Service entry sheet creation from PO without selecting line item of PO?

Dear SAPIENTS,
While creating service entry sheet for one frame work order (PO) i do not want to select line item of PO. I want all the service of PO line item should come automatically in single service entry sheet number.
At present whenm i enter the PO number its taking line item 10 as default because of this service of that line item is coming and for every line item i have to create different service entry sheet.
Regards,
Kaushal Rai

Hi,
in ML81N please enter the entry sheet header data, then go to full screen services, push the button for
"service selection" and after that a popup appeares for the service selection (SAPLMLSP
0500). On the bottom of this popup you have the button "complete" = adopt all = F9. If you hit this
button all of your services within the service specification will be copied into the entry sheet
at the same time.
Regards,
Edit

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Service entry sheet creation thru bapi for multiple line items

HI All,
WE are using BAPI_ENTRYSHEET_CREATE bapi for the creation of service entry sheet against service PO.
We are able to create the service entry sheet successfully with single sevice line item using this bapi,but when we are going for multiple service line items in item services tab in aPO, we are able to create the service entry sheet with only one service line item although there are 4 service line items in the item service tab in the po.
We know that this bapi cannot support more than one po line item as it has provision for only one line item at the header leavel in the bapi
will be rewarded for the best solution.
Regards,
velu

Hi,
Do you know the note 420334?. There you have very useful information.
Best Regards,
Arminda Jack

Service Entry sheet creation - Using a diffent contract diff from line item

Hi,
Here is the scenario...
I have a services purchase order referring to contract and its service item with services ( service masters) attached to it.
And the PO item is a limit item with some limits maintained on the limits tab, but contract reference is specified at the limits level it is only at the line item level.
System version : ECC 6.0
Lets say PO number : 123456789
Lets say contract number and item is : 2323232323 item 10 ( Account assignment U )
My supplier is : 111111111
Now I am creating the Service Entry sheet and I am trying to add the services ( services selection button) I get a pop up to search for services by certain selection criteria and one of them is purch document ( remember it doesn't pre-populate and grey out the purch doc field with that the contract number from the item level) and now I can select any service contract that belongs to any supplier and select the services from it and complete my SES.
So lets say the contract from which I chose the service is : 3232323232
And the supplier on the contract is 2222222222
Is this a valid scenario or not?
Has any body ran into this situation before?
Hope I was clear in explaining my scenario....
Thx,
Krishna.

Hi Krishna,
the External Services Management distinguishes between planned and unplanned services.
In case you have ONLY limits, no planned services in the PO item, it does not matter if you have entered a contract number into the PO item - in this case this contract will be not a real reference for your services.
If you have entered limit values only as overalllimit and expected value and you did not enter a contract limit on the contract limit tab, then you will not have a special contract reference on unplanned level neither.
In this case it is NOT an error when you start the entry sheet creation and you can select services from other contracts or purchase orders against your limit values in the PO into the entry sheet. The system does NOT check for a different vendor when you select services from other documents than the contract which you have specified in your PO item, because it is NOT a real reference - nor on services level as you have only limits in your PO item, nor on limit level since you have NOT entered a contract limit into your PO item.
In order to understand this process please study the unplanned scenario and contract reference scenarios.
Regards,
Edit

Supress Mandatory field for Service Entry Sheet Creation

Hi,
I am using BDC for Service Entry Sheet creation as BAPI cannot fulfill the Business needs.
During Recording when I click on Service Overview and click on Service Selection we provide the Model Service Specification Number there I can see the Services and select it, but when I select the service and adopt, an error message ocuured to enter the quantity.
Is there any way to supress the standard error message without using acess Key.
BR
Aviram

Hi Aviram,
Messages type 'E' , 'I' or 'W' are controlled through configurations. Please check with your functional consultant with the message number you want to supress. It can be made as 'I' or 'W' through configuration.
Similarly if you do not want that particular field as mandatory field ask functional consultant to make it optional.
Regards
Sachin
Edited by: sachin G patil on Mar 9, 2011 3:13 PM
Edited by: sachin G patil on Mar 9, 2011 3:20 PM

How to create a service entry sheet based from the PO

how to create a service entry sheet based from the PO
Gurus,
I am creating a service entry sheet from the PO but I am getting an error of u201CPlease maintain services or limits Message no. SE029- Diagnosis(You cannot enter data until the PO item has been maintained correctly) u201C
The document type of the PO is standard NB, account assignment category is Q- (Proj make to order) and the item category is D(service). Then I am trying also create a PR using account assignment category is Q- (Proj make to order) and the item category is D(service) but still cannot proceed, a message asking me to enter a service entry number. What I know the process is create a PO(maybe based from PR) then post the GR then create a service entry sheet in ML81N but I cannot proceed. Just creating a PR or PO using those mentioned account assignment and item category and getting an error of need to enter a service entry sheet number.
Please help.thanks!

HI,
Process for Creating Service Entry Sheet
Transaction Code : ML81N
1)To open the respective Purchase Order, Click on the u2018Other Purchase Orderu2019, then enter the Purchase Order No.
2)Click on the u2018Create Entry Sheetu2019 icon(3rd Icon on Top-Left)
3)Give Short Text (e.g. R/A Bill No. 1) and top service entry sheet number also generated.
4)Click u2018Service Selectionu2019 Icon on the Bottom of the Screen.
5)For the 1st Time, when we are making Service Entry Sheet for a respective Purchase Order, we need to u201CAdopt Full Quantityu201D by clicking the Check box next to it, then Enter. (*For the next time, no adoption is required, just continue)
6)Select the respective Services by clicking on the Left Hand Side, then Click u2018Servicesu2019 (Adopt services) icon on the Top.
7)Give the completed Quantity, then Click u2018Acceptu2019 icon(a green flag on the top)
8)Save .
9)Service Entry Sheet is SAVED and account posting made.
Hope, it is useful for you,
Regards,
K.Rajendran

Error ' Quantity exceeds quantity in PO' in service entry sheet creation.

Hi,
I am getting error "Quantity entered 7,000 exceeds quantity 5,000 in purchase order' , Message no. SE363" while creating service entry sheet
PO Quantity - 1 AU
Service quantity - 5 HR
in service entry sheet creation i am giving 6HR instead of what is planned in PO
Not sure what driving this error, please help
Thanks

Hi
Could you please check if Message SE 363 is set as an E (Error) in the IMG transaction OME0?. If it is set to an error you will not be able to accept service overdeliveries even if you have the unlimited indicator set.
Regards,
Mauro

Service Entry Sheet creation!!!!

Hi all,
I am working on service procurement with ECS scenario.The Service Entry Sheet in the backend R/3 system is subject to release strategy(for a material group).
Whenever I create a Service Entry Sheet(SES) based on a EBP PO, then the SES is subjected to a release strategy.
Whenever I create a confirmation in the EBP system(which doesn't have a workflow for confirmation), the follow-on document i.e. Service Entry Sheet is getting created in the backend with absolutely no release strategy whatsoever.
Why is the SES getting created automatically,even though there is a release strategy attached to it at the backend?? This release strategy is functioning fine when I create a SES manually in the backend.
I found a thread { Service Entry sheet auto released when created through EBP } wherein someone had faced the same issue that I faced, but no one gave him a clear picture as well.
Help me!!
Regards
Hari

Hi,
This is standard SRM design.
The Service Entry Sheet created from SRM in ECC is directly released to create a material document (good receipt).
This is because, there is no release functionnality available from SRM.
Thus, if there were a release strategy, there is no way in standard to pilot it from SRM.
If you need a release straegy, you need to use the confirmation WF in SRM that will occur before the Service Entry sheet is created in ECC.
Kind regards,
Yann

Service entry sheet creation for planned services

Hi,
I have created a service purchase order with planned services. After this I am trying to create a service entry. During ML81N, I give the P.O number and then click on create service entry.
However, to adopt the services from the purchases, there is a service selection tab which takes the user to the services tab of the purchase order and then the user must select the relevant service and click on the adopt button to bring the service into service entry sheet screen.
However, in my case, the service selection tab is not appearing on the service entry screen. Hence I am not able to call the services from the purchase order. I am on ECC 6.0 version.
Am I missing some step in config or in procedure ?
Kindly advice.
Regards,
Rajeev

Hi,
This doesn't sound like a config problem.
If the services are on the PO then you should be able to select the option to choose them from the PO services.
A remote (very remote) possibility is that you may have an authorisation problem, stopping you from being able to use the PO details? Is this possible? do you have authorisation to change this PO via ME22N etc:?
Steve B

Service Entry sheet Creation for Shipment cost Document

Dear All,
While creating a shipment cost document .A service PO is getting generated in the back ground based on which a service entry sheet is created and LIV is made.But in the configuration we are mapping the Transportation planning point to Purchase organisation alone.
Can some one let me know whether the generation of PO in the back ground for a shipment cost document in the back ground is a standard SAP feature if so can you tell me the configuration steps.
Regards,
K.Vivek

Hi,
Creation of Service PO in shipment cost document is based on the following SPRO setting or T-code.
T code : T_56.
SPRO > LE > Transportation > shipment cost Document > Shipment cost types and item categoires.
Get into the details of item categoires, you can see the indicator Generate PO.
hope this helps.
Harish

Service entry sheet in accepted status without line item

Hi all,
Service entry sheet 927080 has acceptance indicator enabled. The revoke
of acceptance is not possible for this entry sheet. Service line item
is not available in this service entry sheet. Refered PO has the status
Services are delivered, waiting for invoice verification. While doing
invoice verification, Error appears No (suitable) item found for
purchase order.
Service entry sheet is having non-editable status since acceptance
indicator is enabled. The same cannot be revoked.
On going thru the header change document, user has deleted the line
item. Item change document is not available. It has change document
no. -
25 with time 16.16 and -
27 with time 16:15.
Kindly advice, how to do rectify the Service entry sheet with service
line item.
Rgds
Suddy

Hi all,
Any advice.
Rgds...Suddy

CATS - Service Entry Sheet creation

Hi Experts,
I'm trying to create a Service Entry Sheet via CAT2 but have been unsuccessful up to this point. I have been unable to solve this issue thus far and I've spent quite some time. I was hoping that someone out there might have some information that could aid me. At this point, I've done the following:
I've created Info Types 0315, 0000, 0001, 0002, 0006, 0007, 0003, 0105, 0024, 0016, and 0019. In addition, the Personnel Number has been set up as with an Employee Group of 9 - External Employee. At this point I'm unable to actually create the Service Entry Sheet via CAT2 and I unable to figure out why.
Kind Regards,
Jason

Hi Jason,
if u merely create an employee with necessary infotypes thats not sufficient tobe able to access the timesheets thru CAT2. a data entry profile needs to be assigned to the userid along with appropriate authorisations.

Issue with service entry sheet creation using synchronous service

Hi,
I am using a synchronous service inside that i am calling bapi bapi_entrysheet_create with testrun
set,so that commit doesnot happen inside the bapi,then outside i am explicitly calling commit work.
Still database table is not updated,commit is not working.

Hi Venu,
But I cannot set test run as initial because if testrun is set to initial bapi_entrysheet_create logic
is written in such a way that it calls commit work inside the bapi....and so we cannot rollback later
in the synchronous service.
Regards,
Tess

Exchange rate in service entry sheet

Hi,
Could someone tell me how the exchange rate gets determined in service entry sheet. I am facing a problem while doing ML81N. While doing so when I click on condition type, I see the exchange rate as INR to USD = 0.080, while for all the other items exchange rate shows 45.00 which is correct.
Now I want to know what is going wrong and where.
Regards,

Hi,
Currency in PO and Vendor master in USD only.
Secondly, In my case I have only one PO and only one service number. Service entry sheet has been created for 5 line items. 4 are alike only in one case the exchange rate is from INR to USD. Still one service entry sheet in pending for creation. When I go to create this pending entry sheet (ML81N) and check the condition type for exchange , I find its again from USD to INR.
Why this so..?
Regards,

Service Entry Sheet Qty Change

Service PO is created with 21 line item of service. And Service entry sheet is created for 18 line item.
Now i want to edit the existing service entry sheet to make it for 21 line item.
Please help....

Hi,
if Service entry sheet is fully released/accepted then reverse service Entry sheet release by Revoke option using t-code ML81N/ ML85 .
or
if Service entry sheet is not released,then add the remaining line items by using service selection option using Tcode ML81N and go to change mode.

To make service entry sheet for multiple line items of the service PO.

Hello MM Gurus,
Please help me for the following
I create a service PO with say 10 line items. Then while doing the service entry sheet the system automatically picks the line item 10 by default. When I try to enter the other items it throws an error" unplanned services cannot be entered"
So how to make a service entry sheet which shall include all the line items of the service PO at the same time.
So if I have 100 items in the PO do we make the service entry sheet 100 times against each item? Is there any seeting/solution on this?
Please help.
Regards,
Prasanna.

Dear,
I have two solution for u.
1) Create different service entry sheet -ML81N for each line item and create single invoice verification for all service entry sheet - MIRO
2) Create service purchase order - ME21N for only one line item.
And include all services in service tab available at item detail level of service purchase order. Enter it's quantity and rate.
Than create one service entry sheet for purchase order.
So you can create one service entry sheet for all line item of services.
Note: - Use option 2 for easy process.
Regards,
Mahesh Wagh.

Service entry sheet creation from PO without selecting line item of PO?

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