Self registered Bidders to be transferred to ECC

Question

Hello All,
Wondering if anybody has mapped this or has any clue.
First our landscape for ready ref.
SAP_ABA     700     0011     SAPKA70011     Cross-Application Component
SAP_BASIS     700     0011     SAPKB70011     SAP Basis Component
PI_BASIS     2005_1_700     0011     SAPKIPYJ7B     PI_BASIS 2005_1_700
ST-PI     2005_1_700     0003     SAPKITLQI3     SAP Solution Tools Plug-In
SAP_BW     700     0010     SAPKW70010     SAP NetWeaver BI 7.0
SAP_AP     700     0007     SAPKNA7007     SAP Application Platform
SRM_PLUS     550     0007     SAPKIBK007     SRM_PLUS for mySAP SRM
SRM_SERVER     550     0007     SAPKIBKT07     SRM_SERVER
The business scenario is Bidding after supplier self registration.
The steps:
Prospects will register themselves on ROS.
Strat Purchaser will accept and transfer them on EBP.
While creation of Bid Invitation these bidders will be chosen and the BI will be publisehd.
All of these (say 5 ) bidders will submit the Bid.
Out of these 5 bids the strat purchaser will accept only 1.
and create a purchase order.
Now as per our business scenario the PO should be created in ECC.
and unless this newly registered bidder is in ECC the PO will not be created.
Hence we need to transfer this bidder/vendor to ECC.
Help.sap talks about registration on ERP but that will be for all prospects which we don't want.
Anybody has mapped this business scenario?
Or any clues?
BR
Dinesh

Answer 1

Hi Dinesh,
I have been facing the same situation and developed a process depending on scenario:
For creating a vendor master record in ECC, it depends the used SRM release
(for the technical capability - with SRM 5.0 an automatic creation from SRM into
ECC is possible) as well on the global master data management process the
company uses:
Usually all master data are created centrally in ECC (also from historic reasons
as well due to central organization, which is best practice as well), why the
number range in ECC is set on internal. Supplier registered in ROS
get a SRM number, which then gets (starting with SRM 5.0) get downloaded into
ECC and create a new vendor record (using the SRM vendor number). In that
case, the number range needs to be manipulated and mapped to the central
number range. In the (technical best) case, the ECC number range for vendor
creation set to external - this is not usable in huge as well global organizations.
Based on my experiance with companies already using SAP, ROS makes the
best sense for first qualification of suppliers and getting them involved in sourcing
as potential suppiers. In the moment, suppliers reach this stage, the vendor
master generation process takes places, technical resulting with a replication of
vendor record via BBPGETVD into SRM.
Thanks,
Claudia