Sending attachments in purchase orders

Hi All,
I have a requirement where each material would have an attachment of it's drawing. Whenever a PO is raised to the vendor, it should get defaulted in the purchase order. Even if it is not physically visible, if the PO is sent by mail, the attachment should also be sent. Does anybody have any idea ?
Thanks & Regards,
Vidya Sagar

Hi,
You can use document management system (DMS) to store the drawings, which can be attached to object "material". This can be send along with PO as attachment when the system e-mail to vendor.
We had a scenario, where in some temperature tracking details documents need to be printed along with packing list and we achieved using DMS. You can post your query in document management forum and you can get valuable inputs.
Hope this helps.

Similar Messages

To SET -UP message type 5 External Send to the purchase order approver

Hi All
Please help me to To SET -UP message type 5 External Send to the purchase order approver
Susan

Susan,
This to me sounds like a release strategy setup using workflow. Could you please set up Release strategies initially and and then the workflow part couldd be handled by a workflow personnel.
Else, Setup teh message type with medium 7, and partner function MP, put the user name in the partner field. Go to communication method, choose the recipient type and fiull other required parameters and you should be set.
Edited by: Pavan Kumar on Apr 6, 2010 12:27 PM

How to send a Mail purchase order automaticaly from ME22N

How to send a Mail purchase order automaticaly from ME22N

Hi,
First create an entry via NACE with medium = 5 ( External send ) with all other details same as normal print option. Now ensure that vendor master of the po has got the external e-mail id of the vendor. Now go to ME22n in mesages create a message with medium = 5 ( External Send ). Go to communication method, key in Communication strategy.Go to Further date & against Despatch time pick up option 4 viz. Send immeidately while saving an application. Now once you press the save button it will be sent to the address maintained in the vendor master of the vendor of the PO. Please note you require some basic settings from BASIS side as well.
I hope this helps,
You may also refer to the SAP note 191470.
Regards
Raju Chitale

Attachments to Purchase order via e-mail

Hi,
Im working on SRM5.5, Extended classic scenario,
I have a requirement where :
Right now , users can send Purchase Orders by mail to vendors but apart from the PDF version of the Purchase Order no other document can be attached to the email.
I have to attach an other document to this purchase order in PDF format and send it via email.
Could anyone tell me if there is any BADI for this ?
Any technical solution would be of great help.
Thanks and Regards,
Aravind Nair.

Hi Yann.
At this moment I have the a similar problem... In my case I'm woeking with MySAP Enterprise 4.7 and I want to send the PO and their attachament vía e-mail, currently only the PO is being sent to the Vendor and the attachment only appears like texts into the "body" of PO. Is there some way to send PO and attachments at the same time??
Thanks in advanced for your answer and help!!
Regards,
Blanca Reyes

Attachments coding - Purchase order

i am trying to find out all the purchase order ( header) which does not have a attachment to it?
Query
select segment1 from apps.po_headers_all pha
where type_lookup_code = 'BLANKET'
AND ORG_ID = 87
AND pha.po_header_id NOT in
( select distinct pk1_value
FROM apps.fnd_attached_documents fad,
apps.fnd_documents fd,
apps.fnd_document_categories_tl fdc,
apps.fnd_document_datatypes fdd,
apps.fnd_documents_tl fdl
where entity_name ='PO_HEAD'
AND fad.document_id = fd.document_id
AND fdc.category_id = fd.category_id
AND fdd.datatype_id = fd.datatype_id
AND fdl.document_id = fd.document_id
AND fdl.LANGUAGE = 'US'
AND fdd.LANGUAGE ='US'
and fdc.language ='US'
But this query is returning the purchase order with attachments. can some one correct this code.?
I have attachements in PDF, XLS etc...

Hi,
What I can see from your query is that you have hard coded the entity_name as 'PO_HEAD'.
Some BPAs might have different values for entity_name.
I think it should work if you do not restrict the entity_name field.
Plz. check and let me know if it works.
Thanks,
Ram.

EMAIL Send Those create Purchase Order Thru Me21n

Hello Experts,
I Read All the document and sap-notes 191470 for sending email after cteating po .
But All these document are suggesting email to vendor ,But My Requrement is to creater of Po .
Thanks.
Regards: Hemant_A1
Edited by: HEMANT_A1 on Aug 23, 2010 11:43 AM

As I understand solution is:
1) create in Transaction NACO in application EF message type Z*** (for example ZMAIL)
like describe in [note 191470|https://websmp130.sap-ag.de/sap(bD1ydSZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=191470]
<OUTPUT TYPES>
Details:
- General data: Access sequence "0001" DocType/PurchOrg/Vendor
- Default values: time = send immediately ; transmission = External send or Simple mail
Mail title and texts: Yours
Partner function: medium - 5 or 7 (External send or Simple mail) ;function - blank; Name - blank
<SAVE>
2) <Procedures>
in RMBEF1(PO) use yours "Condition type"; requirement - blank
3) <condition records> of this type select "Po determination: Document type"
- Use necessary PO type
- "Message transmission metod " 5 or 7
- Date 4 (Send immediately (when saving the application))
- lang - EN
4) Don't forget in IMG ==> Material management -> Purchasing -> Messages -> Output control -> Define Message Types for Po
use "Fine-Tuned Control: Purchase Order"
<new entries>
operation 1(new) and your message name Z*** (for example ZMAIL)

Issue with ORERS05 IDOC sending immediately after Purchase Order creation.

Hello,
When output mode of an outbound partner profile was setup as Transfer
immediately then when ever EDI output is generated in Purchase Order then
system creates IDOC and sends immediately out of system. But middle
ware has received only control record and whole data records were missing in IDOC file received by middle ware and we were receiving status 29 back from middle ware.
Right now we changed outbound partner profile, output mode was set to
Collect IDOC's and we are running RSNAST00 program in background to send those IDOC's but we
were looking into go for first option to send idoc out of system as soon EDI output is generated in Purchase Order.
Is there any way of fixing this issue.
Thanks in advance.
Regards
Prasad

Yes, I'm facing with PO IDOC only and as I said it is not issue with middle ware as they were receiving only IDOC control record.
If I resend same idoc by setting status back to 30 they were able to receive whole IDOC and more over if we set partner profile to Collect IDOC and schedule back ground job every 5mins then middleware was bale to get whole idoc.
Looks like it is SAP issue as this the message I got from SAP.
The problem only exists if the messages are supposed to be output by
means of transmission time-spot
4, that is 'immediately' (during the saving of the application).
With the output of the change message, the change documents are read for the purchasing document (all as of the last successful transmission).
With the transmission time-spot 4, it can occur that the change
documents do not physically exist on the database yet. No change message can be generated in this case and the system generates message ME140 or ME760 in the message log.

Message Sending Control (To purchasing orders)

Hi experts,
I d0n't know if this is the right section of the forum to post this doubt; please tell me if it's not.
I'm Trying to implement a solution to give the user a dialog message telling If a message from a purchase order has been succesly sent. I cannot give it at the moment so i i'm programming a job that will be executed dialy and gives a report about the messages that have not been succesfully sent that day.
To check this we have parametered the spool for not deleting the orders when they are out, and that this
orders stay in the spool for 8 days.
We have 3 ways of sending depending on the field nast-nacha: By mail, printer or web.
Firs of all we are controlling the status in the nast table.
- Red(2): Sending error. We do not need to continue checking in this case..
- Yellow(0): the order has not been yet released, so will check it again in the next job execution.
- Green(1): Nast tells us that the message hass been succesfully sent. But we have to check it again depending on the sending method. My doubts are in the this checking.
- Printer: The can be errors like no paper or no ink in the printer and other thing like this. Does anybody know how can i request in abap if the printing has really been succesfully done?
- EMAIL: I don't know how to check if the reciever have succesfully recieved the mail. ¿Maybe taking a look on his mail inbox? but the user maybe has lokked the message and manually erased it....
- WEB: Messages sent by EDI. I have no clue about how to check this....
¡Thank-you for your help!

you are trying the impossible here. you wouldn't need checking if you could assure all the sending-media were up and running.
please also consider: in a couple of years you will have millions of rows in NAST. your job will be killing performance then.
you cannot check printers: you can check in spool whether the host-spooler (in case your printer is a network-printer) has accepted and proccessed the job. this does NOT tell you that there was a printout! for example the printer might still 'eat' a page and you would never know it because the printer (the network, the host-spooler) will not transfer that message back to SAP. still worse with LOCL. via sapgui you can send the print to the windows frontend but whether it was processed successfully, you'll never know. windows does not deliver a message back. and even if you succeeded in adjusting your printing to give a feed-back, you'll slow the performance down immensily. the spool process in SAP would have to wait for your feedback before it would attempt to process another job - imagine how long that might take!
eMail: this will not work either. if you are processing your eMails to a third-party system (like Outlook) using sapconnect you do not have a chance to peek across servers (not to mention architecture) into the users mailbox. and anyway: this might be strictly illegal (depending on your country). the 'peeking' part would only work if you keep the mail in R/3 (might still be illegal) but then you still have (and would always have in both scenarios) to deal with the user - what if he/she delétes her mail? what if he/she used transaction SO12 to forward the mail? what ...
Messages sent by IDOC.you could do this but it might prove extremely complex, especially when serialized idocs are in use.
i think you would be far better off to ensure, all the output media are properly maintained.

Getting pdf attachments of Purchase order as OTF

Hi gurus, i need to get the attachment list of a purchase order and then get the OTF data of each PDF files to convert then an get the pdf Binary data. The problem is that i´m using an enterprise service, so i need to avoid any pop-up. I tried to use the FM GOS_EXECUTE_SERVICE with method 'VIEW_ATTA' and it displays me a popup, so it doesn´t work for my ES.
Hope someone can help me with this.
Regards,
Diego.

Solved, i use this thread..
/people/siddhartha.jain/blog/2007/01/16/how-to-retrieve-a-generic-object-services-gos-or-sapoffice-document-display-it-in-a-bsp-webdynprojava-application
Thanks for all.
Regards,
Diego.

Removing attachments from Purchase Order using DIAPI

Dear all,
I have added attachment to PO using DIAPI. I have given below the code.
           Dim oAtt As SAPbobsCOM.Attachments2 = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oAttachments2)
            Dim FileName As String = ""
            Dim SourceFile As String = ""
            Dim DestinationFile As String = ""
            For i As Integer = 0 To PurchaseOrderInfo.Attachments.Length - 1
                FileName = PurchaseOrderInfo.Attachments(i).FileName
                SourceFile = PurchaseOrderInfo.Attachments(i).SourcePath & "\" & FileName
                DestinationFile = PurchaseOrderInfo.Attachments(i).TargetPath & "\" & FileName
                If i > 0 Then oAtt.Lines.Add()
                oAtt.Lines.SetCurrentLine(i)
                oAtt.Lines.FileName = System.IO.Path.GetFileNameWithoutExtension(FileName)
                oAtt.Lines.FileExtension = Replace(System.IO.Path.GetExtension(FileName), ".", "")
                oAtt.Lines.SourcePath = PurchaseOrderInfo.Attachments(i).SourcePath
                If System.IO.File.Exists(DestinationFile) Then
                    System.IO.File.Delete(DestinationFile)
                End If
                If PurchaseOrderInfo.Attachments(i).Override = True Then
                    oAtt.Lines.Override = SAPbobsCOM.BoYesNoEnum.tYES
                Else
                    oAtt.Lines.Override = SAPbobsCOM.BoYesNoEnum.tNO
                End If
            Next
            Dim iAttEntry As Integer = -1
            Dim lResult As Long
            Dim lErrCode As Long, sErrMsg As String = ""
            lResult = oAtt.Add()
         It works fine. But, I am not able to remove an attachment via diapi.
         Could you please help me how to solve this.
Thanks in advance.
Manikandan

I am pretty sure you are looking for SAP Business One SDK Topic Space. To ensure you are posting in the correct SCN Space, always check the description for the Space under the Overview tab.
- Ludek
Senior Support Engineer AGS Product Support, Global Support Center Canada

Securing Attachments to Purchase Orders

We have a business need to use Generic Object Services (GOS) to attach documents to business object BUS2012. However, we only want a certain group of people to be able to delete the attachments. We cannot find a way to secure this via a standard security object. We are investigating how to override the display of the delete button in the CL_SREL_LIST_BROWSER.CREATE_TOOLBAR method, but have not figured out how to override the standard SAP method.
Has anyone put in this type of security? If not, where can I find out how to override the standard SAP delivered class method?

Found note 491271 - Authorizations for generic object services. The object services authorizations are heavily dependent on the Basis release. For 4.6C we need to look at the entries in the SGOSATTR table and determine which class is being called. We are going to try creating a subclass of the existing one in the table and then update the entry in the SGOSATTR table to use our class instead of the standard one. More soon...

Send Purchase Order via ALE/IDOCS

hi,
How can i send one PO from one client to another via ALE/IDOCS?
Pls provide few important steps.
Thanks and Regards,
Gaurav

For sending IDOC for Purchase order you will use idoc
Message type : ORDERS
Basic Type : ORDERS05
Create one RFC Destination in SM59 and give that entry in Port in WE21.
Create Partner profile in WE20 and Port for receiver system in WE21.
Use your port in Partner profile in WE20.
In Partner Profile create one entry for Message type ORDERS as Outbound.
In your tcode when you are creating Purchase order set output message in your header condition for Outbound to send that purchase order to that Partner Profile.
Check link :
http://www.****************/Tutorials/ALE/AutoIDOCGen/AutomaticIDocGeneration1.htm
Regards,
Sandeep Kaushik

Send Purchase order thru ALE

Hi,
My requirement is when PO is created , this information should be pass to FI dept from Purchase dept. but the client is same.
can i use ALE in this scenario and if y pl. provide me guidence.
Thanks,
Khushi

For sending IDOC for Purchase order you will use idoc
Message type : ORDERS
Basic Type : ORDERS05
Create one RFC Destination in SM59 and give that entry in Port in WE21.
Create Partner profile in WE20 and Port for receiver system in WE21.
Use your port in Partner profile in WE20.
In Partner Profile create one entry for Message type ORDERS as Outbound.
In your tcode when you are creating Purchase order set output message in your header condition for Outbound to send that purchase order to that Partner Profile.
Check link :
http://www.****************/Tutorials/ALE/AutoIDOCGen/AutomaticIDocGeneration1.htm
Regards,
Sandeep Kaushik

Purchase orders to be sent in the medium of Fax orders to Vendor.

Hi Guys,
I have a requirement to send out the purchase orders to vendors in the form of Fax.For that I have created an output type and condition record so that the order when created will fetch automactically the output type.
Still I recieve an error message in the PO messages tab as
" Cannot process message, no route from IN054193 to 085051366
Error in OPEN_FORM for document 3000079106"
so can someone help me on this issue. how to setup this and what are the primary requirement to setup the fax orders.
kindly suggest.
Regards
Srujan K

looks like your issue is more basis than MM related.
Please see OSS note Note 19302 - Configuring R/3 for Telefax with SAPcomm

PDF form as email attachment for purchase order

Hello All,
I need send to send the PDF based form as an email attachemnt when ever a new PO is created, I have already created a form thru SFP tcode and set the message type for PO and getting the PDF based form as output in the preview.
Could any one suggest me where to put the code to send the generated PDF as a mail when I set the message output type medium to 'External send' for the purchase order.
Regards,
Phani

hi Phani,
with regard to your problem I would suggest you to please go thru this link.
Hope this would be helpful to you.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/webdynpro/offline%20interactive%20pdf%20form%20using%20e-mail.pdf
Thanks,
kris

Sending attachments in purchase orders

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