Service Entry Sheet Problems

when a service entry sheet is posted.....and the invoice value does not match the GR amount, the invoice posting does not pick up the GR amount so that the GRIR will match: it only takes the actual invoice amount instead which causes the GRIR to be out of sync.

Hi Cathy,
I think you are doing Invoice posting (MIRO) with reference to Servie PO, Try to do MIRO with reference to service entry sheet, it may solve your problem.
Regards,
Sachin

Similar Messages

Service Entry Sheet Problem

hi all,
when I am creating service entry sheet for service order i am getting the following error,
"Customising incorrectly maintained"
message no SE729
i checked all the activities in External Service management
any solutions?
ponts wil lbe awaded

For purg org
Line no. increment in serv. specifications 10
Default material group at item level       ** plz maintain acc to ur cutomization
Unit of measure at item level              AU
automatic PO generation for service requisitions   - check this box
All services    select radi button
for client
Line no. increment in serv. specifications 10
Default material group at item level
Unit of measure at item level               AU
Material group at item level   check this box
All services select radio button
Check this & revert back

Problem with reversal of Service entry Sheet

Hi All,
I am facing a problem with reversal of service entry sheet. The user has posted the document in dec 2009 and now the user wants to reverse the doc. I told the process how to reverse it. But when she is trying to revoke the acceptance, she is getting error log.I told her to reset the posting date to present date.Now she tried to change the doc date but she is getting error as "604 item 010 WBS element ****** budget exceeded year 2009". So i advised her further to increase the budget in the year 2009. Even that solution is not working.
Please help in this regard
Thanks & Regards
Nisha Prasad

Hi,
The user is not authorised to change the budget. The person resposible for this is telling that increasing the budget wont help. can you tell me how to view whether the budget is available for the system in the period or not? Can you please help me in this regard?
Thanks
Nisha

MM Service Entry Sheet Release Problem - Plant Not Considered

Dear Experts,
I have a problem in Service Entry Sheet Release as it does not consider plant although it is maintained in Release Strategy.
I have created 1 Class for Service Entry Sheet Release.
This class contains 3 Characteristics, 1st for Plant, 2nd for Value of Services and 3rd for Purchasing Group.
Now the problem is that during the Entry Sheet Release, system does not consider the Plant in deciding the Release Strategy.
It considers the first Release Strategy found for Purchase Group and Value of Service combination, thus ignoring the Plant Characteristic.
Characteristic for Plant is having 'Released' Status
Please suggest what to do so that the Plant is also considered in Release Strategy.

Dear Charlie,
Thanks for your reply.
When I go to CL40N and check then system gives correct Release Strategy as it considers plant there.
But when actually the Entry Sheet is created/saved then system gives wrong release strategy as it does not consider Plant.
Let me tell you that my Release Strategies do contain common Purchase Groups but the Plants are different. So each Release Strategy is unique in this way.
But during Service Entry Sheet Creation system does not consider Plant in determining Release Strategy.
Please Help.

Service entry sheet and Service PO problem

HI GURU's
I am facing problem with Service procurment ,
   i have created service PO , of 100 quantity , then Service entry sheet of Same 100 quantities
up to here is ok ,
        ,BUT when i am creating 2nd service entry sheet of 50 quantity against same previous PO system allow me to create & accept , this should not happen as i received all 100 quantity already   , end user doing missuse of it
          Define Attributes of System Messages->
here message SE 363 (version 00) as Error message (E) ,
These settings are ok , as if i am taking 120 quantity i.e. more than quantity in PO , it is showing an error message ,   " Quantity entered $ exceeds quantity $ in purchase order "
please tell me how to salved it , so that system should not create SES   more than PO quantity please help
Regards
    AKSHAY

The simple solution for the same is as follows:
Delivery indicator should be ticked in PO under delivery tab then system will not allow you to make Further SES in system.
Or
Please set error message for Message number SE319 and SE363.
SPRP > MM > External Service Management > Define attribute of system messages.
Or
Activate validity start and Validity End date in PO throgh Screen Layout. Mentione the end date in PO > Additional Data TAb.System will not allow you to then make SES beyound the mentioned Period. Standard Error messages allowed.
If user tries to Make SES beyond this date system issuing below message.
Runtime of entry must fall within runtime of purchase order (01.12.2011 - 31.12.2011)
Message no. SE242
Tested my server.Working Fine.
Or
Please check SAP Note-1579976 - SES allows more quantity than specified in Purchase order.
Regards,
Sandesh Sawant

Service Entry sheet reversal problem.

Hi All,
For a service PO, we need to cancel the GR for SES. I understand that to cancel GR, we need to revert the SES in ML81N, which will create the cancellation document.
The problem is in ML81N when entering SES number system shows messaage "Entry sheet xxx does not exist".
If i check the PO history, can see the material document and reference docuement (SES number). The material docuemnt header shows creation Transaction as ML81N. Checked table ESSR, but teh SES number does not exist.
Please let me know how the SES number is missing, and how to cancel teh GR for SES.
Regards
Alex.

Hi,
You might not done the acceptance of service entry sheet. GRN will be immediately generated on acceptance of Service Entry Sheet . If Service Entry sheet is not accepted , this will be remain with Service Entry number but no GRN number with it. (may be 'HOLD' Functionality). Although GRN has not been generated , it will consume PO amount . Once PO limit (Value against that service item in PO). Once the insufficient amount is left or no amount (Due to correct Service entry sheet with GRN and not
accepted Service entry sheet), No new Service entry sheet can be created. User needs to either delete the unaccepted service entry sheet in order to accommodate the new one. I hope this will help you. Thanking you.

Service entry sheet - Service PO Problem

gurus
I have a service PO which has "N" number of SES entries in PO history as well as same number of GR and also N number of IR entries..
Can somebody tell me how to consolidate against which SES (GR) which IR is posted?
Any table for PO history or any standard T-code to find the IR against a SES (GR),
thanks
SACHIN

Hi Sachin,
You have to follow below 3 Process for your requirement.
1) In Service Order -
> Item Details ---> Invoice Tab -
> Just Check the SERVICE BASED IV ( If you have checked in the Vendor Master, it will automatically Flow)
2) You post the Vendor Invoice in MIRO by choosing the referance Document as SERVICE ENTRY SHEET
3) While posting the invoice in the above process, you enter the Service Entry Sheet number in the referance Field along with the Vendor Inv. No.
If you follow the above process, then easily you can get the datas from EKBE table.
With Regards
Srinivasan Baskaran

PROBLEM IN SERVICE ENTRY SHEET

Dear cons
When we create a service purchase order the system automatically takes NO LIMITS. You can check it in item details of delivery tabs. Suppose we entered service of 15 EA in ser. P.o of service tabs. we create service entry sheet (ML81N) by adopting full quantity of p.o by service selection & after that selcting the item Then choose the service.at the time of choosing the service we want to enter the service of 16 EA. Because tolerance is marked NO LIMITS. But the system gives a message quantity exceeds from the p.o quantity. Pl. solve it. What is the meaning of NO limits.PL. SOLVE IT

Hi
In the service PO ,in the services tab in item details you can give the Overfill Tolerance aganist evry service number.Here you can specify a percentage value.So when you are maintaining the service sheet then the system will not allow you to save it if the value of service entry sheet goes above the value given in the purcahse order+% value..For example if in the PO you have given 10 Eur as the value for services and overfill tolerance as 50%.The system will then allow you to save the service entry sheet if only the value you are entering in the service entry sheet is 15 or below.(ie 15=10+50% of 10).
Hope this will help you
Reward if useful
Thanks and Regards
SHYAM.R

Problem with cancellation of service entry sheet

Hi guys,
I am trying to cancel the service entry sheet using ML81N. Though i have authorisation for ML81N, i am not getting display change button. Please help me out how to get this display change mode.
chintu

Hi ,
Go to ML81N again .
Pl check wether MIRO has already been done or not , if it is then you won't be able to cancel it .
2nd try to unrelease the service sheet and save it . Again open the SS you will be able to see the change button .
Thanks
Dipak

Problem related to service entry sheet?

Hi All,
Can anybody tell me that there is any field in po or service entry sheet through which I can restrict accounting entry of service entry sheet. If Yes then where?

Hi
Try this one....
In ME21N after entering the sevices in the service tab.
Select the service tab line item for display.
In this select the line type - Line types - Contig line
Then save the PO.
This is used like Free PO...In this case Free service item.
For this no accounting documents will be generated.
Check this out.
Regards,
Raman

Problem in creating service entry sheet in t-code- ML81N

Dear cons
we have two company codes. we have single vendor in both the company code. we created two p.o for the two company code. we want to create one service entry sheet by taking two ser. p.o. how it ispossible.
nrk

HI nirupama,
it is not possible, Standard SAP System having not such functionality to create one Service entry sheet of two different PO's By ML81N.
its better to create seperate SES for each PO's. Also Accounting Point of View, posting should be seprate for each Co. code.
Regards.
Vraj

Problem in Creating Service Entry Sheet

Hi,
We have a Service PO. When we are creating Service Entry Sheet for it, showing error msg -
"Goods receipt for purch. order" is not allowed (ORD 10000722)
What should be issue...

Hi,
I am very sure that PO is created with the account assignment -F (Internal Order) , So provided IO number in PO under account assigment tab is already locked by your accounts/commercial team.
Please check if the Interal Order is blocked ,you need to activate IO again from KO02 or either change your IO accordingly.
Hope this will resolve your issue.
Thanks & Regards,
Sandesh Sawant

Facing problem in canceling the service entry sheet

Everytime i am trying to cancel the service entry sheet following errormessage is being displayed " Error posting acceptance of Entry Sheet 1000009476 Choose (1) Eror Log (2) Save w/o acceptance (3) Exit without saving.
and when i am choosing error log its showing the following message
" RC = 3 F5 808 Field WBS element. is a required field for G/L Account 1000 400200"
Please help me out i will be obliged

Hi,
it is due to the WBS and G/L settings,
just check with your FI concern about the G/L mapping for the account assinment,
check in OBYC settings for key VBR,
whether the G/L is mapped or not,
rgds
chenna
Edited by: lakshmi reddy on Oct 22, 2010 9:59 AM

Error in Posting Service Entry Sheet - FI 311 No Commitment Item in Item 1

Dear All,
We need a suggestion/solution for the following problem :-
Our customer had raised purchase orders for services in may 2010. The following critical entries were made in the purchase order.
Account Assignment Category was P-Project
The WBS element was entered as the Accounts Assigment Category was P.
The user was entering uncoded services. Hence the material group for that service which had G/L a/c tagged to it was entered. But the G/l code was not populated in the purchase order by the system at that time of creation of purchase order and subsequently the user was able to save and release purchase order.
The user was able to post Service Entry Sheet and generate accounting entries in june 2010.
Additional service entry sheets are required to be posted for the remaining quantites. The client has urcated the SES process into two parts.
1. Through T-code ZML81N the end user is able to create and save the SES.
2. Through T-code ML81N the Head of Department is able to approve and post the SES which results in generating of accounting entries.
Presently the user is able to create SES with tcode ZML81N. But when the HOD tries to approve and post the ses we get the error.
FI 311 - No commitement item maintained in Item 0001 in P220 (company code).
Fund Management is active in this company code and all settings related to Funds Management and FI have been checked by respective consultants.
The end user is not having any problems in processing SES for current Pos. But he is not able to create SES for the POs created in May, 2010 for which the user has already created and posted more than one SES against the same POs.
We have already escalated it to SAP.
Thanks in advance
Anil Shanbhag

Hi,
Use T.code:FS00 and check G/L account 280000 is there in your company code or not.
If yes, check its nature(type/description,control data , cretae bank/intererst tabs)of G/L
NOTE: Also check and compare the field selection between Movement type 101 & your G/L account 280000 in SE38 t.code with Program RM07CUFA
Regards,
Biju

Purchase order and service entry sheet

Hi
Is there a way to prohibit modifications on the position of services purchase order when the service entry sheet and the invoice were already entered for that position?
Thanks in advance for your help
Tomas

hi, thanks for your help, but the problem that i have is when the service entry sheet and the invoice are allready entered, the user change the value of the position and the service tab, so the user can enter services for more amounts. So its produce difference on the purchase order history between the values of LERF (WE) and the value of the purchase position. For example
Service Purchase order for 100 dollars.
Tab service: 2 units for 50 dollars
The user enter one service entry sheet for 50 and the invoice for 50 (lerf and WE= 50)
Then the user change the position of the purchase order and increase the value to 100 and modifies the service tab to 1 services for 100.
Then he enter one service for 100 and the corresponding invoice..........so the result is the following:
Service purchase position: 100
LERF-WE: 150
so the purchase order history is inconsistence.
For that reason i whant to know is there is a wat to prohibit modifications on the position of purchase order
Thanks in advnace for your help
Enzo

Service Entry Sheet Problems

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