Selecting Finder Items in Automator

I am a long-time MAC user but have never used applescript or automator. I work in a Prepress department and need to find a simple way to select certain folders quickly.
Here's the scenario:
I have a folder full of jobs. They would look something like this:
12345_AdvertisingAgency
12349_CarCompany
13245_WhoeverCompany
13568_AnyCompany
Typically this folder would contain 500-600 folders with the same naming convention.
I need to find a way to ignore the first six characters (all 5 numbers + the underscore) and select the folder by the first letter after the underscore so that I can put all the "A's" in one folder, all the "B's" in another folder, and so on through the alphabet.
Does anyone know of an automator action that can do this?
Thank for any help.

Your Prep:
1. Create the destination folders, A, B, C, etc.
Your workflow:
1. Find Finder Items - Where= +jobs parent folder+ | Whose=Name-Contains-_A
click on Options and select 'Show Action When Run'
2. Move Finder Items- To= +destination folder+ ( A )
click on Options and select 'Show Action When Run'
Running it:
Hit the Run button. The first time you run it, the options are already set to move all the A jobs so you should be able to just hit Return to move through.
On subsequent runs, just change the letter/folder in Whose and To

Similar Messages

  • Rename Finder Items with Automator in Leopard

    I used following automator actions to rename all files contained in selected folders in Mac OS finder:
    1. Get Selected Finder Items
    2. Get Folder Contents (repeat for each subfolder found option on)
    3. Rename Finder Items (Add Text before name, Show action option on)
    First two actions were executed flawlessly. Unfortunately after keying in text to be added in front of every file name in text field of popup window on execution of last action, no file name was changed. Then I realized that same actions performed in automator application instead of invoking through Finder's contextual menu worked as expected. So the problem seem to be related to initialization of text value in text field of the action.
    I decided to try with new variable feature introduced in Leopard version of automator. Clicking on Variables button next to Actions button in menu bar of Automator, then select following item:
    Library > Text & Data > New Storage
    I managed to provide a text value for the New Storage variable through "Library > Text > Ask for Text" and "Library > Utilities > Set Value of Variable" actions, but text field in Rename Finder Items action seem to reject the New Storage variable completely. So the attempt to provide text value to the Rename Finder Items action through user initialized variable failed without reason.
    May I know how can I make use of variables to set text fields in Rename Finder Items action ? Is the above mentioned failure a confirmed bug of Leopard waiting to be fixed by Apple (after one whole year of beta testing !!) ? Thanks in advance.

    I figured out a way to use variables in the Rename Finder Items.
    In my case I want to rename the files to a sequential name. I can't link the variable to the "New Name" box in the Automater GUI.
    But it helps to know that that the Automator is just creating an XML file and you can edit this directly.
    To do this, create the Automator workflow and save it. Give the variable some distinct name like "myVariable".
    In Finder, right click the Automator file and select Show Package Contents. Within this folder go to Contents and find the document.wflow file. This is the XML file, so open it with TextEdit or something.
    Search the file for your variable name. The first instance of it should be in a section that starts with <key>variables</key>. All the variables will be listed here. Each variable has several lines to define it. The first will be the UUID. The UUID will have a line that is something like: <string>BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E</string>. The BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E is how Automator refers to your variable. Search the file for this UUID string and you will see. Whenever Automator wants to insert the variable, it will enter $(BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E).
    Copy this string, with the $() surrounding it. Close the wflow file. Now you can go back to Automator itself and paste it wherever you want your variable to appear, even if you can't normally insert the variable into that field.

  • Capitalized finder item with automator

    I've quite a lot of items on the finder that I want to quickly capitalize the name of it,
    how can I do that with automator?

    I figured out a way to use variables in the Rename Finder Items.
    In my case I want to rename the files to a sequential name. I can't link the variable to the "New Name" box in the Automater GUI.
    But it helps to know that that the Automator is just creating an XML file and you can edit this directly.
    To do this, create the Automator workflow and save it. Give the variable some distinct name like "myVariable".
    In Finder, right click the Automator file and select Show Package Contents. Within this folder go to Contents and find the document.wflow file. This is the XML file, so open it with TextEdit or something.
    Search the file for your variable name. The first instance of it should be in a section that starts with <key>variables</key>. All the variables will be listed here. Each variable has several lines to define it. The first will be the UUID. The UUID will have a line that is something like: <string>BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E</string>. The BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E is how Automator refers to your variable. Search the file for this UUID string and you will see. Whenever Automator wants to insert the variable, it will enter $(BD464B7A-ACDE-4A63-B595-FAF1DA6DE26E).
    Copy this string, with the $() surrounding it. Close the wflow file. Now you can go back to Automator itself and paste it wherever you want your variable to appear, even if you can't normally insert the variable into that field.

  • "get specified finder items" in automator pulling more than specified

    In part of a larger workflow I copy 5 files to my iDisk. In the next step I select one of those items again using 'get specified finder items' from the same location, add a date to its name in the next step with the 'add date or times to finder item names' then finish the workflow.
    However what is happening is the 'get specified finder items' I'm using to grab the file to be renamed, is actually grabbing all 5 of the files from the previous step. Only the one is showing in the 'get specified finder items' list but it grabs all 5 anyway.
    Anyone see this before? Know a way to fix it?
    Your help as always is very much appreciated. Thank you!

    Keith Kaiser1 wrote:
    In part of a larger workflow I copy 5 files to my iDisk.
    In the next step I select one of those items again using 'get specified finder items' from the same location,
    control-click on this "get specified items" action and select "ignore input". otherwise the previous action in the workflow will pass its output as input for this one. that's what's causing the doubles.
    add a date to its name in the next step with the 'add date or times to finder item names' then finish the workflow.
    However what is happening is the 'get specified finder items' I'm using to grab the file to be renamed, is actually grabbing all 5 of the files from the previous step. Only the one is showing in the 'get specified finder items' list but it grabs all 5 anyway.
    Anyone see this before? Know a way to fix it?
    Your help as always is very much appreciated. Thank you!

  • Rename Finder Items from Automator doesn't work correctly!

    I made a rename finder items in Mac OS X 10.4 by just using rename finder items task and save as a plug in for finder. It was working fine. I tried to use it in 10.5, but it doesn't really change the names. I created a new one or even tried to modify the workflow, but it still not working. Can someone verify the issue? Thank you.

    I can verify the issue, but I have no solution. Very frustrating, as I used to batch rename all the time in just the same way.

  • How do I get rid of box around selected finder items?

    How do I get rid of this black square box that has appeared on my finder items, and other things on my computer? Currently the black box is around the red x on top of the firefox window. It moves with the programs I have open.
    I would upload a screenshot if I could figure out how to do it on this computer.

    Open the Universal Access pane of System Preferences, click on Seeing, and turn VoiceOver off.
    (52092)

  • Automator's Filter Finder Items behaves incorrectly

    Can anyone confirm the misbehaviour of the Filter Finder Items in Automator when set to filter items whose date created is not in the last 7 days?  I have a workflow being used as a folder action to keep my downloads folder tidy but never runs right as it gets rid of content that I've just downloaded.
    Link to workflow: http://cl.ly/1S0h1I3m3r1t3l2a1W1J
    Insight would be appreciated.

    The only reliable way to do that would be to take an inventory of the filesystem, and compare it with an earlier inventory. I don't know of any easy way to do that with built-in tools. If you use Time Machine, there are third-party tools such as BackupLoupe that compare snapshots. Or you could try something like Uninstaller, though it's quirky and doesn't seem to be maintained much anymore.
    At an advanced level, there are UNIX tools such as mtree, which is built in, radmind, or tripwire, but you probably don't want to go there. I use radmind and mtree for different purposes, but they're not for the squeamish.

  • "Filter Finder Items" not working properly

    I'm taking my first crack at Automator, and while I've made good progress, one of the built-in actions, "Filter Finder Items", is just not behaving predictably. Basically, I'm doing the following:
    1) Get selected finder items - pulls a selected folder
    2) Set variable - this gives me a variable for the name of the folder we're working with
    3) Create a new folder inside the selected folder
    4) Get folder contents of selected folder
    5) Filter for three different file extensions - here's where my problem starts
    6) Move the filtered files into the new subfolder (though it really seems to be copying, which necessitates the following steps to get rid of the original files)
    7) Get contents of selected folder again
    8) Filter on the same three files extensions - this time it works properly
    9) Move filtered files to Trash
    For some reason, the first filter action doesn't seem to be working at all - if I have 15 files in the selected folder, but only three that match the filter, all 15 will be copied to the new subfolder. The second folder action will then, inexplicably, work exactly as it should and move the proper files to the Trash.
    Does anybody know why this action doesn't want to cooperate? Has anybody else seen something similar?
    Thanks for any hints/help.
    Rick
    Message was edited by: rnb2

    Saving the workflow as an application should be all that is needed, but the first action (the one that gets the items to work with) may not be correct for your usage. If the first action is *Get Selected Finder Items*, unfortunately the selection would be the application itself, since that is what was most recently selected.
    In this case, the application can be dragged onto the Finder's toolbar (where it will work with the current selection), otherwise the first action can be removed and the application used as a droplet (items dropped onto the application are passed to the workflow) or a Finder plugin.
    The first action can also be replaced with an *Ask for Finder Items* action (ignoring input).

  • "Ask for Finder Items" Automator action broken?

    OK, I'm pulling my hair out on Automator (again). I'm on OS X Lion 10.7.1.
    Here's what I want to do: I have image files named "something-something (S1).png" and I want to create a copy of each file named "something-something (S2).png" then resize that copy to 50% the size of the original. A perfect choice for Automator, I would have thought.
    So here's the workflow I came up with:
    1. Ask for Finder Items: Type set to Files and Allow Multiple Selection checked.
    2. Duplicate Finder Items: To create a copy, hopefully named "something-something (S1) copy.png".
    3. Rename Finder Items: Set to Replace Text, with Find set to "(S1) copy" and Replace set to "(S2)" (in basename only).
    4. Scale Images: Set to By Percentage 50.
    I would have thought that would have worked. Trouble is, it doesnt even get to first base. When I run the workflow I see the expected choose file dialog, and I choose a test PNG file. Then Automator happily announces that "Ask for Finder Items completed" in the log, and proceeds to sit .. and sit ... and sit. It says it's running, but nothing is happening. No duplicate file action happens, no rename .. nothing. Oh, and yes, I do see the selected filename in the "Results" area for the Ask for Finder Items action.
    What's going on? Any ideas? For a supposedly intuitive tool I find automator inscrutable (and I'm a 30 year seasoned operating system oftware developer).
    TIA,
    --Tim

    FWIW, if you've found a bug, please contact Apple Support folks or (if you have access) use the BugReport tool. 
    (This is a user forum, and the Apple Engineering folks may or may not see any reports that are posted here.)

  • Automator 2.2 "Copy Finder Items" Action Error

    Hello all,
    When I try to create an Automator workflow that finds a type of file (pdf) in a nested folder structure and copies those files to another folder - essentially extracting the pdfs from their nested folders - I get an error message.
    1) I use the "find Finder items" action. I specify the top-level folder and set the kind to "document"
    2) It returns 56 items
    3) I use "copy Finder items" action and specify a new folder
    4) The copy action fails stating that a given file "couldn't be saved in the folder". It does not always error-out on the same file. Changing or creating a new folder doesn't help.
    I have tried this under two user accounts with the same result. I have tried deleting preferences. The same error results.
    Any ideas?
    I am running 10.7.1 on a 15" MacBook Pro, early 2011.

    I was having the same issue.
    I found another solution: instead of copying files, you could move files.
    1) Duplicate your original folder (unless you want to move/extract your files entirely to the new folder) (right click the folder and select duplicate)
    2) Create a new folder as the destiny folder
    3) Open automator and use the following actions (in order) on the workflow
    - Find Finder Itens (browse to your source folder; select "any"; select "extension"; select "end with"; type "pdf") (you can do the same thing with the actions "get specified finder items" combined with "filter finder items")
    - Get Folder Contents (and mark repeat for each subfolder found) (use this action if you have subfolders)
    - Move Finder Itens (browse to your destination folder, that you created previously)
    Now you can delete the duplicated folder.

  • Pass input to Automator's "Ask for Finder Items"

    Hi,
    I have created an Applescript in Automator, which is  set up to determine a folder location where config files reside.
    I would like to pass this location to "Ask for Finder Items", so that the default config file is selected, but the user can select their own config file if they prefer.
    I can't see any way to reference my location variable in the "Ask for Finder Items" action.
    I've also tried to view the "Ask for Finder Items" sourcecode for a hint, but can't figure out how to do this either.
    Any help greatly would be greatly appreciated!
    Thanks,
    Dan

    Found this approach which is working for me:
    set config_file to choose file with prompt "Locate the config file and click OK" default location MYLOCATIONVARIABLE
    This opens the finder at the correct folder.

  • Automator Open Finder Items Won't Work in Plug-In

    I'm having another Automator problem in Leopard.
    This time I have a workflow that is intended to combine PDFs selected in Finder and open the resulting document in Preview. The steps are:
    1. Get Selected Items
    2. Combine PDF Pages, Combine by appending pages
    3. Open Finder Items, Open with Preview
    The workflow runs fine if I'm running it from within Automator. When I save it as a plug-in, the Open Finder Items portion doesn't work. If I turn on Show this Action, I get a dialog box with a dropdown list of programs with Preview already selected along with Cancel and Continue buttons. Clicking the Continue button does nothing.
    As a test, I tried removing the Combine PDF Pages step from the workflow and saving it as a plug-in. My expectation is that this version would simply open the items selected in Finder. Unfortunately, that didn't work either.
    Anyone have a clue for me?

    I'm having a similar problem. When running from within Automator everything is fin, but the plug in doesn't get the finder items. Oddly, I have ONE old workflow that takes the word "folder" away from a file name. That one works fine, but doesn't require any action once I select it. It doesn't even open the automator show action dialog window to make any changes. Weird how this one is still working and the other ones won't.

  • Automator Filter Finder Items

    A very simple task, which I have attempted to figure out many times over the last few months; but my repeated attempts haven't been successful. This should be easy for someone to resolve…
    I would like to strip out all the files of a certain extension (.txt) from an hierarchy of nested folders, & move them to the Trash. (Told you it was easy!)
    Here's what I think ought to work:
    • Create an Automator Workflow
    • 'Ask for Finder Items' to select the topmost folder
    • 'Get Folder Contents' with 'Repeat for each subfolder found' — (the results successfully include all the relevant files)
    • 'Filter Finder Items': "find files where any of the following are true: file extension is .txt" — (I tried "txt" as well as ".txt")
    • 'Move Finder Items to Trash'.
    The files turn up (alongside loads of other junk) in the 'Get Folder Contents' step, & they are reported in the results; but when I try to filter out everything apart from the .txt files, so that only the .txt files remain, the filter reports no results.
    So the 'Filter Finder Items' action completes with no results, & with a warning that: The action “Move Finder Items to Trash” was not supplied with the required data.
    I think it must be something obvious, but I can't figure it out, & although I've searched extensively online, everyone else with similar problems has other complications which get resolved… so they lose interest just at the point where I think they're going to reveal the solution.

    You need to understand the issues here. Automator was released with 10.4 (Tiger), and many of the core automator actions date from that time.  This introduces forward-compatability problems: things that should work (and maybe did work) in 10.4 might not work as specified in 10.6, depending on if/how the underlying cocoa APIs have changed.  Now, in the best of all possible worlds, Apple would update automator actions with each new upgrade, but it's probably not needed for the bulk of the actions, and Apple may not be aware of problems that do exist with given actions (that depends on whether people filed meaningful bug reports on them).
    Don't be confused by the seeming simplicity of what I did: the Move Finder Items to Trash action probably uses cocoa file system APIs directly, whereas my applescript leverages the developed programmatic underpinnings of the Finder - the Finder has a built-in system for moving files in bulk, whereas the action is obviously moving files one at a time (which is where things are getting congested).
    Filter Finder Items seems to be a simple metadata search (just another use of the spotlight framework, which hasn't changed much since its inception) so I can't see any way in which it would fail.  it is, of course, limited by the same things that spotlight is limited by - it won't find material that's not indexed and may not do exactly what one always expects (e.g., may not recognize an extension as an extension unless the extension belongs to an app registered with the system) but other than that there's very little it can do wrong.  As a general rule, actions that deal only with manipulating automator data (e.g. modifying references passed from one action to the next) won't break.  You'll only see breakage with actions that need to access exterior frameworks that have changed significantly since the actions were created. 
    That's the best answer you're going to get: one can't prove a negative, so there's no way to demonstrate that FFI isn't broken.  it's easy enough to check for a given task, though - just run the workflow you have on a test folder without the deleting action, check the results window, and compare it to the results you expect (which you can gather by eye in a Finder search window, through an applescript, through an app that will report the number of files of given types in a folder…). 

  • Automator (move finder items)

    I have a service that moves finder items to a particular folder. Since I started using this I noticed I occasionally will need to move an item with the same name into this folder. Is there a way I can get the service to move the second item with the same name, but instead of overwriting the first item, have it add a -1 or something? If I open something like a zip file multiple times in finder, it creates the second one with a 1 after the name. That's exactly what I need. Any way to do that with a service like this?

    No, I didn't give up on the thread, I just went to work with what you gave me to see what I could do with it. It's just that you've been nothing but extremely helpful and patient with me in the past; and I started to feel like I was coming to the board, putting up my problems, and you do everything for me. I know you're here to contribute to the community, but I don't like to take advantage. I am making an effort to learn this stuff now, I just have to make baby steps!
    Okay, here is the deal with this item. I actually want to apply this with more than one operation, but the basic script or concept would remain pretty much the same. We create lots of documents like invoices, receipts, shipping labels, etc., that usually get saved as pdf onto the desktop. Then, they are named, often with the date and particular file name and finally moved into the proper folders. For example, shipping labels get saved to desktop with the default name of something like
    vty3RlsIK.LabelGenerationServlet.part
    Then I would change the name to something like
    12-31-2009USPSLabel.pdf
    Then, I would move it to the folder where we keep the shipping labels for records.
    So, the service I created actually does more than just moving the file. It goes like this:
    service receives selected pdf
    in finder
    name single item in finder item names (to: USPS_Label.pdf)
    add date or time to finder item names (before name, underscore separator)
    move finder items (to target folder)
    open finder item (with default application)
    The other ones I need would be similar, except they don't usually need to be opened afterward, just named and moved, for the most part. I figured I could continue to just use the name change function of automator before running the script, but if would run faster or more efficiently if that were also part of the script, I suppose that would be better. And I would like to be able to have the numbers go up through as many as I need. If it's a matter of just adding in all the possibilities of existing names up to the number I need, that's tedious work I don't mind doing now to save on having to name all these files in the future!
    Also, these files are always named differently, so the source file would need to just be selected file, not the actual name.
    Finally, I tried to play with the script to name the desktop like you said, but would it be something like
    set source_folder to folder (path to desktop)
    or
    set source_folder to (path to desktop)
    I still need to learn a little more before I understand the way that works. I am so used to only using the unix path, I like the ability to use (path to desktop) that's really interesting.
    I think I may have rambled a bit, but that should explain the details of what I'm trying to accomplish.
    thanks

  • Automator - Filter Finder Items bug?

    I've only started using Automator a few months ago, but now I ran into a problem, which I think is not my fault, but is a bug in Automator.
    Here's the scenario:
    What I have is a Folder Action on the Downloads folder, and the following list of actions in order:
    Get Finder Items: how.i.met.your.mother.s04e05.srt (this is for testing purposes)
    Filter Finder Items - if ANY of the following are true:
    Name contains "big.bang.theory"
    Name contains "how.i.met.your.mother"
    Name contains "fringe"
    etc
    I managed to find out that the same kind of container (here: Name) could not be used multiple times, because it gives no result in case "Any" of them are true. There is no way to test if any of these strings are present in the file name. I thought I could use this action like a function with "OR"-separated boolean parameters, but apparently that only works if I change the container type, e.g. I use Kind instead of Name. Meaning, if there is only one Name container, then it outputs the correct result (the .srt file, if the statement is true).
    So, did I do something wrong, or is this really a bug in Automator? If you have an alternate suggestion on how to solve this, please don't hold it back

    I have the same problem.
    I am trying to select ANY of the following extentions: JPG, PNG, TIFF and I get no output. While if I only select one extention I do get the right output for the extention selected.
    ANY of the following are true
                   File extention          is          JPG
                   File extention          is          PNG
                   File extention          is          TIFF
         ~~~no results produced~~~
    ANY of the following are true
                   File extention          is          JPG
         ~~~001.JPG, 002.JPG, etc..~~~

Maybe you are looking for

  • Finding the length of a path

    hey, i'm using cs3 and i have a few simple paths (curves) and i'd like to know the length of these curves but i can't seem to find an option, or whatever, for that. thanks

  • How do i dounload my sons from my iphone to my pc so i can burn music cd

    how do i download my songs from my iphone to my pc so i can burn music cd

  • I am getting this error all the time...

    500 Internal Server Error JBO-30003: The application pool (datamodel.LegalBillLocal) failed to checkout an application module due to the following exception:oracle.jbo.JboException: JBO-29000: Unexpected exception caught: oracle.jbo.JboException, msg

  • Librfc32 support on Windows server 2008

    Hi, We at Trango Software (division of Siemens Enterprise Networks) are currently using the SAP Remote Function Call runtime as a part of our product (librfc32.dll, File Version 6403.3.55.4580). We will be supporting Windows Server 2008 platform from

  • Shutterfly to iphoto?

    hi, i have TONS of photo albums saved on shutterfly, that i want to transfer to my mac. I was using shutterfly back on my pc, but now i really want all pics to be stored in one place - iphoto. how can i get shutterfly pics to my iphoto library?