Sending emails from SAP (4.6B) to Microsoft Exchange 2003

Hi experts,
Currently in process of implementing the above mentioned item and would like to seek anyone with the relevant expertise and experience to share his/her knowledge.
I have read that i can use SAP Exchange Connector to perform the communication with Exchange. But am confuse with things like SAPOffice & SAPConnect and other technical terms such as RFCin & RFCout.
So appreciate if someone could have some guides on how to perform the settings & configuration in SAP & Exchange, if i want to send some SAP documents such as PO or Invoices (saved in UNIX directory) via email (Exchange).
Thanks a lot!
regards,
JL

Search forum by "output type email". You need maintain server settings in SCOT and maintain output type for Send-Email and create condition records.

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Cannot Send Email from SAP Business One

Hi Experts
I have configured SAP Email Services from the Mailer Service and Customer can send emails all the while,
Now I have an Issue for One User,
Iam using the Same Machine, Same Database with Manager Login, I can send Email from SAP with Attachments
But When I use another Super user the system is not delivering the Email and it Goes to the Sent box (but not delivered)
Have anyone encountered the Issue before
Please hep to solve this issue permanently
Thanks and Regards
Vinodh Kumar Mohan

Hi Vinodh Kumar Mohan,
If the email can be found in Sent box, it must be delivered already.
The problem could be on the email recipient side. It may go to the junk mail.
Thanks,
Gordon

Send email from SAP using SMTP-AUTH

Dear all,
I would like to send email from SAP to external SMTP server using authenticated method.
Can I set up this scenario with SAPConnect?
Or are there any other methods to set up this scenario?
Thanks, Regards,
Fendhy

Hi,
You dont need anu authentication to be set :
Just follow below steps :
Simple steps to do the SMTP configuration :
1. Use transaction SCOT
3. Double Click on SMTP
4. You will get a window and fill in description
5. Tick the "Node in use" box
6. Enter the hostname of the email exchange server
7. Mail port will be 25
8. Click on the button next to Internet called "Set"
9. You will get another window, in the "address area" box, enter *
10. Click the green check button to exit the second window
11. Click the green check button to exit the main window
12. From top menu: Settings -> Default Domain
13. in the small box that appears enter the domain name which is the last part after the @ sign. The domain name would be company.com
14. You need to define a job to process the email, from top menu: View -> Jobs
15. From top menu: Job -> Create
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17. Click on "INT" in the list then "Schedule job" button
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Regards,
Nirmal.K

General users can not send emails from SAP themselves except sap_all user

Dear experts ,
General users can not send emails from T-CODE: SO00 themselves except the users
which Assigned SAP_ALL Authorization Profiles .
We hit SAPconnect trace Error : SO_OBJECT_MIME_GET Exception: 2 .
No MIME Document Received. Error Code: UNKNOWN .
How to can i solve the problem ?
Thanks a lot in advance .

Thanks for your Reply .
I had set default domain in SCOT ,and email address in su01 .
we can send email successful only SAP_ALL users .General users can not send emails from SAP themselves
Is anybody else to help me ?
Thanks a lot in advance .

Components required for sending Email from SAP [Kernel Release 46D]?

Hi All,
Can somebody please tell me the components and the Configuration settings required for sending Emails from SAP system[Kernel Release 46D] to the mail server[Win NT] using SMTP.
From note 455127, I understood that "Sap Internet Mail Gateway" is required and there are other settings to be done. (SAPconnect with RFC can only be used as the Kernel version is 46D)
It will be great if somebody can explain me in simple steps if He/She has done this before.
Thanks,
Varun

Varun,
sendmail comes with UNIX OS, there are versions of sendmail programs available for Windows too, but i guess you have to purchase them.
Another alternative is a discontinued product called SAP Exchange connector, if you have a Windows environment and MS Exchange server as your mail server, you could use a SAP exchange connector and get your SAP Email config done.
Regards,
Siddhesh

Regarding Sending email from Sap system

hi experts,
i have developed one object for sending email from sap its working fine onlt to send TO option
HOW TO SEND MAIL TO CC option
thanks adv
reg
GOPI

Use:SO_NEW_DOCUMENT_ATT_SEND_API1
CC field in email using SO_NEW_DOCUMENT_ATT_SEND_API1
How can I send mail to CC recipients
Reward points..

Sending emails from SAP system

Hai everybody,
for sending emails from SAP system , what are all the configuration we have to made & what are all the cheks we have to perform at BASIS level .
Pl guide me.
Ramesh

Hi,
Configurations need to be done with Tcode : SCOT
and RFC need to be established using SM59.
SO_NEW_DOCUMENT_ATT_SEND_API1 is the Function Module used for sending Emails from SAP System.
The Email ID's are maintained in XK02 , XD02 For Vendors and Customers in the Basic Data.
You need to write the code to fetch the ID's from the Vendor Master dataor customer master data based on the Vendor/Customer Numbers.
You can always monitor the Emails in SOST.
This is all you need to do.

Send emails from SAP BPC is disabled?

Hello,
I want to send emails from the SAP BPC, I have configured everything. But I have read that this part is disabled in SAP BPC 5.1.
Is that true??
Thank you very much.
Pablo Mortera.

Hi Pablo,
Are you talking about any specific emails to be generated from BPC or emails in general? For example, if you are alluding to automatic generation of emails to the owners of BPF or the reviewers of BPF, then that feature is available in BPC7M (Microsoft version of BPC7.0).
Regards
Pravin

Send email from SAP to External User ..........

hiii
<b>Is it possible to send mail from SAP to External user??????if possible does BASIS people had to do something???</b>
I want to send the email from sap to external user([email protected]).My mail will consist of some changes made in production order(CO03). for which i had created the BADI. That part is over now i want to send the mail.
<b>I got many sample programs in sdn but when i enter the email address it execute but mail is not sent.....I want to know by just executing Zprogram mail will be sent or there is some role for BASIS also..............</b>
Thanking you.
Regards.

There is a transaction called SCOT that needs to be configured
http://www.sap-basis-abap.com/sapbs035.htm
http://www.sap-img.com/basis/basis-faq.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/2b/d925bf4b8a11d1894c0000e8323c4f/frameset.htm

Sending emails from SAP

Hi Experts,
I am sending an email from ABAP program using the function module SO_NEW_DOCUMENT_ATT_SEND_API1. But, it is in pending when we see the transaction code SOST. In that T-code if we select that particular mail and press execution button, it is sent to the email id. Do we have any function module which will trigger the mail directly to mail server or to work with the tcode SOST. Do we have any other mechanism.
Thanks and regards,
Venkat

Hi
After calling the function module : SO_NEW_DOCUMENT_ATT_SEND_API1
check sy-subrc.
If it's 0,the code will sent the emails from SAP.
otherwise there will be the problem.
SOST will send the mails with some delay in some cases.
Regards,
Sreeram

Send email from SAP to external

hi experts,
My code triggers Email from my SAP program to external Email ID.This functionality is working fine.
Below is a snippet of my code:
TRY.
Sender config
      obj_send_request = cl_bcs=>create_persistent( ).
      obj_sender = cl_sapuser_bcs=>create( sy-uname ).
      obj_send_request->set_sender( i_sender = obj_sender ).
*Receiver config
             obj_recipient =
        cl_cam_address_bcs=>create_internet_address( 'ABC^GMAIL dot COM' ).
        obj_send_request->add_recipient(
       i_recipient = obj_recipient
          i_copy = c_x " CC indicator
ENDTRY.
There are two issues I am facing now (basically required by client):
1: Need to have a string instead of "SY-UNAME" in the Sender address i.e. email should show 'ABC Corporation'
(I think this is not possible as System expects a valid Email ID.. Can anyone confirm this assumption???)
2: The receiver is getting the READ RECEIPT after reading the email. This has to be removed.
Any help would be highly appreciated.
ags.
Edited by: ags on Oct 26, 2009 9:35 AM

Hi,
CL_RECIPIENTS =
                CL_CAM_ADDRESS_BCS=>CREATE_INTERNET_ADDRESS( WA_ADD_RECIPIENTS-SMTPADR ).
    *-      Add recipient with its respective attributes to send request
        IF CL_RECIPIENTS IS NOT INITIAL.
          CALL METHOD CL_EMAILERBCS->ADD_RECIPIENT
            EXPORTING
              I_RECIPIENT = CL_RECIPIENTS
              I_EXPRESS    = WA_ADD_RECIPIENTS-B_EXPRESS
              I_COPY       = WA_ADD_RECIPIENTS-B_COPY
              I_BLIND_COPY = WA_ADD_RECIPIENTS-B_BLIND_COPY
              I_NO_FORWARD = WA_ADD_RECIPIENTS-B_NO_FORWARD.
        ENDIF.
This is the way how do I add recipients. Your user requirement is how do I will know the mail has sent or not to recipient rite ??
Regards,
Suneel G

Send email from SAP with more than one attachment

Hi all,
How can i send email with more than one attachment and different types of document(doc,pdf,etc.) from SAP to external?
Besr regards,
Munur

Hi,
I use :
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
the main problem with different attachemts is to genereate the packing_list.
the packing list is a kind of description of the data table... where ist the start of an image, end, size...
"Creation of the entry for the compressed attachment
        objpack-transf_bin = 'X'.                    " it could be an image
        objpack-head_num = lv_head_num_count . " inital 1 each att add 1
        objpack-head_start = 1.                     " fix
        objpack-body_start = gv_startnum.    " table with attachments 1. line one
        objpack-body_num = tab_lines.          " how many lines are in the table of attachment
        objpack-doc_size = tab_lines * 255.   " size of the attachment...
       objpack-doc_type = lv_typ . " 'JPG'.
        objpack-obj_name = 'ATTACHMENT'.
        objpack-obj_descr = lv_stripped_name " name of the JPG
   APPEND objpack.
   APPEND LINES OF lt_goscontent TO gt_maildata. " data Table...
bestreg
robert

Problem in sending emails from SAP

Hi All,
We have recently upgraded our system from 4.6C to ECC6. A background job that is supposed to send emails is not sending the mail to the users. When I check in the batch user's outbox, I can find the email sitting in the outbox. The mails were sent successfully prior to upgrade.
I'm using SO_OBJECT_SEND to send the mail. Can any one please suggest what I need to do to send the emails.
Thanking you in anticipation.
Regards,
Rajani

Hi Rajani,
Please check these thread
ALV reports emailed in background job
Mail report spool as an attachment in a background job :)
Sending mail in PDF format in background
A nice code sample is here
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/8cd6adbb-0301-0010-39ba-938c601d5db9
All the Best !! Award points if useful

Sending email from SAP

Hi,
I have a requirement where i need to add heading and fields names in the excel download. The first record should start from line 10....can anybody tel me which FM will allow to download to excel from SAP with above req.
Any pointers in this wil be helpfull.
regards,
sandhya.

Hi,
See the following Program in this also i am download the file to Excel sheet.
Report ZCL_TALLY.
DATA:
BEGIN OF fs_table,
line(256) TYPE c,
END OF fs_table.
DATA:
t_table LIKE STANDARD TABLE OF fs_table.
DATA:
fs_temp LIKE fs_table,
fs_whole LIKE fs_table.
DATA:
t_temp_table LIKE STANDARD TABLE OF fs_whole.
DATA:
BEGIN OF fs_tally_table,
field1 TYPE c length 10,
field2 TYPE c LENGTH 30,
field3 TYPE c LENGTH 30,
amt1 TYPE c LENGTH 17,
amt2 TYPE c LENGTH 17,
field4 TYPE c LENGTH 50,
END OF fs_tally_table.
DATA:
t_tally_table LIKE STANDARD TABLE OF fs_tally_table.
DATA:
w_index TYPE i,
w_temp TYPE i,
w_date(8) TYPE c.
DATA:
w_temp1(17) TYPE c,
w_temp2(17) TYPE c.
CONSTANTS:
c_char VALUE '"'.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = 'd:\tally_temp.txt'
FILETYPE = 'ASC'
HAS_FIELD_SEPARATOR = ' '
HEADER_LENGTH = 0
READ_BY_LINE = 'X'
DAT_MODE = ' '
CODEPAGE = ' '
IGNORE_CERR = ABAP_TRUE
REPLACEMENT = '#'
CHECK_BOM = ' '
VIRUS_SCAN_PROFILE =
NO_AUTH_CHECK = ' '
IMPORTING
FILELENGTH =
HEADER =
TABLES
data_tab = t_table
EXCEPTIONS
FILE_OPEN_ERROR = 1
FILE_READ_ERROR = 2
NO_BATCH = 3
GUI_REFUSE_FILETRANSFER = 4
INVALID_TYPE = 5
NO_AUTHORITY = 6
UNKNOWN_ERROR = 7
BAD_DATA_FORMAT = 8
HEADER_NOT_ALLOWED = 9
SEPARATOR_NOT_ALLOWED = 10
HEADER_TOO_LONG = 11
UNKNOWN_DP_ERROR = 12
ACCESS_DENIED = 13
DP_OUT_OF_MEMORY = 14
DISK_FULL = 15
DP_TIMEOUT = 16
OTHERS = 17
IF sy-subrc 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
LOOP AT t_table INTO fs_table.
w_index = w_index + 1.
IF fs_table-line(1) CO '0123456789'.
IF sy-subrc EQ 0.
w_temp = w_index + 1.
READ TABLE t_table INDEX w_temp INTO fs_temp.
IF sy-subrc EQ 0.
CONCATENATE fs_table-line fs_temp-line INTO fs_whole-line.
APPEND fs_whole TO t_temp_table.
ENDIF.
ENDIF.
ENDIF.
ENDLOOP.
LOOP AT t_temp_table INTO fs_whole.
DO.
REPLACE '"' WITH space INTO fs_whole-line.
IF sy-subrc NE 0.
EXIT.
ENDIF.
ENDDO.
CONDENSE fs_whole-line NO-GAPS.
MODIFY t_temp_table FROM fs_whole-line INDEX sy-tabix.
SEARCH fs_whole-line FOR ','.
IF sy-fdpos EQ 9.
CONCATENATE '0' fs_whole-line INTO fs_whole-line.
ENDIF.
CONCATENATE fs_whole-line+6(4)
fs_whole-line+3(2)
fs_whole-line(2)
INTO w_date.
fs_whole-line(10) = w_date.
SPLIT fs_whole-line AT ','
INTO fs_tally_table-field1
fs_tally_table-field2
fs_tally_table-field3
fs_tally_table-amt1
fs_tally_table-amt2
fs_tally_table-field4.
APPEND fs_tally_table TO t_tally_table.
ENDLOOP.
LOOP AT t_tally_table INTO fs_tally_table.
WRITE: / fs_tally_table-field1,
fs_tally_table-field2,
fs_tally_table-field3,
fs_tally_table-amt1,
fs_tally_table-amt2,
fs_tally_table-field4.
ENDLOOP.
CALL FUNCTION 'GUI_DOWNLOAD'
EXPORTING
filename = 'D:\TALLY_tab1.xls'
WRITE_FIELD_SEPARATOR = 'X'
tables
data_tab = t_tally_table
FIELDNAMES =
EXCEPTIONS
FILE_WRITE_ERROR = 1
NO_BATCH = 2
GUI_REFUSE_FILETRANSFER = 3
INVALID_TYPE = 4
NO_AUTHORITY = 5
UNKNOWN_ERROR = 6
HEADER_NOT_ALLOWED = 7
SEPARATOR_NOT_ALLOWED = 8
FILESIZE_NOT_ALLOWED = 9
HEADER_TOO_LONG = 10
DP_ERROR_CREATE = 11
DP_ERROR_SEND = 12
DP_ERROR_WRITE = 13
UNKNOWN_DP_ERROR = 14
ACCESS_DENIED = 15
DP_OUT_OF_MEMORY = 16
DISK_FULL = 17
DP_TIMEOUT = 18
FILE_NOT_FOUND = 19
DATAPROVIDER_EXCEPTION = 20
CONTROL_FLUSH_ERROR = 21
OTHERS = 22*
IF sy-subrc 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Use FM GUI_DOWNLOAD to download the data to excel sheet
<REMOVED BY MODERATOR>
Regards,
Chandru
Edited by: Alvaro Tejada Galindo on Feb 19, 2008 6:05 PM

Problem with sending email from 4.6C to MS-outlook / Exchange

Hello,
I'm trying to send an email with a pdf-attachment from my 46C system. In trans SOST everything looks fine. There is a document with an attachment. When I send it to my email-client there's no attachment. And the following message is given in my email:
This message is in MIME format. Your mail reader does not support MIME. Please read the first section, which is plain text, and ignore the rest. Better yet, get a MIME-capable mail reader.
Does anybody recognise this message ???
Regards,
GJ van Holland

Hai G.J.Van
Check the following Code
DATA: OBJPACK   LIKE SOPCKLSTI1 OCCURS 2 WITH HEADER LINE.
DATA: OBJHEAD   LIKE SOLISTI1 OCCURS 1 WITH HEADER LINE.
DATA: OBJBIN    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: OBJTXT    LIKE SOLISTI1 OCCURS 10 WITH HEADER LINE.
DATA: RECLIST   LIKE SOMLRECI1 OCCURS 5 WITH HEADER LINE.
DATA: DOC_CHNG LIKE SODOCCHGI1.
DATA: TAB_LINES LIKE SY-TABIX.
DATA L_NUM(3).
Creation of the document to be sent
File Name
DOC_CHNG-OBJ_NAME = 'SENDFILE'.
Mail Subject
DOC_CHNG-OBJ_DESCR = 'Delivered Mail'.
Mail Contents
OBJTXT = 'Object text'.
APPEND OBJTXT.
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOC_CHNG-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
Creation of the entry for the compressed document
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = 'RAW'.
APPEND OBJPACK.
Creation of the document attachment
LOOP AT ITAB_DATA.
    CONCATENATE ITAB_DATA-PRODUCTOR
                ITAB_DATA-VBELN
                ITAB_DATA-POSNR
                ITAB_DATA-MATNR INTO OBJBIN.
    APPEND OBJBIN.
ENDLOOP.
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
OBJHEAD = 'ORDERS'.
APPEND OBJHEAD.
Creation of the entry for the compressed attachment
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM   = 1.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM   = TAB_LINES.
OBJPACK-DOC_TYPE   = 'TXT'.
OBJPACK-OBJ_NAME   = 'WEBSITE'.
OBJPACK-OBJ_DESCR = 'ORDERS.TXT'.
OBJPACK-DOC_SIZE   = TAB_LINES * 255.
APPEND OBJPACK.
Completing the recipient list
target recipent
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
APPEND RECLIST.
copy recipents
clear RECLIST.
RECLIST-RECEIVER = '[email protected]'.
RECLIST-EXPRESS = 'X'.
RECLIST-REC_TYPE = 'U'.
RECLIST-COPY     = 'X'.
APPEND RECLIST.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = DOC_CHNG
       TABLES
            PACKING_LIST               = OBJPACK
            OBJECT_HEADER              = OBJHEAD
            CONTENTS_BIN               = OBJBIN
            CONTENTS_TXT               = OBJTXT
            RECEIVERS                  = RECLIST
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            OPERATION_NO_AUTHORIZATION = 4
            OTHERS                     = 99.
Thanks & regards
Sreenivasulu P

Sending emails from SAP (4.6B) to Microsoft Exchange 2003

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