Sending of GR & GI slips through external mail

Question

Hi All,
Kindly suggest me, to achieve following client requirement.
The requirement is to send the GR and GI slips through external mail to "Goods Recipient" for MIGO transaction.
Many thanks,
Venkat

Answer 1

You might want to use the message type MLGR (mail at goods receipt), but
this message type will only work with the Message transmission medium 7
(SAPoffice) and the processing routines:
Program     : RSNASTSO
FORM routine: SAPOFFICE_AUFRUF
this is, unfortunately, you will be unable to send out an external
mail (transmission medium 5) to your vendor using the message type MLGR.
For a message type MLGR to be outputed, it is necessary to flag in the
Purchase Order Header the 'Goods receipt message' indicator (EKKO-WEAKT)
and, as you can read in the F1-on-line help for this indicator:
"Indicator: Goods receipt message
Indicator specifying that the system is to issue an appropriate message
to the buyer following each goods receipt in respect of this purchase
order".
Therefore, the system has been designed to send an internal e-mail to
the User ID who created the purchase order (buyer). This is made via
SAPoffice and medium 7. However, the system has not been designed to
send an external e-mail to the vendor.
You can also check the IMG Activity Documentation for the activity
'Output Determination' under the path:
SPRO
-> Materials Management
   -> Inventory Management and Physical Inventory
      -> Output Determination
"Output Determination
In Inventory Management, output is text that is created at the time of
goods movements. There are output documents such as:
.- goods receipt/issue slips ( example, GR/GI slips, pallet slips)
.- labels
.- kanban cards
.- MAIL messages which Inventory Management uses to communicate with
    other departments (purchasing or materials planning, for example).
Note:
In the case of a goods receipt for a purchase order, MAIL messages are
sent to purchasing in two cases:
.- if Purchasing has set the indicator "GR output" in the purchase
    order,
.- if an order price quantity has been entered at the time of a goods
    receipt which lies outside the tolerances (for a warning message).
In the case of a goods receipt of missing parts, a mail message is sent
to the MRP controller if the missing parts check is active for the
plant.
The standard system contains all settings for this output. You only
have to maintain the mail texts for the following output types:
MLGR (GR message)
MLMD (GR quantity variance)
MLFH (goods receipt of missing part)".
Therefore:
1.- MAIL messages within Inventory Management are used to communicate
    with other departments (purchasing or materials planning, for
    example), but not to send out information to vendors.
2.- MLGR (GR message) are sent out to the Purchasing department only
    when the indicator "GR Message" has been set in the purchase order.