Security on Content issue

Question

Hi
I have an issue that hopefully someone may help me with, i need to create a page that will show links to documents. All users of the Portal will have access to this page, but their view of the documents should be limited to the ones that they have access to view. I have achieved this quite easily using categories and the page security. The problem occurs when i want to allow multiple groups to be able to view the documents, and multiple departments i.e certain members of i.t, sales and hr but no one else. If someone adds a report onto the page, ideally they would add it to a region and this region would allocate it to either public users, department users and then a third region that would allow people from various departments to access it. What would be the best approach to this as i dont particularly want users to click on access and add groups of users in.
Thanks,

Answer 1

hi,
i suggest the following scenario to be considered as an option for you:
first, if i understand your post correctly you want to achieve seperating content management from content publishing which is a very good approach.
one page group where you manage/upload/modify your documents (items) and another page group where you publish those documents to the audience in form of links to those documents.
the way to do this best is to have one page group for content management - the page group where the actual documents live, including the security information who has access to which documents. now you need another page group to publish those items. the best way to do this to add custom search portlets to this page and confiure them to use the autoquery functionality. for the end-user this will look like any other portlet but in the background it dynamically queries items based on the search criteria you entered. for example: all documents for category 'SALES', etc. the advantage using the custom search portlet is that security is automatically handled for you. depending on the user that is logged in it will display different results taking security into account without any configuration from your side.
hope this helps.
regards,
christian