Send workflow mails to external mailbox

Hi guys,
How can mails that I send to SAP mailbox SBWP can be sent also to external mailbox?
It s an urgent need.
Sofiane

Hi,
In the send mail step in the Recipient type select E-Mail Address and give the external address. Mail will go to external address instead of going to SBWP.
But the outlook has to be configured to receive mails from SAP.
Thanks.

Similar Messages

How to send approval mails to external email ID

hi all
i have created a workflow for sales order approval. but now the user can approve only in sap workplace.
Now the problem is the user has to do the approval from an external mail. Can any one tell me how to do it.

Hi,
Sending Mail to Outlook : U need the Following things done for this:-
1> Use the Mail Step in the WF and Choose the Receipient as the E-Mail Address and Give the E-Mail Address there.
2> Check the Configurations that need to be done in Transaction SCOT. SMTP Server Settings are done to get the Desired Results.
When the decision is approved, U can Send a mail to the Earlier Approvers Regarding the Status of the Work-Item.
To get Workitems in Outlook..for Approval and Rejection!!
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/workflow%252bscenario
Problem in transferring the workitems into OUTLOOK
/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox
Workflow Items in Outlook
Let me know if u still face any issues.
Regards,
Kanika

E72- Unable to send e-mail from work mailbox

I am unable to send e-mails from my work e-mail through my E72 although it receives perfectly. I have been in contact with Nokia via e-mail for the last 2 weeks and they have sent several suggestions to solve the issue but nothing is working. I have set-up my work e-mail on my husbands Blackberry with the same settings and can receive and send perfectly. From that I conclude there is no issue with the settings I have or my work e-mail but with
Nokia!! The latest 'help' I have received was to download a patch but I have no idea how to do this and get it onto my phone. So far Nokia have not replied to me.
Any suggestions how to get this to work would be greatly appreciated

If you're using a much older firmware, updating the phone would be a good idea. Find the Software Updates section of nokia.com and type your phone model. If you can't do an over-the-air update, download and install either the OVI Suite or the standalone Software Updater. This may hard reset the phone, so back up anything important with OVI Suite first.
Ignoring firmware for now, IMAP and URL's are like apples and oranges. If you work for a small company, the server may always be called " mail.mycompany.com", but IMAP will never use an HTTP or HTTPS prefix. URL's are typically associated with Microsoft Exchange servers. Within the email program, check Options -> Settings -> Mailbox settings -> Mailbox settings -> Advanced mailbox settings. Are "Outgoing email settings" set to something like
User authentication: Same as for incoming
Outgoing mail server: <compare to the setting for the Incoming server name; in a small company this will likely be the same>
Since you're getting far enough for the mail sever to reject your connection, the other settings should be fine as-is.
It does look like an authentication issue, so I'd say you're either hitting the wrong server or there's a bad username or password in there somewhere. If the Blackberry works with an IMAP connection, then you should be using the same server name(s), and user/password.
If all else fails, you can always try removing and readding the mailbox completely. Choose Menu -> Applications -> Email -> Settings -> <highlight your work account> -> Options -> Remove mailbox. And then set it up from scratch. I hope that helps a little!

Can SAP send e-mail to external mail with attached file?

Hi ABAP Guru.
Can SAP send the E-Mail to external mail server? (e.g. Hotmail, Yahoo and so on.)
And Can the E-Mail sent with attached file?
And How to do that?
Please give me your advice.
Thank you and Best Regard,
Nattapash C.

Thank you very much! Amit Gujargoud.
And I'm so sorry for my question that not clear for you and everyone.
What I need to know is How to do with ABAP Code.
I found the Function Module
'SO_DOCUMENT_REPOSITORY_MANAGER' with method 'SEND' is being used for my case.
but I don't know what field of structure RECIPIENTS (Table parameter of this Func. Module) that used for define recipient's E-Mail Address.
Does anyone know the field or Have any method to solved my case?
Please give me your advice.
Thank you and Best regard.
Nattapash C.

HOW TO SEND MULTIPLE MAILS USING EXTERNAL COMMUNICATION IN ACTIONS

Hi all,
we are working on a sales scenario in crm 5.0 ,currently we are able to send a mail to the particular BP only,what we want is mail should go to the multiple partners like contact person,prospect and user.can anyone help on this.
Thanks in advance
bye
ram

You can use the BADI: EXEC_METHODCALL_PPF for this. Use the piece of code below to get the guid, and then you can use CRM_ORDER_READ to get the partners. After that you can use the FM to send mails(Dont' remember the name right now) to send mails to all the partners. Hope this will help.
"ASSIGN io_appl_object to
DATA: lv_appl_object TYPE REF TO cl_doc_crm_order.
cast object to application object
lv_appl_object ?= io_appl_object.
CALL METHOD lv_appl_object->get_crm_obj_guid
RECEIVING
result = ls_guid.

Send SAP-Mail by external app with SAP Mail-Interface

Hi!
I need to send a SAP Mail from a third party application. I found a way to send a mail without interface using functions like "so_new_document_att_send_api1" or "so_object_send". But what I need is a function which shows a SAPGui with an interface like in SO01 where the user can change the subject or the message and of course I need to initialize some fields like subject and I need to add an attachment (SAP BO -> a document).
Thanks for any answer,
Konrad

Hi!
I need to send a SAP Mail from a third party application. I found a way to send a mail without interface using functions like "so_new_document_att_send_api1" or "so_object_send". But what I need is a function which shows a SAPGui with an interface like in SO01 where the user can change the subject or the message and of course I need to initialize some fields like subject and I need to add an attachment (SAP BO -> a document).
Thanks for any answer,
Konrad

Sending e-mail to external addresses from business activities

Hi Experts,
Im customizing CRM 5.0 and I want to send e-mails to other employees, when Im maintaining a business activity.
These employees can have no SAP user, so I need this e-mail to go to the address maintained in BP transaction (e.g. alda.lobato@enterprisessname.net).
So, I tried to customize in trx. CRMC_ACTION_CONF, the following data / conditions:
Tab Overview "Partner Determination"
- Partner Function: 00000014
- Description: Employee Responsible
- Partner Number: blank
Tab Processing Details "Details of Selected Processing" "Recipient(s)"
- Recipient Type: U Internet address
- Address: blank
- Archive Mode: 1 Mail Only
However, all the e-mails remain to being sent to the Employee Business Workplace (trx. SBWP), as we were sending the email to his SAP user.
Please advise.
Many thanks.
Alda Lobato

Hi Patrik,
First of all, thanks for your quick answer.
I maintained the Email address in Communication area (as already maintained) and in Address-Independent Communication area, but the Emails remain to being sent to Employee Business Workplace (trx. SBWP).
The Standard Address area that you indicated, only have the fields Street/House number, Postal code/City, Country, Region and Time zone - I dont have the field Email address so I figured out that you talking about the Address-Independent Communication area.
After this, I did another test, which was maintaining the Email address only in Address-Independent Communication area. When I sent the Email through the business activity, appears the error message Action could not be successfully executed.
This mean that the Email address must be maintained in Communication area but it seems that independently the Email address maintained here, the Email is always sent to Employee Business Workplace.
Please advise.
Many thanks,
Alda Lobato

Workflow mail to external mail

We are able to receive mails in the SAP IN BOX & external mail when workflow event is triggered. ie. when we create material master or customer master we are able to receive mails in SAP INBOX and our Outlook. But when we are using Receipient email address in send mail step of workflow, we are not receiving the external mail.Please help

Make sure you have used 'U' as a recepient type.
Check SOST entry for any errors, also check the SCOT configurations with your basis team.

Outlook 2010 cannot send/receive mail AND states mailbox is being optimized due to upgrade AND outlook hotmail connector needs updating.

As of 2014-March, the same thing happening on my system. This seems to have occurred, after the latest batch of 28 patches (including SP2 - KB2687455) from Microsoft Updates applied on 13-Mar-2014 and 19-Mar-2014. I have been running Outlook 2010
since it was first available.
An unhelpful error is thrown, after trying to manually perform a Send/Receive:
Not Implemented
While in Outlook 2010, clicking FILE > INFO reveals the following warnings in red:
"Upgrade in Progress. Your mailbox is currently being optimized as part of upgrade to Outlook 2010. This one time process may take over 15 minutes and performance may be affected while the optimization is in progress."
There's an "Upgrade Now" button but it fails to produce any visible result. Next to the button, another warning in red:
"You must upgrade to the latest version of Outlook Hotmail Connector to continue using this e-mail account."
Again, I do not have the Outlook Hotmail Connector installed. Nor have I recently upgraded to Outlook 2010.
I am unable to access ANY account settings, as well as poll my various mailboxes.
While reviewing the list of installed updates (Control Panel > Programs and Features > View Installed Updates), there are 28 approximate patches -
specifically, Service Pack 2 (KB2687455) - that were recently applied to Microsoft Office Professional Plus 2010.
Microsoft, what the #$%# is going on?
I've read some related posts that suggest the core issue is other than what Outlook is reporting. The posts recommend the following. However, in my case, the below steps did not correct the
issue. In fact, the new profile would not allow me to view/manage the associated accounts or data files.
(1) Remove your current Outlook Profile. No worries - this doesn't affect your mail data (.PST files):
http://office.microsoft.com/en-au/outlook-help/remove-a-profile-HP010356455.aspx
(2) Create a new Outlook Profile:
http://office.microsoft.com/en-au/outlook-help/introduction-to-profiles-HA010355553.aspx
Note: Outlook complained "An unknown error occurred, error code: 0x80040154." However, exiting the Mail config window and relaunching shows that the new profile is intact.
(3) If you previously had the Outlook Hotmail Connector installed, reinstall it. If not, then just ignore and the warning should go away after creating a new Profile.
32-bit connector: http://www.microsoft.com/download/en/details.aspx?id=24677

I was able to resolve this issue as follows. However, why it occurred is unknown at this time and
unrelated to a corrupted Outlook Profile, as mentioned on my prior post. It seems highly probable that it was caused by the recent batch of Microsoft Updates for this product which included Service Pack (SP) 2.
1) Performed a "repair" of Outlook 2010, via the Control Panel > Programs and Features.
2) Rebooted.
3) Prior to launching Outlook, returned to Control Panel > Mail and configured the location of my PST file (not in default directory).
4) Had to reestablish as off my mail accounts, settings/preferences/etc. This step was the most tedious and frustrating.

Re: Re-sending of mail's from mailbox automatic / ...

Dear All
I am facing an Issue since this morning, A mail from my sent item, mail for exchange sent box. Is getting re-send again and again. This was an attachment mail.
Please suggest what should I go
Kind regards
P

It is (was) a very big folder containing just over 800 emails. Its address is : Library/Mail/Mailboxes/ProjectX.mbox and it still shows up as 669MB in size so I am wondering and hoping that the emails are still to be found.
The problem is, it became too large for mail 1.3 to cope with.
You need to break it down into smaller pieces and use more mailboxes ( as sub folders) to prevent the bloat from happening again.
Try the following links.
MBOX breaker script by Allan Sampson
or Emailchemy

I have to send a mail to external User from Migo.

Hi All,
I have an requirement that when i press the button post in MIGO, then the details
should be emailed to the Client.
I have to Use Badi....
So pls help me out....
Its very Urgent.....Pls
Thanks in Advance.
Regards,
Shah

You can use the BADI MB_DOCUMENT_BADI, and put your code in MB_DOCUMENT_BEFORE_UPDATE method. This is called when the 101 material document is posted.
Albert

Sending mail to external e-mail id in workflow

Hi
I am trying to send a mail to external e-mail id in workflow,i selected recipient type as e-mail address and i gave the e-mail id.
But im not getting any mail.Please help me.

First check via tcode SOST if your workflows sends the e-mail to the stack. If yes, you should see your e-mail in this transaction, with a yellow icon. If this is so, you need to configure SMTP via tcode SCOT. If no, there's a problem in your workflow (you might want to check the workflow log in this case, via tcode SWIA).
To configure SMTP, follow this link: http://help.sap.com/saphelp_nw70/helpdata/EN/2b/d925bf4b8a11d1894c0000e8323c4f/frameset.htm

Send mail to external address using send mail step.

Hi all,
I have one question.
In a send mail step of workflow, when the recipient type is a Organizational Object and Org Unit, the mail is only sent to workplace? I would need to send the mail to external address from all users of Org Unit. Is possible it?
Thanks
Regards,
David.

Hi,
1) In the Recipient type select the E-Mail address from the drop down
2) And give the email id (in the text box)
3) Then save & test it.
4) Once it execute goto t.code SOST and see the email entry.
5) If entry not found, the SCOT settings is not done then check with Basis Team
6) If found, select it and execute.
7) And check you email
Regards,
Surjith

How to send mails to External Email-ID.

I have simple Workflow which I have Created to Just Send Mail to SAP-B WorkSpace on execution of the WF.
Can Anyone tell me how to Many populate the Workflow to Send this mail to External Email-ID.
Regards,
Shashank

Hello,
In the sendmail step of the workflow, use the option of email address for 'Recipient type' and provide the workflow container element which has the external mail address of the user to whom the mail is to be sent or directly the email address directly. Then contact the basis people to check for any scheduled background job to send the mail from SAP to external mail address. If there is no job present, advise them to create one.
Hope this will help.
Regards,
Samson

How to send Mail to external system - Check the program ?

Hi all,
      The following is a ABAP Program to Send a mail to external mail id. this program is not showing error but when executed it say "No message sent"
what i've to do to overcome this hurdles. if any solution or prerequisites then '
please give me a solution.
PARAMETERS: psubject(40) type c default 'Hello',
            p_email(40)   type c default '[email protected]' .
data:   it_packing_list like sopcklsti1 occurs 0 with header line,
        it_contents like solisti1 occurs 0 with header line,
        it_receivers like somlreci1 occurs 0 with header line,
        it_attachment like solisti1 occurs 0 with header line,
        gd_cnt type i,
        gd_sent_all(1) type c,
        gd_doc_data like sodocchgi1,
        gd_error type sy-subrc.
data:   it_message type standard table of SOLISTI1 initial size 0
                with header line.
*START-OF-SELECTION.
START-OF-SELECTION.
Perform populate_message_table.
*Send email message, although is not sent from SAP until mail send
*program has been executed(rsconn01)
PERFORM send_email_message.
*Instructs mail send program for SAPCONNECT to send email(rsconn01)
perform initiate_mail_execute_program.
*&      Form POPULATE_MESSAGE_TABLE
      Adds text to email text table
form populate_message_table.
Append 'Email line 1' to it_message.
Append 'Email line 2' to it_message.
Append 'Email line 3' to it_message.
Append 'Email line 4' to it_message.
endform.                    " POPULATE_MESSAGE_TABLE
*&      Form SEND_EMAIL_MESSAGE
      Send email message
form send_email_message.
Fill the document data.
gd_doc_data-doc_size = 1.
Populate the subject/generic message attributes
gd_doc_data-obj_langu = sy-langu.
gd_doc_data-obj_name = 'SAPRPT'.
gd_doc_data-obj_descr = psubject.
gd_doc_data-sensitivty = 'F'.
Describe the body of the message
clear it_packing_list.
refresh it_packing_list.
it_packing_list-transf_bin = space.
it_packing_list-head_start = 1.
it_packing_list-head_num = 0.
it_packing_list-body_start = 1.
describe table it_message lines it_packing_list-body_num.
it_packing_list-doc_type = 'RAW'.
append it_packing_list.
Add the recipients email address
clear it_receivers.
refresh it_receivers.
it_receivers-receiver = p_email.
it_receivers-rec_type = 'U'.
it_receivers-com_type = 'INT'.
it_receivers-notif_del = 'X'.
it_receivers-notif_ndel = 'X'.
append it_receivers.
Call the FM to post the message to SAPMAIL
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       exporting
            document_data              = gd_doc_data
            put_in_outbox              = 'X'
       importing
            sent_to_all                = gd_sent_all
       tables
            packing_list               = it_packing_list
            contents_txt               = it_message
            receivers                  = it_receivers
       exceptions
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            others                     = 8.
Store function module return code
gd_error = sy-subrc.
Get it_receivers return code
loop at it_receivers.
endloop.
endform.                    " SEND_EMAIL_MESSAGE
*&      Form INITIATE_MAIL_EXECUTE_PROGRAM
      Instructs mail send program for SAPCONNECT to send email.
form initiate_mail_execute_program.
wait up to 2 seconds.
if gd_error eq 0.
      submit rsconn01 with mode = 'INT'
                    with output = 'X'
                    and return.
endif.
endform.                    " INITIATE_MAIL_EXECUTE_PROGRAM
Thanks in Advance,
    Manian

Hi,
   I can get the idea but i'm asking u about the prerequisites such as SCOT - sap connect or something else has to be done before executing the program.
if i need any pls let me know?
I've tried the program but it say " No Message sent" and i didn't get any mail to mail id.
thanks in advance,
Manian.

Send workflow mails to external mailbox

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