Sending Notifications to Multiple Exchange Recipients

We have a number of extensions which are answered by any one of several people in a department. The Unity boxes for these shared extensions are not synched to any one person's individual Exchange account. How can I send notifications of new messages to multiple e-mail addresses?
We tried building a distribution group in Exchange and entering that address in the Unity box, but nothing happens. Under "Edit Unified Messaging Account (Exchange)" -- if Unity can't/won't send notifications without Synchronize Connection...(Single Inbox) checked, why is that an optional setting? Without it, the Test button generates the result "No capabilities are enabled on the server."

Assuming Unity Connection, not Unity since you mention Single Inbox. Specify product and version when posting.
Single Inbox requires a normal Exchange mailbox, not a distribution list. If you want a DL as the receiptient you need to use the Message Actions menu option and change voicemails to Relay with the DL SMTP address specified.
PS- Exchange-side message rules are not processed for Single Inbox-deposited messages so creating a rule in Outlook won't work.
Please remember to rate helpful responses and identify helpful or correct answers.

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Sending notifications to multiple varying recipients.

Hi All,
There is an existing Standard Oracle Notification which is being sent to a single user/role i.e. Sysadmin right now. But for a client requirement, I need to be able to send this to multiple users based on the operating unit that is running the workflow. It is a combination of standard users and org-specific users e.g: Sysadmins, APADMINs and say employee supervisor (which will differ for each employee). I understand that I can create role groups in "Global roles" and send it to multiple people. But how to I take care of the variable names in each scenario.
Any pointers?

Somewhere in the application there is a call to WF_ENGINE.CreateProcess to instanciate the workflow process and afterward you set the attributes for it. Check who the performer role of that notification is. If it is hard coded to sysadmin then you need to change it to be the value of an attribute (you need to create an attribute if you have not).
If the performer role is already the value of an attribute then use WF_ENGINE.SetItemAttrText to set the value of that attribute to the name of the ROLE that groups all those users. And then ensure the Expand Roles checkbox is checked.
Regards.

How to create a new role : Need to send notifications to multiple users.

Hi All,
I have a requirement where in I need to send notifications to multiple users
and no. of users in the list is not fixed.i.e. this builds up dynamically.
Kindly let me know how do I achieve this.
Also wanted to know where form the Workflow roles get created i.e. who inserts data into wf_roles and wf_user_roles tables. Is there any UI to create roles and associate users with them.
Thanks,

Hi,
Yes - by default all responsibilities are defined as roles in the Workflow directory. You just need to identify the role that corresponds to the responsibility (look at ORIG_SYSTEM and ORIG_SYSTEM_ID columns, IIRC) and then send the notification to the role.
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://thoughts.workflowfaq.com ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

How to send notifications to multiple person with same role and with result

How to send notifications to multiple people with resultout as approve/reject?
We are looping the notification by attaching a cursor query to find the different emp nos to send for approval.
I cannot associate a role because these emp nos are sub-set of a role which I have created and i am getting thru the cursor query.
For FYI notification there is no problem, but for approval notification, I am not unable to send approval notifications to all the people.It stops at the first person in the loop.Pls suggest alternate way. Thanks in advance.

Manju,
I would use the cursor to populate the API for creating an ad-hoc role within the workflow process as a function. Then set your notification performer as the ad-hoc role.
Here is an example function:
create or replace procedure sample_emp_fill(itemtype in varchar2,
itemkey in varchar2,
actid in number,
funcmode in varchar2,
resultout in out varchar2) as
cursor get_name is
select ename from scott.emp where mgr = 7839 and empno != 7566;
role_name varchar2(50);
names varchar2(500);
begin
if (funcmode = 'RUN') then
role_name := 'ad_hoc_role_'|| itemkey;
for row in get_name loop
names := names || row.ename || ' ';
end loop;
WF_DIRECTORY.CreateAdHocRole( role_name=>role_name,
role_display_name=>role_name,
language=>'AMERICAN',
territory=>'AMERICA',
role_description=>role_name,
notification_preference=>'QUERY',
role_users=>names,
email_address=>' ',
fax=>'',
status=>'ACTIVE',
expiration_date=>'');
resultout := wf_engine.eng_completed||':'||wf_engine.eng_null;
return;
end if;
end;

GL Journal approval- Send notification to multiple approver

Hello
I want to send GL journal approval notification to multiple approver, once any of the approver approves the journal it should be removed from worklist of all approver. How can we acheive this?
Pls help
Thanks
Avalon

Hi
What i am sure of is that you can have specific groups for your journal approval and each of the groups can have specific approvers.
When i say the above line, i mean that you can have groups like Treasury, Finance and Payroll and each of them have their desiganated approvers.
Then the level of journal preparer who can also fall to a specific group.
Once the journal preparer belonging to a specific group prepares a journal, it will route to the journal approver belonging to the specific group.
I am not sure about whether you can create approval groups and also if you send the journal for approver to multiple approver, than how the other approver will come to know that the journal is approved or rejected or whether has the other person taken any action - it will create dependencies between the 2 person and hence might create confusion.
So i am not sure about the resolution for your question.
But if the approach suggested by me matches your requirement, i can forward you the document which contains the step you need to do to achieve the functionality,
Hope this helps.
Thanks and Regards
Manish Jain

Send notifications to multiple addresses

Hi,
I'm facing a problem with the notifications in srm. I would like to send an e-mail to multiple adrresses related to the same bp, while the system only considers the default address when sending.
Does anyone know a badi or a program where I can act to add other e-mail addresses?

Assuming Unity Connection, not Unity since you mention Single Inbox. Specify product and version when posting.
Single Inbox requires a normal Exchange mailbox, not a distribution list. If you want a DL as the receiptient you need to use the Message Actions menu option and change voicemails to Relay with the DL SMTP address specified.
PS- Exchange-side message rules are not processed for Single Inbox-deposited messages so creating a rule in Outlook won't work.
Please remember to rate helpful responses and identify helpful or correct answers.

Workflow to send notifications to multiple supplier email ID's

Hi,
I am little stuck in one logic. Don't seem to be a complecated but just looking for the right approach.
I have a custom concurrent program which has a SQL query which returns multiple rows. Each row is a for each supplier e.g.
Supplier1      [email protected]     123     5000
Supplier2      [email protected]      456    4000
Supplier3      [email protected]      789    3000
This set is returned based upon some criteria mentioned in the where clause of the SQL.
Ultimate aim is to send 1 notification to each of the email id's and those notification should have the corresponding attribute values.
3 notifications fired from a workflow triggered by the concurrent program (which actually returns this 3 rows in a SQL)
Supplier 1 to receive 5000
Supplier2 to receive 4000
Supplier3 to receive 3000
My approach / or the only approach coming in mind is using a cursor for the SQL inside the concurrent program and using a for loop, initiating the workflow each time for a loop iteration i.e for each iteration of loop , workflow procedure will need to be initiated, so item type will be same but item key will of 3 different item key. Please let me know if this is the only approach or is it somehow possible to fire only one instance of workflow and not 3 different instances to send 3 notifications.
Ad hoc role creation would not be option here because the number of rows may be large and not just 10-15. I just need the correct approach to handle this,
Regards,
Ad

Can you please explain your requirement in detail? Also why don't you go with a custom table with some references?
Thanks

Send Notification to Multiple Internal Users

Hi everybody,
how can i send an email to Multiple Internal Users in BPM which are not known at design time?
I know i can use an expression, but i have a collection of type string (EmployeeID's). I can use the method getPrincipalByUniqueName(EmployeeID,"user") but employeeID is a collection and this method expected a single string.
regards,
Sid

Hi Anil,
my BPM-WebService will be called with a Request parameter:
users (1..*)
userID (string)
So at Run Time i get a collection or array with userID's like: SD4711, AN4712....
If i use getPrincipalByUniqueName("SP4711","user") i get the right user but i have a collection, so what could i do?
I can determine the interface by my self, so it is not a problem to change the interface if it is necessary.
How can i use getPrincipals(Sting(1..*) principalID)?
regards,
Sid
Edited by: Sid on Dec 13, 2010 3:21 PM

Sending Notification to Multiple Users in Multiple Language.

Hi,
In our Apps (R12) environment, workflow is installed in multiple languages. I have a requirement where User can choosed their preferred email language and all notification should be sent to that user only in the preferred language.
Below is the logic that I am using:
1) Creating adhoc users for the email addresses and passing user preferred language as 'language' parameter. This language is different for different users.
2) creating adhoc role and attaching all previosuly created adhoc users to this role.
Here is where problem comes...
Notification is going only in the language that is specified while creating adhoc role. This is overwriting languages that are being specified while creating adhoc users !! I even tried not to pass any language while creating role but in that case it is taking language for that session...
Is there any way to achieve this functionality?
Thanks,
Sumit

Hi,
Are you expanding the role in the definition?
I would expect that if you are notifying a role, then the language of the role is used, unless you expand the roles - in which case the language for the users which are part of the role would be used.
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://www.workflowfaq.com/blog ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

Error while sending notificaiton to multiple users

I created an adhoc role like:
declare
l_role_name varchar2(150):='TO_ROLE';
l_role_display_name varchar2(50):='TO_ROLE';
l_users := l_1_user||' '||l_2_user;
l_1_ruser and l_2_user are of fnd_user%user_name type..and they get the user names from fnd_user using a cursor variable.Both l_1_ruser and l_2_user are already having assigned to various roles.
But for my present scenario i am creating an adhoc role and assigning both l_1_user and l_2_user who are residing in wf_local_roles.
WF_DIRECTORY.CreateAdHocRole (
role_name => l_role_name,
role_display_name =>l_role_display_name,
email_address => null,
notification_preference => 'MAILHTML'
WF_DIRECTORY.AddUsersToAdHocRole (
role_name => 'TO_ROLE',
role_users => l_users
when using the above I am getting:
Failed Activity Test_NOTIFICATION3
Activity Type Function
Error Name -6500
Error Message ORA-06500: PL/SQL: storage error ORA-04030: out of process memory when trying to allocate 16328 bytes (koh-kghu call ,pmucalm coll)
Error Stack Wf_Directory.AddUsersToAdHocRole(SEND_TO_ROLE, " ") ........
any suggestions...
Edited by: user8612301 on Aug 31, 2011 2:03 PM

Hi
I am facing same error. I am using standard workflow API to create and assign a role functionality for sending notification to Multiple users.
Error Message = ORA-06500: PL/SQL: storage error
ORA-04030: out of process memory when trying to allocate 16328 bytes (koh-kghu call ,pmucalm coll)
Error Stack =
Wf_Directory.AddUsersToAdHocRole
I would appreciate that if know what could be the issue.
Thanks

Question regarding sending email to multiple recipients

Hi All,
I am creating a workflow that will send an email notification everytime a new campaign is created. I've learned that R16 is capable of sending emails to multiple recipients, the only concern I have is I can't find any doumentation on how to do it. It is stated in the R16 Administrator Preview Guide that you can select 'Specific Email Address' and enter multiple email addresses directly, I tried to enter multiple email addresses separated by comma - [email protected],[email protected],[email protected] as an example, but it doesn't work and prompts me to enter a valid email address. Could anybody guide me on how to enter multiple email addresses once the 'Specific Email Address' is selected or how to do it in the expression builder to define the expression that will define the list of emails. I know that using group email addresses can be used as an alternative to this requirement but I hope theirs a way to do this with workflows.
Thanks,
Wayne

According to the R16 Admin preview guide;-
"Send Email to Multiple Recipients
Expression Builder is now linked to the email address text field that is presented when the Specific Email Address
option is selected. Workflow administrators can enter multiple email addresses directly, or click the "fx" icon
beside the field, and use Expression Builder to define expressions that evaluate to one or more email addresses.
The benefit of this feature is that emails can be stored on any text field in the base record and multiple emails can
be sent using one workflow action. "
But how that works exactly is not clear, I have tried commas, semi-colons, spaces, apostrophes, doublequotes, to separate and try to establish the correct syntax without luck.
Bob - Perhaps you can do some digging and find out the correct syntax for multiple addresses?

Outlook 2010 - Multiple Exchange Accounts - Won't send from second account

I've setup multiple exchange accounts in Outlook 2010. I receive fine for both accounts, but cannot send from second account. Sent email goes to the Outbox and stays there.
I've tried going back to a second profile, and it works fine. Mail in Outbox from efforts above stay in Outbox. If I pull them up, I can resend with no issue.
I need to be able to send with multiple accounts in same profile to do other projects I'm currently working on. Any ideas???
Thanks,
Mike

I've setup multiple exchange accounts in Outlook 2010. I receive fine for both accounts, but cannot send from second account. Sent email goes to the Outbox and stays there.
I've tried going back to a second profile, and it works fine. Mail in Outbox from efforts above stay in Outbox. If I pull them up, I can resend with no issue.
I need to be able to send with multiple accounts in same profile to do other projects I'm currently working on. Any ideas???
Thanks,
Mike
I was able to fix this with Outlook 2010 Service Pack 1.
Another area that I had to change was the inbox for that other account I created a rule to put in the primary inbox folder (email 2).
After that the email was only checking one to send and recieve based on the highlighted account, so to resolved that I went to Send/Reveive Groups > Define Groups > Edit Account Properties and made sure they refresh every 1 minute(s).
solutions are not always answers

Can't send emails to multiple recipients any more?

Yesterday I had to send an email to some 30 other people (I only do this occasionally).
It refused to go and I received this error message:-
I have several email accounts but each one was the same.
At that time I could not even send single emails but incoming emails were unaffected.
Later in the day I received this email from my ISP mail account.
Your emails may be blocked – please confirm your alternate BT Yahoo! Mail addresses
Dear Customer,
You’ve received a ‘553’ error message because we’ve upgraded your BT Yahoo! Mail account security to help protect against ‘spoofing’ – when people use alternate email addresses to disguise the real sender, possibly to commit fraud.
What you need to do
We need you to take a few minutes to confirm each of the BT Yahoo! Mail alternate email addresses you use are genuine. If you don’t, you might get more ‘553’ error messages and have problems sending emails. Just log in and follow these simple steps. We don’t ask for any personal information.
This is rubbish and I had a similar one last year which I ignored, as the simple steps were far from simple, and the following morning all was back to normal.
So I ignored this email and tried again this morning.
I was still unable to send emails to multiple recipients but now I can send single emails OK!
Any ideas what is going on?
Is it Mail's fault or my ISP's?

From the error message, it looks like there was a problem with at least one of the addresses ("NONE"). It is possible that a bad address is in the list you tried to send to.
I don't know anything about BT Internet, so I can't confirm the authenticity of the email you received.
You should be able to log into your BT account directly from the web without using any links sent in the email.
The email also seems to indicate you used an alias as the reply-to (from) email address.
You didn't mask out the username for your smtp server and it is definitely different from the from account. This may all be normal, but it does tend to match what the email is telling you.

IPhone 5 iOS7 - Sending text to multiple recipients.

I have recently upgraded from my trusty iPhone 3GS to an iPhone 5 with iOS7. The phone is locked to the UK O2 Network.
When abroad multiple recipient text could be sent incurring a European Text Message Cost of 6p per recipient. So far so good. Idid not use data when I was abroad as I had the Roaming option off.
When back in the UK I tried to send Multiple Recipeint texts only to find there was a problem.
The recipeint received a message saying that I had sent them a Media Message without the text being included. I incurred a 33p cost per multiple text instead od the texts being free.
I have never paid for texts before as I am on an unlimited text tariff.
Any suggestions other than sending each text individually.
O2 seem to be aware of this issue.
Is it an iOS7 issue, or an iPhone 5 issue?
This was never a problem with my iPhone 3GS.
Many thanks.

I have just read this on the Apple Site:
"iOS: Understanding group messaging
Learn about group messaging.
You can send a message to multiple recipients using SMS, MMS, and iMessage.
Group messaging allows you to send messages to multiple people and have any responses delivered to everyone in the group. Group messaging works with iMessage and MMS.
If you send a message to multiple recipients without group messaging in use by the sender and all recipients, an individual message will go to each recipient using either SMS or MMS. Responses to these messages will be delivered only to the original sender in separate messaging threads."
This would suggest that Multiple Recipient Text do not necessarily need MMS.
It would seem that unless MMS is prevented then Multiple Recipient Texts will default to MMS.
I have switched off data and have been able to send Multiple Recipient Texts which the recipient has been able to read as texts.

On OnPremise, Sending email to multiple recipients doesn't work with SendEmail method

Hi,
We are creating a site collection on OnPremise from App by using Sharepoint Client API's (16 version).
After creation of site collection, we are sending an email to all site collection administrators. But we found that email is being sent to the only first person mentioned in the "To" list. For sending email we are using following method "Microsoft.SharePoint.Client.Utilities.Utility.SendEmail()".
We tried different scenarios by passing alternately domain username and email address.
Here are the findings for the different scenarios for the "To" field:
1) "domain\user1; domain\user1" => sends email to first user
2) "[email protected]; [email protected]" => sends email to both emails (at least shows in inbox To field, two occurances of email)
3) "domain\user1; domain\user2" => sends email to first user
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EmailProperties properties = new EmailProperties();
properties.To = to.ToList();
if (cc != null)
properties.CC = cc;
properties.Subject = subject;
properties.Body = body;
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context.ExecuteQuery();
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Thanks in advance for your valuable inputs.
Br,
Shriram
Shri07

According to the R16 Admin preview guide;-
"Send Email to Multiple Recipients
Expression Builder is now linked to the email address text field that is presented when the Specific Email Address
option is selected. Workflow administrators can enter multiple email addresses directly, or click the "fx" icon
beside the field, and use Expression Builder to define expressions that evaluate to one or more email addresses.
The benefit of this feature is that emails can be stored on any text field in the base record and multiple emails can
be sent using one workflow action. "
But how that works exactly is not clear, I have tried commas, semi-colons, spaces, apostrophes, doublequotes, to separate and try to establish the correct syntax without luck.
Bob - Perhaps you can do some digging and find out the correct syntax for multiple addresses?

Sending Notifications to Multiple Exchange Recipients

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