Sending mail by alert management

Dear All,
I've scenario as below
In one of our customer ,MD(Director of Company) wants Purchase Order and Sales Order Details daily by e-mail
I've successfully configured email setting and I am Able to send e mail (Externally)
I've created the simple query and mapped with alert management
but ,from alert e-mail is not sending to recipient
observation:
Time interval I've set it to 8 pm every day
user is not logged in to SAP at that time
Is there any steps I've missed out ?
any work around suggestion would be appreciable.
Thanks & Regards
M G

Hi
I've followed steps you have suggested
and
getting following error
Looking for first schedule to be executed before/on 20140815 19:33
Handling schedule
StatusBar Success Message: This use of the software is subject to the End User License Agreement (EULA)
Starting Scheduled Report: Query
StatusBar Error Message: No printer device found
Error #-10 encountered
Executing XSLT transformation
XML Input is Empty
adding: BusinessOneAuditLoggerPid8668_20140815193332.Pid8668 (124 bytes security) (deflated 72%)
adding: BusinessOneb1loggerPid8668_20140815193318.Pid8668 (124 bytes security) (deflated 83%)
SAP Business One Client return code:0
Unable to extract HTML report output to file C:\Windows\TEMP\Report.html Error code:-2028
Unable to extract PDF report output to file C:\Windows\TEMP\Report.pdf Error code:-2028
Unable to extract XML report output to file C:\Windows\TEMP\Report.xml Error code:-2028
No HTML body found nor attachments - there is nothing to send
An error occured while distributing results
SAP B1 client did not update new scheduyle date and time! Deactivating the schedule to prevent infinite loop.
An error occured while creating report by SAP B1 Client
Schedule processed

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