Send POs by mail to vendor

Hi,
what are customizing steps to automatically send to vendors by mail POs ?
Best regards

Hi,
There are a lot of similar questions ask before! You better do a little bit searches.
A hint may be going to transaction NACE, select EF and hit output types. There select your output type and go to processing routines. Make a new entry medium as 5 (external send), program as SAPFM06P, form routine as ENTRY_NEU.
Donu2019t forget to maintain SCOT in order to send mail(s) from SAP to vendor(s) mail address and, of course, vendor mail address in vendor master record.
Kind regards

Similar Messages

Sending POs by mail to several key users

Hi friends,
Need your help once again.
I would like to set up a new output ytpe.
It's about sending by mail POs which have been released.
Theses POs should be sent to two key users who have two distinct mail adresses.
I've created my new output type. But I'm stuck in partner functions assignement.
Does any standard partner function fullfil my requirement ?
Or should I create two new partner functions for these two key users ?
Regards,
Bahia.

one alternative can be convert the spool request into pdf generated during output of the PO using the prog 'RSTXPDFT4 'and send these pdf to any number of mail ids at the me21n screen using send--send with note option.
please check this thread for moreoptions.
Convert PO PDF File Local
Regards,

PO mail to vendor from sap

Hi all,
I did all setting as per the note provided in sap - 191470
When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor
master.
2. The same applies to your own user master. You also have to specify an
e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the
vendor via the SAP purchase order transaction (ME21N, ME22N, and so
on).
o You can only make a permanent change using the vendor master
transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs
to be maintained in the Customizing that supports the e-mail. You can
find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server ->
Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This alreadycontains the necessary entry for the external
communication. Bear in
mind that without a suitable communication strategy it is not possible
to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine
'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction
MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The
prerequisite for a correct sending is that the node is set correctly.
This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF
as the format in the node.
But at the time of po saving mail is not getting trigger to vendor,
your suggestion/ guidance is required.

hi
chek xk02 here u hae given the email address properly and the STD COMMUNICATION method as EMAIL
then check user master in su01
u have to maintain proper email address and communication method
http://www.sap-basis-abap.com/mm/sending-po-by-mail-to-vendor.htm
regards
kunal

Send POs in pdf format to vendors

Hi,
how can I send POs to vendors in pdf format by e-mail ?
Best regards

Hello,
This is supported with stanadrad output control . You can do this using your sapscript or smartform. Just see if your output type has a processing routine & smartform defined for medium "5" external send . It can be the same print program and routine you use for printing .
Now create a condition record for output medium "5" .
Also make sure that email is maintained in Vendor Master
or check below links.
Send PO PDF to vendor and ALSO to others
Convert PO into PDF format and send by an email to vendor
Regards
Mahesh Naik.

Need an enhancement after releasing a PO Need to send a mail to vendor

Hi all,
I am having a requirement that, need to send a mail and attachment whenever a PO get released.
Can anyone help to find the enhancement for to write the code to send a mail to vendor.
Regards.
Ranganadh.

Hi,
To send a mail when a new PO is created.
can be achievd by using class cl_bcs and BADI method
IF_EX_ME_PROCESS_PO_CUST~POST of BADI ME_PEOCESS_PO_CUST.
We can aslo configure the OUTPUT TYPE as MAIL in transaction NACE. This is usually doen by the Functional consultant.
Pls look into these exapmles which clearly explains abt the process of sending a mail-
Sending Mail using class cl_bcs
Re: Mail sending program
Re: SCOT and FM 'SO_NEW_DOCUMENT_ATT_SEND_API1'
Reward if helpful.
Best Wishes,
Chandralekha

Sending Vendor balance confirmation as a mail to vendor

Hi experts,
We have a requirement of sending the vendor balance confirmation as mail to vendor. Can anyone guide me in the nace configuration. What would be the application to be selected for configuration?
Thanks in advance,
Neela

Hi Neela,
I am also looking for the same functionality and hence looked at your resolution comment.
I used tcode FIBF and looked for BTE in Environtment --> Infosystem (P/S) as well as Environtment --> Infosystem(Processes).
However I could not find the BTE 2140 in my system.
May be I am not loooking at the right place as I am new to this tcode.
Could you please guide me how to look for it?
Thanks in anticipation,
Nitish

How to send mail to vendor mail id from Tcode MIGO when GR is created

Hi Experts,
My requirement is to send one mail to vendor when GR is created in Tcode MIGO.
I tried to setup configuration in tcode NACE, creating new message type MAL1. but i am not able to locate Message tab in tcode MIGO, also, When i goto transaction MB02 i can give message type MAL1 in output types then mail is going to scot, but my main problem is as:
Output type MAL1 is not automacially trigerred from transaction MIGO (I need to go to MB02 and add output type in Messages)
Please help me to configure this. Again, i did configuration only in NACE and not any other tcode. So please tell me whether i need to configure in other tcodes specifcally WE20 (if yes, please give me message type and process code for GR) .
Many thanks, please help me. points assured!
Thanking you,
Jogdand M B

Hi,
Via t-code NACE select inventory management, then you can use output type WE01 or MLGR base on transmission medium -- 5 External send. After that you need to maintain the condition record accordingly, then that will be ok! After GR with MIGO, system will generate a email to vendor's mailbox in the vendor master data!
Good luck
Tao

Convertion of Smart form to pdf and sending mail to vendor for PO

Hello all,
I have modified a standard PO Smartform and running it through ME23N.
In this i have to convert it to a pdf file and then send it through mail to the vendor.
I have found out FMs'CONVERT_OTF'and
'SO_NEW_DOCUMENT_ATT_SEND_API1'
to convert it and send mail. But can u tell me how to go about using it.
As i am using a standard program do i have to copy this prog to zprog and then call the fm out there. I am not sure.
Thanks
Salil

Hi,
Here is the sample code.If you find this as useful,kindly reward points by clicking the star on the left of reply.
Internal Table declarations
DATA: i_otf TYPE itcoo OCCURS 0 WITH HEADER LINE,
      i_tline TYPE TABLE OF tline WITH HEADER LINE,
      i_receivers TYPE TABLE OF somlreci1 WITH HEADER LINE,
      i_record LIKE solisti1 OCCURS 0 WITH HEADER LINE,
Objects to send mail.
      i_objpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE,
      i_objtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_objbin LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      i_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,
Work Area declarations
      w_objhead TYPE soli_tab,
      w_ctrlop TYPE ssfctrlop,
      w_compop TYPE ssfcompop,
      w_return TYPE ssfcrescl,
      w_doc_chng typE sodocchgi1,
      w_data TYPE sodocchgi1,
      w_buffer TYPE string,"To convert from 132 to 255
Variables declarations
      v_form_name TYPE rs38l_fnam,
      v_len_in LIKE sood-objlen,
      v_len_out LIKE sood-objlen,
      v_len_outn TYPE i,
      v_lines_txt TYPE i,
      v_lines_bin TYPE i.
call function 'SSF_FUNCTION_MODULE_NAME'
     exporting
          formname           = 'ZZZ_TEST2'
     importing
          fm_name            = v_form_name
     exceptions
          no_form            = 1
          no_function_module = 2
          others             = 3.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
w_ctrlop-getotf = 'X'.
w_ctrlop-no_dialog = 'X'.
w_compop-tdnoprev = 'X'.
CALL FUNCTION v_form_name
     EXPORTING
          control_parameters = w_ctrlop
          output_options     = w_compop
          user_settings      = 'X'
     IMPORTING
          job_output_info    = w_return
     EXCEPTIONS
          formatting_error   = 1
          internal_error     = 2
          send_error         = 3
          user_canceled      = 4
          OTHERS             = 5.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
i_otf[] = w_return-otfdata[].
CALL FUNCTION 'CONVERT_OTF'
     EXPORTING
          format                = 'PDF'
          max_linewidth         = 132
     IMPORTING
          bin_filesize          = v_len_in
     TABLES
          otf                   = i_otf
          lines                 = i_tline
     EXCEPTIONS
          err_max_linewidth     = 1
          err_format            = 2
          err_conv_not_possible = 3
          OTHERS                = 4.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Convert PDF from 132 to 255.
LOOP AT i_tline.
Replacing space by ~
TRANSLATE i_tline USING ' ~'.
CONCATENATE w_buffer i_tline INTO w_buffer.
ENDLOOP.
Replacing ~ by space
TRANSLATE w_buffer USING '~ '.
DO.
i_record = w_buffer.
Appending 255 characters as a record
APPEND i_record.
SHIFT w_buffer LEFT BY 255 PLACES.
IF w_buffer IS INITIAL.
    EXIT.
ENDIF.
ENDDO.
Refresh: i_reclist,
         i_objtxt,
         i_objbin,
         i_objpack.
clear    w_objhead.
Object with PDF.
i_objbin[] = i_record[].
DESCRIBE TABLE i_objbin LINES v_lines_bin.
Object with main text of the mail.
i_objtxt = 'Find attached the output of the smart form.'.
APPEND i_objtxt.
i_objtxt = 'Regards,'.
APPEND i_objtxt.
i_objtxt = 'J.Jayanthi'.
APPEND i_objtxt.
DESCRIBE TABLE i_objtxt LINES v_lines_txt.
Document information.
w_doc_chng-obj_name = 'Smartform'.
w_doc_chng-expiry_dat = sy-datum + 10.
w_doc_chng-obj_descr = 'Smart form output'.
w_doc_chng-sensitivty = 'F'. "Functional object
w_doc_chng-doc_size = v_lines_txt * 255.
Pack to main body as RAW.
Obj. to be transported not in binary form
CLEAR i_objpack-transf_bin.
Start line of object header in transport packet
i_objpack-head_start = 1.
Number of lines of an object header in object packet
i_objpack-head_num = 0.
Start line of object contents in an object packet
i_objpack-body_start = 1.
Number of lines of the object contents in an object packet
i_objpack-body_num = v_lines_txt.
Code for document class
i_objpack-doc_type = 'RAW'.
APPEND i_objpack.
Packing as PDF.
i_objpack-transf_bin = 'X'.
i_objpack-head_start = 1.
i_objpack-head_num = 1.
i_objpack-body_start = 1.
i_objpack-body_num = v_lines_bin.
i_objpack-doc_type = 'PDF'.
i_objpack-obj_name = 'Smartform'.
CONCATENATE 'Smartform_output' '.pdf'
INTO i_objpack-obj_descr.
i_objpack-doc_size = v_lines_bin * 255.
APPEND i_objpack.
Document information.
CLEAR i_reclist.
e-mail receivers.
i_reclist-receiver = '[email protected]'.
i_reclist-express = 'X'.
i_reclist-rec_type = 'U'. "Internet address
APPEND i_reclist.
Sending mail.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
     EXPORTING
          document_data              = w_doc_chng
          put_in_outbox              = 'X'
     TABLES
          packing_list               = i_objpack
          object_header              = w_objhead
          contents_hex               = i_objbin
          contents_txt               = i_objtxt
          receivers                  = i_reclist
     EXCEPTIONS
          too_many_receivers         = 1
          document_not_sent          = 2
          document_type_not_exist    = 3
          operation_no_authorization = 4
          parameter_error            = 5
          x_error                    = 6
          enqueue_error              = 7
          OTHERS                     = 8.
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

BADI for Vendor Invoice after Posting to send a mail to vendor

Hi,
My requirement Is like this.
I have to send a mail to vendor after the Invoice for vendor is Posted.
For dat I am searching for a badi to implement after the invoice is successfully posted.
Please give some solution about this.
Regards,
Jyoti..

if it is F-43 . check out the following
BAdI Definition      Description
AC_QUANTITY_GET      Transfer of Quantities to Accounting - Customer Exit
BADI_ENJ_ALT_ADR     Go to alternative vendor/customer data
BADI_F040_SCREEN_600 Screen Enhancement on F040 0600 Document Header
BADI_FDCB_SUBBAS01   Screen Enhancement 1 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS02   Screen Enhancement 2 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS03   Screen Enhancement 3 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS04   Screen Enhancement 4 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS05   Screen Enhancement 5 on FDCB Basic Data Screen (010, 510)
BADI_PRKNG_NO_UPDATE BAdI for Deactivating Update of Parked Documents
F050S008             FIDCC1, FIDCC2 Inbound IDoc: Update Comparison Ledger
FBAS_CIN_LTAX1F02    Tax interface
FBAS_CIN_MF05AFA0    EWT - Downpayment Clearing - Tax transfer for CIN
FI_AUTHORITY_ITEM    Extended Authorization Check for Document Display (FB03)
FI_GET_INV_PYMT_AMT BAdI for determining the payment amount for an invoice
FI_HEADER_SUB_1300   Screen Enhancement for Document Header SAPMF05A
FI_PAYREF_BADI_010   BAdI: Payment Reference Number
FI_TRANS_DATE_DERIVE Derive BKPF-WWERT from Other Document Header Data
INVOIC_FI_INBOUND    BADIs for Inbound IDoc INVOIC FI (Vendor Invoice)
RFESR000_BADI_001    BAdI for Own Processing of POR Item
otherwise - find out the package of the program of the transaction.
go to se84 - enhancements- business add ins - definitions - enter package and execute - you will see all the definations.

Send Auto mail to Vendors for Pending Delivery of Purchase orders

Hi Gurus,
I want to send an Auto Mail to my vendors according to their products as a reminder for the delivery of items of Purchase Order .
Please give the configuration changes required for the same
Thanks a lot in Advance
Sam

the message determination has to be customized, and the purchasing value key should have reminder days.
everything else is master data maintenance (material master, info record, message conditions)
http://help.sap.com/saphelp_erp60_sp/helpdata/en/6a/c1041badb111d1b6120000e8a738dc/frameset.htm

Automatic send a mail to vendor

Dear SRM community,

I can not send automatic a mail to the vendor. I use SRM 7.0 andprocess-controlled workflows with automatic approval.
But I can send manuel over my purchase order in the portal to the vendor
Please, can you help me?
Thank advance.

Sends mail to vendor as well as generates spool

Hi All,
1)I am triggering PO for output type ZNEU for external send option(transmission medium is 5).it sends mail to vendor as well as generates spool.
I want to stop spool generation.
2) Also i can debug the driver program while i click on print preview buttion in ME22n but i can't debug the driver program while i trigger the output type although i use /h and update debugging
Could you please help me out.
Thanks
MSI

Hi,
I need to send a mail to inbox of an user and external mail id of the same user.
Can I achieve this through a single send mail step?,
First Check as Mentioned by Arghadip Kar , if not working follow the below method.
1) Through the FM "SO_NEW_DOCUMENT_ATT_SEND_API1" you can send.
2) You have to write a Program and Using the above FM you have send the mail.
3) Refer this [Link|https://wiki.sdn.sap.com/wiki/x/nYKdAw]
Regards,
Surjith

PO Automtica Sending E-mail to Vendor and sender

When sending purchase order via E-mail to vendor,
SAP only take E-mail adress of vendor.
What can do to send the purchase order to all E-mail adresses defined for a vendor?
I already read OSS note 786847. But I didn`t yet know how to define Z* table. and
where to change program logic to in place of ADRC* table.
thanks
Shi Chun Qing
Edited by: SHI CHUN QING on Jul 2, 2008 10:27 AM

Hi
First you need to Create a New program Copying the Standard Program used for Printing SAPFM06P, make the Changes as per your requiremnt.
If the Vendor has 10 mail addresses , retreive the same from the Address tables & Create a Z table which is a copy of NAST, Table NAST stores the First message, make a copy of that in ZNAST & replicate the same with the Different mai Id's
All the Logic should be included in the Print Program.
Create a Copy of the ME_PRINT_PO & maintain the logic.
Thanks & Regards
Kishore
Edited by: Kishore Kumar Chiluka on Jul 2, 2008 11:11 AM

Text in automatic e-mail for vendor when PO creation

Hello experts,
I have customized a message type that sends an email to the vendor when saving a purchase order and it works correctly, but I have some questions about characteristics of this email:
- Is it possible to include a text in the body of the message? I have seen that in "mail title and texts" when output types customizing there is an option for a long text but I do not know how to make this text appear in the email.
- Is it possible to send the email to more that one vendor? If in the vendor master data I include two different email addresses, is it possible to send the email to both of them?
- Is there any way to automatize this message just for one user?
Thanks in advance
Laura

Hi,
In standard not possible to have covering text of a mail which include a text in the body of the e- mail message but only you can send with PO as attachment with subject in as "PO number"
Only possible :you can send PO by e-mail to vendor to single e-mail ID. If you want to send multiple (e-mail) ID, you can go for development with ABAPer with group e-mail concept.
Regards,
Biju K

Send POs by mail to vendor

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