Send Email when built in approval workflow status column changes to approved

Question

I Implemented the built in approval work flow in a document library,I want to send an email when the column indicating the status of the workflows changes from in progress to approved.

Answer 1

Hi ,
According to your description, my understanding is that you want to send email when the built-in approval workflow status was approved.
For the default built-in approval workflow, per my knowledge, there is not a way to modify it. As a workaround, you can create a Reusable Workflow with SharePoint Designer 2010, and publish it to your SharePoint, then you can use it like the built-in approval
workflow.
You can do as the followings:
Install SharePoint Designer 2010.
Open your site with SharePoint Designer 2010.
Click Workflow under Navigation.
Click Reusable Workflow, and type a name.
Add “Start Approval Process” action, in the ‘these user’ , type the approvers.
Click ‘Approval’ field, and under Customization, click “Change the behavior of a single task”.
On the “When a Task Completes”, add “Send an Email” action in the approved condition,like the screenshot below.
Then save and publish the workflow, then you can use the workflow in your SharePoint site .
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support