Send email when creating a Purchase Order

Hi,
I'd like to send an email once a Purchase Order is created. I just need to send basic information to the supplier, such as the number of the Purchase Order.
I know how transaction NACE works, but I've just used it to Print Forms. I guess I have to use application EF but after that, I'd like to know if I can use an already existing message type and what steps I should follow to send the email properly.
Thanks in advance,
Gerard

Hi,
Read note 191470 - Purchase order as an e-mail
Regards
Sudheer

Similar Messages

User Exit to Create Production Order when creating of Purchase Order

Hi Guru's,
I want to create the Production Order when creating the Purchase Order. i want to know is there any user exit exists for that??
My scenario is as follows.
we are converting the Purchase Requisition to the Purchase Order , while doing this we want to create the Production Order.. Is this possible??
If possible how can we do that???Please suggest me the possible solution.
Thanks in advance.
Thank you,
Adi.

Teja,
My Scenario is as follows.
P1- Manufacturing Plant
P2 - WareHouse Plant (Procures Material from P1 using STO)
When we run the MRP in P2, it creates a Purchase Requisition, that Purc.Req is going to be convert as STO (Stock Transport Order) in P1 Plant.
When converting the Purchase Req to STO, we need to create a Production Order in P1 Plant.
we know that system will creae the Purchase Order only, is there any possibility that,For creating the Production Order is there any user Exit/BADI or any other procedure while creating the Purchase Order????
Thanks,
Adi.

How can I select alternative BOM when creating subcontract purchase order?

In our business, a finish good material always has different production versions at the same time. Each of production versions has its own alternative BOM. When I create a planned order, I can select wanted BOM through specifying production version.
But, when I creating subcontract purchase order, there is no field for me to specify the production version or which alternative BOM I prefer. In this case, I need to create a planned order at first. And then, convert the planned order to purchase. Only through this way, I can create a subcontract purchase order with my wanted BOM.
So, I wonder if there is any way to select alternative BOM directly when creating subcontract purchase order.
Thanks a lot!
Regards
Robbie

Dear Mr. MM
can you give me additional information about your solution?
BUT I would not expect the sytem to offer you during the Purchasing cycle the different Production Versions as it is not meant to be. I remember having the same requirement some time ago and we solved it the way I described above, additionally we created a Pop up window with a user exit during the PO creation which offered the different production versions and if the one linked with the quota arrangement, the standard PV, is used in the PO.
We also have the same problem, we activated businessfunction SCM_GEN_02 so that it is possible to have several production versions for one supplier, but unfortunatly it is not possible to change the production version in the purchase order. (business function does not seem to be very integrated)
So i would be very interested in your solution because acually it seems that i have to modify the sap standard.
Thank you and best regards
Lisa

Get a wrong price when creating a Purchase Order in order recommendation

Dear all
    I meet a strange problem .I have already set a gross price list for Item 'A' . When I create a purchase order in Purchase Order Window,It will calculate a unit price (net price) according to the gross price list automatically .But when I create a purchase order in Order Recommendation Window,It will get a unit price as same as the gross price in predefined gross price list.They should not be equal in fact.

Dear Anna Shao
1 .Our SBO is version 2007B
2. The Decimal of Amount is 2 and that of Price is 6
3. Vat rate is 17%
4. The gross price is not small,the problem is that the difference is not small either.Sometimes it's bigger than 0.1 RMB.I can give you the example.
LineNo     ItemCode Quantity UnitPrice       VatRate      GrossPrice     LineTotal     GrossTotal
1            A     10         299.145299    J1(17%)      349.995299      2991.45      3499.95
2            A     10         299.150000    J1(17%)      350.000000      2991.45      3500.00
3            A     10         299.150000    J1(17%)      350.010000      2991.50      3500.10
If you set the unit price list for ItemCode 'A', you will get the result like row 1 above.
If you set the gross price list for ItemCode 'A' ,you will get the result like row 2 above.
If you do not set any price list for ItemCode 'A' and you just set the unit price 299.150000 in the purchase order,you will get the result like row 3 above.
The perfect one is row 2.It is just what our customer needs.So they set the gross price list for ItemCode 'A'. But another problem occured when using MRP order recommendation. It is the one why I post a thread,just as I have descripted at first
Edited by: Jianzhong Zhang on Feb 25, 2009 3:53 AM

DBIF_RSQL_INVALID_RSQL when creating a Purchase Order (ME21N)

Hi,
The system is generating a short dump DBIF_RSQL_INVALID_RSQL when a user tries to create a purchase order.
what could be the cause of this? i have analysed the short dump in st22 and looked at sm21 and st11 and they are giving very little detaill.
                                                                                Error in the module RSQL accessing the database interface.
What happened?
Error in ABAP application program.
The current ABAP program "SAPLZMM_GET_ACT" had to be terminated because one of
the
statements could not be executed.
This is probably due to an error in the ABAP program.
What can you do?
Print out the error message (using the "Print" function)
and make a note of the actions and input that caused the
error.
To resolve the problem, contact your SAP system administrator.
You can use transaction ST22 (ABAP Dump Analysis) to view and administer
termination messages, especially those beyond their normal deletion
date.
Error analysis
An exception occurred. This exception is dealt with in more detail below
. The exception, which is assigned to the class 'CX_SY_OPEN_SQL_DB', was
neither
caught nor passed along using a RAISING clause, in the procedure
"ZMM_GET_ACT_PLN" "(FUNCTION)"
Since the caller of the procedure could not have expected this exception
to occur, the running program was terminated.
The reason for the exception is:
The SQL statement generated from the SAP Open SQL Statement violates a
restriction imposed by the database system used in R/3.
Possible errors:
o The maximum size of an SQL statement has been exceeded.
o The statement contains too many input variables.
o The space needed for the input data exceeds the available memory.
o ...
You can usually find details in the system log (SM21) and in the
developer trace of the work process (ST11).
If an error occurs the developer trace often informs you about the
current restrictions.
How to correct the error
The exception must either be prevented, caught within the procedure
"ZMM_GET_ACT_PLN"
"(FUNCTION)", or declared in the procedure's RAISING clause.
To prevent the exception, note the following:
The SAP Open SQL statement must be divided into several smaller units.
If the problem occurred due to the use of an excessively large table
in an IN itab construct, you can use the addition FOR ALL ENTRIES
instead.
When you use this addition, the statement is split into smaller units
according to the restrictions of the database system used.
You may able to find an interim solution to the problem
in the SAP note system. If you have access to the note system yourself,
use the following search criteria:
"DBIF_RSQL_INVALID_RSQL" CX_SY_OPEN_SQL_DBC
"SAPLZMM_GET_ACT" or "LZMM_GET_ACTU01"
"ZMM_GET_ACT_PLN"

Hi,
Wherever you have used SQL statement please do check all the fields here as some of the fields are not in correct order as they are required per the actual table in dictonary, to just verify that you can use addition of "INTO CORRESPONDING FIELDS OF INTERNALTABLE" in your SQL statement as this will not require the fields to be in order but this may cause performance issue.
Thanks and Regards
Sudharshan

Automatically determine conditions when creating a purchase order via bapi

Hi Gurus,
I need some help...
I'm creating purchase orders with data of some sales orders. Tha data from sales orders is transfered to an alv grid... In this alv I need to display the values for the price scheme (as in ME21N when I put de material and vendor and press enter).
Thanks in adavnce,
LR

Dear Anna Shao
1 .Our SBO is version 2007B
2. The Decimal of Amount is 2 and that of Price is 6
3. Vat rate is 17%
4. The gross price is not small,the problem is that the difference is not small either.Sometimes it's bigger than 0.1 RMB.I can give you the example.
LineNo     ItemCode Quantity UnitPrice       VatRate      GrossPrice     LineTotal     GrossTotal
1            A     10         299.145299    J1(17%)      349.995299      2991.45      3499.95
2            A     10         299.150000    J1(17%)      350.000000      2991.45      3500.00
3            A     10         299.150000    J1(17%)      350.010000      2991.50      3500.10
If you set the unit price list for ItemCode 'A', you will get the result like row 1 above.
If you set the gross price list for ItemCode 'A' ,you will get the result like row 2 above.
If you do not set any price list for ItemCode 'A' and you just set the unit price 299.150000 in the purchase order,you will get the result like row 3 above.
The perfect one is row 2.It is just what our customer needs.So they set the gross price list for ItemCode 'A'. But another problem occured when using MRP order recommendation. It is the one why I post a thread,just as I have descripted at first
Edited by: Jianzhong Zhang on Feb 25, 2009 3:53 AM

Error SG105 when creating/changing Purchase Order

Hi All,
When we are trying to create or change import purchase orders, an error message pops up saying " Enter rate USD / INR rate type for 07.04.2008 in the system settings".
Currently we had upgraded from SAP 4.6C to ECC 6.0.
The exchange rates are maintained valid from 01.04.2008 using T-code OB08.
Could anyone point out the reason for this problem.
Regards
Alo

Hi
there is no exchange rate setting apart from the OB08 setting
Just check the exchange rate type used is maintained or not.
Recheck the dates & currency conversions
Thanks & Regards
kishore

Attributes being removed when creating a Purchase Order

Hi,
We are running SRM 4.0 ECS.
I have an issue when creating a PO directly (BBP_POC).
When I have enter the item line information and then go details to enter a G/L account, the attributes UOM and Gross Price are removed. I need to go Back to Item overview to fill them in again. If I do it in Item detail in the Basic data tab, the attribute data keeps on being removed.
Does anyone know why this happens?
Message was edited by:
Anders Halmind
Message was edited by:
Anders Halmind

HI,
That means the PO print program is using some table (EKKO, EKPO,KONV and may be other for condition record) to get the value of the PO.
now those table get updated only after you save the PO.
That's the reason you are not getting any value in print preview before saving.

Error when creating a purchase order with reference

Hi Experts,
I am creating PO with reference to Contract
Material A with price 5 rupees
Before saving the po if click on print preview button to check if system is calculating the values correctly before saving the document.
But is seems that right now system is not calculating the values well as by clicking on "Print Preview" values are displayed as zero.
Also it is displaying the values once we save the po.
Why it is not showing any value in print preview before saving the PO.
Please help.
Thanks in advance
Prashanth

HI,
That means the PO print program is using some table (EKKO, EKPO,KONV and may be other for condition record) to get the value of the PO.
now those table get updated only after you save the PO.
That's the reason you are not getting any value in print preview before saving.

Automatic creation of intercompany PO when creating a Sales Order

Hi Experts
Is there a standard way of triggering an intercompany PO when creating a sales order to the final customer (or the other way around, triggering a sales order to the end customer upon creation of an intercompany PO)? Scenario: business has setup a logistics company (company code X), which its purpose is to deliver goods to the final customer (home customers). However, sales orders are created from seperate chain of stores which belong to another company code (company code Y). This chain of stores have one sales organisation (since there is over 1000 stores under a chain). I need a way to represent that a sale originated from a store/plant belonging to company Y to end customer A. Also, I need a billing document (intercompany) from company code X to store/plant beloning to company Y.
Issues: in the intercompany config (assign intern customer numbers to sales org) - is there a way to assign a customer number at site/plant level so that when creating an intercompany billing it can be picked instead of the one assigned to the sales org and where can this be specified in the sales order (remember: in my scenario there are multiple stores/plants that belong to one sales organisation and it is not possible to use one customer number linked to the sales organisation.)
Desired results:
Sales order from store/plant YY belonging to company code Y to end customer A
Intercompany billing from plant XX belonging to company code X to store/plant YY
End customer billing from store/plant YY to end customer A
Thank you in advance for your help.

Hello Tsmash
I think you can acheive this with Regular Sales order + Inter Company STO combination.
Maintain customer numbers for each of the Plants from Company Y for the sales area belonging to Company X.
Then do the config for STO in MM using this menu path:
SPRO/Materials Management/Purchasing/Purchase Order/Set up Stock Transport Order
Here, in the activity 'Define Shipping Data for Plants', enter each of the plant-customers and the Sales area belonging to Comany code Y. Carry out other activities in this area appropriately.
Similarly set up Custom ( say Z1) Special Procurement type for Plant YY for stock transfer from XX using this menu path:
SPRO/Production/Material Requirements Planning/Master Data/Define Special Procurement Type:
Here maintain procurement type as F, Special procurement as U and plant as XX. You may need to repeat this config for each of the receiving plants (over 1000 stores under a chain) from co code Y.
In the material master MRP 2 for Plant YY, maintain procurement type as F and Special Procurement as Z1.
Sales order will be received under Co Code Y and sales area belonging to Y form customer A,
Because of the MRP config, a PO (STO) requirement will be raised on Co code X and plant XX. XX will send the goods to YY via a STO delivery using the Shipping data from 'Set up STO' config,
Plant YY will send the goods to A and bill that customer. Co Code X will raise an inter-comany bill on Co code Y.
That's how it should work. Try it and revert with any issues.

Cannot send email when clicking lonk on web page

I cannot send email when clicking link on web page.
When I would click the link to send via email I was being directed to hotmail to open new account.
Today the tech tried to assist me and completely messed up my email capabilities by setting up
windows live account.
I am thoroughly disgusted with FIOS internet services..Every time I've called them in the past month problem has been with someone else whose portal services they are using.
I cannot send emails because all my contact information cannot be moved.
I'm paying for FIOS internet service that is almost non existent.
THe VZ in home agent doesn't work nor does the FIOS information site.
My next move is to get rid of FIOS.
They create more problems then they solve with me.

If I understand your problem correctly, you are having trouble when clicking on a MailTo link on any webpage? What loads when you click this type of link is a setting in your browser. If you tell us what browser you are using, we can try to direct you to the setting.
If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

Create another purchase order for a material ordered in full

Hello friends,
I have a little MM question for you.
I've created a purchase requisition with a material A and quantity 100 UN
I've then created a purchase order in reference to this PR.
This PO has been released.
Is it possible, in standard SAP, to create another purchase order in reference to the same purchase requisition for the same material and the same quantitiy ?
How does SAP control that ? (customizing path ??)
Regards,
Bahia.

Dear,
Is it possible, in standard SAP, to create another purchase order in reference to the same purchase requisition for the same material and the same quantitiy ? Yes it is possible in SAP
How does SAP control that ? (customizing path ??): SAP controls in that way, when ever you create purchase requisition with a material A and quantity 100 UN...Now PO created and released...
Now again if you try to create PO wrt PR, you can observe this time you will get all deatils in PO without quantity...reason behind that is, you have already released an order for full qty w.r.t. that PR...So this time qty field will be empty..You have to manually enter this field.
Now the same you can see in the the PR status in ME53N Tcode.
Regards
Utsav

Creating a purchase order in web dynpro for java.........

hello all,
i am new to web dynpro for java.i have already done an application
"Creating a Web Dynpro Application Accessing ABAP Functions" this application
have good document on sdn.
this application is working fine .
Now i got an requiremnt for creating a purchase order in web dynpro for java.
in normal report when i call the bapi the parameter are the header, headerx,item, itemx is an internal table.
CALL FUNCTION 'BAPI_PO_CREATE1'
EXPORTING
    POHEADER                     = HEADER
    POHEADERX                    = HEADERX
POADDRVENDOR                 =
TESTRUN                      =
IMPORTING
EXPPURCHASEORDER             =
EXPHEADER                    =
EXPPOEXPIMPHEADER            =
TABLES
   RETURN                       = RETURN
   POITEM                       = ITEM
   POITEMX                      = ITEMX.
i just want to know how can i fill these internal table in web dynpro
for java to create an application accessing "Bapi_po_create" .
Thanks

Hi Gopal,
I'm not sure what is your issue, it seems you're not really understanding how the Model structure works in WDP.
I'll assume few things here, like you know how to Import the Model into the WDP, and you know a little bit about what Java Classes will represent this Model in the Project.
Try these steps:
1. Import your Model into the Project;
2. Open your Component Modeler, create a Data Link between your Model / Component (Or Custom Controller, as you prefer)
- You can also use the "Apply Template -> Service Controler"
3. Map the Input of your Model as the Main Node, check the Input Tables (you prob. will have two, POITEM = ITEM - POITEMX = ITEMX)
4. Also, check the Return box, since this is BAPI return (You can use to display Backend messages)
Now you have the Model mapped into your Controller, you need to develop the Java function to execute it.
1. Create a new Input class, like
BAPI_PO_CREATE1_Input purchaseOrderCreateInput = new BAPI_PO_CREATE1_Input();
2. Bind your Input Node, in the Controller, with your Input Class;
wdContext.nodeBAPI_PO_CREATE1().bind(purchaseOrderCreateInput);
3. Set any Import parameters you need:
purchaseOrderCreateInput.setEXPPURCHASEORDER(XXXX);
4. To Add references to the Table, you will perform something like:
First, you need to know what "Structure" you need to add (POItem Structure) - You have a Java class that represents that Structure..
POITEM_Element poItemElement = new POITEM_Element();
poItemElement.setPROPERTY();   /// Set your Properties
purchaseOrderCreateInput.getPOITEM().add(poItemElement);
5. Execute your Input,
purchaseOrderCreateInput .execute();
Hope it helps,
Regards,
Daniel

Money overflow error when updating a Purchase Order

Dear all,
Our customer is using SAP B1 2007A, SP00, PL 30 - MS SQL 2005 SP2. The customer can create a purchase order but when they update it the below error appears:
Money Overflow; can not display all digits (ODBC-104) [Message 7001-21]"
even if they want to update only the remark field or change the unit price to 0.
Anyone who faces the same problem?
What is wrong with our customer DB?
Please help me to solve this problem.
Thanks.
Doan

Dear all
What is SAP note, I wanted to know where it will be kindly share knowledge
Regards
Vamsi Krishna

User id while creating a purchase order

Hello all,
I would like to know whether there is any option to enter the user id or user name while creating a purchase order. If so could anyone post on how to do that.
Thanks,
Maxx

If you are creating PO in foreground, you dont have the option of giving user id.
But if you create POs in background using a scheduled job, then when you are scheduling the job, you can overwrite the default user id and give the user id you want. In this case all the POs created by the job, will have the user id created by you.
But if you have to create a PO through background job, you have to give the inputs to PO through some programs may be BDCs or LSMW.
Reward if this helps. you

Send email when creating a Purchase Order

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