Send another Purchase Order via Email

Hi,
Currently i have an output ZP01 that send purchase order to a user (User A). Now i would like to send using the same output ZP01 to send to another user (User B). Question: Can I use the same output to send to two users ? Or, do i create similar output to send to User B ?
Appreciate any suggestions you may have.
thanks
Joyce

closed.

Similar Messages

Sender in Purchase Order via Email

Hi folks,
I made the necessary configuration so that the Purchase Orders are sent automatically via Email to the Vendor.
The problem is: if the Purchase Order has a Release Strategy, the vendor receives the Email from the person who finally released the Order, and not from the guy from the Purchases Department, the one who created the Order, who also is the one who has a daily relation with the Vendor.
Is there any way that the Vendor receives the email with sender: XXX ( man who created the Order ) instead of YYY ( man who released the Order ).
Thanks for the help.
( Points assured )

Hello,
You can change the output condition record (using MN05) to Transmission Time = '3'. So when final approver approves, it will be ready for output. Then using ME9F, the creater can output the PO and so that PO email will be sent by the creater.
Thanks,
Venu

Regarding Purchase order Via email

Hi,
I want to know whether it is possible to send purchase order via email to various email ID.
(Same purchase order must have to be deliver to various email ID , Ofcource in Outlook).
Please give me suggestions.
Regards,
Ajinkya

Hi,
Yes, You can send PO via e-mail to outlook or other mails.
Pre-requisites are:
1. Message settings to be done with customized print program (including the logic of selecting the users)
2. Mail server smtp configuration in SCOT transaction
3. maintaining e-mail IDs in relevant Masters. eg: for users- SU01, for vendors- in VMR, for buyers:- in Purchase Grps etc.
Umakanth R

Setting for Sending the purchase order via EDI

Hi,
I have no knowledge on the Sending the Purchase Order via EDI.
What is the setting that need to do in MM side?
Anyone has any idea?

Hello Janice,
Please refer the below LINKs which would provide you clear approach for configurational task of sending PO through EDI.
[LINK|http://help.sap.com/saphelp_46c/helpdata/en/dc/6b7c9f43d711d1893e0000e8323c4f/frameset.htm]
[LINK 2|http://www.erpgenie.com/sapgenie/docs/advanced_guide_to_edi_configuration.doc]
Regards,
SARTHAK

Send purchase order via email (external send) with special Czech characters

Hi all,
I am sending a purchase order created with ME21N via email to the vendor using "external send".
The mail is delivered without any problems, PO is attached to the mail as PDF file.
Problem is that special Czech characters as "ž" or "u0161" are not displayed, a "#" (hash) appears instead.
This problem occurs when language for PO output = EN.
Tests with language = CS worked out fine, but the whole form incl. all texts are in Czech as well; so no valid solution since it needs to be in English.
We checked SAPCONNECT configuration and raised note 665947; this is working properly.
When displaying the PO (ME23N) special characters are shown correctly as well.
Could you please let me know how to proceed with that issue?!
Thanks.
Florian

Hi!
No, it's not a Unicode system.
It is maintained as:
Tar. Lang. Lang. Output Format Dev. type
Format
PDF EN English PDF1
Using this option, character "ž" was not displayed correctly, but "Ú" was ok.
All other Czech special characters are not tested so far.
Thanks,
Florian
Edited by: S. SCE - Stock Mngmnt on Aug 14, 2008 10:19 AM

Send Purchase Order via email

We are sending PO via email using output determination.The problem is that if the number of line items in PO are few it is able to send the pdf file as attachment successfully.
But if the number of line items is large say 99 its not able to create a PDF it sends multiple mails some blank and other with junk.
Any suggestions what could be the issue.

Hi,
"We are sending PO via email using output determination."
Can you pl let me know the steps how you have done above task ?
Regards
Badari

Sending Purchase order via Email (with CC)

I implemented the functionality of sending purchasing documents by e-mail (according the oss note 191470) and works. However I need To send the email to the vender email address but also in CC to the person who creates the PO. I mean, when the PO is create the email should be:
To-> vendor address
From-> user address
CC-> user address
Thanks in advance.
Paula

Paula
I am currently encountering the same requirement.I don't think there is a standard solution using external send output as everything I have read will only use the email address in the vendor master.
In an extreme case you could set up limeted requisitioners as vendor records with a custom partner function and select that in the PO, though that is a bit extreme
the alternative i'm looking at uses a second output type for SAP office mail (7 simple mail)
I think its set up is described in the same OSS note 191470.
Using the partner function MP i've got a manual process whereby the user adds this output message to the PO using the MP partner function. you get a couple of messages about not being able to determine an email address. If you double click on the message line it takes you to the SAP office mail where you can add as many recipient addresses manually as you want. you could also use SAP officemail
if you can persuade your users to manually enter the email and message this could work. however i'm sure there could be a user exit you could use to populate that value from elswhere
hope this helps
Jerome Mungapen

Send the purchase order by email with footer notes

Hi,
I am able to sent PO by email as attachment.
But Additionally I need to add footer note( like Confidential..so on) in email content. Is there any way to do it..
Pls help me...
Thanks
Rays

Create spooll..
Read spool and convert it into PDf file
Thend send attachemnt(pdf) with footer note using FM SO_NEW_DOCUMENT_ATT_SEND_API1

Sending Purchase Orders via mail

Dear All
I have configured the necessary settings for sending the Purchase Order via email from SAP.
However at present the message is not sent directly.Even after executing ME9F and processing the output the message lies in SOST.
I have to access SOST transaction and then execute start send process for selection and the email message then goes to the Vendor.
Is there any way this can be avoided and we can send the Purchse Order via email withour using SOST?
Regards

Go to SM36 transaction and crate new job with program name RSCONN01 and variant SAP&CONNECTINT and save this job. choose start condition immediately with periodic Job and enter period values as per your need ( example 5 mins). This job should automatuically trigger email in SOST.
Hope this is helpful

Sending Purchase Order by Email

Hi, I need to send the purchase order by email, I've done that, but the vendor has multiple email address, let's say one for their financial dept, and another for the sales dept, I need to send the PO to the sales dept, but the PO is being sent to the vendor's financial dept.
Thanks.

Other wise you can create the custom table where you can maintain the email morethan one and define the code in the program of email to determine the appropriate email for vendor based on your logic

Purchasing Documents via Email

Hi all,
We send our vendors purchase orders via email.
The mail used is the one maintained in the vendor's Master record.
Does anyone know how can we send the PO to multiple email addresses - also
maintained in the vendor's Master record?
Thank's,
Dan

Hi,
You can not do that, because normally in SAP system one vendor only has single email address which can be used to receive the email from SAP system, that is standard solution, if you want to send out to multiple email addresses, you should develop your own ABAP program of sending purchasing document in the system.
Good day
Tao

Email Sending of Purchase Order Created versus Print Output

Dear All,
I have been successful in sending the Purchase Order created as a PDF Attachment in email.
The problem i am facing is in the formatting of the attached output.
The attachment has different bold characters as compared to the print output of the PO , though both the outputs are using the same sapscript.
I am not able to find the reason for the difference.
Only because of this reason, my delivery is on hold.
Please guide me on how to find where the difference could be and how to rectify it.
Thanks & Regards,
Bhavika

Could you tell us which fonts you tried?
What device type did you choose? (SPAD transaction, select your output device to determine the device type)
Could you upload TrueType fonts (one normal, one bold) with RSTXPDF2 program (do not tick "do not embed font in PDF" option so that the font is embedded in the PDF file)?
Did you make sure that your font is not converted to another one? (SE73, printer font, choose your device type, click conversion button, and check what is the converted font)

Send Purchase Order as Email

Hi all,
We have set up purchase order emailing using standard SAP and it seems to be working fine.
We have two problems though:
1) We would like to insert a standard text in the body of the e-mail that we send to the vendor.
2) We would also like to send email to muliple recipients. Currently, it will only retrieve 1 email address maintained in the vendor master and send to this email address.
Have tried searching the forums but did not find anything suitable. Appreciate any help rendered for this.
Thanks lots.
Cheers,
Lai Yin
Edited by: Lai Yin Ng on Apr 30, 2008 12:42 AM

Hi All,
Thanks for the prompt reply. However, I still have the following doubts:
The actual requirement from the client is after executing the transaction code me9f, the system should automatically send the purchase order to the vendor, cc to the sender and to another specified email address (e.g. the email of the purchasing manager). Also, in this email, it should have a header with the PO number and also a standard email body text. The header is not a problem, but i have diffculty adding the email body text.
I have tried using distribution list and yes it works, but i am unable to include a email body text in this case, unless the user manually creates an mail message themselves using the transaction code SBWP. However, the client does not want to do this additional step. Hence, is there a way to do this automatically, meaning that the email be triggered upon execution of me9f without any additional steps required. For this to happen, must we specially customize a program?
Thanks lots.
Cheers,
Lai Yin

Send Purchase Order via ALE/IDOCS

hi,
How can i send one PO from one client to another via ALE/IDOCS?
Pls provide few important steps.
Thanks and Regards,
Gaurav

For sending IDOC for Purchase order you will use idoc
Message type : ORDERS
Basic Type : ORDERS05
Create one RFC Destination in SM59 and give that entry in Port in WE21.
Create Partner profile in WE20 and Port for receiver system in WE21.
Use your port in Partner profile in WE20.
In Partner Profile create one entry for Message type ORDERS as Outbound.
In your tcode when you are creating Purchase order set output message in your header condition for Outbound to send that purchase order to that Partner Profile.
Check link :
http://www.****************/Tutorials/ALE/AutoIDOCGen/AutomaticIDocGeneration1.htm
Regards,
Sandeep Kaushik

Problem in sending purchase order via EDI

Hello Experts ,
I want to send purchase order via EDI , for this i have refer the below link for configurations.
link :
http://help.sap.com/saphelp_nw04/helpdata/EN/dc/6b7c9f43d711d1893e0000e8323c4f/content.htm
I have created purchase order (ME21N)and saved it.
Then i went to ME22N , Goto -> Messages, i am getting below error .....
Maintain outgoing EDI connection data for partner 8888(this is the partner number i have created in partner profile)
please suggest the possible cause of the error and how could i rectify it.
Thanks
Sonal

Ensure that you have the relevant message type in outbound parameters for this partner profile

Send another Purchase Order via Email

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