Service Entry sheet and Shipmetn cost document

Hi ,
We have a SES which has been approved. Against it Shipment cost documetn has been posted. We need to cancel this document.
I am using the following process:
+Please go to VI02 transaction enter your shipment cost document number then go in to the overview screen of the shipment cost document here you double click on the item now system will take to the item detail screen here you go to Settlement tab here you can find two check boxes one is Transfer an d another one is Cancellation.You just check the Cancellation check box then save the changes then come out from the shipment cost document.
Now agian you enter to the shipment cost document then delete.+
But I am not able to cancel the Shipment Cost Document as it is greyed out. The SES also cannot be cancalled as it is accepted and the change mode is greyed out so revoking is not possible.
What could be the possible solution to this.
Regards
Nandini

HI Ajit,
guess you mean VI02,
Right I mean VI02
in the settlement tab which you get by double clicking the line item , what is the status for account assignment and transfer?
Account Assignement :fully completed (Status:C)
Transfer : NOt transferred (Status:A)
pl check in the enviroment > document flow whether shipment cost is transferred and SE sheet completed.
SES completed. But there is no mention of Shipment cost transfer.
in service procurement tab, you can see the Se sheet number and PO number
The SE sheet no or PO no is not mentioned.
even if invoice is processed, the cancel box is available, and during cancel, it throws an error
I do not get to see any invoice document. Where do I check the same.
As of the status is when we go to vi01 and enter the document the TRANSFER check box is open for input while CANCEL checkbox is greyed out.
Regards
Nandini

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How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item

Dear Experts:
could you please share with me the knowledge for below topic:
How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item, because these three objects use three different pricing procedures, and different condition type.
how did the condition type of service entry sheet know to copy the value of whcih condition type in the pricing procedure of shipment cost document?
Is this SAP standard function OR there need an enhancement to do that?
I didn’t find related condition value copy setting in background, could you please share related setting with me? Thank you very much for your kind help!
Best regards,
Andy

Hi, Gopi,
Glad to see your feedback, but i still have question on your feedback:
which condition type in the pricing procedure of service entry sheet should know to capture the net value of shipment cost doc? becasue there are so many condition types,
And i have checked the corresponding condition type (PRSX) of service entry sheet pricing procedure in my SAP system, this is a self-defined condition type, but NO any calculation routine maintained for the condition type (PRSX), how did the condition type (PRSX) know to copy the total cost of shipment cost document?
Below is the example and another question:
what the relationship between the pricing procedures at service PO item level and service line item level?
1. The freight cost in shipment cost document—including used condition type and pricing procedure
The pricing procedure of shipment cost document
2. The freight cost in service entry sheet—including used condition type and pricing procedure
The pricing procedure of service entry sheet--the pricing procedure at service line item level
3. The freight cost in service PO item—including used condition type and pricing procedure:

Manual for service entry sheet and service master

hello all,
if someone is having manual available for service entry sheet and service master....
regards,
Rahul Bhardwaj.

You have to configure service category in SPRO for service master and you can assign the number range in SPRO
The path is SPRO is:
Materials Management-External Services ManagementService Master---Define Service Category
Service Master is created using AC03
The service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating service specifications. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once.
A service master record contains the following principal information for the unique description of a service:
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Descriptive texts (short and long text)
Base unit of measure
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Valuation class by which G/l account is determined
when you reference it in the PO, all the data gets transfered and you avoids the mistakes

Difference between service entry sheet and goods receipt?

Hi all,
What is difference between service entry sheet and goods receipt?
Thanks!

Hi,
**Service Entry Sheet:: It** is only for Indirect material (or ) services
In the service p.o you have to Give the G/L account in the P.O
It is one form of Goods Receipts for all the service related P.O what you are raising.
For Example:
1 Service charges for cleaning A/c- Rs 100/Hr.
P.O can be raised for 200 hr. when the service is completed say for 2 hrs. You can raise service entry sheet for 2 hrs and the vendor gets payment of Rs 200.
Goods Receipts: For Direct material procurement only .
G/L account is determined based on OBYC setting.
Regards
G.Ganesh Kumar

Revoke of Service Entry Sheet and hence cancellation of Material document

Suppose one Service entry sheet you created once you accept Service entry sheet it will create a material document once you revoke the service entry sheet it will create a reversal material document. which table and field we find the relationship in original Material document created against SES and canceled material document against revoke of SES.

Hello,
in table MSEG youo can enter with Purchase Order number (EBELN) and Purchase order item (EBELP): this way you will have all the material documents created for that PO, both for the acceptance and the reversal of the entry sheet. You can use the Reference document (field LFBNR) to see the link between acceptance and reversal of the entry sheet. On top of that, you can use fields "Movement type" (BWART) and "Debit/Credit Indicator" (SHKZG) to distinguish acceptance and reversal of the entry sheet for the same PO item.
Hope to be useful.
Best regards,
Andrea

Link between Service Entry Sheet and Material Document

Hi
I am busy with developing a report where i am required to find the link between the Material Document and Service Entry Sheet.
I am aware that on the Purchase Order Data tab of the Material Document has the service entry sheet number and line item. However the problem I have picked up here is in the event I create a Service Entry Sheet with a service in line 1 and for some reason Delete that Line and then capture the service again, it is saved in table ESLL as line 2. This is correct. However when I have a look at the material document, it references it as line 1 of the service entry. Is there any way to get this in sync?
Thanks
Vinesh

Thanks
This table does show the service entry sheet number and line item however the line item does not correspond with the line item on the service entry sheet.
Eg.
I create a service entry sheet where I capture a service in line 1.
I delete Line 1
I recapture on line 2.
Post Service Entry
The Material Doc reference document is the service entry however the line item for the reference is 1.
I need to try and link the line items
Thanks
Vinesh

ML81N Service entry sheet and material document

Hello,
Why SAP creates a material document "WE" and another document "Lerf" when you create a service entry sheet using the ML81N transaction?
I have seen too that if you don't set up the "No limit" flag in the purchase order then you can make a lot of entry sheet but SAP doesn't create the same number of material documents.
Therefore, it can be a scenario where you can have a document entry sheet but you don't have the corresponding material document.

Hi,
The GR document is an official document. The system creates the material document automatically when you accept and save the entry sheet (ESSR-KZABN = X).
"Lerf" in the PO history is a service entry sheet, the material document is the same material document which MIGO would create.
Please check the EKBE and MSEG for the entries.
You can save for the same PO several entry sheets and the system automatically creates material documents for these entry sheets when you save and accept the entry sheets. It is not possible to save more than 1 material document for the same entry sheet.
But it is possible to release entry sheets collectively in ML85:
For example you created a PO with service quantity 20 and you can create as many entry sheets as the quantity from the PO service item (20) and the overdelivery tolerance this allows. All of these entry sheets will refer to the same PO item. In ML85 you can release all of these entry sheets in the same step in ML85 and the system will create a material document (just 1 material document) with as many items (BUZEI) as many different entry sheets you saved for your PO item...
Regards,
Edit

Clearing of Service entry sheet and Invoice -GRIR

Hi
In a Purchase order,the service entry sheets, it has multiple line items. It can now happen that a invoice is only received for the first line item and must be paid. When the line item is selected in MIRO, it however clears the total value of the service entry (all line items from the GRIR account).
The invoice was received for one item and entered.Then the full amount for this SE was cleared .Logically, the remaining amount should have been left open on the GRIR .
Can you please advice if there are any settings to be made for this or any other procedure to be followed to ensure the Invoice doesnt clear all the items in a service entry sheet.
Regards.

HI,
As i m getting ur query if u want to post Invoice for only one specific items from Service entry sheet. At the time of miro u select only item to which you to post invoice system automatically understand you want to post invoice for only item. Please check. It is standard when you post Invoice against SES all line item Contains in SES will automatically adopted in Invoice.

SERVICE ENTRY SHEET AND INVOICE

hi experts
how service entry sheet related to invoice and will affect financial entries, can any body clear cycle of service entry sheet to invoice and payment.
i try to invoice(f-43) with services i am unable to invoicing services is it possible to entry invoice of services.
raju

Hi,
A service entry sheet accounting postings are similar to GR for account assigned PO.when you do the service entry sheet the account assigned object account and GR/IR account are updated.
When Invoice is verified then vendor account and GR/IR account are uipdated.
Regards,
Rambhupal reddy

Service entry sheet and Service PO problem

HI GURU's
I am facing problem with Service procurment ,
   i have created service PO , of 100 quantity , then Service entry sheet of Same 100 quantities
up to here is ok ,
        ,BUT when i am creating 2nd service entry sheet of 50 quantity against same previous PO system allow me to create & accept , this should not happen as i received all 100 quantity already   , end user doing missuse of it
          Define Attributes of System Messages->
here message SE 363 (version 00) as Error message (E) ,
These settings are ok , as if i am taking 120 quantity i.e. more than quantity in PO , it is showing an error message ,   " Quantity entered $ exceeds quantity $ in purchase order "
please tell me how to salved it , so that system should not create SES   more than PO quantity please help
Regards
    AKSHAY

The simple solution for the same is as follows:
Delivery indicator should be ticked in PO under delivery tab then system will not allow you to make Further SES in system.
Or
Please set error message for Message number SE319 and SE363.
SPRP > MM > External Service Management > Define attribute of system messages.
Or
Activate validity start and Validity End date in PO throgh Screen Layout. Mentione the end date in PO > Additional Data TAb.System will not allow you to then make SES beyound the mentioned Period. Standard Error messages allowed.
If user tries to Make SES beyond this date system issuing below message.
Runtime of entry must fall within runtime of purchase order (01.12.2011 - 31.12.2011)
Message no. SE242
Tested my server.Working Fine.
Or
Please check SAP Note-1579976 - SES allows more quantity than specified in Purchase order.
Regards,
Sandesh Sawant

Service entry sheet for shipment cost reversal - Change option is greyedout

Hi,
I need to cancel shipment cost document. Which is completely transferred to accounting. First i am trying to reverse the service entry with revoke acceptance . But system is not showing change button neither in toolbar nor under menu. can anybody help on this?

Hi,
For cancle the shipment cost you have to fallow these steps
1- VI02 -Delete the shipcost doc.
2- VF01 - cancle Billing doc
3- VT02 - Del TPPL doc.
4- VL09- Cancle PGI
5- VL02n Delete Delivery doc
Hope it will helpfull for you
Thanks

Multiple Service Entry Sheet For PO Line Items and One GR Document

Dear All,
We have just migrated from ECC 5.0 System to ECC 6.0 System. We are facing a problem while processing service entry sheets and the GR against them. The scenario is:
1. We create a maintenance plan
2. Upon saving the Maintenance Plan, a Purchase Requisition (PR) is generated
3. The PR's are combined into one Purchase Order
4. Against the Purchase Orders, multiple service entry sheets are created
In ECC 5.0 System, we used to accept the service entry sheets and only one material document used to get generated as GR document. But now in ECC 6.0, we observe that with the same configuration, individual material documents are getting generated for individual service entry sheets. Is there a configuration in ECC 5.0, that enables clubbing of service entry sheet items in one GR document?
Your help will be sincerely appreciated.
Thanks and Sincere Regards,
Amitabha

Hi,
If this can be of help I can report the list of the programs that
are executed:
Before the popup "FUNCTION POPUP_TO_CONFIRM_STEP" appeares in ML81N,
following programs are executed:
5 FUNCTION POPUP_TO_CONFIRM_STEP SAPLSPO1
4 FORM SELECTION_CHANGED_PO SAPLMLSR
3 FORM FCODE_SEL_PO SAPLMLSR
2 FORM FCODE SAPLMLSR
1 MODULE (PAI) FCODE SAPLMLSR
Unfortunately at this time it is not planned to change the current
functionality.
Regards,
Edit

How do you reverse a goods receipt document of a service entry sheet?

Hi SAP experts,
How do you reverse a goods receipt document of a service entry sheet? Your help/opinions will be highly appreciated. Thanks!
Jessica Mari C. Cruz
Jr. Software Development Analyst
SAP- Materials Management Team

You can sue the ML81N itself to delete the service entry sheet and once you will delete the SES, system will generate the Material document for reversal of GR.
Go to ML81N and enter the service number and change the screen to change mode.
If release statergy is used for this then cancel the release using the same statergy.
Click Revoke acceptance button or Ctrl + F2.
Edited by: Manish Kumar Agarwal on Aug 4, 2009 8:27 AM

Service Entry Sheet Short text in GR accounting document

Hi All,
Once we Accept the Service Entry sheet then a material document will be created in background.What ever text we are assigning in SHORT TEXT (ESLL - KTEXT1) will automatically appearing in Material document in "WHERE" tab TEXT field.
I think this is a standard functionality in ECC 6.0.
Whereas in previous versions the short text in the ESSR - TXZ01 field will appear in material document.
We are using ECC 6.0 but the text is not appearing in GR.. Hence please advice what are the things to check to resolve the same?
Thanks & Regards,

Hi,
there was no new development in the release 600 in this concern.
In case of service based inv. verif. (EKPO-LEBRE) used in the PO item the short text of the service item (ESLL-KTEXT1) should appear in the material document.
If this indicator (EKPO-LEBRE) is not set then the text from SES
header (ESSR-TXZ01) is transferred to all GR document items and
FI document items.
In the case when in the PO item EKPO-LEBRE is NOT set so the text from the entry sheet header should be transfered into the material document.
Regards,
Edit

MIGO and Service entry sheet

Hi ,
I have made a mistake by doing MIGO for service items instead of Service entry sheet and now when i am trying to Cancel my MIGO , system is giving me an error message.
How to correct it.
THx in advance for reply
Regards
Shrey

HI,
What is the errot message that you are getting.
Reverse the material document by using 102 Mvt Type and then create a SES which in turn generates GR 101 Mvt type document.
Thanks & Regards,
Kiran

Service Entry sheet and Shipmetn cost document

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