exchange: 2010 SP3
Cheers
Matt

Aren't views client specific tho? All users on multiple machines are getting the same effect, we all have the Support mailbox set up the same way, but on distinct physical boxes (not even VMs).
But sure, I can try. Are the views stored in an XML so that if this doesn't fix it, I can easily restore my views? Already lost my Favorites thanks to my resetnavpane attempt, and I'd really like to not lose views I have set up...

Outlook 2013 not caching secondary mailbox

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The user previously had Outlook 2010 and it was working fine. I have made sure that all the cached mode options are enabled but the secondary mailbox
still shows as 'Online.'
Thanks

Hi,
The slow access may be caused by too many shared folders in the secondary mailbox. The following KB is a detailed analysis about this performance problem:
Performance problems when you try to access folders in a secondary mailbox in Outlook
http://support.microsoft.com/kb/2297543/en-us
Hope it helps.
Thanks,
Winnie Liang
TechNet Community Support

Export Mailbox permissions to CSV

I am looking for a powershell script to export mailbox permissions. I have a list of accounts that I know are shared to other users but I want to be able to export all their permissions to a CSV so I can then replicate these permissions in Office 365. I
have a script now that pulls every mailbox and its permissions but it is such a mess i would like to be able to pull a file much cleaner they what i have.
The one I have now is
Get-Mailbox | Get-MailboxPermission | Select {$_.AccessRights}, Deny, InheritanceType, User, Identity, IsInherited, IsValid | Export-Csv D:\test_permission.csv
I want to be able to only pull data from the list of mailboxes that i have, and only see accounts/groups that have full mailbox rights. If I could filter out system accounts that would be great as well. i tried modifying this script but had no such luck.
Thanks!

Hi,
I have a test in my environment using Exchange 2010. You can use the following cmdlet Amit provided to find who has full mailbox access on one or more mailboxes in your environment and export the result to a CSV file.
Get-Mailbox -ResultSize Unlimited | Get-MailboxPermission | Where {$_.user -notlike "NT AUTHORITY\SELF" -and $_.IsInherited -eq $false} | Select Identity,User,@{Name='Access Rights';Expression={[String]::join(‘, ‘, $_.AccessRights)}} | Export-Csv C:\MailboxAccess.csv
-NoTypeInformation
Please change the "C:\MailboxAccess.csv " to the location that you use to save this .csv file.
Hope it helps.
Best regards,
Amy Wang
TechNet Community Support

Mail is generating secondary mailboxes, seemingly at random

From time to time, Mail seems to generate a secondary mailbox for some accounts. The original mailbox still appears as normal in my Inbox folder, but at the bottom of the sidebar, just below my Smart Mailboxes, another version will magically appear. Most often, this contains just a Junk folder, which has a couple of spam emails in it, which don't appear in my regular Junk folder, but sometimes there's a Sent folder, or an Inbox folder in it. Usually, it's a mac.com account, but it happens with a gmail account I have, too.
I can delete these peculiar mail boxes, but then eventually they'll reappear, like the ghostly town of Brigadoon, Is there some setting somewhere I'm missing?

From time to time, Mail seems to generate a secondary mailbox for some accounts. The original mailbox still appears as normal in my Inbox folder, but at the bottom of the sidebar, just below my Smart Mailboxes, another version will magically appear. Most often, this contains just a Junk folder, which has a couple of spam emails in it, which don't appear in my regular Junk folder, but sometimes there's a Sent folder, or an Inbox folder in it. Usually, it's a mac.com account, but it happens with a gmail account I have, too.
I can delete these peculiar mail boxes, but then eventually they'll reappear, like the ghostly town of Brigadoon, Is there some setting somewhere I'm missing?

Remove mailbox permissions - exchange 2010

What is it you are trying to achieve by removing permissions = are you talking users having permissions on other accounts or including system accounts - as some are a requirement.

Hi Guys,I need some professional help from you guys being really expert in exchange ! I have exchange 2010 at my organization (recently joined). I had to figure out permissions for each mailbox in my exchange organization. So I executed the following script which ran like a charm with a full list of mailbox, user having permission on that mailbox and type of permission as well.Get-Mailbox -resultsize unlimited| Get-MailboxPermission | where {$_.user.tostring() -ne "NT AUTHORITY\SELF"} | Select Identity,User,@{Name='Access Rights';Expression={[string]::join(', ', $_.AccessRights)}} | Export-Csv -NoTypeInformation C:\script\mailboxperm1.csvNow the issue is, These permissions in this list are not visible in GUI of EMC. If I try to remove them using Exchange power shell, sometimes they are removed and sometimes I get this warning and...
This topic first appeared in the Spiceworks Community

MailBox permissions Exchange 2010

Hi every one. I need help here. I did full permissions to one mailbox for some users. After some time they asked me to remove these permissions. I did it throght GUI Shell by removing all the users from full permissions.
But they still have full access to this mailbox. What can i do ?
Thanks in agead !

Hi,
According to your description, please run below command in EMS to double check the mailbox permission:
Get-MailboxPermission <Identity> | Format-List
If it returns some inexact results, please run Remove-MialboxPermission to remove permission. More details about
Manage Full Access Permissions, for your reference:
https://technet.microsoft.com/en-us/library/bb676551%28v=exchg.141%29.aspx?f=255&MSPPError=-2147217396
Thanks
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Allen Wang
TechNet Community Support

Easier way to find shared mailbox permissions

I'm wondering if there's a way to query for what I will call the reverse record for auto-mapping. Outlook dynamically adds shared mailboxes that the user has permission to. Is Outlook brute force searching though all objects looking for permission, or is
there a PowerShell command that I can use to find them quickly.
Something like:
get-AutoMappedMailboxes -user [email protected]
and it would return the list of mailboxes the user has permissions to:
sales
accounting
etc
This would be a cool feature, if not already there!

Hi,
In addition to Ed's suggestion, I would like to clarify the following thing:
If you want to prevent auto-mapping, you need to add -AutoMapping:$false to the Add-MailboxPermission command. If access has already been granted you should first remove it. Then run Add-MailboxPermission again with auto-mapping disabled.
Hope this can be helpful to you.
Best regards,
If you have feedback for TechNet Subscriber Support, contact
[email protected]
Amy Wang
TechNet Community Support

Exchange 2010 Shared mailbox permissions gone

In Exchange2010, I created a shared mailbox yesterday, then granted several groups and individuals "full access permissions" to the Shared mailbox.
When I arrived at work this morning and looked at the permissions, all the permissions I had assigned were gone, except for a single individual.
I re-applied the same permissions and checked them an hour later and they were gone again. I thought it may be related to the groups, so I selected several individuals and gave them Full Access Permissions to the Shared Mailbox. I checked
that some time later to discover that several individuals were missing again..
What might cause this to happen

Hi,
As Willard suggested, please check if these problematic mailboxes are members of Domain Admins or Enterprise Admins. Domain Admins and Enterprise Admins are assigned the explicit Deny permissions for Send As and Receive as on the main Exchange Organization
object in AD. If you want to grant them full access permission, you need to remove the explicit Deny permissions.
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

Preserve mailbox permissions after converting to linked mailboxes

Hello,
I am converting normal user mailboxes to linked mailboxes in Exchange 2007 SP3. After a pilot, we found that the linked accounts no longer had access to shared mailboxes (the share mailboxes will NOT be converted into linked accounts). The Full Access
ACL references the OLDOMIAN\username AD account. Manually adding NEWDOMAIN\username to the ACL fixes things. Is there an easy way to export the Full Access and Send As permissions for the shared mailboxes and switch them to NEWDOMAIN\username with
PowerShell? I have a feeling this will involve a lot data manipulation with Excel. Too bad there is no ADMT style security translation tool for Exchange mailboxes!

It's definetly possible to do this entire task via powershell script but need to spend some time to write it... ;)
But well, here is another quick way I can suggest it's two step process...
1. Export Full Access and Send-As to csv files seperately by following this Exchange Powershell Tip #09
2. Now you have two files, replace the domain name in exported csv files.
3. Import the permission back using this...
$FullAccess = import-csv mailboxaccess.csv
$FullAccess | %{Add-MailboxPermission -Identity $_.Identity -User $_.user -AccessRights $_."Access Rights"}
$SendAs = import-csv sendas.csv
$SendAs | %{Add-ADPermission -Identity $_.identity -User $_.user -AccessRights Extended -ExtendedRights $_."Access Rights"}
Blog |
Get Your Exchange Powershell Tip of the Day from here

Exchange Powershell - Export Mailbox Permissions

Hi all,
In our Exchange 2007 environment, I have this Powershell script which outputs mailboxes, which users have access to them and the type of access, such as Full Access, Delete Items etc. into a column called Access Permissions.
Get-Mailbox -ResultSize unlimited | Get-MailboxPermission | where { ($_.AccessRights -match “FullAccess”) -and ($_.IsInherited -eq $false) -and -not ($_.User -like “NT AUTHORITY\SELF”) } | Export-csv -path "c:\reports\FullMailboxAccessPermissions.csv"
What I would like to do is change the script to only show those who have Full Access. I have tried the command -match but then this drops the Access Permissions column which I would like to keep. Is there a way around this?A
Also, there is a particular service account that has access to most mailboxes, and I would like to exclude that account from the results. Is there a way of doing that?

Here is per server...
foreach($mailbox in Get-Mailbox -ResultSize Unlimited -Server "ServerNameHere") {Get-MailboxPermission
$mailbox | Where-Object {($_.AccessRights -like "*FullAccess*") -and ($_.User -notlike "NT AUTHORITY\SELF")-and ($_.IsInherited -eq $false)} | Export-csv -path "c:\reports\FullMailboxAccessPermissions-ServerName.csv"
Blog |
Get Your Exchange Powershell Tip of the Day from here

Get mailbox permissions

Hi all,
I'd like to get a list of Archived Users and their permissions. To do that I'm running the following:
get-mailbox -archive| get-mailboxpermission | select-object Identity, User, AccessRights, IsInherited | where {$_.IsInherited -eq $False}
This works fine but I don't quite like the output. The result will show the Identity (so the path of the OU where the object is contained to and the object name). Is it possible to actually show the AD Username associated to that identity?
So what I'm getting now is something like this (omitting accessrights and isinherited):
domain.local/EU/site1/John Blue, NT AUTHORITY\SELF
domain.local/EU/site1/John Blue, DOMAIN\john.blue
As you can see, sometimes the user has got permissions for itself, even when there's the SELF permissions in place. This was due a migration and we still need to clean that up. However I still need my informations. So what I would like to see is:
DOMAIN\john.blue, NT AUTHORITY\SELF
DOMAIN\john.blue, DOMAIN\john.blue
This will make my life way easier and I'll tell you why: I can just copy the first column (username associated to the identity) in excel. Then I copy the second column (username having permissions against that mailbox) underneath the previously pasted usernames
and then excel can remove the duplicates. I can even filter out all NT AUTHORITY\SELF, but that'll work either ways.
Thanks a lot!

Thanks, unfortunately the objects returned by this command is very limited and the only one related to the mailbox itself is the identity.
What's the best way to run another script against the identities and translate them to user accounts?
What I'll do is run a for cycle and run this command against each line (the below works on a single user):
Get-QADUser -SearchRoot "dc=domain,dc=com" -Identity "sdomain.com/site/2014/July/Users/Name Lastname" | Select-Object UserPrincipalName

Secondary mailbox permissions

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