Send Emails to Distribution Group

Hi All,
I have a scenario where we need to create one distribution group and 4 users in that distribution group. There are almost 70 companies who will send email to this distribution group.
Now i want to achieve below goals,
1) lets support i create an distribution group [email protected] and add 4 members in this distribution group.
user1, user2, user3,user4
2) If Company A send email to [email protected] only user1 & user2 will receive that email.
3) If Compnay B send email to [email protected] only user3 & user4 will receive that email.
Is there any possibility to achieve this goal i am using Exchange 2010 with Microsoft Forefront Online Protection.
Thanks & Regards,
Zeeshan Butt

Hi Zeeshan Butt,
Agree with the above suggestion, transport rule can achieve your requirement.
The sender address matches(the sender’s domain is)
The recipient address matches [email protected]
Redirect the message to user3 & user4
Here are some references you can refer to:
Transport Rule Predicates:
http://technet.microsoft.com/en-us/library/dd638183(v=exchg.150).aspx
Transport Rule Actions:
http://technet.microsoft.com/en-us/library/aa998315(v=exchg.150).aspx
Manage Transport Rules:
http://technet.microsoft.com/en-us/library/jj657505(v=exchg.150).aspx
If you have any question, please feel free to let me know.
Thanks,
Angela
Angela Shi
TechNet Community Support

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Effective Permissions to send email to distribution group having "only senders in the following list"

Our environment is a mixed Exchange 2007 and Exchange 2010 server environment, still in transition (after 4 years). Users have Exchange 2007 mailboxes. A recent problem has been reported in a distribution group access model that has been working without
complaint for several years.
[email protected] has member John Doe ([email protected]), Jane Doe ([email protected]), "only senders in the following list" is set to GroupA
[email protected] has member Rob Smith ([email protected]), Diane Smith ([email protected]), "only senders in the following list" is set to GroupB
[email protected] has members GroupA, GroupB, "only senders in the following list" is set to GroupC
When designed, we thought that when [email protected] sends an email to [email protected] it would be resolved to the user members of GroupC and delivered to everyone ([email protected], [email protected], [email protected], [email protected]). (While
it seems unlikely, that this model has functioned for several years without experiencing this problem, it is conceivable that until recently [email protected] and [email protected] have with few exceptions always had the same membership. Recent changes in
our organizational model have caused this to have some exceptions, and may be the root cause of this problem.)
What we are experiencing is that users [email protected] and [email protected] receive the original email. Users [email protected], [email protected] do not receive the email. [email protected] receives an email "Undeliverable: test
Delivery has failed to these recipients or distribution lists:
[email protected]
Your message wasn't delivered because of security policies. Microsoft will not try to redeliver this message for you. Please provide the following diagnostic text to your system administrator. Sent by Microsoft Exchange Server 2007.
Diagnostic information for administrators
Generating server: mail3.domain.com
[email protected]
#550 5.7.1 RESOLVER.RST.NotAuthorized; not authorized ##
Original message headers:
Received: from MAIL7.domain.com ([::1]) by mail3.domain.com ([::1]) with
mapi; Mon 9 Mar 2015 07:00:30 -500
Content-Type: application/ms-tnef;name="winmail.dat"
Content-Transfer-Encoding: binary
From: Jane Doe <[email protected]>
To: GroupC <[email protected]>
Date: Mon 9 Mar 2015 07:00:29 -500
Subject: test
What is the expected behavior?
Does Exchange resolve the "To" distribution group to member mailboxes for delivery purposes, or does it walk the subordinate child groups and check security at each level?
Is this a configurable behavior that may have recently changed as we have a "new" Exchange Admin poking around?
Might this be related to the mixed Exchange 2007 / 2010 environment?
Is there a way to obtain "effective permissions" for delivery restrictions?
emc2

Hi,
From your description, I would like to verify if you have done some changes for GroupB distribution group. Ensure that "[email protected]" is added to the "accept list" in GroupB's message delivery
restrictions.
What's more, are GroupA GroupB and GroupC Exchange 2010 distribution groups?
Best regards,
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Amy Wang
TechNet Community Support

Prohibit Sending Emails to Distribution Group at specific times

Hi team,
I have a request from my company to prohibit certain users from sending emails to Specific Distribution group at certain times.(12AM-7AM)
Any help would be appreciated.
Regards

Hi,
Based on my research, there is no feature in Exchange server to directly meet your requirement: reject specific users sending emails to specific distribution group at specific times.
We can use transport rule in Exchange 2007 and later version to achieve Reject specific users sending emails to specific distribution group. Create a rule in Exchange EMC:
Apply rule to messages
from "[email protected]" or "[email protected]"
and sent to "[email protected]"
send "cannot send messages to this group" to sender with "5.7.1"
About schedule the transport rules, there is no feature in Exchange supporting it. I find an article about scheduling a transport rule by using task schedule in Server manager. Just for your reference:
http://alanhardisty.wordpress.com/2012/01/17/schedule-a-transport-rule-to-be-enabled-or-disabled-at-a-specific-time-of-day-day-of-the-week/
Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality,
safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.
Thanks,
Winnie Liang
TechNet Community Support

Can distribution list "managed by" person can send email to same group?

can distribution list "managed by" person can send email to same group?, if "Message accept by" in delivery restriction, only has one other's person's name is not the person who is "Managed by"
SMF

Hi Syed,
According to my research and test, I agree with Vasil.
For example, Distribution Group1 is managed by A, but configured that only accept message from B.
When A send an e-mail to Distribution Group1, it will not display an mail-tips to indicate that this account don’t have permission to send to this group. When sending out, it will be automatically receive an Undeliverable e-mail which display that”#550 5.7.1
RESOLVER.RST.NotAuthorized; not authorized ##”.
Best Regards,
Allen Wang

Is it posible send email to distribution list like group of mails

Hi ,
i need to know if its possible to send email to distribution list via SAP
please let me know the process or program to do so or how to develop it? let me know if its possible by sap or not?
regards
ARORA

Agree with Zarko. But when you add contact for that external user and allow only that sender, the DL will not receive emails from any other users (internal or external).
If you added any entries under "Accept mesages only from Only sendes in below list" then only the entries added will be able to send mail to that DL whether the check box "Require that all senders are authenticated" is selected or not. You may check the
below technet article for more details.
http://technet.microsoft.com/en-us/library/bb124405(EXCHG.80).aspx

Office 365 - Add single external sender to internal distribution group

You may be able to do this by adding the external email address as a contact in exchange, I'm not sure though just an idea, I have never tried this.

Similar to this question:
http://community.spiceworks.com/topic/452106-problems-with-office365-distribution-group but in my case I have a vip asking me to allow him to send email to any group from his personal email address, but still restrict all other external senders.Office 365 allows me to universally say let external users send, or restrict by sender and I can add everyone in my organization manually.What is the best way to do this? Can I add him as a 'sender' after making him a mail contact and then add our 'everyone' distribution list to the allowed senders to get everyone else in the organization approved?
This topic first appeared in the Spiceworks Community

HT3939 HOW AM I ABLE TO SEND EMAILS TO A GROUP IN ONE GO?

how am i able to send emails to a group of contacts in one go? on an apple 4 i phone

Create a Group in the Conatcts app - add the recipients to it - and then send to that group.
HTH
T.

Send Email to Sharepoint Group

Hi All,
How can i send email to sharepoint group? using infopath form send email data connection.
1) I have created three groups i.e GroupA, GroupB and GroupC. i have a dropdown list (Items are GroupA,GroupB,GroupC) in my form. lets say user selected GroupA from dropdownlist then up on submit i have to send an emal to GroupA.
--> Can this be possible? if yes then how
2) I have another alternate solution. can this be achieved? please let me know
I have created a three sharepoint custom list for GroupA, B & C in that few listed users email id are present.
Here my questio is:
1) How can i get the list of all the users when user select GroupA/GroupB/GroupC in dropdown list and sends an email to those users on submit button?
2) Can this be possible Using Rules/setting Condition? If not
3) Can this be achieved by using vbscript? because my client doesn't want to go with manage code and the big problem is i didn't have any idea on VBScript
Please help me. Thanks in Advance.
Mohammed

All this can easily be done with a pretty simple workflow. Is there a reason you're not doing it that way? It's best NOT to send the entire form via email, because the data is immediately out of date, the formatting gets messed up, it requires
InfoPath to be installed on the client, and it duplicates the data across the system.
Please explain why you want to send via email submit instead of workflow, and then I'll see about testing your scenarios.
SharePoint Architect || Microsoft MVP ||
My Blog
Planet Technologies ||
SharePoint Task Force

How to schedule send email to a Group of people ?

Hi ,
How could we schedule send email to a group of people?
eg, by entering a user group
not one by one?
thx
John

Hi VK,
I have configured the job server, but it only able to send through the emails to listed e-mail address in the "To" text box. What if I would like to distribute to different group of users at the same time?
For example, if i have 10 users in Finance group , another 50 users in Sales group and etc, so how should I handle in this case?
Please advise.
Thank you.

When I send email to a group, it shows all members addresses even though that option is turned off in the preferences.

When I send email to a group, it shows all members addresses even though that option is turned off in the preferences. This just started happening on all my devices. I have the latest update instaled.

That doesn't work on Mavericks. Follow Tuttle's advice.

Cannot send email to Smart Group from Address Book

I created several Smart Groups in Address Book but I can't use any of them to send email. When I right-click the group name and choose Send Email, it opens my default email program (Thunderbird) and puts only the name of the Smart Group into the To: field, not the actual addresses.
If I try to actually send the message, I get the error that (name of group) "is not a valid e-mail address because it is not of the form user@host. You must correct it before sending the email."
What am I doing wrong? How can I get it to paste the actual addresses and not just the name of the group? I looked at the Edit Distribution List window and all the addresses are there.
I'm using OS X 10.5.7, Address Book 4.1.2 and Thunderbird 2.0.0.22.
Thanks in advance.

What is the exact message you get when sending fails -- does it say there are one or more invalid addresses, or what?
Having a name in the list without email address or possibly one separated by comma between last and first might result similarly in an invalid address, and Mail will likely refuse to send to any. But if the message is from the SMTP, that might depend on the provider's policies for that.
Ernie

Tasks List not sending email to AD Groups

Hello,
I have several Tasks list on my farm and all behave the same way.
If I assign a task to an individual person, he will receive email notification.
However, if I assign it to an Active Directory group, no email notification is sent. The AD group does have an email address associated. Using outlook it can receive email.
The email notifications for the task list is enabled. If I check the SharePoint logs, I don't see that SharePoint is trying to send mail to the group's email. If I assign the task to a single person, he receives the mail and I can see in the logs that the
email has been sent.
I have no idea where to continue the troubleshooting.

Try the following:
Verify that the group is an AD security group (not a distribution list) and double check that the AD group is email-enabled.
Check that the group had been explicitly added to a SharePoint group (such as the default Viewers group) with at least read permission to the site and to the list on which the alert was created.
Verify that the SharePoint group’s membership is set to “Visible to everyone.” (People and Groups>SharePointGroupInQuestion > Settings>Group Settings)
Would also be worth checking on the Exchange server to see if there any 'Message Delivery Restrictions' for the AD group:
Exchange Management Console -> Recipient Configuration
Right-click on the problem group and choose properties.
On the Mail Flow Settings tab, double click on Message Delivery Restrictions.
Uncheck the check box “Require that all senders are authenticated”

Cannot Send Mail to Distribution Group

We are running Exchange 2013 and have a problem where users are getting NDR reports when trying to send mail with a small attachment a Universal Distribution Group. The message received back is:
Delivery has failed to these recipients or groups:
_Group ([email protected])
The recipient won't be able to receive this message because it's too large.
The maximum message size that's allowed is 2 MB. This message is 3 MB
Why are messages to distribution groups capped at 2MB and how can I increase it to at least 10?

Hi Will,
Check the distributiongroup maxreceivesize parameter. With Powershell.
Get-DistributionGroup -Name <Name> | FL
It can be changed using:
Set-DistributionGroup -Name <Name> -MaxReceiveSize XXXXX
It can also be changed in the Exchange Administreative Center here:
Recipients > Mailboxes > EditEdit icon > Mailbox features > Mail flow > Message size restrictions > View details > Received messages
You can Refer to this link for further Exchange 2013 Message size limits.
http://technet.microsoft.com/en-us/library/bb124345(v=exchg.150).aspx
All the best, Jesper Hassing - MCTS SCCM 2012 - MCSA 2012 Server - MCP

Can't Send Email to a Group

Trying to send an email to groups I created in address book. Opening a new email and typing group name brings up the group but it doesn't populate with emails. I right clicked on the group to create an email and again, created the email but no email addresses in the to field. I created a test group with one email (mine) and it works fine.
I checked all the contacts in the groups that didn't work and none are corrupted or problematic as far as I can tell. What to do?

I have the same question. Where is the "silhouette" in the email? It has taken me multiple tries to create a group that I am able to send an email to. However, not everyone in my address book "group" shows up when I type in my group name in an email.

How do I send emails to a group in my contact list? from my iPad

How do I send an email to a group on my iPad?

There's a functional workaround to send Group emails that takes some setup, and a copy-paste. But it's easier than any one-by-one solution cooked up without a 3rd-party app. Here's the way:
STEP ONE:
Go to Settings>General>Keyboard-->Shortcuts
Add a new Shortcut by typing in the full email addresses in the "Phrase" field, separated by comma and space; type in the few letters representing this "Phrase" in the "Shortcut" field.
STEP TWO:
In the email app, IN THE BODY OF THE EMAIL, type in the letters for the Shortcut and space. Then Highlight-->Copy this text and paste it into the To: Field. (Obviously: Delete this text in email body; and use CC: or BCC: fields as desired.)
Regrettably, you CANNOT just type the Shortcut in the address fields as it gets lobbed into one address.
This "No Group Email Functionality" rates a #FAIL by Apple. One of the few.

Send Emails to Distribution Group

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