Service entry authorization

Hi experts,
for authorization in service entry (ML81N), the standard role in SAP just include t-code.
I want to restrict the access, for example some people just can create service entry (no acceptance), another person just change and accept (release) it, another one just display it. is it possible? and what are the objects?
thanks in advance

You can control this using roles.
There are object to restrict the way you want.
You need to put checks for release by controlling using release groups and codes.
Use activity 01 for create,02 for change and 03 for display.

Similar Messages

Authorization issue in Service Entry Sheet release

Dear All,
In ECC6.0, to release service entry sheet system asks for the authorizations on following objects:
                    M_MSEG_BWE for movement type 101
                    M_MSEG_WWE for plant in purchase order with activity create (01)
But when these authorizations are provided, system also allows receiving of material in the plant as t-code MIGO is provided to all users for displaying material documents.
One solution to this is that we restrict MIGO but it also restricts displaying material document from PO history.
Your expert advised is required.
Thanks & Regards,
Shahzad Shakoor

Hi,
Pls. check in transaction SU24 the Settings for object M_MSEG_WWE -> if you set it for
the TRANSACTION ML81N only, this setting will be not relevant for others transactions.
In SU24 the setting for the authorization M_MSEG_BWE should be changed to "not check"!
Regards,
Edit

Service Entry Sheet in ECC 6.0 shipment costing security object?

Does anyone know what security object is being checked during service entry sheet creation? When I run the shipment cost create process in foreground (RV56TRSL) VI04, the program creates and settles the shipment cost, but in background only the shipment cost doc creates the settlement remains open (status A) and I get a message:
You have no authorization for this transaction with movement type 101
My assumption is a different object is being called in background versus foreground but my traces are not showing me anything useful.
thank you

Shipment settlement in ECC 6.0 requires the users to have some version of the MIGO object to prefrom the goods movement. this is a change from 4.7 and prior.

Automatic service entry sheet

Hi,
Am creating the PO with item category D and Account assignment F and am attaching the PO in maintenance plan,while releasing this plan system will generate the service entry sheet automatically and when activating the acceptance flag in service entry sheet system is throwing below error.
Acceptance not possible (no account assignments (Message Number SE 118).Please guide me to sol
Thanks
P.Srinivasan

According to the standard process, the total value of all service lines in the service entry sheet must be greater than 0 in order to accept the SES.
There are other error messages as well which would not allow the acceptance / final release of such an entry sheet:
SE541 - Entry sheet with value 0 cannot be accepted
SE517 - Entry sheet without services cannot be accepted
SE118 - Acceptance not possible (no account assignments)
I would recommend if you can change the work in following process,
1) EKPO-ELIKZ should be set in the PO item directly
2) The authorization should be maintained accordingly.
See also note 73540 - Delivery completed indicator, final entry sheet.

Authorisation for reversal of service entry sheet

Hi,
I want to restrict some of the users to do reversal of service entry sheet, hw can i do this? what is the authorisation object / field to restrict this
Regards,
Kalpesh

Kalpesh,
Please use authorization object M_EINK_FRG
Please open the below link also:
http://sapass.metro.client.jp/Bapi/BUS2091.htm

Reverse service entry sheet

Hi,
We are involved in implementing Transportation module for an FMCG client, we were trying to show the reverse cycle to the client.
Service PO has been raised, GR done and service entry sheet generated and has been accepted. Now we want to reverse the whole cycle so we first tried to reverse the GR it gave an error "Transaction code MBST (=> use transaction ML81 / ML85) not defined" so we tried to cancel the service entry sheet first and then the GR.
I tried to cancel the service entry sheet thru ML81 it gave an error "Not possible to delete already accepted entry sheets" then we went to ML81N to revoke the acceptance but when we enter the purchase order and the service entry sheet number it goes into the display mode and the display- change button is greyed out, when we try to go into the set status all the buttons are greyed out.
we have all authorization for our ID.
Can any one of you give a clue.
Regards
Godwin

Hi All,
Thank you for the contribution, i have got the reply from SAP please read below
" hello,
a revoke of the service acceptance created by the shipment cost trans-
fer to FI/CO is not allowed. The only way to cancel this service entry
is cancelling the shipment cost transfer.
To cancel a shipment cost document (SCD) there a two ways:
(1) Start VI02, enter the SCD number and ENTER
(2) Select the transferred item, for which you want to cancel the
transfer
(3) Scoll to the end of data line in the overview screen
(4) Set the flag in column 'Cancel' and press ENTER
(5) Update the cancellation date, if the period (= transfer period) is
closed already
(6) Save the SCD
=> The Transfer of the SCD to FI/CO is canceled now
(1) Start VI02, enter the SCD number and ENTER
(2) Double click on the transferred item, you want to cancel
(3) Select tab strip 'Settlement'
(4) Set the flag in field 'Cancellation' and press ENTER
(5) Update the 'Date canc.', if the period (= transfer period) is
closed already
(6) Save the SCD
=> The Transfer of the SCD to FI/CO is canceled now
In both cases the used Service Entry Sheet (SES) will be deleted, but
the Service Purchase Order will remain, even if the PO was created
automatically by the settlement process of the SCD.
I hope my explanations help you to clarify this issue.
If so, would you be so kind and close/confirm this message? "
Regards
Godwin

Service selection tab in Service entry sheet

Hi,
When i am trying to create Service Entry Sheet using ML81N, service selection tab is not displayed at the bottom.
So i am not able to adopt the services from PO.
This is working fine in dev and prd, but the problem is with qas.
please let me know what could be the reason.
Thanks.

Guys,
this is the problem raised from client side,
we didnt observe since how long this problem persists only in qas.
Basic things like authorization, entering for correct PO....i have taken care off.
And i checked there is no transaction variant also for this ml81n.
There is no BADI implementation also reg this function/
I am not sure, what else i left,
please if anyone faced similar problem, let me know the solution.
thank u all for ur time.

Attachment to the Service Entry Sheet

Hi experts,
Is there any procedure to attach any required document (scanned copy / word / excel sheet etc) to the Service Entry Sheet.
Please help.
Mohan

Hi,
You use transaction ML81N to call a service entry sheet. You can use the
menu option 'System -> Services for Object -> Create attachment. Through Attachment list' you can access
the attached documents (for example, scanned documents). You can
double-click these attachments to open them.
The user must have appropriate authorization.
Regards,
Edit

Create service entry sheet button doesn't respond

Hi,
We are using service entry sheets through the portal. I am clicking on the row with the PO for which I'd like to create Service entry sheet and then I am trying to click on the button 'Create service entry sheet'. What is strange that after clicking on the button 'Create service entry sheet' it doesn't respond, nothing happens.
What could be wrong, it is a standard WD application and I don't think we have problem with the application. Could it be authorization or some configuration ?
Acctually I've traced the authorizations and looks like they are OK.
Please advise !
Helpfull answers of course will be rewarded
Thanks,
Stefan

Mention what account assignment you are using in SES or in PO?
If it is PM order then you have to enter PM order.
If it is cost center then check GL A/c used in a/c assignment that GL must be having field status as order mandatory. Ask your accounts team to check this GL.
Hope this helps.
Njoy SAP....

Approval for revoking service entry

Hi All,
I have one requirement that system should ask for approval of manager if the user revokes the service entry. Currently there is no release strategy for service entry in the system as the user is only creating and accepting the service entry sheet. They are fine with this, but if user revokes the already accepted service entry then it should ask for manager approval.Is it possible.
Thanks.

Hi,
This is not possible as User have full authorization to revoke the service entry sheet.
But you can try based on workflow.Do check with workflow consultant whether he can add an logic.
Custom workflow for releasing service entry sheet

Acceptance Flag not appearing in Service Entry Sheet

Hi experts,
At the time of service entry creation, acceptance flag is not appearing. I am facing this problem with one particular SAP Login ID only.
With the same PO, the acceptance Flag is appearing in another SAP Login ID.
I think it seems to be setting problem. Please guide me.
Suggestions / Solutions will be highly appreciated
Regards,
( Rajneesh Gulati )

Hi,
Enter the SRN acceptance screen (ML81n) where you arn't getting the flag and type "/NSU53".
The system will give you all the missing authorizations in the screen for the i.d.
then forward the same to ur basis team for providing the missing authorization.
Thank you

Can not Accept and save SERVICE ENTRY SHEET

Hi
I have maintained a simple Service master, maintained the conditions in ML33, created a PO.
I am doing a Service Entry Sheet, and trying to Accept and save. A popup comes, and if I see ERROR Log it says..
"Z1 001 Needed approval"
I donot have any entries related to Release strategy, like group...
kindly advice
thanks
MRao

Hi,
Your Service entry sheet total might have exceeded as per you client setup.
It sees that it require approval. You may not have authorization to save the service entry sheet which exceeds a certain total.
Also the log which you got ie Z1 001 describes that if any cash payments exceeds it should undergo approval.
Communicate with your seniors whether they have any setup like this. In that case they can only do this.
for more infomation Go to SE91 trxn code and Give msg class as Z1 and check the error message.
Please revert back if not solved.
Reg,
Ashok
Reward if useful.

Have to cahnge G/L account in Servie PO after service entry sheet posting

Hi
Could you help me with this ?
We have created service-order and reception have been made for service order .Now G/L Account was wrong and we want to cancel reception. We try to cancel reception in MIGO- and MBST transaction, but we got error Transaction code MBST (=> use transaction ML81/ML85) not defined
For transaction ML81 I dont have authorization, ML85 I do. How should we cancel reception, when we are dealing with service orders (so that we can change right account)?

You cannot use MIGO or MBST for cancelling service entry sheet acceptance.
You have to do so only in ML81N or ML85.
In ML85, there is an option in the selection screen - whether you want to post acceptance or cancel acceptance. Select the correct option and you can cancel acceptance.
Lakshman

Service entry sheet print(ml83)

Dear Sir(s),
While creating the PO, we mention the message out put type/printer, so with ref. to that we take the PO Printout
But while creating the Service Entry sheet we are not mentioning the output type/printer.
Does it to be attached any where may be by IT/BASIS?
I tried with ml83 and putting the service entry number, but its giving a message-no suitable purchasing document found.
Even I checked the authorization object after getting this message but there was no any object too
can any body help me.
i am getting the same problem whil taking the RFQ print outs, please help

Hi,
You need to set up a print output record in MN13 first. This will create the link to the printer and set the timing (immediate or via batch job etc.)
So set up this output record with MN13 (remember to go to the communications screen as well, to specify the printer id)
Steve B

Service entry sheet release flag is not appearing in the change mode.

Hi,
In Service entry sheet release flag is not appearing in the change mode(ML81N). though release strategy is exsists in the header level.
note:
1.No changes done release setting, classes, or any other parameter.
2.Last day Few service entry sheets have been released by user .
3.And also i tried with different user , whereas he is geeting release flag, but concern user is not getting?
wht could be reasons?
Please provide suitable solution.
regards,
kumar.

Issue here is user is having authorization issue. Please run ML81N and execute /NSU53 report.
Also execute ML81n and then /NSU53 report for the other user whos does not have this problem. Then send both the reports to Security team asking them to add the missing object in the user's role who has the problem.
Hope this helps.
Ganesh

Service entry authorization

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